INTERNET & COMPUTING

FUNDAMENTALS 9

WHOLE BRAIN LEARNING SYSTEM

OUTCOME-BASED EDUCATION

TECHNICAL VOCATIONAL EDUCATION

INTERNET & COMPUTING

GRADE
FUNDAMENTALS
9
QUARTER 1
LEARNING
MODULE WEEK 5-8

QUARTER I
WEEK 3 - 4
MODULES IN INTERNET & COMPUTING
FUNDAMENTALS 9

QUARTER 1
WEEK 5 - 8

Modifying Cell Structures and Formats

Development Teams
Writer/s: Marites M. Salvador
English Editor: Veronica S. Rabang
Reviewer: Jeannette Rose L. LLacuna
Illustrator: Abraham S. Salvador
Management Team:
Vilma D. Eda Joye D. Madalipay
Lourdes B. Arucan Juanito S. Labao
Marju A. Miguel

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 What I Need to Know

Excel 2016 provides many tools to enhance the look of your worksheets whether viewed
onscreen or in print. To improve how a worksheet displays on a computer monitor or to prepare
a worksheet for printing, you will use commands mainly on the Home tab and the Page Layout
tab, using and applying formatting options from the command groups on these tabs ensures that
your worksheets are more useful, more readable, and more attractive.The Excel Home tab
contains formatting and editing commands that help you enhance the appearance and readability
of your worksheets. You will use commands from almost every group on this tab as you learn to
apply formatting to data, copy formatting, and apply styles.

Learning Objectives:
After finishing this module you are expected to:

1. insert and delete cells

2. modify cell alignment and indentation
3. apply cell formats and number formats
4. wrap text within cells
5. merge cells
6. format cells by using Format Painter
7. apply cells styles
8. insert and delete columns or rows
9. adjust row height and column width
10. hide or unhide columns and rows and
11. paste data by using special paste options

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 What I Know

PRE TEST

DIRECTION: This is to test your knowledge on the given lesson. Select the correct answer
to the following multiple choice questions about modifying cell tructures and format. Copy
the letter of your choice. Write it on a separate sheet.
1. Which of the following commands is used to insert a cell into a worksheet?
A. The Insert command in the Cells group on the Home tab
B. The Format command in the Cells group on the Home tab
C. The Format Painter command in the Clipboard group on the Home tab.
D. The Format command in the shortcut menu when you right-click a cell.

2. You want to format a cell so the text is spread evenly throughout the cell, wrapping
automatically and adjusting the row height, if necessary. Which of the following
alignment options should be used?
A. Center
B. Middle Align
C. Justify
D. Top Align

3. Which of the following can you not copy using Format Painter?
A. Bold
B. Cell Content
C. Font Color
D. Font Size

4. You don’t like the cell style you just applied. Which of the following is the least
effective way to remove or replace the style?
A. Apply another style to the cell.
B. Use the Undo command.
C. Clear the cell’s content.
D. Apply the Normal style to the cell.

5. Which of the following is not useful for changing the font size?
A. Font Size drop-down list
B. Increase Font Size button

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 C. Decrease Font Size button
D. Increase Indent button

6. Which of the following commands is used to increase or decrease a column’s width?

A. Column Width
B. Page Set Up
C. Paste Special
D. Row Height

7. In which of the following locations can you select to view or print gridlines?
A. In Print Preview
B. On the Home tab, in the Cells group.
C. On the Page Layout tab, in the Sheet Options group.
D. On the Page Layout tab, in the Page Setup group.

8. Which of the following statements describes how to unhide a hidden row or column?
A. Select a range of cells in the row or column, right-click, and select Unhide.
B. Use the Page Setup dialog box.
C. Remove all page breaks.
D. Select the rows/columns before and after the hidden rows/columns and then
rightclick and select Unhide.

9. Which of the following number format will you apply to a cell showing the total sales
for the month?
A. Accounting
B. Currency
C. Date
D. Percentage

10. Why would you want to change the column width?

A. to draw attention to the data in those cells.
B. to make sure headings are always visible when scrolling.
C. to make sure all the information in the coulmn is visible.
D. to make sure all the information in the row is visible.

True or False: Write A if your answer is true and B if your anwswer is false.
1. When you delete cells in a worksheet, you remove one or more cells, forcing other
cells to move down or to the right.
2. When you point to defined styles in the Cell Styles gallery, you can see the formatting
that will be used when you apply each style.
3. Style attributes include fonts and font sizes, number formats, and borders and shading.
4. You cannot split a single worksheet cell that has not been merged.
5. After you select a color and apply it to a cell’s background, the Fill Color button takes
on that color.
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 L.O.
Modifying Cell Structures
3 and Formats

What’s In

Fill in the blank with the correct word/s to complete the meaning of the sentences.

Every worksheet is made up of thousands of rectangles, which are called _________________.

A _________________ is the intersection of a row and a column. Columns are identified
by _________________, while rows are identified by _________________. Each cell has its
own name or cell address based on its column and row. In the example below, the selected
cell intersects column C and row 5, so the cell address is _________________.

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 What’s New

All cell content uses the same formatting by default, which can make it difficult to read a
workbook with a lot of information. Basic formatting can customize the look and feel of your
workbook, allowing you to draw attention to specific sections and making your content easier
to view and understand. You can also apply number formatting to tell Excel exactly what
type of data you’re using in the workbook, such as percentages (%), currency ($), and so on.
By default, every row and column of a new workbook is always set to the same height and
width. Excel allows you to modify column width and row height in different ways, including
wrapping text and merging cells

What is It

A. Formatting Cells

Font Formatting
To change the font

By default, the font of each new workbook is set to Calibri. However, Excel provides
a variety of other fonts you can use to customize your cell text. In the example below,
we'll format our title cell to help distinguish it from the rest of the worksheet.
1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Font command on the Home tab. The Font drop-
down menu will appear.
3. Select the desired font. A live preview of the new font will appear as you hover the
mouse over different options.

4. The text will change to the selected font.

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To change the font size
1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Font Size command on the Home tab.
The Font Size drop- down menu will appear.
3. Select the desired font size. A live preview of the new font size will
appear as you hover the mouse over different options.
4. The text will change to the selected font size.

Entering a custom

font size Increase and

Decrease Font
Size commands

To change the font color

1. Select the cell(s) you wish to modify.

2. Click the drop-down arrow next to the Font Color command on the Home
tab. The Color menu will appear.
3. Select the desired font color. A live preview of the new font color will
appear as you hover the mouse over different options.

4. The text will change to the selected font color.

To use the Bold, Italic, and Underline commands

1. Select the cell(s) you wish to modify.

2. Click the Bold (B), Italic (I), or Underline (U) command on the Home tab.
In our example, we'll make the selected cells bold.

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 3. The selected style will be applied to the text.

Text Alignment
By default, any text entered into your worksheet will be aligned to the bottom-left of a
cell. Any number will be aligned to the bottom-right of a cell. Changing the alignment
of your cell content allows you to choose how the content is displayed in any cell, which
can make your cell content easier to read.

To change horizontal text alignment

1. Select the cell(s) you wish to modify.

2. Select one of the three horizontal alignment commands on the Home tab. In
our example, we'll choose Center Align.

3. The text will realign.

To change vertical text alignment

1. Select the cell(s) you wish to modify.
2. Select one of the three vertical alignment commands on the Home tab. In our
example, we'll choose Middle Align.

3. The text will realign.

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Cell borders and fill colors
Cell borders and fill colors allow you to create clear and defined boundaries for different
sections of your worksheet.
To add a border
1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Borders command on the Home tab.
The Borders drop- down menu will appear.

3. Select the border style you want to use.

4. The selected border style will appear.

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 To add a fill color
1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Fill Color command on the Home tab. The
Fill Color menu will appear.
3. Select the fill color you want to use. A live preview of the new fill color will
appear as you hover the mouse over different options. In our example, we'll
choose Light Green.

4. The selected fill color will appear in the selected cells.

Cell Styles
Rather than formatting cells manually, you can use Excel's predesigned cell styles. Cell
styles are a quick way to include professional formatting for different parts of your
workbook, such as titles and headers.
To apply a cell style

1. Select the cell(s) you wish to modify.

2. Click the Cell Styles command on the Home tab, then choose the desired style
from the drop-down menu.

3. The selected cell style will appear.

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Formatting text and numbers
One of the most powerful tools in Excel is the ability to apply specific formatting for
text and numbers. Instead of displaying all cell content in exactly the same way, you
can use formatting to change the appearance of dates, times, decimals, percentages (%),
currency ($), and much more.
To apply number formatting

1. Select the cells(s) you wish to modify.

2. Click the drop-down arrow next to the Number Format command on the Home tab.
The Number Formatting drop-down menu will appear.

3. Select the desired formatting option.

4. The selected cells will change to the new formatting style.

General is the default format for any cell.

When you enter a number into the cell,

Excel will guess the number format that is
most appropriate. Number formats numbers

with decimal places.

Currency formats numbers as currency

with a currency symbol.

Accounting formats numbers as monetary

values like the Currency format, but it also

Short Date formats numbers aligns currency symbols and decimal
places within columns.
as M/D/YYYY.

Long Date formats numbers as

Weekday, Month DD, YYYY.

Time formats numbers as HH/MM/SS

and notes AM or PM.

Percentage formats numbers with

decimal places and the percent sign.

Fraction formats numbers as fractions

separated by the forward slash.

Scientific formats numbers

in scientific notation.
Text formats numbers as text, meaning

that what you enter into the cell will

appear exactly as it was entered.
You can easily customize any format in

More Number Formats.

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Modifying Columns, Rows and Cells
To modify column width
1. Position the mouse over the column line in the column heading so the
white cross becomes a double arrow .

2. Click, hold, and drag the mouse to increase or decrease the column width.
3. Release the mouse. The column width will be changed.

Note: If you see number(pound) signs (#######) in a cell, it means that the column is not wide enough
to display the cell content. Simply increase the column width to show the cell content.

To AutoFit column width

The AutoFit feature will allow you to set a column's width to fit its content automatically.
1. Position the mouse over the column line in the column heading so the
white cross becomes a double arrow .

2. Double-click the mouse. The column width will be changed automatically

to fit the content.
TIP: You can also AutoFit the width for several columns at the same time. Simply select the columns you
would like to AutoFit, then select the AutoFit Column Width command from the Format drop- down
menu on the Home tab. This method can also be used for Row height.

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To modify row height
1. Position the cursor over the row line so the white cross becomes a double
arrow .
2. Click, hold, and drag the mouse to increase or decrease the row height.
3. Release the mouse. The height of the selected row will be changed.

To modify all rows or columns

Rather than resizing rows and columns individually, you can modify the height and width
of every row and column at the same time. This method allows you to set a uniform size
for every row and column in your worksheet.
1. Locate and click the Select All button just below the formula bar to select
every cell in the worksheet.

2. Position the mouse over a row line so the white cross becomes a double arrow .
3. Click, hold, and drag the mouse to increase or decrease the row height.
4. Release the mouse when you are satisfied with the new row height for the worksheet.

Inserting, deleting, moving, and hiding rows and columns

After you've been working with a workbook for a while, you may find that you want to insert
new columns or rows, delete certain rows or columns, move them to a different location in
the worksheet, or even hide them.

To insert rows
1. Select the row heading below where you want the new row to appear.
2. Click the Insert command on the Home tab.

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 3. The new row will appear above the selected row.
To insert columns
1. Select the column heading to the right of where you want the new column to appear.
2. Click the Insert command on the Home tab.

3. The new column will appear to the left of the selected column.

To delete rows
It's easy to delete any row that you no longer need in your workbook.
1. Select the row(s) you want to delete.
2. Click the Delete command on the Home tab.

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 3. The selected row(s) will be deleted, and the rows below will shift up.

To delete columns
1. Select the columns(s) you want to delete.
2. Click the Delete command on the Home tab.

3. The selected columns(s) will be deleted, and the columns to the right will shift left.

To move a row or column

Sometimes you may want to move a column or row to rearrange the content of your worksheet.
1. Select the desired column heading for the column you wish to move, then
click the Cut command on the Home tab or press Ctrl+X on your keyboard.
2. Select the column heading to the right of where you want to move the column.
For example, if you want to move a column between columns B and C, select
column C.

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 3. Click the Insert command on the Home tab, then select Insert Cut Cells from
the drop-down menu.

4. The column will be moved to the selected location, and the columns to the right will
shift right.

To hide and unhide a row or column

At times, you may want to compare certain rows or columns without changing the organization
of your worksheet. Excel allows you to hide rows and columns as needed.
1. Select the column(s) you wish to hide, right-click the mouse, then select Hide
from the formatting menu.

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 2. The columns will be hidden. The green column line indicates the location of the hidden columns.

Green
column line

3. To unhide the columns, select the columns to the left and right of the hidden columns (in
other words, the columns on both sides of the hidden columns).
4. Right-click the mouse, then select Unhide from the formatting menu. The hidden columns
will reappear.

Wrapping text and merging cells

Whenever you have too much cell content to be displayed in a single cell, you may decide to wrap the text
or merge the cell rather than resizing a column. Wrapping the text will automatically modify a cell's row
height, allowing cell contents to be displayed on multiple lines. Merging allows you to combine a cell with
adjacent, empty cells to create one large cell.
1. Select the cells you wish to wrap.
2. Select the Wrap Text command on the Home tab.

3. The text in the selected cells will be wrapped.

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To merge cells using the Merge & Center command
1. Select the cell range you want to merge together.
2. Select the Merge & Center command on the Home tab.

3. The selected cells will be merged, and the text will be centered.

To access more merge options

Click the drop-down arrow next to the Merge & Center command on the Home tab. The Merge drop-down
menu will appear. From here, you can choose to:
• Merge & Center: Merges the selected cells into one cell and centers the text
• Merge Across: Merges the selected cells into larger cells while keeping each row separate
• Merge Cells: Merges the selected cells into one cell, but does not center the text
• Unmerge Cells: Unmerges selected cells

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 What’s More

Simple Tips to REMEMBER in formatting and modifying cell structures

 When creating a workbook in the workplace, you'll want to select a font that is easy
to read.
Along with Calibri, standard reading fonts include Cambria, Times New Roman, and
Arial.

 Use Increase Font Size and to Decrease Font Size or enter a custom font
size using the keyboard.
 Press 𝐶𝑡𝑟𝑙 + 𝐵 on your keyboard to make selected text bold, 𝐶𝑡𝑟𝑙 + 𝐼 to apply italics,
and Ctrl+U to apply an underline.
 You can draw borders and change the line style and color of borders with the Draw
Borders tools at the bottom of the Borders drop-down menu.
 Applying a cell style will replace any existing cell formatting except for text alignment.
You may not want to use cell styles if you've already added a lot of formatting to your
workbook
 If you see pound signs (#######) in a cell, it means that the column is not wide
enough to display the cell content. Simply increase the column width to show the cell
content.

 You can also AutoFit the width for several columns at the same time. Simply
select the columns you would like to AutoFit, then select the AutoFit Column
Width command from the Format drop- down menu on the Home tab. This
method can also be used for Row height.
 When inserting new rows, columns, or cells, you will see the Insert Options button
next to the inserted cells. This button allows you to choose how Excel formats these
cells. By default, Excel formats inserted rows with the same formatting as the cells in
the row above. To access more options, hover your mouse over the Insert Options
button, then click the drop-down arrow.

 When inserting rows and columns, make sure you select the entire row or column
by clicking the heading. If you select only a cell in the row or column, the Insert
command will only insert a new cell.

 It's important to understand the difference between deleting a row or column and
simply clearing its contents. If you want to remove the content of a row or column

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 without causing others to shift, right-click a heading, then select Clear Contents
from the drop-down menu.
 You can also access the Cut and Insert commands by right-clicking the mouse
and then selecting the desired commands from the drop-down menu.
 You can also access the Cut and Insert commands by right-clicking the mouse
and then selecting the desired commands from the drop-down menu.

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 What I Have Learned

By default, every row and column of a new workbook is set to the same height and width. Excel
allows you to modify column width and row height in different ways, including wrapping
text and merging cells.
All cell content uses the same formatting by default, which can make it difficult to read a
workbook with a lot of information. Basic formatting can customize the look and feel of your
workbook, allowing you to draw attention to specific sections and making your content easier to
view and understand.
Skill Test
1. Open a new worksheet and copy the data below. Make the worksheet pleasing to the eyes
by applying basic formatting.
 Change font, font size and font color.
 Use Bold, Italic & Underline commands if needed.
 Apply cell borders, cell styles and fill colors.
 Change text alignment.
2. Use format painter to make the work easier.

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 What I Can Do

Hands on No. 2
1. Open a new Workbook, Save it as (Section_Surname_Name)
2. Set column A to 18, columns B -M to 5.
3. Merge Columns B1 – D1; E1 – G1; H1 – J1
4. Copy the data
5. Design your own worksheet.
6. Save your work
7. Send your work as an attachment to your teacher FB messenger or save your
work in a flasdrive and give submit it to your teacher.

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 Assessment

POST TEST

DIRECTION: This is to test your knowledge on the given lesson. Select the correct answer to
the following multiple choice questions about modifying cell tructures and format. Copy the
letter of your choice. Write it on a separate sheet.
1. Which of the following commands is used to insert a cell into a worksheet?
A. The Insert command in the Cells group on the Home tab
B. The Format command in the Cells group on the Home tab
C. The Format Painter command in the Clipboard group on the Home tab.
D. The Format command in the shortcut menu when you right-click a cell.

2. You want to format a cell so the text is spread evenly throughout the cell, wrapping
automatically and adjusting the row height, if necessary. Which of the following
alignment options should be used?
A. Center
B. Middle Align
C. Justify
D. Top Align

3. Which of the following can you not copy using Format Painter?
A. Font Color
B. Bold
C. Font Size
D. Cell Content

4. You don’t like the cell style you just applied. Which of the following is the least effective
way to remove or replace the style?
A. Apply another style to the cell.
B. Use the Undo command.
C. Clear the cell’s content.
D. Apply the Normal style to the cell.

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5. Which of the following is not useful for changing the font size?
A. Font Size drop-down list
B. Increase Font Size button
C. Decrease Font Size button
D. Increase Indent button

6. Which of the following commands is used to increase or decrease a column’s width?

A. Column Width
B. Page Set Up
C. Paste Special
D. Row Height

7. In which of the following locations can you select to view or print gridlines?
A. In Print Preview
B. On the Home tab, in the Cells group.
C. On the Page Layout tab, in the Sheet Options group.
D. On the Page Layout tab, in the Page Setup group.

8. Which of the following statements describes how to unhide a hidden row or column?
A. Select a range of cells in the row or column, right-click, and select Unhide.
B. Use the Page Setup dialog box.
C. Remove all page breaks.
D. Select the rows/columns before and after the hidden rows/columns and then right
click and select Unhide.

9. Which of the following number format will you apply to a cell showing the total sales for
the month?
A. Accounting
B. Currency
C. Date
D. Percentage

10. Why would you want to change the column width?

A. to draw attention to the data in those cells
B. to make sure headings are always visible when scrolling
C. to make sure all the information in the coulmn is visible
D. to make sure all the information in the row is visible

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True or False: Write A if your answer is true and B if your anwswer is false.
1. When you delete cells in a worksheet, you remove one or more cells, forcing other cells
to move down or to the right.
2. When you point to defined styles in the Cell Styles gallery, you can see the formatting
that will be used when you apply each style.
3. Style attributes include fonts and font sizes, number formats, and borders and shading.
4. You cannot split a single worksheet cell that has not been merged.
5. After you select a color and apply it to a cell’s background, the Fill Color button takes on
that color.

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 Answer Key
D 15 D 10 C 5
A 14 A 9 A 4
D 13 A 8 A 3
C 12 A 7 B 2
D 11 A 6 C 1

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 Rubric

Name:_________________________________________
Grade & Section_________________Date:__________________________

Quarter:______________________________________Performance Task # _________

Title:_______________________________________________

Rubric for Performance Task

Meets the
Super Going beyond Needs more work
mark
4pts 3 pts 1 pt
2 pts

Followed All directions Most of the Some of the None of the

Directions were followed directions were directions directions were
accurately and followed were followed.
completely. accurately. followed.

Speed Work properly Work done on Work done Work done beyond
done and finished time. closed to the the given time
ahead of time given time.

Neatness The spreadsheet The spreadsheet The The spreadsheet

and has exceptional has attractive spreadsheet is formatting and
Organization formatting and the formatting and is somewhat organization can be
information is somewhat organized. confusing to
well organized. organized. Data Readability observer.
It's easy to read.. can be read and needs Spreadsheet
interpreted, but improvement, information is not
with some as there is readable.
difficulty. great difficult
in interpreting
information.

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References:

• https://edu.gcfglobal.org/en/excel2016/
• https://www.mta.ca/uploadedFiles/Community/Administrative_departments/Human_Resource
s/Training_and_professional_development/Classroom/Excel%20Training%20-
%20Level%201.pdf
• https://www.teststeststests.com/exceltest.htm
• https://www.dit.ie/media/ittraining/msoffice/MOAC_Excel_2016_Core.pdf
• https://www.rcampus.com/rubricshowc.cfm?sp=yes&code=S98785&

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 For inquiries or feedback, please write or call:
Department of Education-Schools Division of Laoag City
Curriculum Implementation Division (CID)
Brgy. 23 San Matias, Laoag City 2900
Contact Number: (077)771-3678
Email Address:[email protected]

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