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Document Control Course Summary

Summary

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19 views2 pages

Document Control Course Summary

Summary

Uploaded by

zainabmohammedkhudhair
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Document Control Course: Day 1 Summary

The document is the content of Day 1 from a "Document Control Course" organized by the IHEC

Training and Development Centre and presented by Riaam Hussian.

Agenda of Day 1:

1. Introduction to Document Control and its Importance to Projects.

2. Structure, Format, and Life Cycle of Documents.

3. Storing, Backing up, and Collaborating on Documents.

4. Document Security, Access Control, and Document Scanning.

5. EDMS, Archiving, and Best Practices for Managing Documents.

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Detailed Explanation:

1. **Introduction to Document Control and Its Importance to Projects:**

Document control refers to managing documents within an organization in a systematic and

organized manner. It involves creating, storing, organizing, tracking, and distributing documents to

ensure that the correct version is available to the right people at the right time. This is vital for

consistency, accuracy, and compliance.

2. **Why is Document Control Important?**

- **Accuracy and Consistency:** Ensures project documents are up-to-date and accurate to avoid

mistakes or rework.
- **Compliance and Legal Protection:** Helps meet regulations and provides legal protection in

disputes or audits.

- **Efficient Communication:** Ensures organized information flow among stakeholders

(contractors, engineers, etc.).

- **Tracking Changes:** Keeps track of revisions and approvals.

- **Time and Cost Efficiency:** Saves time in document retrieval and prevents project delays.

- **Risk Management:** Minimizes risks of document loss or mismanagement.

- **Quality Control:** Maintains standards and helps trace documentation for quality assurance.

- **Enhanced Collaboration:** Promotes collaboration by providing centralized document sharing.

In summary, document control is crucial in managing information, ensuring compliance, maintaining

quality, and reducing risks in project execution.

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