National Academy of Science and Technology

(Affiliated to Pokhara University)

Accredited by University Grants Commission (UGC), Nepal (2022)
Dhangadhi 4, Kailali, Nepal

Academic Project Guidelines2022

Introduction
This guideline applies to BE Computer and BCA students, who are required to take
project works in different semesters. The project works are, as named by Pokhara
University, ProjectI (a.k.a. One Project), Project II (a.k.a. Minor Project) and Project
III (a.k.a. Major Project), Project IV (a.k.a. Major Project) and they carry 1, 2 and 3 ,5
credits respectively.
Being a partial requirement of the fulfillment of the degree to be awarded by the
university, this course called Project Work requires students to work in a team and
defend proposal, work progress and final outcome in the team. The project may be
carried out using any hardware and software tools relevant to their study and practically
useful in daily life e.g. robotics, mobile computing, programming, scientific
application, information system, games, simulations etc. Students are required to do
thorough analysis, design, coding, testing of the system/work they develop/do. The
project work must comply with the syllabus provided by the university.

Project Activities and Timing

Students have to make their proposal presentation, mid-term progress presentation and
final presentation in defenses organized by the college and must duly pass. These
activities are in sequence and students failing to accomplish one activity cannot proceed
to another. In case ofProject I, the midterm presentation is not mandatory but the project
progress can be monitored and reviewed either by the Project Co-ordinator and/or
expert(s) / teacher(s)assigned by the Project Review Committee.
The timing of various project work activities is given by the following table: -

S. No. Activities Normal Timings

1 Project Proposal Defense Beginning of semester

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2 Mid Term Progress Middle of semester
(at least 4 weeks after the Proposal Defense)

3 Final Project Defense + End of semester

Report Submission (at least 4 weeks after the Mid-term Defense)

However, taking into the account the efforts required for a project or with the intent of
adding value and imparting quality to the project, the Proposal Defense may be
organized before the semester starts or even in the previous semester also. A minimum
gap between two
successive defenses is 4 (four) weeks, and this doesn’t apply for a re-defense.

Team Formation and Registration

Academic projects are required to conduct in a team. The number of team members
should bejustifiable to the credit hours carried by the project, and as instructed by the
Syllabusprovided by the university.
The following table is to be referenced while forming a project team: -

Types of Project Credits Range of team Recommended

members allowed no. ina team
Project I 1 2 to 3 2
Project II (Minor Project) 2,3 2 to 3 3
Project III/IV (Major 4 / 5 3 to 4 4
Project)

After the formation of a team by students, it has to be registered to the Project Office
along with an abstract of the project. This is usually an A4 sized page containing two
sections - (1) Team members' detail e.g. Name, Roll, Program, Batch, Email, Mobile
etc.; and (2) Abstract with Keywords.
Once the project team has been registered, team members cannot leave the team or
move to another project at any phase of the project work duration. Should they do in
any case, the leaving members will have to start a new project and should duly undergo
all necessary phases of project works. As soon as a member leaves the team, all marks
and grades earnedso far by her/him will be seized to be zero. However, if any two or
more projects are of similar natures and their Supervisors formally agree to adjust the

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work divisions, teammembers may move in between these projects with the permission
of the Project Review Committee (PRC), and in such case, moving members' evaluation
remains intact.
Supervisor Assignment
A Supervisor will be assigned for every team formed and registered officially. In case
of Project I, the Project Co-ordinator and/or expert(s) / teacher(s) assigned by the
Project Review Committee will guide throughout the project process. Under special
circumstances, more than one supervisor may be assigned if the need is approved by
the Project Review Committee. From this point onward, the project team should work
under the guidance of the supervisor. Supervisor’s consent is needed for Proposal
defense, for Mid-term progresspresentation and for the final defense.
There will be a Roster of Supervisors that has to be formed ahead of the time of
supervisor assignment. In normal case, the PRC will select a person from the existing
roster. An expert from the Roster of Supervisors can be assigned to any project that is
appropriate and justifiable to her/him. While assigning supervisors to projects, the
principle of load balancing (of the experts in the roster) will be taken into account.

Qualification of Supervisors
Supervisor can be a teacher, an expert from industry or a professional in the relevant
field.
The minimum eligibility of a supervisor for Project I and Project II is a Bachelor's
degree in equivalent field; a Master's degree is expected for Project III. However, under
certain circumstances (e.g. unavailability of an expert in the domain of the project), the
Project Review Committee can assign an expert from the domain who has an equivalent
status of a Bachelor in the relevant field.

Roles and Responsibilities of Supervisor

Project supervisors will have, but not limited to, the following roles and responsibilities:
1) To impart students with her/his guidance on development and refinement of the
research project, in conducting literature review and formulating methodology, in
getting standards, criteria, skills and resources needed for the project, in
understanding ethical, legal, professional and safety issues, if any, associated with
the project, etc.
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2) To track and evaluating the progress by providing students with feedbacks and
suggestions so as to make sure that the project will be finished on time, etc.
3) To approve projects for proposal, mid-term and final defense, and also to evaluate
at eachof these stages of the project work.

Project Proposal
The students are required to come up with a conceptual framework for their project
work which must be documented in the form of a Proposal and must duly signed by the
supervisor. Besides the supervisors’ approval, project teams should submit the proof of
guidance taken from the supervisor (e.g. Meeting Log). {See Appendix B of this
guideline for the sample}. The proposal must be presented in a presentation and get
approved from the panel of the examiners. The presentation for proposal defense will
be of 10 (Ten) minutes.
The Project proposal should contain the following sections (not exceeding 8-10 pages):
-
• Title page
• Abstract (with keywords) – 250 words
• Introduction
• Problem Statement
• Project Objectives
• Significance of the study
• Scope and Limitations
• Literature Study/Review (present if any)
• Proposed Methodology/ Technical description of the Project
• Proposed Performance Analysis Methodology and Validation Scheme
• Proposed Deliverable/Output
• Project Task and Time schedule
• Bibliography/References

Project Mid-term Progress

Students are required to come up with design documents which shall comprise of
architectural design of the proposed system. The mid-term report should be built
on the proposal document with adding sections of your work. An Appendix section

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may be includedat the end of the document if you decide to include documents (like
source codes of program, installation and operation procedure of the experiment, or
details of results or anything that is related to their project work). The work done so far
must be justifiable and approved by the Supervisor. Apart from the Supervisors’
approval, project teams should submit the proof of guidance taken by the Supervisor,
as in the proposal defense, along with the mid-termprogress report. Project teams must
present their progress in the mid-term defense and get approval to go ahead from the
panel of examiners. The presentation will be of 15 minutes only.
The mid-term report shall contain the following sections: -
• Title page
• Abstract (with keywords) – 250 words
• Introduction
• Problem Statement
• Project Objectives
• Significance of the study
• Scope and Limitations
• Literature Study/Review
• Methodology
• Tasks Done so far // new section //
• Results and Discussion // new section //
• Performance Analysis and Validation
• Tasks Remaining // new section //
• Deliverable/Output
• Task and Time schedule
• Bibliography/References

Project Final Defense

The final project report is prepared by completing the section of the work detail and
adding some more sections like – conclusion and further works. Like in the Mid-term
defense, project team must get supervisor's approval in order to appear in the final
defense and proofof meeting with the Supervisor. The final defense will comprise of
15 minutes’ oral presentation and a separate 5 minutes for demonstrating the project
output.

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The final draft document should contain the following sections: -
• Title page
• Acknowledgment
• Abstract (with keywords) – 1 page (max 250 words)
• Table of Contents
• List of Figures
• List of Tables
• Introduction
• Problem Statement
• Objectives
• Significance of the study
• Literature Study/Review
• Methodology
• (Sections of your work details go here)
• Conclusion and Further Works / Recommendations
• Bibliography / References
• Appendix (if any)

Hard Bound Copy of the Project Document

Projects accepted in the final defense shall make a bound hard copy of the project
report byadding official and formal pages as mentioned below.
• Hard Cover Page
• Declaration of Originality
• Supervisor's Approval
• Acceptance from the Panel of Examiners
• Certificate from the Department
The hard cover page should contain the same contents as that of the title page.
Moreover, it shall contain the title of the project and the year printed on the side pane.
The remaining pages (are printed on Letterheads normally) can be obtained from the
concerned departments and/or the college administration. {Sample of the pages are
attached in Appendix F, Appendix G, Appendix H and Appendix I.}

Soft Final Copy of the Project Document

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A digital copy of the final project document (ready for hard copy binding) must also be
submitted either online or through email or through a convenient way set by the PRC.’

Contents of Project I (First Project)

Proposal document of First Project (which is undertaken by 2nd and 4th semester
BCA/engineering students)may be squeezed to have the following contents only: -
• Title page
• Abstract with keywords – 250 words max
• Introduction
o Motivation / Problem statement
o Project Objective
o Scope and Importance of the Project
• Literature Review (present if any)
• Methodology/ Technical description of the Project
• Deliverables / Expected Outcomes
• Task and Time schedule
• Bibliography/Sources
Note: Format of the final report of the Project I is the same as that of Major / Minor
projects.

The Title Page

The title page must comply with the standard provided by the college. Size of the text
on the cover page should be 14 pt and the report title should be 16 pt – both in Times
New Roman font. The college logo should be present at the bottom left corner as shown
in the sample. Thecollege name should be 20 pt in size of Arial Black font. The sample
of the title page is shown in the Appendix A.

Detailed Format of the Project Report

Paper size: A4 Plain white

Print at: Single side (odd pages) only
Page Layout:

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Orientation: Portrait
Margin: 1” each of Left, Right, Top and Bottom
Binding Offset: 0.5” at the left (i.e. gutter margin)
Spaces between lines: 1.5 lines
Paragraph spacing: 6 pt. before and after
Page numbers: At the bottom center e.g.1, 2, 3….

Document contents:
Normal text: Font name: Times New RomanFont size: 12 pt.
Font style: Regular

Headings: Stepwise increment from the normal text, but shouldnot

exceed the size of the report title.
Font style may be Italic and/or Bold faces

Figures and Tables: Should be center aligned, have captions with figure
numbering
Equations and Formulae: Should be center aligned and have equation no’s at the
right margin
Document organization: Section should start on a new page
Section headings should be numbered in Legal style

Note: - Page numbers from Acknowledgement section to List of Table section should
be in Roman (i,ii,iii…..) and from Introduction section should be in Hindu Arabic
(1,2,3…..).

Evaluation System
Evaluation is done at each stage of defense. Evaluation is done separately by the Project
Supervisors and the panels of Examiners assigned for defense. The distribution of the
marksis given by the table as shown below. The pane of Examiners for defense will
consist of Experts from the industries, researchers/academicians and senior faculties as
well as concerned authorities of the college.
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Marks Distribution and Evaluation Criteria

Evaluation Type Weight-age Evaluation by/from

Proposal evaluation 30% Supervisors and Panel of Examiners

Mid-Term evaluation 30% Supervisors and Panel of Examiners

Final evaluation 40% Supervisors and Panel of Examiners

The criteria for evaluation is based on the syllabus. {Evaluation sheets of Proposal,
Mid-termand Final defenses are given in Appendix C, Appendix D and Appendix E
respectively}.

Project Review Committee

For overall decision making and operational purposes of project management and
administration, a Project Review Committee (PRC) will be formed. The PRC will have
the following structure: -
1. All concerned HoDs, Members
2. Invited Experts and/or academicians (2 or 3, if necessary), Members
3. Project Co-ordinator, Member Secretary
In case of any exception to the above rule, the Project Review Committee (PRC) will
havethe final authority to take an appropriate decision.

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Appendix A : Project Report Cover Page

National Academy of Science and Technology

(Affiliated to Pokhara University)
Accredited by University Grants Commission (UGC), Nepal (2022)
Uttarbehedi 4 Dhangadhi, Kailali, Nepal

A
Project {Proposal/MidTerm/Final} Report
On
{Name of The project}

For the partial fulfillment of requirements for the degree of {Bachelor of Computer
Application/Bachelor of Computer Engineering}
Under Pokhara University

Submitted to
Department of {Computer Application/Computer Engineering}
National Academy of Science and Technology

Under the supervision of

{{Name of Supervisor}
{Designation}, Department of {Computer Application/Computer Engineering}

Submitted by
{Student Name} (RollNumber)
{Student Name} (RollNumber)
{Student Name} (RollNumber)
{ProgramName}, {semester}th Semester

Month, Year

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