Google sheet

Here’s a detailed step-by-step guide to teach advanced Google Sheets topics, complete
with examples and instructions for each activity:

Mastering Advanced Google Sheets

Conditional Formatting

Lookup Functions

Logical Functions

Data Validation

Text Functions

Keyboard Shortcuts

1. Conditional Formatting
Objective:
Automatically format cells based on their content.

Enhancing Readability Organizing Data

Highlighting Important Data Applying Formatting Rules

Conditional
Improving Visual Clarity Identifying Data Easily
Formatting

Example: Highlight sales greater than 10,000.

Steps:
1. Select the Range: Click and drag to select the range of cells you want to format (e.g.,
B2:B20).
2. Open Conditional Formatting:
• Go to Format → Conditional Formatting.
• A sidebar will appear on the right.
3. Set the Condition:
• Under Format cells if, choose Greater than.
• Enter 10000 as the value.
4. Choose Formatting Style:
• Select a fill color (e.g., green).
5. Apply: Click Done.
• Cells with sales > 10,000 will be highlighted.

Conditional Formatting in Google Sheets

Set Condition

Select Range Apply Formatting

Open Conditional
Formatting
Choose Formatting
Style

Open Choose
Set Apply
Select Range Conditional Formatting
Condition Formatting
Formatting Style

2. Lookup Functions
A. VLOOKUP
Objective:
Search for a value in a vertical table and return corresponding data.

Retrieve Use
Corresponding Retrieved
Search in Data Data
Identify Value
Vertical
Value Found?
Table End Process

VLOOKUP Function Process

Retrieve
Corresponding
Data
Return the data
associated with the
found value

Locate Value in
Table
Search for the value
within the vertical
table
Identify Search
Value
Determine the value
to search for in the
table

Example: Find the price of "Product A" in a product list.

Dataset Example:
ProductPriceStock
Product A20050
Product B15030

Product Performance

Product A
Product B
Product C

Steps:
1. Write the Formula: In a blank cell, type:

=VLOOKUP("Product A", A2:C5, 2, FALSE)

• "Product A": The value you’re searching for.

• A2:C5: The range of the table.
• 2: The column number of the value you want to return (Price is in the 2nd
column).
• FALSE: Exact match.
2. Press Enter: The result will be 200.

VLOOKUP Formula Execution in Google Sheets

Write VLOOKUP
Formula Display Result

Press Enter

B. HLOOKUP
Example: Search for a value in a horizontal table.
• Similar to VLOOKUP but searches horizontally.
3. Logical Functions
A. IF Statement
Objective:
Perform conditional checks and return a value based on the result.
Example: Determine if students passed or failed based on scores.
Dataset Example:
NameScore
Alice45
Bob70
Steps:
1. Write the Formula: In a blank cell, type:

=IF(B2>=50, "Pass", "Fail")

• B2>=50: The condition.

• "Pass": Value if true.
• "Fail": Value if false.
2. Press Enter:
• If the score is 70, the result will be Pass.
B. AND / OR Functions
Example: Check eligibility based on multiple conditions.
1. Write the Formula:

=IF(AND(B2>=50, C2="Yes"), "Eligible", "Not Eligible")

• AND: All conditions must be true.

• OR: At least one condition must be true.

All conditions At least one

must condition

AND Function OR Function

Choose the right logical function for your

needs.

4. Data Validation
Objective:
Restrict inputs or create dropdown menus.
Example: Create a dropdown for department names.
Steps:
1. Select the Range: Highlight the cells (e.g., D2:D20).
2. Open Data Validation:
• Go to Data → Data Validation.
3. Set Criteria:
• Under Criteria, choose List of items.
• Enter options (e.g., Sales, HR, IT).
4. Save: Click Save.
• A dropdown menu will appear in the selected cells.

Creating a Dropdown Menu in Google Sheets

Cell Range Selection

Open Data Validation

Set Criteria

Save Settings

Dropdown Menu Creation

5. Text Functions
A. CONCATENATE
Objective:
Combine text from multiple cells into one.
Example: Combine first and last names.
Steps:
1. Dataset:
1. First NameLast Name
1. JohnDoe
2. Write the Formula:

=CONCATENATE(A2, " ", B2)

• A2: First name.

• " ": Space between names.
• B2: Last name.
3. Press Enter: The result is John Doe.
B. SPLIT
Example: Split "John Doe" into first and last names.
Steps:
1. Write the Formula:

=SPLIT(A2, " ")

• A2: Cell containing the text.

• " ": The delimiter (space).
2. Press Enter: The result splits "John" and "Doe" into separate cells.

Splitting Text in Google Sheets

Identify Text
Cell Write SPLIT
Formula
Press Enter
View Results
Select the cell
containing the Enter the
text "John Doe formula Execute the
=SPLIT(A2, " ") formula by Observe the
in the formula pressing the text split into
bar Enter key separate cells

6. Keyboard Shortcuts for Efficiency

• Ctrl + Z: Undo.
• Ctrl + Shift + V: Paste without formatting.
• Ctrl + D: Fill down.

Undo Paste without Formatting

Ctrl + Z Ctrl + Shift + V

Keyboard
Shortcuts

Fill Down

Ctrl + D

Wrap-Up Activity
1. Provide a small dataset with names, scores, and departments.
2. Ask students to:
• Highlight scores greater than 75.
• Use a VLOOKUP to find a specific student's department.
• Combine first and last names.
• Add a dropdown for department options.
Would you like me to prepare a downloadable example dataset for this?