DIGITS IISc G Suite Modules 4th Sep 2020

IISc has now access to G Suite Enterprise edition for education. G Suite has various
modules built in. This document helps in giving an overview of all the application
Modules within our institute as applicable. Almost all the modules have been turned
ON for access to academic users within the institute except the Gmail module.
Please find below a high-level overview of the various Application Modules covered
under G Suite. Please send your comments and feedback over mail to
[email protected]

Assignments:

Purpose: Easily distribute, analyse, and grade student work with Assignments for
your LMS.

Assignments is an application for your learning management system (LMS). It helps

educators save time grading and guides students to turn in their best work – all
through the collaborative power of G Suite for Education.

Available for all G Suite users within IISc.

Useful Link: https://edu.google.com/assignments/?modal_active=none

Calendar:

Google Calendar is a time-management and scheduling calendar service developed

by Google. Use the Calendar App to create/modify events, share invites with co-
workers, share Calendars etc.

Available for all G Suite users within IISc.

Classroom:

A free and easy tool helping educators efficiently manage and assess progress, while
enhancing connections with learners from school, from home, or on the go.

Available for all G Suite users within IISc.

Useful Link: https://edu.google.com/products/classroom/?modal_active=none

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DIGITS IISc G Suite Modules 4th Sep 2020
Drive and Docs:

Google Drive encompasses Google Docs, Google Sheets, and Google Slides, which
are a part of an office suite that permits collaborative editing of documents,
spreadsheets, presentations, drawings, forms, and more. Files created and edited
through the office suite are saved in Google Drive.

This provides easy and secure access to all of your content through which you can
easily Store, share, and collaborate on files and folders from any mobile device, tablet,
or computer

Available for all G Suite users within IISc.

Useful Link: https://www.google.com/drive/

Gmail:

Turned OFF. Most users already have personal Gmail IDs. Further all IISc users have
official email IDs on Office 365. This feature is turned off since it would lead to an
inconvenient management of your emails. We can not auto forward mails from the
official office 365 account as your Gsuite ID is the same.

Google Chat and Classic Hangouts:

The classic Hangouts to Google Chat migration started in earnest for G Suite
customers. Free accounts are expected to get transitioned next, and there are now
signs that this is underway. Over the past few days, classic Hangouts users are
receiving messages in Google Chat.

Available for all G Suite users within IISc.

Useful Link: https://9to5google.com/2020/08/10/classic-hangouts-google-chat-2/

https://support.google.com/a/answer/9540647?hl=en

Google Chrome Sync:

Chrome is easy to customize and use on mobile, tablet, and computer. So the web is
the way you want it to be, everywhere.

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DIGITS IISc G Suite Modules 4th Sep 2020
Keep it all synced

If you turn on sync, Chrome automatically keeps you up to date across your laptop,
tablet, and mobile device, so you get the same experience - no matter where you go.

Available for all G Suite users within IISc.

Useful Link: https://www.google.com/chrome/anywhere/

Google Meet:

Google Meet is a video-communication service developed by Google.

Secure video meetings for teams and businesses.

• Helps your team stay securely connected with enterprise-grade video

conferencing built on Google’s robust and secure global infrastructure. Meet is
included with G Suite, G Suite Essentials, and G Suite for Education.

Trusted by enterprises around the world.

Take advantage of the same secure-by-design infrastructure, built-in protection, and

global network that Google uses to secure your information and safeguard your
privacy. Meet video meetings are encrypted in transit and our array of default-on anti-
abuse measures keep your meetings safe.

Enjoy frictionless meetings.

Meet takes the headaches out of joining a video call at work. Just set up a meeting
and share a link. No worrying about whether teammates, clients, or customers have
the right accounts or plug-ins. With a fast, lightweight interface and smart participant
management, multi-person video calls are a breeze.

Designed to be helpful.

Join meetings directly from a Calendar event, an email invite, or directly from Gmail.
All of the event details are right there when you need them, whether you’re joining
from a computer, phone, or conference room. Helpful features like live captions, low-
light mode, and noise cancellation make meetings more productive.

Available for all G Suite users within IISc.

Useful links: https://gsuite.google.co.in/intl/en_in/products/meet/

https://support.google.com/meet/?hl=en#topic=7306097

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DIGITS IISc G Suite Modules 4th Sep 2020

Google Vault:

Google Vault is a core G Suite (also known as a Google Apps) app that allows you to
determine what content is retained and then offers easy functionality to search for and
export data to make sure it meets your eDiscovery and compliance needs.

A misunderstanding made by some G Suite users is that Google Vault acts as a

backup and restore service for all of their G Suite data. This is not the case – and is
an assumption that we want to address early! Google Vault is for archiving, not backing
up. You can find out more about backup and restore further into this article.

Use Cases for Google Vault

Archiving – Google Vault allows admin to create retention rules that control the length
of time that data is stored for, before being deleted from user accounts and systems.
Legal Holds – Administrators can place a hold on individual users to ensure their data
is retained as long as required for legal purposes.
Search – Google’s powerful search capabilities can be used on all data within an
organisations domain; by user account, date, file type or keyword.
Export – All data can be exported from Google Vault for further processing and
external use.
Audit Reports – These reports can be used to find out about the particular actions
users have taken during a specific time period.

Available for all G Suite users within IISc.

Useful Links: https://www.cobry.co.uk/2018/08/google-vault/

https://gsuite.google.com/products/vault/

Google Groups for Business:

Groups for Business (G Suite core service)

Google Groups for Business is a G Suite core service. The administrator, controls
your organization's settings for this service in the Google Admin console. Groups for
Business settings and your G Suite license type determine what your organization
can do in the Google Groups interface (groups.google.com).

If Groups for Business is ON and you have any G Suite license:

• You can use the Google Groups interface, groups.google.com.

• You can let users create and manage their own groups.

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DIGITS IISc G Suite Modules 4th Sep 2020
• The administrator can also create and manage groups in the Admin console,
the Directory API, or Google Cloud Directory Sync.
• Users in your organization might be able to view consumer groups from their
organization accounts. Access depends on whether the Google Groups
additional service is OFF or ON.

If Groups for Business is ON and you have a G Suite Basic license or higher:

• You can archive group messages, moderate group messages, and post
messages to Google Groups.

Available for all G Suite users within IISc.

Jamboard Service:

Jamboard is available with the G Suite Enterprise or Business or Basic edition as

well as G Suite for Education or G Suite Enterprise for Education.

Collaborate in real time with Jamboard, a 55-inch digital whiteboard that works with
G Suite services. With Jamboard, you can:

• Write and draw with the included stylus.

• Search Google and insert images or webpages.
• Drag and resize text and images with your fingers.
• Sketch a box, star, cat, or dragon. Image recognition technology converts
your sketch into a polished image.
• Share your jams with collaborators. Up to 50 people can work on a jam at
once.

Work with Google Drive

• Add Google Docs, Sheets, and Slides to a jam.

• View and edit your jam files from anywhere with an internet connection. Your
work saves automatically.

Host video meetings

• Display upcoming Google Calendar events on Jamboard.

• Tap an agenda item to start a scheduled meeting.
• Present your whiteboard to people viewing remotely.

Collaborate with any device

• Create, edit, and share jams from your phone, tablet, or computer.
• Open a jam on a nearby Jamboard from your phone or tablet.
• Connect your computer to Jamboard. Jamboard displays your screen and
lets you control the computer from the board’s touchscreen.

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DIGITS IISc G Suite Modules 4th Sep 2020
• Pick up where you left off earlier or email your jam session when you finish.

Available for all G Suite users within IISc.

Useful Links: https://support.google.com/jamboard/answer/7424836?hl=en

Keep:

Capture what’s important and get more done.

• Keep organized. Capture inspiration and to-dos effortlessly. Collaborate on

notes with teammates and set reminders to stay on track. Everything syncs
across your devices, so what’s important is always in reach.

With Keep, it’s easy to collaborate with your colleagues on notes, lists, photos,
audio, and drawings. Capture brainstorm ideas quickly, keep them on hand while
you work, and watch to-dos get checked off in real time.

Available for all G Suite users within IISc.

Useful links: https://gsuite.google.co.in/intl/en_in/products/keep/

Sites:

Use Google Sites to easily create high-quality websites for your team, project or
event. No programming skills needed. Get Sites as part of G Suite.

Effortlessly create impactful team sites

• Collaboratively create engaging, high-quality sites for your team, project or

event. The sites look great on every screen, from desktop to smartphone. All
without learning design or programming.

Sites makes it simple to exhibit your team's work, with easy access to all your
content from G Suite - whether it's a Drive folder, Doc, or even shared Calendar.

Available for all G Suite users within IISc.

Useful Link: https://gsuite.google.co.in/intl/en_in/products/sites/

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DIGITS IISc G Suite Modules 4th Sep 2020
Tasks:

Keep track of your daily tasks, organize multiple lists, and track important deadlines
with Google Tasks. Tasks synchronizes across all your devices, so your lists and
tasks go with you, wherever you are.

Available for all G Suite users within IISc.

Useful Link: https://support.google.com/a/users/answer/9308887?hl=en

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