ACCOUNTS RECEIVABLE

Step (1) Define Account Groups with Screen Layout (Customer)(OBD2)

SPRO-> FA New-> AR/ AP-> Customer Account->Master Data-> Preparations for Creating Customer
Master-> Define Accounts Groups with Screen Layout (Customer)

C. No. Range C. Account Group Descriptions

B1 BDCS Birla Domestic Customer

B2 BECS Birla Export Customer

B3 BSCS Birla Service Customer

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Other steps same as above

Other steps same as above

Step (2) Create Customer no. Ranges for Customer Account (XDN1)

As it is online server its difficult to assign no. so we ignore this step but practically it is to be done.

B1 B2 & B3

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Step (3) Assign No Ranges to Customer Account Groups (OBAR)

Step 2 is not done so we also skip this step. Else we have to assign B1 B2 B3 to the No. ranges.

Step (4)Define Tolerances (Customers)(OBA3)

SPRO-> FAN-> AR & AP-> Business Transactions-> Incoming Payment-> Manual Incoming Payments -
> Define Tolerances (Customer)

As we have already defined the Tolerance level while doing Accounts Payable no need to do this step
as it’s already been done.

Step (5) Define Document Types for Entry View (OBA7)

SPRO-> FA New-> FA Global Settings New-> Document-> Document Types-> Define Document Types
for Entry View

We only check the types i.e. DR, DG, DZ & DA

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Step(6) Define Document Types for Entry View in a Ledger

Same path-> Ledger- BX & BYfor both defined the details below :-

Doc.Type No. ranges

DR ZX

DG ZX

DZ ZX

DA ZX

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Similarly for SY

Step (7) Define Document Types for General Ledger View

Doc.Type No. ranges

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DR 18

DG 16

DZ 14

DA 12

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Similarly for SY

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Step (8) Define Document No Ranges for Entry View (FBN1)

Upto Document Samepath-> Document No Ranges -> Documents in Entry View-> Define Document
No Ranges for Entry View

No. FY From No To No

18 2015 180000000000 189999999999

16 2015 160000000000 169999999999

14 2015 140000000000 149999999999

12 2015 120000000000 129999999999

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Similarly for 16 14 & 12

Step (9) Define Document No Ranges for General Ledger View

Upto Document Samepath-> Document No Ranges -> Documents in Entry View-> Define Document
No Ranges for General View

No. FY From No To No

18 2015 180000000000 189999999999

16 2015 160000000000 169999999999

14 2015 140000000000 149999999999

12 2015 120000000000 129999999999

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Similarly for 16 14 & 12

Step (10) Create Reconciliation Account (FS00)

250000 Sundry Debtors-Domestic

250001  Sundry Debtors-Export

250002 Sundry Debtors-Services

320005 Professional Fees

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Step (11) Define Accounts for exchange rate difference (OB09)

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Similarly for 250001 & 250002

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Step(12)Customer Master Creation

a)In Company Code Area (FD01)

Create Customer Master in Company Code Area (FD01)

SAP Menu-> A/c->FA-> AR-> Mast record-> Create

Master Records-> Create

b) In Sales Org. Area (VD01)

c) In Centrally (XD01)

FD01

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WE CAN USE OUR PAYMENT TERMS S001 ALSO INSTEAD OF 0001

Step (13) Post Customer Invoice in Single Screen(FB70)

SAP Menu-> A/c-> FA-> AR-> Doc. Entry->Invoice

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Step(14) Post Customer Invoice in Double Screen (F-22)

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Step(15)Post Customer’s Credit Memo in Single Screen(FB75)

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Step(16)-Post Customer’s Credit Memo in Double Screen(F-27)

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Step(17)Customer Incoming Payment (F-28)

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Step(18)Display Balances (FD10N)

Sap Menu-> A/c -> FA-> AR->Account-> Display Customer Balance

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Step(19)Display Line Items(FBL5N)

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Step(20)Display Customer Analysis (FD11)

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Step (21) Receivable Profit Centre wise

SAP Menu-> Accounting-> FA-> GL-> Information Systems-> GL Reports New-> Line Items-> Open
Items -> Receivable Profit Center wise

Step (22) Receivable Segment wise (S_PCO_36000218)

Samepath

Correspondence
Step(1)-SAP Menu-Accounting-Accounts Receivable-Account-Correspondence (FB12)

SAP06-Account Statement

SAP08-Open item List

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Step (2)-SAP Menu-Accounting-Accounts Receivable-Account-Correspondence (F.64)

Double click on the line item to display the details

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Customer Vs Vendor
Step (1)-Create Vendor Master (FK01)

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Step(2) Create Customer Master (FD01)

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It shows a warning just ignore it & save it.

Step(3) Vendor Change (FK02)

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Step(4) Post Vendor Invoice (FB60)

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Step(5)Post Customer Invoice (FB70)

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Step(6) Display Vendor Balance (FBL1N)

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Step(7)Display Customer Balance (FBL5N)

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Step(8) Customer Balance Received (F-28)

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 (40) CASH A/C DR. RS. 40,000.00
(28) VENDOR A/C DR. RS. 60,000.00

(15) TO CUSTOMER A/C RS. 1,00,000.00

Special GL Transactions
Customer Spl. GL Debit09
Customer Spl. GL Credit19
Special GL Indicator-
Indicator which identifies a special GL transactions.
Down Payment RequestF
Down paymentsA

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Security DepositH

Step (1) Create GL Master (FS00)

GL A/c Description

255000 Down Payment Request-Customer

255001 Advance from Customer

255002 Security Deposit from Customer

255003 Retention Money-Customer

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Step (2) Define Recon. A/c for Customer Down Payment (OBXR)

SPRO->FAN-> AR & AP->Business Transactions-> Down Payment Received-> Define Recon. A/c for
Customer Down Payment

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Step (3) Define Alternate Recon. A/c for Customers (OBXY)

Up to Bus. Transactions same path->Posting with Alternate Reconciliation A/c-> Other Special GL
Transactions-> Define Alternate Reconciliation A/c for Customers

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Step(4) Create a New Customer Master (FD01)

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Step(5) Create Customer Down Payment Request (F-37).

SAP Menu-> A/c-> FA-> AR-> Document Entry-> Down Payment-> Request

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Step(6) Display Customer Balance (FBL5N)

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Step(7) Customer Down Payment (Adv. Recpt.) (F-29)

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 (40) CASH A/C DR. 50000.00

(19A) TO CUSTOMER (ADVANCE RECVD) A/C 50000.00

Display Customer Balance (FBL5N)

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It means the noted item (i.e. down pmt req.) has been converted to Spl GL transaction and there is
no noted items.

Step (8) Post Customer’s Invoice (FB70)

It shows a warning that down pmtreq is Rs xxxx just ignore & press enter

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 (01) CUSTOMER A/C DR. RS. 1,00,000.00
(50) TO INCOME RECVD A/C RS. 1,00,000.00

Display Customer Balance (FBL5N)

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Step(9) Transfer from Spl GL to Spl GL (AdvRecpt. to Sec. Dep) (F-30)

Means we have to transfer Rs. 10,000 to sec depo from adv recpt of Rs. 50,000

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CUSTOMER A/C (SECURITY) DR. 10,000.00
TO CUSTOMER (DOWN PMT) A/C 10,000.00

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Step(10) Customer Balance Receipt (F-28) (Incoming Payment)

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Step(11)Payment of Security deposit to Customer(F-53)

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 OUTPUT SERVICE TAX
1) Define condition types (obyz)

Spro -> f/a new -> f/a global settings new -> tax on sales & purchases -> basic settings -> check
calculation procedure.

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 2) Check and change settings for tax processing (obcn)

Same path

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AFTER DETAILS SAVE IT

3) Define tax procedure (obyz)

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The right steps is below

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 4) Assign country to calculation procedure (OBBG)

JUST ASSIGN TAX PROCEDURE “STAXIN”

5) Activate country version India for specific fiscal year

Upto tax on sales & purchase same path -> basic settings ->India -> activate country India version

WE ONLY CHECK FOR INDIA

6) Define tax codes for sales & purchases (FTXP)

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 7) CREATE GL (FS00)

161100Out Put Ser Tax-Basic

161101Out Put Ser Tax-Edu. Cess

161102Out Put Ser Tax-Secondary Higher Edu. Cess

320005Prof.Fee

320050 Telecom Income

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7)Define tax accounts (OB40)

Upto tax on sales & purchases same path->postings -> define tax accounts

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8)Assign tax codes for non taxable transactions (OBCL)

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9)Maintain condition records (FV11)

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11) Post customers DOCUMENTS (FB70)

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12) post customer documents with backward posting (FB70)

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 Tax Collected at Source
Customer A/c Dr. 1,01,000

To Scrape Sale A/c 1,00,000

To TCS Payables A/c 1,000

1) Define Withholding Tax Keys

SPRO->F/Aing New->F/A Global Settings New->Withholding tax->Extended Withholding tax->Basic

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2) Define WH Tax for Invoice Postings

Samepath-> Calculation-> WH Tax Types-> Define WH Tax for Invoice Postings

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3) Check Recipient Types

 Upto EWT Samepath -> Basic Settings -> Check Recipient Types

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4)Define WH Tax Codes

Upto EWT Samepath-> Calculation-> WH Tax Code-> Define WH Tax Codes

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5) Assign WH Tax Types to Company Code

Upto EWT Samepath->Company Code-> Assign WH Tax Types to Company Code

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6)GL Master(FS00)

160110-TCS Payable

261500-TCS offsetting A/C

320006-Scrap Sales A/C

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6)Define A/c for WH Tax to be Paidover (OBWW)

Upto EWT Samepath-> Posting -> A/c s for WHTax-> Define A/c for WH Tax to be Paid Over

BS—BS---261500 (Offset A/c)

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7)Define A/cs for WHT Offseting Entry (OBWO)

BS—BS---160110 (TCS Payables A/c)

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8) Create Customer Master (FD01)

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9) Post Customers Invoice with TCS (FB70)

Customer A/c Dr 1,00,000

TCS Offseting A/c Dr. 1,000

To TCS Payable -206 A/c 1,000

To 320006- Scrape Sale A/c 1,00,000

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10) Display TCS Reports ( J1INMIS)

SAP Menu-> A/c ing -> FA-> AR-> WH Tax-> India -> WH Tax for Payments to Customers->
Information Systems-> WH Tax

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11) Transfer TCS Offset Amount to Customer (F-30)

SAP Menu-> A/c ing -> FA -> AR -> Document Entry -> Others->Transfer with Clearing

Pravat Scrap A/c Dr

To Offseting A/c 1,000

Direct Check deposit

SPRO-> Fin /ac new-> bank accounting-> business transactions-> Check Deposits-> Define Posting
Keys & Posting Rules for Check Deposit

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We don’t enter the credit details as we have mentioned posting type DZ & 8 it will automatically
take the credit line item.

Step(2) Define Variants for Check deposit

Same Path

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Step(3)Create& Assign Business transaction(OT53)

Step(4)Create a Customer Invoice (FB70)

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Step(5)Direct Check Deposit(FF68)

SAP Menu->Accounting->F/AIng->Bank->Incoming->Check Deposits->Manual entry

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But as per EHP7 the new screen is as below :-

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Step(6)Customer Line item display(FBL5N)

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Step(7)Reprocess Check deposit(FEBA_CHECK_DEPOSIT)(FEBAN)

Dunning
Dunning is the functionality in sap to serve the notice to the customers, vendors, and special general
ledger transactions also, which are overdue for the payment. Dunning means to remind or to give
notice for payment of due items. It is regular activities to serve the notice to customers for their
overdue amount. To customize we have to follow the following procedure

Step(1) Define Dunning Areas (OB61)

SPRO-> FAN -> AR & AP -> Business Transactions-> Dunning-> Basic Settings for Dunning-> Define
Dunning Areas

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New Area S1 & S2 instead of B1 & B2.

Step(2) Define Dunning Procedure (FBMP)

Up to Dunning same path-> Dunning Procedure-> Define Dunning Procedure

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Dunning interval in days: this is time/ days interval between two notices issued

No. of dunning levels: it specifies the number of notices to be served on to the customer. At max
we can allow 6 dunning level.

Total due items from dunning level: this is the level from which all the due items will be totaled and
specify the total amount

Minimum days in arrears (acct): if you specify any days here in this column the system will dun this
account if any one of due item due by the days mentioned in this column. Otherwise the system will
not issue notice though the due items are there in the account.

We can allow the grace period for the line items column We can set the interest indicator for the
account

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Days in arrears: it means that the no. of days that the items are due for dunning from one level to
2nd level.

Calculate interest shows the interest will be calculated from the selected level of the dunning

Always dun means the system issue the same notice from here onwards.

Print all items: it indicates form which level you want to send the list of all overdue items to the
customer. It generally set to the account form highest dunning level only.

If you want set payment deadline for the customer specifically we can select the level on which we
want to set the payment deadline.

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First maintain dunning procedure

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Step(3) Define Interest Rates (OB42)

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Step(4)Create a New Customer Master (FD01)

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Step(4)Post Customer Invoice(FB70)

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Step(5) Dunning Run (F150)

SAP Menu-> A/c -> FA-> AR-> Periodic Processing-> Dunning

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Then click on status

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Step(6)Individual Dunning Run (F150)

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WE CAN ALSO SEE THE DETAILS ON DUNNING HISTORY ALSO

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Step(7) Check Dunning Level Update in Customer (F150)

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OR WE CAN CHECK IT THROUGH THE CUSTOMER DISPLAY FD02

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