IT Workshop Lab Manual

Objective:
The IT Workshop for engineers is a 6 training lab course spread over 90 hours. The modules include
training on PC Hardware, Internet, World Wide Web and Productivity tools including Word, Excel, PowerPoint
and Publisher.
PC Hardware introduces the students to a personal computer and its basic peripherals, the process of
assembling a PC, installation of System Software MS-Windows, Linux and the required device drivers. In
addition hardware and software level troubleshooting process, tips and tricks would be covered.
Internet & WWW module introduces the different ways of hooking the PC on to the internet from home
and workplace effectively usage of the internet. Usage of web browsers, e-mails, news groups and discussion
forums would be covered. In addition, awareness of cyber hygiene, i.e., protecting the personal computer from
getting infected with the viruses, worms and other cyber attacks would be introduced.

Prepared By:
G.SANDEEP
Assistant Professor,
Department of Information Technology,
Sree Chaitanya College of Engineering,
Karimnagar.

1
HARDWARE

2
INTRODUCTION TO COMPUTER:

Computer is an electronic device which takes the input information from the input device and generates
the output information and it will be displayed on the output.
It enables arithmetic computations, data processing, information management (storage) and knowledge
reasoning in an efficient manner.
The word computer is derived from the word compute which means „to calculate‟. So a computer generally
considered to be calculating device that perform operations at very faster rates.

BLOCK DIAGRAM OF COMPUTER

Basically the computer system has three major components. These are
• System Unit
o Central Processing Unit (Processor)
o Memory Unit. (Main memory and Auxiliary storage).
• Input Unit.
• Output Unit.

3
 TASK 1
Identification of the peripherals of a computer, components in a CPU and its functions. Draw the block
diagram of the CPU along with the configuration of each peripheral.

Aim: To identify the computer hardware parts

Procedure:

1. Cabinet:

a. It is used to install all hardware

devices like(mother board, SMPS,

Cabinet
HDD,CD ROM, FDD)
b. It has Start, Restart Button, Led‟s, Power Switch
Power LED
Audio and USB Connecters are
Reset Switch
available at front side. HDD LED

2. Monitor :
a. Monitor of a computer is like a
television screen.
b. It displays text characters and
graphics in colors or in shades of
grey.
c. The monitor is also called as screen
or display or CRT (cathode ray
tube). In the monitor the screen will
be displayed in pixels format.
i. 800 by 600 pixels
ii. 1024 by 768 pixels d.
.
3. Key Board:
a. Key board is like a type writer, which ii. enhanced key board with 104
contains keys to feed the data or keys or above
information into the computer
b. Keyboards are available in two
modules. These are
i. standard key board with 83-88
keys

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4. Mouse:
a. Every mouse has one primary button
(left button) and one secondary
button (right button).
b. The primary button is used to carry
out most tasks, where as secondary
button is used in special cases you
can select commands and options

5. Printer:
a. A device that prints images ii. Inkjet printer
(numbers, alphabets, graphs, etc…)
on paper is known as Printer.
b. We have different types of printers to
take printouts. These are as follows:
i. Dot matrix printer

iii. Laser printer

6. Speakers:
a. Speakers make your system much more
delightful to use entertain you while
you are working on computer

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7. Scanner :

a. Scanner used to scan images and text

8. System board/Motherboard
a. This is the major part of the PC
hardware

Mother Board
b. It manages all transactions of data
between CPU peripherals.
c. which holds the Processor, Random
Access Memory and other parts, and
has slots for expansion cards
d. It is rectangle shape e.
9. Socket 478:
a. It use 478 – PIN MICROPGA
package it is used installing CPU
b. It is square type design.

10. CPU
a. The central processing unit contains processor. The processor is fitted on
the heart of any computer, the to a Mother Board. The Mother

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 Board contains various components,
which support the functioning of a
PC.
b. It is brain of the computer
c. It is square shape

11. Ram Slots and Rams:

a. Ram slots are used to install the rams
b. It is large rectangle shape and each
ending has small clips.
c. There two type ram slots
d. SD Ram; --------- →Two Gaps
e. DDR Ram ------- →One Gap
f.

g.

12. North Bridge:

a. It is also called as controller
b. It converts electronic signals to
binary values and binary values to
electronic signals
c. It is near by socket 478
d. It placed middle of the mother board

13. South Bridge:

a. It is controls major components
mother board and it back bone of the
input out devices
b. It is communicates PCI slots, IDE-1,
IDE-2, floppy connecter, BIOS chip.
c. It near by CMOS battery

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14. CMOS Battery:
a. Computer is using a coin shape
battery
b. It generates the clock signal and it
manage system continues time

15. Primary & Secondary(IDE-1 & IDE-2) :

a. It is also called as IDE-1, IDE-2.
b. It used to connecting Hard Disk
Dive, CD ROM, DVD ROM.

c.

16. Input & Out put ports :

a. IO ports are used to connecting IO device such as key boards, mouse, monitor, printer, scanner,
speakers etc...

17. AGP Slot & AGP Card :

a. AGP Slot is used install the AGP card.
b. AGP back view same as VGA port(15-female pins) and used to connecting the monitors
c. This slot is above PCI slots and its color is Black or Brown

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18. CI Slots &PCI(Expansion) Cards :
a. PCI slots are used to install the PCI cards such as

i. LAN (Ethernet) Card---→Back view Ethernet port

ii. Sound Card-→ Back view Audio pin connectors)

iii. TV Tuner(Internal) Card -→ Dish Pin connecter

b. PCI Slots are white or yellow color

c. PCI Card has Single gap only

19. BIOS Chip :

a. BIOS controls how the operating
system and hardware wok together
b. BIOS identification is BIOS name is
available on chip or mother board

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c.
20. ATX Power connecter:
a. ATX power connecter is used to
connect ATX power plug( This is
from SMPS)
b. ATX Power connecter has 20/24
pins available.
c. It is white color and it has ATX
name is available on Mother Board
d.
e.

21. Floppy connecter:

a. Floppy connecter is used to connect
Floppy Disk Drive.
b. This is beside of ATX power
connecter and Name FDD is
available on the mother board.

22. Bus Cables or Data cables :

a. A Bus is a collection of wires
through which data is transmitted
from one device to another device
cables are two types
b. IDE cable : it used to connect HDD,
CD ROM, DVD ROM
c. FDD cable: it used to connect FDD
(braking or manufacture defecting)

23. Hard Disk Drive:

a. The hard disk drive is the main, and b. The operating system, software titles
usually largest, data storage device in and most other files are stored in the
a computer hard disk drive
c. Identifications is the panel name is
Hard Disk dive
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24. CD ROM Drive & CD-Writer:
a. CD-Rom (Compact Disk Read only
Memory) Drive is a device that reads
the information from Compact Disks
(CD).
b. CD-Writer is used to write the data
into Compact Disks.
c. Identification is the panel name is
CD Writer
25. Floppy Disk Drive:
a. The floppy disk drive is used to read
the information stored in floppy
disks.
b. Floppy disks also called as a
diskette.
c. Identification is smaller than CD
writer.
26. SMPS:
a. SMPS is used to supply the power to
Mother Board HDD,CD ROM, FDD
b. In SMPS holds a transformer,
voltage control and fan
c. Identification is the rectangular box
shape and panel name is switching
mode power supply.

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 TASK 2
Aim: Assembling and disassembling the system hardware components of the personal computer
Requirements:

1. CPU(Processor) 7. Speakers 13. Power Cables

2. Mother Board 8. Key Board 14. SMPS
3. Floppy Disk Drive 9. Mouse 15. Screw Driver
4. Hard Disk Drive 10. Monitor 16. Screws
5. CD or DVD ROM 11. RAM( SD or DDR) 17. Printer etc…
6. Cabinet 12. Bus Cables

Procedure:
1. Mother Board Installation:

a. Open the cabinet on either side.

b. The back side of the cabinet has

readymade provision for the installation of
the I/O shields. An I/O shield is used for
connecting the input and output devices
through it.

C. Check whether the mother board is placed in such a way that the I/O ports of the motherboard
correctly fit in the I/O shields. Ensure all the specified screws for the motherboard are fixed and
intact.

CPU Installations:
1. CPU is one of the most dedicated motherboard. After the CPU is rightly placed
components of the computer. The CPU pins in its position the lever is to be locked.
have to be clearly studied before fixing into
the relevant processor space on the

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 2 As a part of the CPU installation, before
the CPU is fixed in the right position a
lever is provided, which needs to be
unlocked. This lever is perpendicular to
the motherboard.

3 The CPU, which is a square shaped

electronic component, comes with pins
below it. One should find for an indication
on one of the corners of the CPU on both
sides. This arrow mark is also found on the
motherboard which guides for the fixation
of the CPU. Once match of the pins verses
motherboard slot gently push the CPU.

4 After the CPU is rightly placed in its

position, the lever is to be locked.

CPU heat sink fan installation:

5 The CPU heat sink fan is to be carefully

plugged on to the CPU by pushing down
the metal plastic clips.

6 The metal/plastic clips provided with heat

sink fan should fix on to the CPU socket
and have to be locked.

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7 Once the CPU het sink fan is fixed and
locked, it should be connected to the
Power supply available on the mother
board through the power connector.

RAM Installation:
8 Next is installing the RAM. Insert the RAM into an available expansion socket. Note how the RAM
is keyed to the socket. This ensures the RAM can be plugged into the socket one way only. Finally
press the RAM firmly into position, making certain the Ram is completely seated in the socket.

SMPS Installations:
9 Next is installing the SMPS. This is an electronic power supply unit that provides and regulates the
power supply to all components of a computer system. As shown in the diagram the SMPS needs to
install into cabinet at the place provided for it.
10 After placing the SMPS into the relevant provider space fix the outer screws to it intact.

11 Next installing the ATX power connector. It is a 20/24-pin power connector. This is the primary
power supply to the mother board.

14
Hard Disk Drive Installation:
12 Installing the Hard Disk Drive (HDD) is clearly understood in the following steps. First see the rare
of the HDD. It consists of the 3 types of pins. One left side the HDD has multiple pins termed as the
IDE connector. In the middle is the jumper setting pins for the HDD. On the extreme right side is the
power connector pins. Every device except FDD (floppy Disk Drive) uses this type of power
connector. And HDD and CDD (Compact Disk Drive) connected by this type of IDE cable.

Power Connector

13 Mount the HDD into mounting slot meant for the HDD with the rear end facing and secure the inner
screws intact.

14 Connect the IDE cable to the HDD as well as the mother board as shown in the figure.

15 Remember for all the power connectors to HDD rare end by gently pushing the
be plugged in, one needs to align the Red connector.
line on the cable to Pin-1 of the IDE port.
Hence connect the power cable to the
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 Floppy Disk Drive Installation:
16 Installation of a Floppy Disk Drive (FDD) is very similar to the HDD installation. We need to
identify the relevant pins for the motherboard and power supply connectivity. First Step in the FDD
installation is mounting of the FDD into the FDD mounting slot by removing the cover of front side
of the cabinet as shown in the figure below.
17 Push the FDD case into opened of the cabinet curtaining of the FDD

18 Secure FDD with inner screws.

19 Connect the one end of cable to mother board and other to end to FDD.

20 Connect the power connector to the FDD.

16
CD ROM Installation:

21 Next installing the CD-ROM. Remove the

cover of front side of the cabinet
curtaining of the CD-ROM.

22 Push CD-ROM case into opened space.

23 Secure CD-ROM with inner screws.

24 Connect the one end of cable to motherboard and another end to CD-ROM.

25 Connect the power connector to the CD-

ROM.

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Switches and LEDs Connections:
26 Installing the Switches and LEDs of front side of the cabinet. Please refer to your mother board
manual to locate where the connectors are. Different mother boards place the connectors in different
locations. The connectors for the switches and LEDs are normally grouped together. They should
look similar to the figure given below.

IO Devices Installations:
27 Finally connect all peripheral devices like mouse, key-board, monitor, etc, to the I/O ports shown in
the figure below.

a) Keyboard:
Keyboard has round shape connectors. The male connector appears at the edge of the
keyboard‟s cable and the female connector appears at the back side of the system unit. We are
using the 6 pins round keyboard connector.
b) Mouse:
The mouse connector is same as the keyboard connector. The male connector appears at the edge
of mouse cable and female connector appears at the backside of the system. It is also having 6 pins to
connect the mouse.

c) Monitor:
The monitor of computer has „D‟ shape connectors. The male Monitor connector has 15 pins and it
appears at the edge of monitor‟s cable. The female monitor connector appears at the back of the
system unit.

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d) Printer:
Printer connector is the oldest connector of a computer. The male printer connector has 25 pins and it
appears at the edge of the printer cable and the backside of the system unit.

e) Audio / Speaker:
For audio effect we are using speakers. The audio male connector have single thick pin and each
male connector of individual speaker is distinguish with separate color. The male connectors appear at the
edge of the speaker cables. The female audio connectors appear in same color at the back side of the system
unit. The female audio connectors have some special symbols i.e.

1. The first symbol displays “line-out”.

2. The second symbol displays “line-in”.
3. The third symbol displays “Mic-in”.

Line-out ------ → it sends the out put to speakers.

Line-in -------- → it takes the input from speakers.
Mic-in ----- → it takes the input from microphone.

f) Ethernet / Networking:
The Ethernet connectors are used when two or more than two computers need to be linked with other
over a computer network like LAN (local area network). The shape of male Ethernet connector is quite
similar to male modem connector except it is more flat. The female Ethernet connector appears at the back
of the system unit.
g) USB:
USB (universal serial bus) is the latest and most popular connector. Using USB connectors, we can
connect so many different devices to our computer. Any device equipped with USB has slim male connector
with slim metal coating appearing at the end of the devices cable. For connecting the device, a female USB
connector is provided at the back of the system unit. We can identify the USB connector with this symbol.

USB: Ethernet / Networking:

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 TASK 3
Aim: Windows XP Installation Steps
Requirement:
1. Operating System CD
2. Computer

Procedure:
1. Insert the Windows XP CD-Rom and reboot the computer. If you see a message about hitting any
key to boot the CD, do so now. Otherwise you will see a message about setup inspecting your
system.

2. MS-DOS Portion of setup begins. In this setup first you will see a series of blue and gray MS-DOS
based screens.

3. Welcome to setup. Finally setup begins. In

this step you can setup XP, launch the
recovery console, or quit. Press ENTER to
continue the setup and it will examine your
hard drives and removable disks.

4. Read the License agreement. Next you will

have to agree to Microsoft license
agreement. Then press F8 to continue the
setup.

5. Choose an installation Partition. This

crucial step lets you choose where to
install XP. On a clean installation you will
typically install to the C: Drive.

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6. Select the file system. If you created a new
partition of wish to change the file system
of an existing partition you can do so in
the next step. Generally speaking it is
recommended to go with the NTFS file
system.

7. Optionally format the partition. If you choose to change or format the file system, this will occur
next. First you will be asked to verify the format. Press ENTER to continue and a yellow progress
bar will indicate status of the format. When this complete, setup will again examine your disks and
create a list of files to copy.

8. Setup folder copy phase and reboot. Setup will now copy system files to the system/ boot partition
just you created. This will allow the PC to boot from the C: drive and continue setup in GUI mode.
After coping the system will reboot. While rebooting it will show “Press any key to boot from CD”
message again. This time do not press any key.

9. GUI setup begins. Once the system reboots

you will be presented with the GUI setup
phase. This could be taking several
minutes

.
10. Regional and language options. In the first
interactive portion of GUI setup, you can
choose to customize the regional and

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 language settings. Click NEXT to
Continue.

11. Personalize your software. Now enter your

name and optionally your company name.
Click NEXT to continue.

12. Enter your Product key. Now you must

enter the 25 character product key. Then
click NEXT to continue.

13. Enter a Computer Name and Administrator

password. In the next phase of setup you
can create a name for your computer. And
optionally enter Administrator password.
Then click NEXT to continue.

14. Supply your DATE and TIME settings.

Next you can supply the date and time,
witch are auto set based on information in
your BIOS. Click NEXT to continue.

15. Network Setup. If you have a networking

card or modem, setup now installs the
networking components.

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16. Setup completion. From this point on setup will continue to completion without any further need for
interaction. Setup will now copy files, complete installation, install your start menu items, register
system component, save settings, remove any temporary files need to be setup. After system will
again reboot. And while rebooting the system it will ask “Press any key to boot from CD” again. At
this time also do not press any key.

17. First Reboot. You will be greeted by the

XP splash screen on first boot.

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18. Change Display settings. Users with CRT monitors or LCD monitors will see a display settings dialogue
appear. It will ask you like to change your display settings automatically. Then Click OK and it will
shows your screen with modified display settings and ask keep this settings for your computer. Press OK
to continue.

19. Net work setup.

20. Set up users. Now you can enter the at least one user name, that could be anything. And click NEXT to
continue. After creating users it will shows FINISH button. Click that FINISH completing your XP
installation.

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INTERNET & WORLD
WIDE WEB
 TASK 4
Hardware Troubleshooting: Students have to be given a PC which does not boot due to improper
assembly or defective peripherals. They should identify the problem and fix it to get the computer
back to working condition.

AIM:Hardware troubleshooting
Software Requirement: No software required

Hardware Requirement: Personal computer

Troubleshoot:-
• If you hit the power button & nothing happened.
• Check all power connections.
• Check for power on motherboard.
• If the system turns on but does not beep or begin to boot up.
• Remove all components except motherboard/ cpu / monitor check by giving power to them

Computer error beeps codes:

No beep: short, no power, bad CPU/ MD, loose peripherals.
One beep: everything is normal & computer posted tax.
Two beeps: post / CMOS error.
One long beep One short beep: Motherboard problem.
One long beep two short beep: video problem.

One long beeps 3 short beeps: video problem.

3 long beeps: keyboard error.

Repeated long beep: memory error.

Continuous high- low beeps: CPU overheating

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment

RESULT: Doing the Hardware troubleshooting is completed
 TASK 5
Software Troubleshooting: Students have to be given a malfunctioning CPU due to system
software problems. They should identify the problem and fix it to get the computer back to
working condition.
AIM: Software troubleshooting
Software Requirement: Malfunctioning CPU due to system software
Hardware Requirement: Personal computer

PROCEDURE:
Error messages encountered during boot before Windows loads
Ensure that your computer BIOS settings are correctly configured to the hardware that is
installed in your computer
Error messages while windows loading
1. If you have recently installed or changed something that could have caused normal windows to
stop loading, try loading the last known good configuration

2. If you are unable to get into Normal windows and believe that removing or uninstalling a
program or changing a setting may help enable you to get into windows, boot the computer into
windows XP safe mode

3. If your computer has worked fine in the past but recently has been experiencing the issue you are
encountering run the system restore option to restore the computer to an earlier date
Other error messages that occur while windows is loading or after windows is loaded
1. If error occurs but windows still loads, verify no issues or conflict exits in device manager
2. Ensure that if programs are loading automatically that these errors are not associated with these
programs
3. Make sure Windows XP is up to date by checking Microsoft windows update page
4. If your computer has virus protection installed make sure that it is up to date and that no virus are
being detected
5. If your computer has worked fine in the past but recently has been experiencing the issue you are
encountering run the system restore option to restore the computer to an earlier date
TEST DATA: No Test data for this Experiment
ERROR: No Errors for this Experiment
RESULT: Malfunctioning CPU due to system software is done
INTERNET & WORLD
WIDE WEB
 TASK 6
Orientation & Connectivity Boot Camp: Students should get connected to their Local Area
Network and access the Internet. In the process they configure the TCP/IP setting. Finally
students should demonstrate how to access the websites and email.
AIM: To learn Local Area Network and access the Internet. In the process they configure the TCP/IP
setting. Finally students should demonstrate, to the instructor, how to access the websites and email
Software Requirement: Local Area Network to access the Internet
Hardware Requirement: Personal computer

THEORY:

The internet is a worldwide, publicly network of interconnected computer networks

LOCAL AREA NETWORK:
LANs are privately owned networks within a single building or campus of up to few kilometers in
size.
WIDE AREA NETWORK:
A WAN is a network that connects computers across a large geographic area such as a city or
country
TCP/IP(Transmission Control Protocol/Internet Protocol):
Collection of methods used to connect servers on the internet and to exchange data.
HTML (Hyper Text Markup Language):
The coding used to control the look of documents on the web

HTTP (Hyper Text Transfer Protocol):

Part of a url that identifies the location as one that uses HTML
IP (Internet Protocol):
 A format for contents and addresses of packets of information sent over the internet
IP ADDRESS:
An identifier for a computer or device on a TCP/IP network

SEARCH ENGINE:
A program that searches documents located on the Internet for keywords or phrases entered by a
person browsing the net.
Internet Connection requirements:
• TCP/IP protocol
• Client Software
• IS Account
Means of communication to the net:
• Telephone Modem
• Ethernet
• ISDN(Integrated Services Digital Network)
• DSL(Digital Subscriber Line)
• Satellite.
PROCEDURE:

1. Go to start>control Panel
2. open Network Connections
3. Click create a new connection and then click next
4. The new connection wizard window opens, click
next to continue
5. Choose one of the options in the next dialog box.
6. Choose one of the three options in the next dialog box
7. If you do not have an internet account click choose from a list of ISPs and then click next
8. If you have an account click Set up my connection manually
9. If you have a CD from the ISP click use the CD I got from an ISP and then click next

10. Follow the next steps as per the option you selected.

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment

RESULT: In this way we can learn surfing the web

 TASK 7
Web Browsers, Surfing the Web: Students customize their web browsers with the LAN proxy settings,
bookmarks, search toolbars and pop up blockers. Also, plug-ins like Macromedia Flash and JRE for
applets should be configured

AIM: To learn to surf the web

Software Requirement: Local Area Network to access the Internet

Hardware Requirement: Personal computer

THEORY:

• Web browser provides the means to the searching and also helps to download the
web content.
• Web browsers support most of the famous Internet Protocols like HTTP,FTP
• Common file formats a browser accepts are HTML
• Well known browsers natively support a variety of other formats in addition to HTML such
as JPEG,PNG,GIF image formats

Each web browser is built-in with the support of Internet Bookmarks which serve as a named anchor –
primarily to URLs. The primary purpose of this book mark is to easily catalog and access web pages that
the web browser user has visited or plans to visit, without having to navigate the web to get there.

Pop-up Blockers:
Pop-ups are a form of online advertising on the WWW intended to attract the attention of the users.
These pop ups are hosted on the web sites which are frequently visited by the netizens. These pop ups
are activated when these web sites open a new web browser window and there by displaying the
advertisements.
Plug-ins:
A plug-in is a software component program that interacts with a main application to provide a better
integration of the media. The basic difference between application programs and plug-ins is that
multimedia files are launched in a separate window where as in plug-ins multimedia play in the browser
window.
Few famous plug -ins are:
• Apple Quick Time
• Macromedia flash
• Microsoft Media Player
• Adobe Shockwave
• Sun Microsystems Java Applet

PROCEDURE: LAN
Proxy Settings:
• select tools menu in Internet Explorer

• Select Internet Options

• Select Connections

• You end up in two options

Dial-up and virtual network

settings LAN setting

Theselectionatthisstepisdependentonthekindofconnectionyouaretryingto
Configure. They are:
• Dial-up modem connection
• LAN connection

• DSL or Cable modem

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: In this way we can learn surfing the web
 TASK 8
A)Search Engines & Netiquette: Students should know what search engines are and how to use the
search engines. Usage of search engines like Google, Yahoo, ask.com and others should be
demonstrated by student.
AIM:To know what search engines are and how to use the search engines.
Software Requirement: Local Area Network to access the Internet
Hardware Requirement: Personal computer
THEORY:

Search engine: A search engine can be defined as a web site with tools which help you to find information on
the internet

Function of a search engine:

You can find anything from a schedule of White house tours to instructions for removing stains
from clothes.

Limitations:

Search engines visit web sites only several weeks. Search engines cannot see information in other
data bases later on.On the internet a search engine is a coordinated set of programs that includes:
A spider (crawler or bot) that goes to every page or representative pages on every web site that
wants to be searchable and reads it , using hypertext links on each page to discover and read site‘s
other pages.

Pros:

• You can select the search terms

• You can use the same search terms with multiple search engines

• You can change search terms as much as you wish

• You will normally receive numerous links

 Cons
:
• There are so many different search engines it may be difficult to choose

• You will normally receive too many links often making it difficult to identify the
most relevant sites.

• The vast majority of links may be only marginally relevant oral together irrelevant

EX:
• AltaVista

• AskJeeves

• Google

• Lycos
Etc...
b)Meta Search Engines: Meta search engines or ―meta crawlers’ don‘t crawl the web themselves. Instead
they search the resources of multiple search engines by sending a search to several search engines at once
aggregating the result.
Pros:

• You only need to use one search tool which is time-efficient

• You only need to learn how to use one search engine reducing learning curve

• You benefit from the difference among several search tools at once Cons:

• Meta search services may not be able to leverage each individual search engines full range of
query tools resulting in less refined searches

• You can not personally select the search engines queried by Meta search services.

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: In this way we can know what search engines are and how to use the search engines
 TASK 9
Cyber Hygiene: Students should learn about viruses on the internet and install antivirus software. Student
should learn to customize the browsers to block pop ups, block active x downloads to avoid viruses and/or
worms.
AIM:To learn various threats on the internet and configure the computer to be safe on the internet.
Software Requirement: Antivirus Software

Hardware Requirement: Personal computer

THEORY:
Antivirus:

Antivirus software is a program that either comes installed on your computer or that you purchase and
install yourself. It protects your computer against most viruses, worms, Trojan horses and other
unwanted invaders that can make your computer sick.
Firewall:

A firewall is a special software or hardware designed to protect a private computer network from
unauthorized access. A firewall is a set of related programs located at a network gateway server which
protects the resources of the private network from users from other networks.
PROCEDURE:

Installing Symantec antivirus for Windows:

Insert Symantec antivirus CD into your CD drive

Double click on theSymantec-setup.exe

The installer will open Click next to proceed

License agreement will open. Click I accept the terms of the license agreement and then click next.
Follow the instruction on the screen to complete the installation.

Get Computer Updates:

• Click start> settings>control panel

• Click Automatic Updates icon to open Automatic Updates dialog box
• Check the box Keep my computer up to date
• Choose a setting
• Click OK
Block Pop ups:
• In the IE open tools>pop-upblocker
• Click on Turn on Pop- upblocker

Windows Firewall:
 Go to Start>control panel>Network and Internet Connections >windows firewall

 In the general tab check the On(recommended)box

 If you don‘t want any exceptions check on Don’t allow exceptions box
TEST DATA: No Test data for this Experiment ERROR: No
Errors for this Experiment RESULT: Antivirus is installed in
the system

Viva Q & A:
1) What is antivirus software?
2) What is a firewall?
3) What are the three basic types ofFirewall?
 TASK 10
Develop home page: Student should learn to develop his/her home page using HTML consisting of his/her
photo, name, address and education details as a table and his/her skill set as a list.

AIM: To create a your web page using HTML

Software Requirement: Notepad, Any web browser

Hardware Requirement: Personal computer
CODE:
<html>
<head>
<title> details</title>
</head>
<body>

<img src="photo.jpg" height=100 width=100>

<h1> NAME : Radha</h1>
<h1><pre> Address:
H.NO.1-241/29,
Kukatpally, Hyderabad-500062
</pre></h1>
<h1> Educational Details</h1>
<table border=1>
<tr>
<th>Course </th>
<th>Name of the Institutation</th>
<th>Year of Pass</th>
<th>Percentage</th>
</tr>
<tr>
<td>M.Tech(CSE)</td>
<td>Vasavi College of Engineering</td>
<td>2011</td>
<td>81%</td>
</tr>
<tr>
<td>B.TEch(CSE) </td>
<td>CVR Engineering College</td>
<td>2009</td>
<td>75%</td>
</tr>
<<tr>
<<td>Intermediate </td>
<td>Sri Chaitanya</td>
<td>2005</td>
<td>89%</td>
</tr>
<td>SSC</td>
<td>Little Buds High School</td>
<td>2003</td>
<td>85%</td>
</tr>
</table>
<h1>Technical Skills:</h1>
<ultype=disc>
<li>Programming Languages : C, JAVA</li>
<li>OperatingSystems:Windows </li>
<li>DatabaseSystems: Oracle</li>
<li>WebTechnologies
</ul> </body>
</html>
: HTML</li>

TEST DATA: Execute the code with any browser

ERROR: No Errors for this Experiment

RESULT: web is developed which consisting of photo, name, education details and address and
skill

Viva Questions andAnswers:

1) What isHTML?
2) What are the different tagsavailable?
3) What is web page?
SOFT WARE
 TASK 11
To create project certificate, Features to be covered:-Formatting Fonts in word, Drop Cap in word,
Applying Text effects, Using Character Spacing, Borders and Colors, Inserting Header and Footer,
Using Date and Time option in both LaTeX and Word.

AIM:
To create a document applying the above mentioned techniques.

Software Requirement: MS-WORD

Hardware Requirement: Personal computer

THEORY:
Header and Footer:
1. To create a header, enter text or graphics in the header area or click button on the header and

2. To create footer, click switch between header and footer.

3. Then click exit.

Date and Time:

Insert a date field that automatically updates so that the current date is displayed when you open or
print the file.
Insert a time field that automatically updates so that the current time is displayed when you open or
print thefile.

Border:
• On the format menu, click borders and shadings.

• To specify that the border appears on a particular side of a page, such as only at the top, click custom
under setting.

• To specify a particular page or section for the borders to appear, click the option you want to apply.

• To specify the exact position of the border on the page. Finally, click OK.
Color:
• Select the text you want to make a different color.
• To apply the color most recently applied to text, click font color.

• To apply different colors, click the arrow on the right of the font color button, select the color you want
and then click the button.

PROCEDURE:

First click start button on the status bar. Then select program and again select Microsoft word.
On the menu bar click the file option. Then again click new. Then enter the text not less than 100 words.
A header appears at the top and the footer appears at the bottom of each page. On the view menu, click
header and footer option. From dialogue box, make the required changes and then click OK. On the
format menu, click borders and shading s make required changes and the click OK. Select the text you
want and make the different color. Click on right of the font color button, and then select the color you
want and then click on the button.
TEST DATA: No Test data for this Experiment
ERROR: No Errors for this Experiment
RESULT: A document is created by applying the above mentioned techniques

Viva Questions and Answers:

1) What is a titlebar?
2) What is menubar?
3) What is a toolbar?
 TASK 12
Creating project abstract Features to be covered:-Formatting Styles, Inserting table, Bullets and
Numbering, Changing Text Direction, Cell alignment, Footnote, Hyperlink, Symbols, Spell Check,
Track Changes.

AIM:
To create a document applying the above mentioned techniques.
Software Requirement:MS-WORD

Hardware Requirement: Personal computer

THEORY:
Table:
A table consists of rows and columns.

Cell Alignment:
Aligns contents written in a table in the top left corner or top right corner or in the
center etc...
Foot Note:
Foot notes are used to comments on, or provide references for text in a document.

Hyperlink:
It is a colored and underlined text or a graphic that you click to go to a file, a location in a file, an
HTML page on the World Wide Web, or an HTML page in an intranet.

Symbols:
You may not be able to enter certain symbols into your word document, as there is a limitation on the
keys on the key board. Creating these new symbols especially when working with mathematical terms it
becomes very difficult .For example we can insert symbols such as≡,≈,,..

Spell check:
It automatically checks for spelling and grammatical errors

Bullets and Numbering:

In Microsoft word we can easily create bulleted or numbered list of items.
Formatting Styles:
o A style is a set of rules to be followed for the effective document.

o Style can be applied to text, paragraph, table or a list.

Changing text direction:

You can change the text orientation in drawing objects, such as text boxes, shapes, and callouts,
or in table cells so that the text is displayed vertically or horizontally.

Track changes:
A track change is an excellent feature of Microsoft word as it enables a user or reviewer to
keep track of the changes that have taken a period. Changes like insertion, deletion or formatting
changes can be kept track of.

Procedure:
Changing Text direction:

1. Click the drawing object or table cell that contains the text you want to change.
2. On the Format menu, click Text Direction.
3. Click the orientation you want.

Table:

1. Click where you want to create a table.

2. On the Table menu, point to Insert, and then click Table.
3. Under Table size, select the number of columns and rows.
4. Under AutoFit behavior, choose options to adjust table size.
5. To use a built-in table format, click AutoFormat.

Select the options you want

Cell Alignment:

1. Click the cell that contains text you want to align.

2. On the Tables and Borders toolbar, select the option for the horizontal and vertical alignment you
want— for example, Align Bottom Center or Align Top Right.

Foot Note:

1. In print layout view, click where you want to insert the note reference mark.
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or End notes.
By default, Word places footnotes at the end of each page and endnotes at the end of the document. You
can change the placement of footnotes and endnotes by making a selection in the Footnotes or Endnotes
 box.

4. In the Number format box, click the format you want.

5. Click Insert.
Word inserts the note number and places the insertion point next to the note number.

6. Type the note text.

7. Scroll to your place in the document and continue typing.
As you insert additional footnotes or endnotes in the document, Word automatically applies the correct number
format.

Hyper link:

Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on
the Standard toolbar

Do one of the following:

1. Link to an existing file or webpage:

1. Under Link to, click Existing File or Web Page.

2. In the Address box, type the address you want to link to or, in the Look in box, click the down arrow,
and navigate to and select the file

2. Link to a file you haven‘t created yet

Under Link to, click Create New Document.

3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the new document
now An e-mail address:

1. Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the
Standard toolbar
2. Under Link to, click E-mail Address.
3. Either type the e-mail address you want in the E-mail address box, or select an e-mail address in the
recently used e-mail addresses box.
4. In the Subject box, type the subject of the e-mail message A specific location in
another document

1. Insert a bookmark in the destination file or Webpage.

2. Open the file that you want to link from, and select the text or object you want to display as
the hyperlink.
 3. On the Standard toolbar, click Insert Hyperlink
4. Under Link to, click Existing File or Web Page.
5. In the Look in box, click the down arrow, and navigate to and select the file that you want to linkto.
6. Click Bookmark, select the bookmark you want, and then click OK.
Symbol:

1. Click where you want to insert the symbol.

2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert.
5. Click Close

Spell check:
1. On the Standard toolbar, click Spelling and Grammar .
2. When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and
Grammar dialog box.

Bullets and Numbering:

1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item.
Word automatically inserts the next number or bullet.

4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in
the list

Formatting Styles:
1. Select the words, paragraph, list, or table you want to change.
2. If the Styles and Formatting WEEK pane is not open, click Styles and Formatting on the
Formatting toolbar
3. Click the style you want in the Styles and Formatting WEEK pane. If the style you want is

not listed, click All Styles in the Show box

Track Changes:

1. Open the document you want to revise.

2. On the Tools menu, click Track Changes
TEST DATA: No Test data for this Experiment
ERROR: No Errors for this Experiment
 RESULT: A document is created by applying the above mentioned techniques

Viva q & A:

1) What is the feature of micro soft word?

2) What is the undo and redo commands?
3) What are the various cell alignments?
 TASK 13 :

Creating a Newsletter: Features to be covered:- Table of Content, Newspaper columns, Images from
files and clipart, Drawing toolbar and Word Art, Formatting Images, Textboxes, Paragraphs in word.

AIM: Create a news Letter

Software Requirement: MS-WORD
Hardware Requirement: Personal computer

THEORY:
Table of contents:Table of contents displays a list of headings in a created document. It basically provides an outline of
the entire document created
Newspaper columns:
One can create a newspaper columns document by specifying the number of new letter-
style column required and then adjust their width, and add vertical lines between columns.
Images from files and clipart:
Inserting a picture (graphic) from a file and clipart may be required for a document. This
picture could be a scanned photograph or any other digitally produced one. This pictures can be
modified, resized, cropped and enhanced.
Drawing toolbar and Word Art:
One can create his/her own drawings in Microsoft word. Ms Word provides a full fledged
drawing tool bar.
Word Art in Microsoft word enables you to create special and decorative text.

Formatting Images, Textboxes and Paragraphs:

Formatting an image includes selecting appropriate color, size, layout and cropping.
Generally the text in a document follows a standard orientation (line after line). A text box provides a
different orientation to the text with in a document. It can arrange the text in anywhere and can be
resized and moreover moved to any section of the document or even outside.

When you are formatting a paragraph, you do not need to highlight the entire paragraph. Placing the
cursor anywhere in the paragraph enables you to format it. After you set a paragraph format, subsequent
paragraphs will have the same format unless you change the format
 PROCEDURE:
Table of contents:

1. Click where you want to insert the table of contents.

2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box.
5. Select any other table of contents options you want.

Newspaper columns:
1. Select the entire or part of document to be converted into a news letter-style
2. Click on format menu , select columns
3. Any desired number of columns are presets-one or two or three or left or right b\can
be selected.
4. Width and spacing can be fixed and equal columns width can be checked for uniformity
5. If newspaper columns are to be separated by a line, then check line between

6. Under apply to will be whole document if entire document is selected else we have to select a
selected text.
7. Click ok

Inserting images from files and clip art:

1. Click where you want to insert the picture.
2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert.
4. Double-click the picture you want to insert.

CLIP ART:

1. On the Insert menu, point to Picture, and then click ClipArt.

2. In the Clip Art WEEK pane, in the Search for box, type a word or phrase that describes the clip you want
or type in all or some of the file name of the clip.
3. To narrow your search, do one or both of the following:
To limit search results to a specific collection of clips, in the Search in box, click the arrow and select the
collections you want to search.
To limit search results to a specific type of media file, in the Results should be box, click the arrow and
select the check box next to the types of clips you want to find.
4. Click Go.

5. If you don't know the exact file name, you can substitute wildcard characters for
one or more real characters. Use the asterisk (*) as a substitute for zero or more characters in a file name.
Use the question mark (?) as a substitute for a single character in a filename.
 6. In the Results box, click the clip to insert it.

Drawing Toolbar and Word Art:

1. Click in your document where you want to create the drawing.

2. On the Insert menu, point to Picture, and then click New Drawing. A drawing canvas is
inserted into your document.

3. Use the Drawing toolbar to add any shapes or pictures that you want

WORD ART:
1. On the Drawing toolbar, click Insert WordArt .

2.Click the WordArt effect you want, and then click OK.

3. In the Edit WordArt Text dialog box, type the text you want. 4.Do any
of the following:

 To change the font type, in the Font list, select a font.

 To change the font size, in the Size list, select as size.
 To make text bold, click the Bold button.
 To make text italic, click the Italic button.

Formatting Images:

1. Formatting of the images can be achieved by selecting the image and double click on
the picture, format picture dialog boxappears.

2. The same can be achieved by selecting the tools menu > customize>tool bars
tab>picture and click close.

Basic formatting features of an image

Resize a drawing
1. Select the drawing canvas
2. On the Drawing Canvas toolbar, do one of the following:
o To make the drawing canvas boundary larger without changing the size of the objects on the
canvas, click Expand .
o To make the drawing canvas boundary fit tightly around the
drawing objects or pictures, click Fit .

o To scale the drawing and make the objects and canvas proportionately smaller or larger, click Scale
 Drawing, and then drag the edges of the canvas.

Resize a picture or shape

1. Position the mouse pointer over one of the sizing handles

2. Drag the sizing handle until the object is the shape and size you want.
To increase or decrease the size in one or more directions, drag the mouse away from or toward the
center, while doing one of the following:
o To keep the center of an object in the same place, hold down CTRL while dragging the mouse.
o To maintain the object's proportions, drag one of the corner sizing handles.
o To maintain the proportions while keeping the center in the same place, hold down CTRL while
dragging one of the corner sizings handles.

Crop a picture

1. Select the picture you want to crop.

2. On the Picture tool bar, click Crop .
3. Position the cropping tool over a cropping handle and then do one of the following:
o To crop one side, drag the center handle on that side inward.
o To crop equally on two sides at once, hold down CTRL as you
drag the center handle on either side inward.
o To crop equally on all four sides at once ,hold down
CTRL as you drag a corner handle in ward.
4. On the Picture toolbar, click Crop to turn off the Crop command.

Text Box:
1. On the Drawing toolbar, click Textbox .
2. Click or drag in your document where you want to insert the textbox
3. You can use the options on the Drawing toolbar to enhance a text box— for example, to change the
fill color— just as you can with any other drawing object

Paragraphs: Change line spacing

Select the text you want to change.

1. On the Formatting toolbar, point to Line Spacing, and then do one of the following:
o To apply a new setting, click the arrow, and then select the number that you
want. To apply the most recently used setting, click the button.
o To set more precise measurements, click the arrow, click More, and then select the options you
want under Line Spacing.

Change spacing before or after paragraphs

1. Select the paragraphs in which you want to change spacing.

2. On the Format menu, click Paragraph, and then click the Indents and Spacingtab.
 3. Under Spacing, enter the spacing you want in the Before or Afterbox.

Change paragraph direction

1. Place the insertion point in the paragraph that you want to change, or select severalparagraphs.

2. Do one of the following:

o To have text begin from the left, click Left-to-Right on the Formatting toolbar.
o To have text begin from the right, click Right-to-Left on the Formatting toolbar.

When you change the paragraph direction, Microsoft Word leaves justified and centered text as it is. In
the case of left-aligned or right -aligned text, Word flips the alignment to its opposite. For example, if
you have a left-to-right paragraph that is right aligned, such as the date at the top of a letter, clicking
Right-to-Left results in a right-to-left paragraph that is left aligned.

Forms:
Using Microsoft word one can create an organized and structured document with a provision to enter
the required information into it. A document of such nature is called a form.

Mail Merge:

It helps us to produce from letters mailing labels envelopes catalogs and others types of merged
document. It is so found in the tools option on the menu bar. In tools we have letters and mailing. In
letters and mailing we have mail merge mail merge tool box envelopes tables and letters wizard. In mail
merge select the required document you are working on. A window for customizing the data base
structure appears. This file contains the names, address details with contact numbers etc of people you
wish to send the letters.
Inserting objects:
Insert an object such as drawing word art text effects or an equation at the inserting point.
Fields:
It inserts a field at the inserting font fields are used to insert a variety of information
Automatically. Select table in table select insert. In that select insert table a box containing number of
rows and columns will appear. Select six colors and four rows and click o.k. Given the first row as date,
Problem repeated student‘s signature action recommended problem status and councilors sign. Insert the
objects in the feedback form and apply the text fields in the form.
 PROCEDURE:
Mail Merge:
1. Open a document and type the complete body of the letter and format it as required.
2. Create a data source and choose mail merge from tool bar a window is displayed.
3. Click on create button and choose from letter options. Then a window is displayed.
4. Click active window choose currently active document. Click on data and create data source option.
5. A window for customizing the data base structure appears and this file contains the names address
details with contact number etc. we can add or remove fields from this file.
6. Once the list of fields is finalized a window of same is displayed and types the required file names and
click on save button.
7. A window is displayed. Type the details of 10 candidates. After typing details of one person, click on
add menu.
8. Click on the o.k. to finish entering the records mail merge tool bar is displayed.
9. Place the curser at the place where you wish to insert names and click on insert mail merge button. A
drop list is displayed all fields created would be shown.

10. By highlighting to desired file and click on it we can insert the field into the main document and go to
begin the mail merge click on mail merge.

11.A window is displayed click once on the merge button to generate letters for all records in your data
source file.
Forms:

1. Design the form by sketching a layout first, or use an existing form template as a guide. Tables, text
boxes, borders, and shading are all design elements that can help you create a well-designed form that's
easy to use.

2. On the Standard toolbar, click New Blank Document .

3. Add the text or graphics you want. For example, enter the questions you want answered, and list the
available choices.

4. To insert a text box where users can enter their responses, click the document, and then click Text Form
Field on the Forms toolbar. If you need more space, you can insert multiple text boxes side by side. To
insert check boxes that list choices, such as Yes and No, click the document, and then click Check Box
Form Field on the Forms toolbar.
5. Save the form.
Insert line numbers:

1. On the File menu, click Page Setup, and then click the Layouttab.
2. In the Apply to box, click Whole document.
3. Click Line Numbers.
4. Select the Add line numbering check box, and then select the options you want.
TEST DATA: No Test data for this Experiment
ERROR: No Errors for this Experiment
RESULT: A document is created by applying the above mentioned techniques
 TASK 14

Spreadsheet Orientation: Accessing, overview of toolbars, saving spreadsheet files, Using

help and resources. Creating a Scheduler:- Gridlines, Format Cells, Summation, auto fill,
Formatting Text.

AIM:To maintain a shift schedule with specifications

Software Requirement: MS-EXCEL

Hardware Requirement: Personal computer

THEORY:
Grid lines:
1. Click the worksheet.
2. On the file menu, click page setup and the click the sheet tab.
3. Click gridlines.
4. Select the sheets on which you want to change the gridlines color.
5. On the Tools menu click options click the color you want in the color box.
6. To use the default gridlines color click automatic.
7. Lines you can add to a chart that make it easier to view and evaluate data. Gridlines extend from the tick
marks on an axis across a plot area.
Format Cell:
1. Change the font and font size.
2. Change the text color.
3. Make selected text or numbers bold, italic or underlined.
4. Create a new style.
Auto fit:
1. Combine cells horizontally or vertically to make one large cell.
2. Add borders to cells.
3. Shade cells with colors.

4. Change the column width and row height

5. Change the font, font size or colors of text.
 6. Align text vertically at the top, center and bottom of cell.

Formatting the text:

1. Select the text you want to format.
2. On the format menu click cells and then click number tab.
3. In the catalog box click text.
4. Enter the numbers in the formatted cells.
5. Click ok.
6. Then press enter and reenter the data.
PROCEDURE:
First click start button of the screen on status bar. Click on programs and then Microsoft excel.
To get a new blank work sheet go to programs and then click on excel sheet. On the file menu click page
setup and then click sheet tab click gridlines. In this way do the required changes using format cell, make
the required changes using formatting text also make the required changes. Enter the data in the data in
The worksheet consisting of week name person name and timings 7 a.m. to 3 p.m. make all the above
changes to the text.

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: A Excel Sheet is created by applying the above mentioned techniques
Viva Q & A:
1) What do you mean by a spreadsheet?
2) What is the AutoFill?
3) What is a gridline?
 TASK 15
Calculating GPA - .Features to be covered:- Cell Referencing, Formulae in spreadsheet – average, std.
deviation, Charts, Renaming and Inserting worksheets, Hyper linking, Count function, Sorting,
Conditional formatting.

AIM:
To maintain a control chart for printing books with given data.
Software Requirement: MS-EXCEL
Hardware Requirement: Personal computer
THEORY:
1. On the chart menu click chart type
2. Text direction.
Click the arrow down next to the text direction button. For right to left click right to left. For left to
right reading order, click left to right.
For reading order that is consistent with the language of the first entered character, click context. For
reading order that is inconsistent with the language of the first entered character, click control.
3. In the tools menu click options and then click chart tab.
4. To show all worksheet data in the chart even if some rows and columns are hidden, clear
the plot visible cells by checkbox.
5. To prevent hidden rows and columns from displaying in the chart, select the plot cells only checkbox.
Hyper Linking:
1. Create a worksheet: On the file menu, click new, and then click blank workbook WEEK pane.
2. Insert a worksheet: C lick worksheet on the insert menu. Right click on sheet tab and then click insert
double click the template for the type of sheet you want.
3. Hyperlink: Using hyperlink we can insert one more sheet in the present sheet

4. Count function: Create a blank worksheet press control +c. In the worksheet select cell A and press
control +c. On the tools menu point to formula auditing and then click formula auditing menu.
Worksheet:
1. In the file menu go to menu then a new worksheet is created.
2 To add a single worksheet, click worksheet on the Insert menu. To add multiple worksheets hold down
shift and then click the number of worksheet WEEKs to add in an open workbook
Sort:
1. Click a cell in the list you want to sort.
2. On the Data menu click sort.
3. Under first key sort click the custom sort order you want and then click ok.
4. Click any other sorting option you want.
PROCEDURE:

Formulae in Excel:
First click on start button at the bottom of the screen on status bar. Click on programs and then
on Microsoft excel. Then open a new document. Give the main heading and subheading by changing the
size so that they look in block letters. Enter the data. To calculate go to Insert menu in the menu bar and
then click on function and then ok. Then select the data to which you want to calculate mean. Then you
get the required answer. In same way, sample means standard deviation lower count limit and upper
count limit. Go to insert menu and click on function and select the required operation to be done and
select the data and calculate. Formulas for all the above are given below.

Mean = (s1 + s2 + s3 + s4 + s5)/5;

Sample mean = avg (mean)

Standard deviation = (mean, sample, mean)

Sample standard deviation= avg (Standard deviation)

Lower count limit = sample mean – sample standard deviation. Upper count limit =

Sample mean + Sample Standard deviation

Hyper linking:
First click on start button of the screen on status bar. Click on programs and then Ms-excel.
To get a new blank worksheet go to programs and then click on excel sheet. Rename the first sheet as
student by right clicking on sheet 1 and renaming. Insert hyperlink insert and click on hyperlink. Then go
to sheet 2 and rename as CSE type in particulars of ECE right click on sheet 3. Then go to sheet -4
rename as IT. In this type all the four sheets are created.
 WORKSHEET
First click on start button at the bottom of the screen on status bar.
Click on programs and then Ms-excel. Then enter the data as given. Enter the student‘s
names, Subjective wise marks, total and avg. Then calculate the total and avg by using
formula. Then go to Data menu and click sort. Under first key sort, click custom sort order
needed i.e. ascending order or alphabetical order and then click o.k. Then the required
worksheet is prepared.

Count Function
Some of the content in this topic may not be applicable to some languages.

1. To count words in selected text only, select the text you want.
If you don't select any text, Microsoft Word counts the words in the whole document.

2. On the Tools menu, click WordCount.

Word displays counts for words, paragraphs, lines, and characters.

3. To add or remove footnotes and endnotes from the count, select or clear they Include
footnotes and endnotes checkbox.

VLOOKUP and HLOOKUP Functions

This document explains the functions of VLOOKUP and HLOOKUP and how to use
them in a spreadsheet. It can be used in all versions of Microsoft Excel.

VLOOKUP and HLOOKUP are functions in Excel that allow you to search a table of
data and based on what the user has supplied and give appropriate information from that
table.

If you have a table of Student ID numbers, Student Names and Grades, you can set up
Excel so that if a Student ID number is supplied by the user, it will look through the table
and output the student's name and grade.
 A B C
VLOOKUP

Student ID Number 1234 User supplied

Student Name John Smith From table

Semester Grade A/B From table

VLOOKUP allows you to search a table that is set up vertically. That is, all of the data is
set up in columns and each column is responsible for one kind of data. In the Student Record
example, there would be a separate column of data for Student Names, one for Student ID
numbers, etc.

HLOOKUP is the exact same function, but looks up data that has been
formatted by

rows instead of columns.

Student ID 1234 1689 2495 3697 9228

Number John Jane Jones Michelle Jack Rod
Student Name Smith Schreiner Lepak Arneson
Semester Grade A/B B/C B A B

The format of the VLOOKUP function is:

VLOOKUP (lookup _value, table _array, col _index _num, range _lookup)

The lookup _value is the user input. This is the value that the function uses to search
on. If you are searching a table by the Student ID number, then the lookup _value is
the cell that contains the inputted Student ID number being looked up.

The table _array is the area of cells in which the table is located. This includes not only
the column being searched on, but the data columns for which you are going to get the
values that you need. Back to the example, the table array would not only include the
Student ID number column, but the columns for the Student Names and Grades aswell.

The col _index _num is the column of data that contains the answer that you want. If your
table is set up as: column 1 - Student ID Number, column 2 - Student Names, column 3 -
Grades and you inputted a Student ID Number and you want to retrieve the grade that was
received for that person, the col _index
_num would be 3. 3 is the column number of the data column for the ANSWER that you are
trying to look up.

Range _lookup is a TRUE or FALSE value. When set to TRUE, the lookup function
gives the closest match to the lookup _value without going over the lookup _value.
When set to FALSE, an exact match must be found to the lookup _value or the
function will return #N/A. Note, this requires that the column containing the lookup
_value be formatted in ascending order.
 To use the Function Wizard to insert a VLOOKUP function:

1. Select the cell that will contain the answer to the VLOOKUP andselect
Insert ->Function...
2. Under the Function Category, choose either All or Lookup &Reference.

3. Under the Function Name, select VLOOKUP, and hit O

4. The Function Wizard for VLOOKUP will then display. The 4 values talked about
above (lookup _value, table _array, col _index_num,

Required. If you put the cursor into the first line for lookup value,
down below it explains what the lookup _value is for your reference.
Similar information is displayed when the cursor is in any of the other fields.

5. Enter in the lookup _value either by typing in the number for the cell, or, by selecting the cell
on the worksheet.
6. Enter in the table _array by typing in the numbers for the cells, or, by selecting the
group of cells on the worksheet.
7. Enter in the number for column which contains the data that you wish to obtain in the col
_index _num area.

8. Enter into the range _lookup field the value TRUE if the function should accept the
closest value to your lookup _value without going over or FALSE if an exact match is
required.
9. Hit OK when ready.
 TEST DATA: No Test data for this Experiment
ERROR: No Errors for this Experiment
RESULT: An Excel Sheet is created by applying the above mentioned techniques

Viva Q & A:
1) What is an average function?
2) What is the syntax of average function?
3) What is a count function?
 TASK 16
Creating Power Point: Student should work on basic power point utilities and
tools in Latex and Ms Office/equivalent (FOSS) which help them create basic power
point presentation. PPT Orientation, Slide Layouts, Inserting Text, Formatting Text,
Bullets and Numbering, Auto Shapes, Lines and Arrows, Hyperlinks, Inserting
Images, Tables and Charts
TITLE: Create a power point presentation consists of slide layouts inserting text,
formatting text, bullets and numbering of five slides with following information’s.
Slide 1 – contents Slide 2
– Name Slide 3 – Address
Slide 4 – Hobbies Slide 5
– Friends

AIM:
To maintain a PowerPoint presentation with some specifications

THEORY:
SLIDE LAYOUT:
1. On the format menu, click slide layout.
2. On the slides tab in normal view, select the slides; you want to apply a layout too.
3. In the slide layout WEEK pane, point to layout you and then click it.
4. A new slide can also be inserted within the WEEK pane. Point the layout you want the slide
to have, click the arrow and then click the insert new slide.

INSERT TEXT:
1. Text can be added to layout.
2. Align text in the top, middle or bottom of a cell.
3. Align text on the right or left, or in the center of a cell.
4. Change cell margins.

5. Insert a tab in a table.

6. To make the symbol command available, in normal view, place the insertion point on the
outbox tab or in a text place holders on the slide.
7. On the insert menu, click symbol.

8. To change fonts, click a name in the font box.

 FORMATTING TEXT:
1. Select the text you want to format as superscript or subscript.
2. On the format menu, click font.
3. To show or hide text formatting, on the standard toolbar, click show formatting.
BULLETS AND NUMBERINGS:
1. Select the lines of text that you want to add bullets or numbering to.
2. Click bullets or numbering.
AUTOSHAPES:
1. Select the auto shape that has the text you want to position.
2. Double-click the selection rectangle of the auto shape or text box and then click the text box
tab in the format dialogbox.
3. In the text anchor point box, click the position you want the text to start in.
LINES AND ARROWS:
1. In Microsoft power point, double click the chart.
2. Double click the chart item you want to change.

3. On the patterns tab, do one or both of the following.

4. To change the colors, patterns or lines, select the options you want.
5. To specify a fill effect, click fill efeect and then select the options you want on the
gradient, text patterns or picture tabs.
To return to the slide, click outside the about

PROCEDURE:
First click on start button at the button of the screen on status bar. Click on
programs and then Microsoft PowerPoint. Go to file and new. Then you find different
pattern of slides on right side of your screen. Then select which is completely empty.
Then enter the contents in the first slide as per given information, name in the second
slide, Address in the third slide, Hobbies in the fourth slide and friends in the fifth slide.
Except first slide, all the second, third, fourth, fifth slides should be inserted. When you
select pattern of slide from a new slide, on slide which you selected you will find an
 arrow towards its right side, click that arrow and then again click insert slide. Then save it.
Then adjust the layout. Then format the text then give bullets or numbering to the text if
required. Go to auto shapes. Select more auto shapes and insert wherever required. Then
again go to insert option and select new slides. And select chart and a chart with datasheet
appear. Give the name, roll no, marks in three subjects and calculate the total. Then save the
file.

TEST DATA: No Test data for this Experiment

ERROR:No Errors for this Experiment
RESULT: A Power point Presentation is created by applying the above mentioned techniques
Viva Questions:

1) Explain about powerpoint

2) What is word art?
3) Explain about slide transition
4) How can you rotate the picture in powerpoint?
5) What is the different auto shapes available in powerpoint?

(B) AIM:
To maintain a PowerPoint presentation using some specifications
THEORY:
HYPERLINK:
1. Select the text or object that you want to represent the hyperlink.
2. Click insert hyperlink.
3. Under link to, click place in this document.
INSERT IMAGES:
1. Click where you want to insert the picture.
2. On the drawing tool bar, click insert picture.
3. Locate the folder that contains the picture that you want to insert, and then click the
picture file.
 CLIP ART:
1. On the insert menu, point to structure and then clickclipart.
2. In the clipart WEEK pane, in the search for box, type a word or phrase that describes the clip, you
want to type in all or some of the file menus of theclip.
3. In the results box, click the clip to insertit.

AUDIO VIDEO OBJECTS:

1. On the slide show menu, click setup show. Under performance check box. If your computer has
their capability, office PowerPoint will attempt to useit.
2. Animation performance will be much better with a video card that has Microsoft direct3D.
CHART:
1. Click the slide where you want to place the embeddedobject.
2. On the insert menu, clickchart.

3. Click a cell on the data sheet and then type the information youwant To

return to the slide, click outside the chart

PROCEDURE:
First click on start button at the bottom of the screen on status bar. Click on programs and then
Microsoft power point goes to file menu. Then you find different pattern of slides on right side
of your screen. Then select which is completely empty. Then enter the name of your college in
bold letters. Address of your college in bold letters in the second slide. List of all the available
courses in the third slide, extra co-curricular activities in the fourth slide except first slide, all
the second, third, fourth slide should be inserted. When you select pattern of slide from a new
slide, on slide which you selected, you will find an arrow towards it right side click that arrow
and then again click insert slide. Then save it the select the slide show and then select the view
show option. Then review the presentation in slide show by selecting next and after completing
the slide show then click end show. Click on start button at the button of the screen on status
bar, click on programs and then Microsoft power point. Go to file menu. On insert menu and
select table option and give no. of rows and no. of columns and give the name, Roll no and
marks in three subjects and find the total

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: A Power Point Presentation is created by applying the above
mentioned techniques