ACADEMIC OFFICE

NATIONAL INSTITUTE OF TECHNOLOGY

TIRUCHIRAPPALLI - 620 015, TAMIL NADU, INDIA
E-mail: [email protected] Ph: 0431 - 2503917

PROCEDURE FOR OBTAINING TRANSCRIPT AND ACADEMIC DOCUMENTS

1. Candidates shall apply for the issue of transcripts and other academic documents in
the Prescribed application only.
2. The fee for issue of transcript / academic documents is to be paid through SBI i-collect
ONLY. The e-receipt is to be submitted along with the application.
3. The applicant should submit the application IN PERSON at the Transcript Section, Office
of the Dean (Academic) between 3:30 and 5:00 pm on a working day. If the applicant
cannot come in person, he / she shall send the application

a. through an authorized person

- Along with an authorization letter.
- The authorized person should produce the copies of the ID cards of
himself / herself and the applicant.
-The APPLICANT is the student / alumni whose certificates are to be
issued. Hence, the application and the fee payment should be made
ONLY in the name of the APPLICANT and not on the authorized
person’s name.
b. Through E-mail to [email protected]
c. By post to
Academic Office
National Institute of Technology,
Tiruchirappalli – 620 015,
Tamil Nadu, India.

4. Kindly mark on the cover of the application as “Application for TRANSCRIPT”.

5. Application in any form should be accompanied with a valid ID proof, for verification.
6. The applicant must have identified the universities for which he / she want to apply before
the request for the transcripts. The names and addresses of the universities should be
written on the official envelope, which will be supplied by the institute on request, at the
time of application.
7. Transcripts will be mailed to the addresses of universities, if requested in the application.
PAYMENT DETAILS
[Those who have completed 10 years of graduation before the date of application, should
pay SEARCHING FEE (Sl. No. 7)]

NAME OF THE DOCUMENTS TO BE

Sl. FEE
CERTIFICATE AND OTHER ATTACHED
No. (in Rs.)
WITH THE APPLICATION
PARTICULARS
1. FULL TRANSCRIPT* For alumni who have
[Applicable to passed out One copy 100 passed out from NIT-T /
students ONLY] REC-T, before 2008 must
enclose clear and Legible
Photostat copy of front
and back sides of the
academic documents.
[Processing time: 1
month]
2. PARTIAL TRANSCRIPT* One copy 80
[Applicable to students ON -
ROLL]
3. TRANSCRIPTION* Clear and Legible
(only for academic purpose) One copy 100 photostat copies
[Attestation of Academic (numberof copies required
Documents] to be attested) of front and
back sides of the
ATTESTATION will be done for Academic Documents.
the documents issued by NIT-T (Photostat copies should
/ REC-T ONLY. be similar to the original
certificates)
4. VERIFICATION * One Copy 200 For each University/Institute
PROCEDURE TO OBTAIN ATTESTATION / TRANSCRIPTION (for Academic
documents)
1. Candidates should bring their original documents and submit along with the
copies to be attested, for verification.
2. If the original certificates cannot be produced for verification, a duly attested (to be
attested by a gazetted officer or notary public) photostat copy may be treated as
the original certificate.
3. Original certificates / attested document in original, is mandatory for transcription /
attestation
4. The original certificates will be returned immediately, after verification.

5. Attested document in original, will be retained by the office.

5. GRADE CARD* For alumni who have passed
of each semester One copy 30 out from NIT-T / REC-T,
before 2008 must enclose
clear and Legible photostat
copy of front and back sides
of the Academic Documents.
[Processing time: 1 month]
6. RANK CERTIFICATE* One copy 30
[Rank among the students of a
batch in a department] -

*Document will be issued ONLY to a maximum of 3 copies each.

Sl. NAME OF THE FEE DOCUMENTS TO
No. CERTIFICATE AND OTHER (in Rs.) BE ATTACHED
PARTICULARS WITH THE
APPLICATION

--
7. MISCELLANEOUS -- 100
CERTIFICATES and
PROCESSING FEE
[Medium of instruction,
expected
date of graduation, CGPA
conversion, etc.]

-- 250 --
8. SEARCHING FEE
[Applicable to graduates
who were graduated 10 years
before, the date of
application for academic
documents]

9. ENVELOPE FEE
[Each transcript or set of
1 No. 10 -
academic documents can be
placed in an official envelope,
signed and sealed on request]

10. POSTAL FEE (based on the request)

Name Of Country Amount in Rupees (₹)

India post Speed INDIA ₹ 100

post
Air mail Speed AUSTRLIA ₹1,328
post BANGLADESH ₹903
CANADA ₹1,392
CHINA ₹802
EGYPT ₹1,404
FINLAND ₹1,906
GERMANY ₹2,195
HONG KONG ₹1,451
ICELAND ₹2,773
INDONESIA ₹1,416
IRAN ₹1,705
JAPAN ₹826
KENYA ₹1,717
KOREA ₹1,988
MALAYSIA ₹1,900
NEPAL ₹791
NETHERLANDS ₹1,623
 NEW ₹1,227
ZEALAND
PAKISTAN ₹1,044
PHILIPPINESS ₹1,392
RUSSIA ₹1,227
SAUDI ₹1,811
ARABIA
SINGAPORE ₹1,387
SOUTH ₹1,546
AFRICA
UK ₹2,391
UKRAINE ₹2,000
USA ₹2,148
UAE ₹1,652
DUPLICATE CERTIFICATES / DOCUMENTS
1. DEGREE CERTIFICATE 1. Copy of FIR
(in case of Lost or Theft) 2. Non-traceable
certificate
1000 3. Affidavit
(or) 4. Copy of degree,
X / XII mark
$50
sheet, ID
5. Newspaper copy

[Processing time: 6
months]
DEGREE CERTIFICATE 1. Copy of degree,
(in case of Damage) X / XII mark
sheet, ID
1000 2. Damaged original
(or) degree certificate
$50
3. Copy of degree
Certificate (before
damage, if any)
[Processing time: 6
months]
 The certificate of degree conferred on a student is issued ONLY ONCE.

The duplicate degree is issued ONLY for genuine cases (if the original degree
certificate is lost or stolen or damaged).

Documents to be attached along with the application:

* In case of loss / theft:

1. Copy of FIR (First Information Report) filed with Police intimating the loss of the
certificate.
2. The full sheet of the newspaper in which the loss/theft of the certificate is
published (for verifying the date of issue, name and page number of
the newspaper).
3. A non-traceable certificate issued by the Police official, duly signed by the
Inspector or Sub-Inspector with round seal (from the area in which the candidate
lost the certificate) by mentioning Crime and Occurrence Sheet Number and Date.
4. An affidavit on a non-judicial stamp paper duly signed on the prescribed stamp by
the Notary Public with an undertaking to return the duplicate degree in the case the
original degree is found.
5. Attested Photostat copy of the degree certificate, SSLC / H.Sc. mark sheet and
a valid photo identity.

* In case of damage / accidental mutilation:

Application should state the nature and cause of damage.

1. The damaged original document.

2. Statement of undertaking

2. TRANSFER CERTIFICATE (TC) Copy of

Rs. 250 1. TC
2. X / XII mark sheet
3. ID

Dean (Academic)