ISSN: 2277-3754

ISO 9001:2008 Certified

International Journal of Engineering and Innovative Technology (IJEIT)
Volume 5, Issue 1, July 2015

Design and Implementation of Hospital

Management System
Adebisi O.A, Oladosu D.A, Busari O.A and Oyewola Y.V Department of Computer Engineering Technology, the
Polytechnic, Ibadan
the timely acquisition and processing of clinical
Abstract -The paper developed an automated system that is information related to the patient [4]. The hospital
used to manage patient information and its administration. management system (HMS) comprises a computerized
This was with a view to eliminate the problem of inappropriate web based application for record keeping, tracking and
data Keeping, inaccurate reports, time wastage in storing,
prescriptions with monitoring. HMS can manage multiple
processing and retrieving information encountered by the
traditional hospital system in order to improve the overall users of the system and can have the track of the right
efficiency of the organization. The tools used to implement assigned to them. It makes sure that all the users function
the system are Hypertext Markup Language (HTML), with the system as per the rights assigned to them and
Cascading Style Sheets (CSS), Hypertext Preprocessor (PHP), they can get their work done in efficient manner. A good
and My Structured Query Language(MySQ).The Proposed management system should allow for input and output by
system was tested using the information collected from providing an objective for recording and aggregation
Murab Hospital, Ilorin, kwara State , Nigeria and compared information. It should be able to quickly collect and edit
with the existing traditional hospital system. The design data, summarize results, and adjust as well as correct
provides excellent patient services and improved information
errors promptly [5]. Reference [5] designs HMS that
infrastructure.
Retrieve Information from the database as quickly as one
Index Terms-Management system, System design, web searches on the screen and authenticate the users with the
application system, Hospital Administration. access control facility to prevent unauthorized users from
accessing the data but does not include exporting of Data
I. INTRODUCTION (History) on the database to appear in various formats
Hospital is an organization that mobilizes the skills and (PDF, CSV, TXT). Reference [6] designs various HMS
efforts of a widely divergent group of professionals, modules but the system is not designed to manage the
semi-professionals, professional‟s personnel, to provide affairs of the hospital but only built for the Patient Health
highly personalized personnel services to patients Records. This paper provides solution to the existing
[1].World health Organization (WHO) has defined problems of the hospital. The design improves the
hospital as an integral part of social and medical accuracy of medical records and efficient retrieval and
organization that provides the complete curative and usage of medical records. The purpose of the paper is to
preventive health care and treatment to people. Hospitals design HMS that helps to;
are the focal points of education for the health 1. Eliminate redundancy in term of data storage. Data
professionals and clinical research necessary for will be stored in a computer not heap of files.
advancement of medicine. Thus, the hospital is one of the 2. Reduce the time wasted in retrieving data especially
most complexes of all administrative organizations. The in finding a past health records.
main purpose of the hospital is to provide adequate care 3. increase Efficiency and Interactivity in any area of
and treatment to the people. Various operational works specialization in the hospital
that are done in a hospital include: recording information
about the Patients, generating bill, recording information II. METHODOLOGY
related to diagnosis given to Patients, Keeping record of
Murab Hospital Ilorin, Kwara state, Nigeria was
the Immunization provided to patient, Keeping
chosen as a case study due to easy access to the medical
information about various diseases and medicines
information and the consultant. The Hospital was visited
available to cure them etc [2]. All these works are done in
to collect appropriate information. The purpose of the
most hospitals on papers. The need for proper
Study is to find out the current state of their management
management of the health sector leads to the creation of
system and how to make it more efficient. Various
an electronic means of keeping records, administering
medical personnel were interviewed in other to know
discharge, querying of data, prescription helper and also
their duties and challenges they are facing while
good accountability. Information technology in general
discharging their duties. Written vouchers, bills of
enables intra organizational networking that facilitates
payment, receipts and other test results were reviewed so
effective information flow within the various units of a
as to get how the “System of Number” for referencing
firm [3]. The application of information technology in
and saving for future works and the platform of how to
health care is unceasingly evolving as the quality of
make the manual printed reports into electronic one
patient care in contemporary times seems to depend on

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 ISSN: 2277-3754
ISO 9001:2008 Certified
International Journal of Engineering and Innovative Technology (IJEIT)
Volume 5, Issue 1, July 2015
A. The Existing Management System at Murab manipulate pages, and manage relational databases
Hospital, Ilorin, Kwara, Nigeria storage functions, PHP was used to process queries and
The information flow used is a one directional system request flash to integrate sounds and interfaces was done
where the receptionist refers patient to doctors, doctors to develop the model that meets all the requirements of
referring patients to the pharmacist either in or out this system. MySQL was used to create and connect
patients and the same way out. The system that is relational tables to the database. HTML was used to
currently being used in the hospital is entirely manual. develop the GUI.
When a patient requests drugs from the staff, all the C. The Proposed System
information is recorded manually from the drug dispenser The proposed system is divided into Receptionist‟s
(Pharmacist). Similarly when the supplier delivers drugs module, Doctor‟s module and Pharmacist‟s module.
all the information from the dispenser to the account on Receptionist’s module
drugs is recorded manually. The following are the
weaknesses of the current system at the hospital:
1. The hospital staff finds it tiresome and time
consuming when computing patient data, drug
supplier and staff Payment receipts and voucher cards
this leads to delay in medical reports.
2. The hospital Administration currently uses health
record files for storing patients and drug supplier‟s
information. This system of information storage is
susceptible to security problems such as illegal
modification and update of records.
3. The Staff usually waste a lot of time in retrieving data.
4. The paper work reduce the efficiency of the System
B. System Design and Implementation
Table 1 and Table 2 show the hardware requirement of Fig1: Receptionist’s module
the system and software requirement of the system
respectively. CREATE DATA ACCOUNT -A Patient ID is assigned
Table1: Hardware Requirement of the System for new patients
Hardware Minimum System Requirements VERIFY USER - For an existing patient, “Patient ID”is
Processor 1.2 GHZ Processor Speed verified to check for the validity of the account
Memory 128 MB RAM (256 preferable) PRG (Payment Receipt Generator) - this assigns a receipt
Disk space 60 GIGABYTE from the voucher generated by the doctor.
Display 800X600 Colors (1024x768 High color16- bit Search Engine: To search for the patients data (both
recommended) payment records and also account authenticity)
Inbox: an advanced feature which will manage messages
Table 2: Software Requirement of the System received from the medical superintendent.
Software Minimum System Doctor’s module:
Requirements
Operating System Window 2000 or later
Database Management System MySQL
Run-time Environment Wampserver

A relational database (RDBMS) design was used to

design the database. RDBMS organizes large amount of
data and defines the relationship between the datasets in a
consistent and understandable way. RDBMS also
provides a structure which is flexible enough to
accommodate almost any kind of data. Data dictionaries
were used to provide definitions of the data used; these
included the final data structures for the various tables
and their corresponding data fields, description and sizes
the user application programs and interface were
developed using PHP, CSS and HTML with support of
PHP and MYSQL. PHP was used to create links,

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 ISSN: 2277-3754
ISO 9001:2008 Certified
International Journal of Engineering and Innovative Technology (IJEIT)
Volume 5, Issue 1, July 2015
Fig 2a: Doctor’s module (Health Record Entry)

Fig 3a: Pharmacist’s Module (Enter New Stock)

Fig 2b: Doctor’s module (Lab Module Manager)

CREATE DATA ACCOUNT (For new patients, a

“Unique No” is assigned for medical records on behalf
of the patient.
VERIFY USER: Verifying “Registration No” is assigned
to the patient if coming as existing patient in the hospital.
Just as to check for the validity of the account)
HRE (Health Record Entry) a link or a function where
patient‟s records will be inputted either inpatients or
outpatients
(LMM) Lab Module Manager takes care of common
laboratory test performed in the hospital
DPE (Drug Record Entry) a link or a function where Fig 3b: Pharmacist’s Module (Receipts for Drugs bought)
doctor can input patients‟ drugs prescribed WBE
(Ward& Bed Entry) A link which takes care of how beds Enter New Stock (ENS): This is a link which is strictly
are assigned and also change of rooms occur meant for entering new stocks
PVG (Payment Voucher Generator) this will assign a CREATOR (RECEIPT CREATOR): A tabular form of
voucher No so as for information of Number to flow well entering drugs bought from the pharmacist and also
in the hospital assigning amount for it.
DMG (Discharge Manager) this assigns only for Sales record Inventor (S.R.I): This is a rendering
Inpatients and has expected date of leaving and also the functions of all sales made in a day which will be a search
date left will also be inputted into the system. box that will be queried with date and also accounts for
Search Engine: first field: search “With Patient Id” and the amount made in a day. Also searching for Stock
choose a subdirectory for records to search. history will be also be a subcategories under the search
Inbox: an advanced feature which will manage messages record inventor.
received from the medical superintendent. Inbox: An advanced feature which will manage messages
Pharmacist’s Module: received from the medical superintendent

III. SYSTEM TESTING

Testing was done was carried out on individual
modules of the system to ensure that they meet necessary
functional requirements such as authenticating the users
of the system, generation of reports on request, allowing
administrator to delete records in the database etc.
Integration and system testing were carried out after
different modules had been put together to make a
complete system in order to ensure that modules are
compatible and can be integrated to form a complete
working system.

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 ISSN: 2277-3754
ISO 9001:2008 Certified
International Journal of Engineering and Innovative Technology (IJEIT)
Volume 5, Issue 1, July 2015
IV. RESULTS
Fig 1, Fig 2 and Fig 3 show Receptionist‟s module,
Doctor‟s module and Pharmacist‟s module respectively.
The system verify and validate all user input. The user is
notified in case of errors detected in the course of using
the system. The system captured patient‟s details at the
receptionist which is used to create an account with the
doctor and have a reference Id to use in paying bills and
charges. The system generates the Patient Identity (ID)
and also the Reference ID automatically and identifies
inpatients and outpatients which is made possible by a
checkbox. Also, it manages entering new stocks of drugs
into database and how the drugs are sold which will
include assigning a serial number to Reference ID given
by the doctor to monitor the sales. The design also allows
room for expansion.
V. CONCLUSION
Computerized HMS has been developed. The system
solved the problems associated with the existing manual
system. Security is also enhanced since access to the
system requires authentication. However, the system does
not alert the pharmacy of the expiry date of drugs. Also,
departments such as security and assets are not included
in the design. Therefore, developing an HMS that can
alert the pharmacist of the expiry date of drugs at a given
time and handle all departments in the hospital will be an
attractive research in future.

REFERENCES
[1] A.K malhotra, Hospital management system: An
Evaluation, global Indian Publication, 2009.
[2] Mansi Chitkara, Namita Khandelwal, and Avinash
Chaporkar, Project Report on Hospital Management
System”, (2010).
[3] Ayodele Cole Benson, Hospital Information Systems in
Nigeria: Review of Literature Vol.1, No 3, 2011.
[4] Brailer, D. J, (Economic perspective on health information
technology. Business Economics, 40(3), 6-
14doi:10.2145/20050301.
[5] Waban Charles, Project report on Computerized Health
Records Management System, 2007.
[6] F.Droma, Project report on „An automated System for
patient Record System‟, Department of Information
Technology maker ere university. (2009).

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