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Student Notes 1

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12 views3 pages

Student Notes 1

Uploaded by

sharonsharu20298
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

Excel Interface Overview

Workbook vs. Worksheet

• Workbook: An Excel file that contains one or more worksheets.

• Worksheet: A single sheet within a workbook, like a page in a notebook.

Assignment: Open Excel and create a new workbook. Notice that it opens with a default
worksheet named "Sheet1."

Ribbon, Tabs, and Quick Access Toolbar

• Ribbon: The toolbar at the top of Excel containing tabs and commands.

• Tabs: Different sections of the Ribbon (e.g., Home, Insert, Page Layout).

• Quick Access Toolbar: Customizable toolbar with frequently used commands.

Assignment: Locate the Home, Insert, and Page Layout tabs on the Ribbon. Add the "Save"
command to the Quick Access Toolbar by clicking the dropdown arrow on the toolbar and
selecting "Save."

Worksheet Tabs and Navigation

• Worksheet Tabs: Located at the bottom of the workbook, these tabs allow you to switch
between different worksheets.

• Navigation: Use the left and right arrows next to the worksheet tabs to navigate if you
have many sheets.

Assignment: Add a new worksheet by clicking the "+" icon next to the worksheet tabs. Rename
the worksheets to "Data1" and "Data2" by right-clicking on the tabs and selecting "Rename."

Scroll Bars and Status Bar

• Scroll Bars: Used to navigate horizontally and vertically through the worksheet.

• Status Bar: Located at the bottom of the Excel window, it shows information like the
sum or average of selected cells.

Assignment: Scroll horizontally and vertically through your worksheet. Notice how the status
bar updates when you select a range of cells.

2. Basic Navigation and Data Entry

Selecting Cells, Rows, and Columns

• Cells: Click on a cell to select it.

• Rows: Click the row number on the left side.

• Columns: Click the column letter at the top.

Assignment: Select cell B2, then select the entire row 3, and finally select column C.

Entering and Editing Data in Cells

• Click on a cell and start typing to enter data.


• Press Enter to move to the next cell below, or use Tab to move to the next cell to the
right.

• Double-click a cell to edit its content, or click once and use the formula bar.

Assignment: Enter "Name" in cell A1, "Age" in cell B1, and "City" in cell C1. Then enter
corresponding data in the cells below.

Using Undo/Redo, Cut, Copy, Paste

• Undo/Redo: Use the buttons on the Quick Access Toolbar or press Ctrl+Z (Undo) and
Ctrl+Y (Redo).

• Cut, Copy, Paste: Use the commands in the Home tab or right-click menu, or use
shortcuts Ctrl+X (Cut), Ctrl+C (Copy), and Ctrl+V (Paste).

Assignment: Copy the data you entered from one cell to another. Then, cut a cell's content and
paste it into a new location. Undo and redo these actions.

3. Basic Formatting

Formatting Numbers

• Select the cells you want to format.

• Use the Number group in the Home tab to format as currency, percentage, or date.

Assignment: Enter some numbers in column D. Format these numbers as currency, then as
percentages, and finally as dates.

Changing Font Styles, Sizes, and Colours

• Use the Font group in the Home tab to change the font style, size, and colour.

Assignment: Change the font style of the data in row 1 to bold and increase the font size.
Change the font colour of the names in column A to blue.

Cell Alignment and Text Wrapping

• Use the Alignment group in the Home tab to change cell alignment and enable text
wrapping.

Assignment: Center-align the data in columns A, B, and C. Wrap text in cells if necessary.

Using Cell Borders and Fill Colours

• Use the Borders and Fill Colour buttons in the Font group to add borders and
background colours.

Assignment: Add borders to the table you created and fill the header row with a light colour.

4. Saving and Opening Workbooks

Saving a Workbook (Save vs. Save As)

• Save: Saves the current workbook. Use Ctrl+S or the Save button.
• Save As: Saves the workbook with a new name or format. Use F12 or go to File > Save
As.

Assignment: Save your current workbook with the name "Basic_Excel_Practice.xlsx." Then use
Save As to save a copy with the name "Basic_Excel_Practice_Copy.xlsx."

Opening an Existing Workbook

• Go to File > Open and select the workbook you want to open.

Assignment: Open the workbook "Basic_Excel_Practice_Copy.xlsx."

Different File Formats (xlsx, xls, csv)

• .xlsx: Default Excel format.

• .xls: Older Excel format.

• .csv: Comma-separated values, useful for plain text data.

Assignment: Save your workbook as a .csv file and open it to see how the data is displayed.

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