2023/202

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ADAPTIVE PROJECT FRAMEWORK

Republic of Cameroon
République Du Cameroun
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Ministry of Higher Education
Ministère De L’enseignement
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Supérieur
Peace – Work – Fatherland
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Paix - Travail - Patrie

ADAPTIVE PROJECT FRAMEW

group members:

SITCHOM SAMUEL TCHIMMOE FRED

TSAGUE RUSSEL
NGOUONJI MANZAM KAALIL HAFIZ
NGANSOP WILFRIDE MARCELIN
NDOUYA NGUIMKENG ARMEL JUNIOR

COURSE TEACHER: MME EBENYE

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Here’s a roadmap to dive into the adaptive Project Framework(APF)

Contents
 Introduction................................................................................................................. 2
 What is Adaptive Project Framework ?.........................................................................3
 The Adaptive Project Framework emphasizes four key areas :....................................4
 What are the Benefits of Adaptive Project Framework (APF)........................................4
 Downsides of Adaptive Project Framework..................................................................5
 What are the 5 Phases of Adaptive Project Framework ?.............................................6
 Tips for using the APF effectively.................................................................................7
 Adaptive Project Framework versus Agile....................................................................8
 Case-study................................................................................................................... 8
 Conclusion................................................................................................................... 9
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 Introduction

A project framework is a structured approach or methodology that

provides guidelines, processes, and tools for planning, executing, and
managing projects. It serves as a foundation for organizing project
activities, defining roles and responsibilities, setting goals and objectives,
and monitoring progress to ensure successful project delivery.

Key components of a project framework typically include :

 Project Initiation: This phase involves defining the project scope,

objectives, stakeholders, and resources required to start the project.

 Planning : In this phase, detailed plans are developed, including the

project schedule, budget, risk management strategies,
communication plan, and quality management processes.

 Execution : This phase involves implementing the project plan,

coordinating resources, monitoring progress, and managing any
issues or changes that arise.

 Monitoring and Controlling : Throughout the project lifecycle,

progress is tracked against the project plan, and adjustments are
made as needed to ensure that the project stays on track.

 Closing : Once the project objectives are met, the project is formally
closed out, including finalizing deliverables, conducting lessons
learned sessions, and transitioning any remaining tasks or
responsibilities.
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A project framework provides a standardized approach to managing
projects, helping teams to work more efficiently and effectively by
providing a common set of processes and tools. It also helps to ensure
consistency in project delivery and facilitates communication and
collaboration among team members and stakeholders.

Different project frameworks exist to suit various types of projects,

industries, and organizational needs. Examples include traditional
methodologies like Waterfall and Agile approaches like Scrum or Kanban.
Organizations may choose or adapt a project framework based on their
specific requirements and the nature of the projects they undertake.

The Adaptive Project Framework, or APF, is an emerging project

management methodology that can help software development
organizations respond quickly and efficiently to changing market and
environmental conditions.

The Adaptive Project Framework provides clarity on planning activities and

encourages collaboration across departments, enabling projects to move
forward with agility.

This project management tutorial provides an overview of the Adaptive

Project Framework (APF), its benefits, downsides, the different phases of
APF, and the differences between APF and the Agile methodology.

 What is Adaptive Project Framework ?

Adaptive Project Framework (APF) is an approach to project management

that encompasses both an iterative and incremental process and aims to
deliver value to the customer due to continuous adaptations that are
carried out periodically. It is a framework for managing projects and
software development in complex environments.

APF is an iterative approach to project management that emphasizes

continuous improvement. It can help project managers plan, execute, and
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appropriately monitor your projects to achieve goals within a predefined
time frame.

The framework was developed in response to the shortcomings of

traditional project management approaches, such as the Waterfall
methodology, which can often result in projects that are over budget,
behind schedule, and fail to meet customer expectations.

The APF is based on a few key principles : customer centricity, adaptive

planning, incremental delivery, evolutionary development, product-
centricity,and continual improvement. These principles are intended to
help software development organizations deliver projects that are more
responsive to change and produce better results.

 The Adaptive Project Framework emphasizes four

key areas :

 Planning for Uncertainty : The APF helps organizations identify

and

Plan for uncertainties that may impact the project.

 Managing Risk : The APF helps identify and manage risks

 Learning from Experience : The APF encourages learning from
past

Projects and applying the knowledge to future projects.

 Fostering Collaboration : The APF promotes collaboration among

Project stakeholders.

 What are the Benefits of Adaptive Project

Framework (APF)

Below are some of the benefits and advantages of the Adaptive Project
Framework
For project managers and developers :
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 Flexibility : With the Adaptive Project Framework, development

teams can respond to changes and uncertainties. allowing them to
be flexible and adaptive. By combining the best practices of
traditional project management and Agile methodology, it provides
the flexibility needed to successfully manage projects in dynamic
environments.
 Improved Responsiveness : APF enables teams to quickly adjust
their plans and make changes as needed, which can lead to
improved project outcomes. The APF fosters growth and helps you
quickly respond to market changes.

 Improved Collaboration : APF emphasizes close collaboration

between team members, stakeholders, and customers, which can
result in better alignment and better results. It encourages
collaboration and communication among team members, which can
foster a culture of knowledge sharing and help build better solutions.

 Reduced Risk : APF reduces the risk of project failure by allowing

teams to regularly assess progress and make adjustments as
needed. It helps teams and organizations respond quickly to
changes in their scope or conditions, Allowing them to stay on track
while reducing the risk of Failure.

 Reduced Cost : The Adaptive Project Framework Can significantly

reduce the costs associated with traditional project management
and software development approaches. By using this framework,
organizations can save money on travel and accommodation
expenses and time spent on planning and coordination activities.

 Downsides of Adaptive Project Framework

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Like all project management and software development methodologies,
the Adaptive Project Framework is not without its downsides, which we
highlight below :

 Increased Complexity : The iterative and flexible nature of APF

can increase the complexity of the project and make it more difficult
to manage. Managing and controlling an adaptive project can be
more difficult due to the flexibility and freedom it allows team
members.

 Increased Overhead : APF requires regular check-ins and progress

assessments, which can add additional overhead to the software
project.

 Decreased Predictability : APF’s emphasis on flexibility and

adaptation can make it more difficult to predict project outcomes
and schedules.

 Scope creep : The continuous iteration and adaptation of APF can

lead to scope creep, where the project scope continues to expand
over time. Often, this can lead to projects getting off track or taking
longer than expected to complete due to unexpected delays.

We have two great tutorials discussing project scope. The first covers Tips
for Defining Project Scope, while the second teaches project managers and
developers How to Avoid Scope Creep.

 What are the 5 Phases of Adaptive Project

Framework ?

The 5 phases of the Adaptive Project Framework are :

 Version Scope : Define the scope of the project version, including

its objectives, deliverables, and constraints. In this phase, you define
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what work needs to be done, how it will be done, how much time it
will take, and how much it will cost This includes identifying the
high-level deliverables, the key stakeholders, and what success
entails.

 Cycle Plan : Create a plan for the current iteration of the project,
including the schedule, budget, and resource allocation. You should
define the significant milestones in the project and set up your
timeline for completing each version of your project. The cycle plan
phases comprise these steps : Extract work from WBS and define the
tasks, Identify the dependencies, Establish the dependencies,
Determine the order in which the tasks should be performed, Assign
tasks, and Schedule tasks

 Cycle Build : In this phase, you should implement the plan,

including designing, developing, and testing it. The cycle build is
where you do the work of creating your product or service. The cycle
build phase encompasses these activities : Starting the work for
the phase, Closely monitoring scope changes and making necessary
adjustments, As soon as the cycle time is up, all work that has not
been completed is reconsidered in the next cycle, Keeping track of
all change requests and improvement ideas, and Maintaining a log of
all issues and tracking their resolutions

 Cycle Checkpoint : Review the progress of the project and assess

its viability. Make any necessary adjustments to the plan. The client
checkpoint is a critical phase that marks the end of the APF cycle. In
this phase, the project team and the client or their representatives
review the deliverable. The lessons learned from the review process
are applied to future cycles.

Post-version Review : Evaluate the project version’s results and identify

improvement opportunities. Use the insights gained to plan future
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versions. Here, team members discuss what worked well in this version,
what didn’t, and what could be improved.

 Tips for using the APF effectively

Here are some tips that may help you implement the APF effectively :

 Communicate openly
Constant communication is crucial to ensuring a project’s success when
using the APF because conditions are always changing. Ongoing feedback
from all parties is an essential feature of the APF, so it’s typically vital to
ensure that stakeholders remain informed during each cycle so they can
share valuable input. It might be helpful to maintain a record of all
problems and solutions that occur during the process and consider using
project management software that offers real-time updates that are visible
to all team members.

 Analyze risks
To ensure that your team makes data-backed decisions, consider
performing a quantitative analysis to measure risk. Tools such as
simulations and project scenarios can help you gauge options and choose
the best course of action. The APF focuses on eliminating estimates and
providing the client with a more reliable result, so encouraging a team to
identify and thoroughly evaluate potential risks is beneficial.

 Focus on what’s necessary

It might also be helpful to reassess your priorities often when using this
framework. As conditions change, certain tasks might become
unnecessary, and the APF is typically at its most efficient when team
members only complete tasks that add value. You can cut costs and
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eliminate waste by continually evaluating your WBS and only assigning
tasks that contribute significantly to a project’s outcome.

 Adaptive Project Framework versus Agile

Adaptive Project Framework (APF) and Agile are both project management
approaches that focus on delivering value to the customer by embracing
change and adapting to shifting requirements and priorities. However,
they differ in their specific methodologies and approach to project
management.

The main difference between the APF and Agile methods is that the APF is
not limited to software development projects. It can be applied to any type
of project where there is a need for flexibility and adaptation. This makes
the APF a more versatile approach than Agile methods, which are typically
only used for software development projects.

Agile is a specific, well-defined set of principles and practices for managing

projects, based on the Agile Manifesto. Agile emphasizes collaboration,
flexible planning, and iterative development, and is designed to deliver
results quickly and with high quality. The Adaptive Project Framework
(APF), on the other hand, is not a widely recognized or standardized
framework.

 Case-study

Here is a real-life scenario of a case study involving the adaptive project

framework :
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A software development company, XYZ Tech, was working on a project to
develop a new mobile application for a client in the e-commerce industry.
The project had a tight deadline and complex requirements that were
subject to change due to evolving market trends and customer
preferences.

Initially, the project team followed a traditional project management

approach with a fixed scope, timeline, and budget. However, as the project
progressed, they encountered challenges such as changing customer
demands, technology disruptions, and unexpected issues with third-party
integrations.

Realizing the limitations of the traditional approach, the project manager

decided to transition to an adaptive project framework. This framework
allowed the team to embrace change, collaborate closely with
stakeholders, and iterate quickly to deliver value in incremental stages.

Under the adaptive framework, the project team adopted agile

methodologies such as Scrum and Kanban. They held regular stand-up
meetings, sprint planning sessions, and retrospectives to ensure
transparency, communication, and continuous improvement.

As a result of implementing the adaptive project framework, the project

team was able to respond effectively to changing requirements, deliver
working software incrementally, and receive timely feedback from the
client. This approach helped them to stay on track with the project
timeline, manage risks proactively, and ultimately achieve a successful
project outcome that met the client’s evolving needs.
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Overall, the adoption of the adaptive project framework enabled XYZ Tech
to navigate uncertainty, embrace change, and deliver value in a dynamic
and competitive business environment.

 Conclusion

With its flexible nature and comprehensive features, APF has become an
indispensable part of many organizational projects today. APF can be a
highly effective approach to project management, but it is important to
consider the tradeoffs and carefully evaluate whether it is the right
approach for a particular project.