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14 views3 pages

Job Description

Uploaded by

Gulshan Bajaj
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Accounts Receivable Assistant

Department/Division/Faculty: Accounts Receivable Assistant

Campus/Location: South Kensington until April 2025/ White City Hybrid

Job Family/Level: Professional Level 2b (Salary scales)

Responsible to: Team Leader – Accounts Receivable

Line management for: N/A

Key working Relationships Registry


(Internal): Research Services
Financial Management
Financial Services
Academic departmental administrators
Campus Services
Students
Student Union
External Students

Key Working Relationships Research and corporate customers


(External): Government bodies
Finance Systems

Contract type: Open Ended- Full-Time

Purpose of the Post


• The post holder is responsible for the creation, credit checking, and maintenance of accounts,
inputting and distribution of invoices and sundry documentation and the receipting, processing, and
allocation of payments and refunds to College using a variety of payment systems and Oracle.
• To understand and use of the income modules within the Oracle Financial system, interrogating the
on-line bank statements to identify and locate payments allowing the bank reconciliation process to
take place.
• To liaise with our internal and external customers via telephone, email and in person relating to
accounts, billing, and incoming payments.

Imperial College London imperial.ac.uk


Key Responsibilities
The main duties of the post will include:

1. The creating, maintenance and credit checking of new accounts within the finance system and CID
generator by using Credit Reference Agencies, company financials, and other sources to help
determine risk levels and undertake due diligence or seek necessary approvals.
2. Inputting of ad-hoc Invoices, adjustments and credit memo’s from relevant departments confirming
details are correct, attaching scanned images of backing documentation where applicable and liaising
with VAT team to confirm applicable rates.
3. Using various systems, including banking portals, Pay360, Oracle, Flywire, and Convera to manage the
end-to-end processing of payments.
4. Investigating unapplied receipts held within various suspense and deposit accounts and
communicating with remitters or internal customers to determine correct posting.
5. Processing refunds to students, funders and other customers via the appropriate methods ensuring
proper approvals are in place.
6. To support students via phone, email, virtual meetings, or in person with payment queries
7. To support internal and external customers via phone, email, virtual meetings, or in person with billing,
account maintenance, banking, or payment queries

Person Specification
Requirements Essential (E)/
Candidates/post holders will be expected to demonstrate the following: Desirable (D)

Education
High School diploma or equivalent (E)
Associate's or Bachelor's degree in Accounting or Business (D)

Chartered Institute of Credit Management (CICM) qualified or studying towards (E)


Evidence of continuous professional development in Finance related areas (D)

Experience
Proven working experience as Accounts Receivable Clerk, bookkeeper, accountant, or (E)
equivalent, preferably in a Shared Services environment
Experience with financial accounting systems and software (E)
Demonstrated experience of managing invoices and accounts receivable ledgers (D)
Knowledge of credit risk analysis (D)

Imperial College London 2


Knowledge
Working knowledge of MS Office products (E)

Understanding of basic accounting principles and practices (E)

Familiarity of Higher Education payment systems (D)


Understanding of Higher Education processes, teams and requirements (E)

Skills & Abilities


Excellent client and customer service skills (E)

Strong organisational skills with the ability to manage multiple priorities (E)

A proactive approach to problem-solving and process improvement (D)

Excellent team player with the ability to work effectively as part of a dynamic finance (E)
function

Further Information
Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake
other duties, which are broadly in line with the above key responsibilities.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate
Imperial:
• Respect
• Collaboration
• Excellence
• Integrity
• Innovation
Employees are also required to comply with all Imperial policies and regulations.
We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive
working environment for all. We encourage candidates to apply irrespective of age, disability, marriage or
civil partnership status, pregnancy or maternity, race, religion and belief, gender reassignment, sex, or
sexual orientation. You can read more about our commitment on our webpages.

December 2024

Imperial College London 3

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