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Lecture 2 NOTES 2

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14 views4 pages

Lecture 2 NOTES 2

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sharonsharu20298
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Lecture 2: Basic Formulas and Functions

Objective:
Shivanjali deore
Teach students how to perform basic calculations and use
functions.

1. Basic Formulas

Understanding Cell References

1. Relative References: These change when a formula is copied to another cell. For
example, if you have =A1+B1 in cell C1 and you copy it to C2, it becomes =A2+B2.

2. Absolute References: These do not change when a formula is copied. Use $ to lock
either the row, the column, or both. For example, $A$1 always refers to cell A1.

3. Mixed References: A combination of relative and absolute references. For example,


$A1 locks the column A, and A$1 locks the row 1.

ASSIGNMENT1:

• Create a simple table with data in cells A1 to B3.

• Write a formula in cell C1 that sums A1 and B1.

• Copy the formula from C1 to C2 and C3.

• Change the formula in C1 to use absolute references (e.g., $A$1 + $B$1) and copy it
again.

Basic Arithmetic Operations

• Addition (+): =A1 + B1

• Subtraction (-): =A1 - B1

• Multiplication (*): =A1 * B1

• Division (/): =A1 / B1

ASSIGNMENT2:

• In a new worksheet, input two numbers in cells A1 and B1.


• Create formulas in cells C1, C2, C3, and C4 to add, subtract, multiply, and divide A1 and
B1, respectively.

2. Common Functions

SUM, AVERAGE, MIN, MAX

• SUM(range): Adds all the numbers in a range. E.g., =SUM(A1:A10)

• AVERAGE(range): Calculates the average of numbers in a range. E.g., =AVERAGE(A1:A10)

• MIN(range): Finds the minimum value in a range. E.g., =MIN(A1:A10)

• MAX(range): Finds the maximum value in a range. E.g., =MAX(A1:A10)

ASSIGNMENT3:

• Enter numbers 1 to 10 in cells A1 to A10.

• Use SUM, AVERAGE, MIN, and MAX functions in cells B1 to B4 to calculate the
respective values.

COUNT and COUNTA

• COUNT(range): Counts the number of numeric cells in a range. E.g., =COUNT(A1:A10)

• COUNTA(range): Counts all non-empty cells in a range. E.g., =COUNTA(A1:A10)

ASSIGNMENT4:

• In cells A1 to A10, enter a mix of numbers, text, and empty cells.

• Use COUNT and COUNTA functions to count the numeric and non-empty cells in
columns B1 and B2.

Basic Text Functions

• CONCATENATE(text1, text2, ...): Joins several text strings into one. E.g.,
=CONCATENATE(A1, " ", B1)

• LEFT(text, num_chars): Extracts a given number of characters from the left of a text
string. E.g., =LEFT(A1, 3)

• RIGHT(text, num_chars): Extracts a given number of characters from the right of a text
string. E.g., =RIGHT(A1, 3)

• MID(text, start_num, num_chars): Extracts a given number of characters from the


middle of a text string. E.g., =MID(A1, 2, 3)

ASSIGNMENT5:

• In cells A1 and B1, enter first names and last names.

• Use CONCATENATE in cell C1 to join first and last names with a space in between.
• Use LEFT, RIGHT, and MID functions to extract parts of names as specified.

3. Using AutoSum and AutoFill

Using AutoSum for Quick Calculations

• Select a cell below a column of numbers.

• Click the AutoSum button on the Home tab.

Press Enter to get the sum of the numbers. Shivanjali deore

ASSIGNMENT6:

• Enter numbers 1 to 5 in cells A1 to A5.

• Use AutoSum to calculate the total in cell A6.

AutoFill for Extending Patterns and Series

• Enter a value in a cell.

• Drag the fill handle (small square at the cell's bottom-right corner) to fill adjacent cells
with a series or pattern.

ASSIGNMENT7:

• In cell A1, enter "Monday".

• Use AutoFill to drag and fill cells A2 to A7 with the days of the week.

4. Error Handling

Common Errors

• #DIV/0!: Division by zero.

• #VALUE!: Wrong type of argument or operand.

Understanding and Troubleshooting Errors

• Click the cell with the error.

• Read the error message.

• Adjust the formula to correct the error.

ASSIGNMENT8:

• Create a formula in cell A1 that divides a number by zero (e.g., =10/0).

• Observe the #DIV/0! error.

• Correct the formula to avoid division by zero.


• Create a formula in cell A2 that tries to add text to a number (e.g., ="text" + 10).

• Observe the #VALUE! error.

• Correct the formula to add only numbers.

Practice these assignments and ask any questions you might have!

Shivanjali deore

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