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Report Writing - BE-Unit-7

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21 views18 pages

Report Writing - BE-Unit-7

Uploaded by

Arya Deep Chowdhury
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Report Writing: Unit-7

What is a Report?

● A report is a written account of


observations, actions, or investigations.
● It is systematic and well-organized.
● Used for assessment and skill
development in the workplace.
Types of Reports

● Newspaper Report: Published in


newspapers.
● Magazine Report: Written for school
magazines.
Purpose of Report Writing
● Present and discuss research findings.
● Provide rationale, method, findings, discussion, and conclusions.
● Enable others to repeat the research.
Types of Report
Writing
● Science Reports: Focus on hypotheses or
research questions.
● Business Reports: Investigate topics to
advise clients or organizations.
● Case Studies: Exemplify a particular point
related to a person, organization, or event.
Process of Writing a
Report
● Analyze the assignment task.
● Establish purpose and scope; identify
audience.
● Prepare a draft plan using headings.
● Investigate prior research.
● Design and plan your research.
● Conduct your research.
● Analyze the results.
● Write first draft.
● Redraft as needed.
● Proofread.
● Submit.
● Reflect on feedback.
Characteristics of a Good Report
● Precision: Clear purpose.
● Accuracy of Facts: Based on accurate information.
● Relevancy: Facts should be relevant.
● Simple Language: Avoid vague words.
● Conciseness: Maximum information with minimum words.
● Grammatical: Free from errors.
● Unbiased Recommendation: Impartial and objective.
● Clarity: Proper arrangement of facts.
● Presentation: Attractive structure and style.
● Complete Information: Important and analyzed information.
Precision in Report
Writing
● Clear and definite purpose.
● Directs investigation, analysis, and
recommendations.
● Provides unity and value.
Accuracy of Facts

● Based on accurate facts.


● Inaccurate information leads to wrong
decisions.
● Ensures achievement of organizational
goals.
Relevancy in Report Writing
● Facts should be accurate and relevant.
● Avoids confusion and misleading information.
Simple Language

● Use simple, clear language.


● Avoid vague and unclear words.
● Self-explanatory message.
Conciseness in Report
Writing
● Transmit maximum information with
minimum words.
● Avoid unnecessary details.
● Include significant and necessary
information.
Grammatical Accuracy
● Free from grammatical errors.
● Faulty sentences can change meaning.
● Ensures clarity and understanding.
Unbiased
Recommendations
● Recommendations should be impartial and
objective.
● Logical conclusions from investigation and
analysis.
Clarity in Report
Writing
● Proper arrangement of facts.
● Clear purpose, sources, findings, and
recommendations.
● Ensures effective communication.
Effective Presentation
● Attractive structure, content, language, and style.
● Clear impression on the reader.
Complete Information

● Important and analyzed information.


● Avoids useless or vague information.
Final Thoughts on
Report Writing
● Summary reflects the whole picture.
● Helps in decision-making.
● Effective and fruitful reports achieve goals.

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