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Letter to Principal
Format, Samples,
Topics
by Meenu Saini | Oct 7, 2023 | General | 0
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How to Write a Letter to Principal?

Format and Examples

A Letter to Principal is a type of Formal

letter written to the Principal of a school or
college from students and parents. One can
write a formal letter to Principal for various
reasons like a request letter seeking leave
due to illness, seeking leave due to family
function, seeking admission, course details,
etc. Here we have covered the Format of a
letter to the principal. Students, teachers and
parents can see the various templates that
can be used to write a letter to principal for
various purposes

Introduction
What is a Letter to Principal?
Letter to Principal Marking Scheme
Letter to Principal Format
Letter to Principal Writing Tips
Letter to Principal Examples – Sample
Letters to the Principal
Top Mistakes in Writing a Letter to Principal
Letter to Principal Templates
Letter to principal FAQs

Introduction
According to the CBSE curriculum, a Letter to
the Principal may appear in the formal letter
writing section of the Class 10 and 12 exams.
As a formal letter, it is important for students
to adhere to the correct format to maximize
their score. The letter should be between 120
and 150 words and typically carries a mark
allocation of either 5 or 7. To achieve full
marks, students must include all essential
information and practice with various
examples of Letters to the Principal.

 Top

What is Letter to
Principal?
A Letter to Principal is a type of Formal
letter written to the Principal of a school or
college from students and parents. One can
write a formal letter to Principal for various
reasons like a request letter seeking leave
due to illness, seeking leave due to family
function, seeking admission, course details,
etc. Here we have covered the Format of a
letter to the principal. Students, teachers and
parents can see the various templates that
can be used to write a letter to principal for
various purposes

Related: 10 Example Letters to the Principal

(Extra Examples)

 Top

Letter to Principal Marking

scheme
Understanding the marking scheme for a
letter to the principal is essential to know how
marks are distributed across the various
components of the letter. Students must
adhere to the requirements when answering
the question on writing a letter to the
principal so that they can achieve full marks.

FORMAT

1
(Sender’s address, date, Receiver’s
mark
address, subject/heading,
salutation, complimentary close)

2–3
CONTENT
marks

1–2
ORGANIZATION
marks

1
ACCURACY
marks

NOTE– No marks are awarded if the only

format is given.

Format of Letter to
Principal Infographic
Students can check this infographic image of
Letter to Principal to gain a clearer
understanding of the step-by-step process for
writing such a letter.

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Letter to Principal Format

To thoroughly understand how to write a
letter to the principal and what to include in
each section, students should follow the
guide outlined below

A Letter to Principal has to be written as a

formal letter. One has to have a particular
reason for which one writes a letter to the
Principal or the head of an institution. This
reason forms the subject of the letter. While
writing a letter to Principal one must follow
the following points –

It should be precise and should mention

the reason clearly.
The format of a formal letter has to be
followed strictly.
Use of abbreviations, slang language and
contractions must be avoided while writing
a letter to the Principal.
The subject line must clearly mention the
purpose for which the letter is being
written.
In case one is seeking leave via a leave
application, one must clearly mention the
dates for which leave is sought.

Now let us have a look at the format of a

letter to Principal that should be followed-

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1. Sender’s address: The address and contact

details of the sender are written here. Include
an email and phone number, if required or if
mentioned in the question.
2. Date: The date is written below the
sender’s address after Leaving one space or
line.
3. Receiver’s address: The address of the
recipient of the mail (here, the principal).
4. The subject of the letter: The main
purpose of the letter forms the subject. It
must be written in one line. It must convey
the matter for which the letter is written.
5. Salutation (Sir / Respected Sir / Madam)
6. Body: The matter of the letter is written
here. It is divided into 3 paragraphs as follows
–

Paragraph 1: Introduce yourself and the

purpose of writing the letter in brief.
Paragraph 2: Give detail of the matter.
Paragraph 3: Conclude by mentioning what
you expect. (For example, grant of leave,
acceptance of invitation, etc).

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7. Complimentary Closing
8. Sender’s name, signature and designation
(if any)

Sender’s address

Date

Receiver’s Address

Subject

Salutation

Body of the letter

Complimentary closing

Sender’s Name, signature and designation

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Writing Tips for Letter to

Principal
Here are some writing tips for composing a
letter to the principal:

Use a Formal Tone: Maintain a respectful

and formal tone throughout the letter.
Include Your Contact Information: Start
with your name, class, and roll number at
the top, followed by the date.
Address the Principal Properly: Begin the
letter with a formal salutation such as “Dear
Principal [Last Name],”.
State Your Purpose Clearly: In the
opening paragraph, clearly state the
purpose of your letter. Be concise and to
the point.
Provide Relevant Details: In the body of
the letter, provide all necessary details
related to your request or concern. Be
specific and factual.
Be Polite and Professional: Use polite
language and a professional tone. Avoid
informal expressions and ensure your
writing is respectful.
Use a Clear Structure: Organize your letter
into clear sections: introduction, main
content, and conclusion.
Make a Formal Request or Suggestion:
Clearly articulate what you are requesting
or suggesting. Be specific about what you
hope to achieve.
Express Gratitude: In the closing
paragraph, thank the principal for their
time and consideration.
Close Formally: Use a formal closing such
as “Sincerely,” followed by your full name
and signature (if submitting a hard copy).
Proofread: Check for any spelling or
grammatical errors before submitting your
letter.

By following these tips, you can ensure your

letter is well-structured, respectful, and
e"ective.

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Letter to Principal
Examples – Sample Letters
to the Principal
Here are solved examples of Letter to the
Principal to help students understand how to
write a Letter to the Principal e"ectively. By
practicing these examples, students can
approach similar questions with greater
confidence.

1. Leave letter to Principal seeking leave for

attending cousin’s wedding ceremony.
2. Letter to Principal informing her that you
are COVID Positive and are seeking leave
on medical grounds.
3. Sick leave application to the Principal.
4. Leave application to the Principal for
attending cousin sister’s engagement
5. Leave application by a school teacher who
is ill due to Monkey Virus.
6. Leave letter by college lecturer to the
Principal for personal work.
7. Letter to principal seeking details for
admission to school
8. Letter to Principal seeking re-examination

Solutions –

1. You are Jane / Jack, a student of Modern

school, Mumbai. Write a letter to the
Principal seeking leave for attending your
cousin’s wedding ceremony in Delhi.

Answer:

Mumbai
June 16, 2024
To
The Principal
Modern School
Mumbai
Subject: Request for leave to attend
cousin’s marriage
Respected Sir/Madam
I, Jack, am a student in your prestigious
institution. I respectfully beg that you grant
me a five-day leave of absence to attend my
cousin’s wedding. My cousin’s family resides
in Delhi, thus I won’t be able to attend the
ceremony until I get leave. The event will take
place on June 20. I’d want to take a leave from
June 20 to June 25, which is from Monday to
Thursday.
I talked about this with my class teacher, who
promised me that she would provide me all
the notes of the classes that I would be
missing. My classmates have volunteered to
assist me as well. I humbly request that you
grant me leave permission.
Thanking You
Yours Faithfully
Jack.

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2. You are Raman / Ranjana, a student of

PPS, Kozikode. Write a letter to Principal
informing her that you are COVID Positive
and are seeking leave on medical grounds
for two weeks.

Kozikode
June 16, 2024
The Principal
PPS, Kozikode
Subject: Request for sick leave
Respected Madam
I am Raman, a student at your esteemed
institute. I sincerely request that you grant
me two weeks’ leave because I am su"ering
from COVID-19, for which I have been
diagnosed positive. As you may be aware,
allowing a COVID patient in the public is not
adviseable.
It is dangerous for both me and everyone
else. In addition, I am constantly weary, have
breathing problems, a deadly cough, and a
slew of other issues that make it unthinkable
for me to attend school. I am aware that I will
be missing two weeks of work, but the doctor
as advised me to quarantine myself. As a
result, I respectfully beg that you grant me
two weeks’ leave to stay in quarantine.
Thanking You
Yours Faithfully
Raman

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3. You are Jina a student of Prarthna Public

School, Delhi. You are sick and need leave
from school for two days. Write a letter to
Principal for the same.

Delhi
June 16, 2024
The Principal
Prarthna Public School
Delhi
Subject: Request for two days sick leave
Respected Sir
It is said with respect that I, Jina, am a student
at your institution. I respectfully beg that you
allow me two days of sick leave since I am
su"ering from fever and the doctor has
advised me to take rest for two days. For your
records, I will enclose a copy of my medical
certificate with my application.
As a result, I respectfully request that you
pardon my absence from school for the 16th
and 17th of June. Kindly grant me leave for
these two days.
Thanking you
Yours Sincerely
Jina

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4. Your cousin sister is getting engaged

and you have to attend the function at
Jodhpur. You are Mohinder, a student of
Jain School, Agra. Write a letter to the
Principal for a leave of two days.

Agra
June 16, 2024
The Principal
Jain School
Agra
Subject: Request for leave to attend Sister’s
engagement
Respected Sir
I would like to introduce myself as Mohinder,
a student at your institution. I want to inform
you that I am writing to you to request a leave
for two days. I have to attend my cousin
sister’s engagement function at Jodhpur. The
date of the engagement is 22 June. I want
leave from June 22nd to June 23rd, 2022. My
cousin is very close to me and she would be