OUR OWN HIGH SCHOOL, DUBAI

DIGITAL DOCUMENTATION NOTES

Chapter 1: Introduction to Style
A. Multiple Choice Questions

1. Which of the following features in LibreOffice Writer is/are used to create the given document?

(a) Page borders(b) Envelope(c) Picture from File(d) Indexes and Tables

Answer: (b) Envelope

2. Styles menu (from sidebar) in Writer provide options to work on

(a) Paragraph Styles(b) Frame Styles(c) Page Styles(d) All of the above

Answer: (d) All of the above

3. What is style template in LibreOffice Writer?

(a) Pre-determined form and mode of document file

(b) One kind of model style

(c) One type of document

(d) Cluster of documents in Writer

Answer: (b) One kind of model style

4. Which of the following gives the status of your document, like page numbers, number of pages?

(a) Status bar(b) Standard toolbar(c) Formatting(d) Title bar

Answer: (a) Status bar

5. Which of the following can be used to access a style menu?

(a) F11 function key(b) Sidebar Menu (c) Formatting toolbar(d) All of these

Answer: (d) All of these

B. Fill in the blanks.

1. A _________ is a collection of different formats.

Answer: style

2. Styles are especially handy in ___________.

Answer: LibreOffice

3. Proper use of styles improves _________ in a document.

Answer: consistency
4. The first five buttons at the top of the Styles window select the category of _________.

Answer: styles

5. Using predefined _________ creates Bookmark in the document.

Answer: Heading Style

6. On opening a new file _________ Style is used for formatting the document.

Answer: Default

7. In page layout documents, you can arrange _________ like text boxes and graphics.

Answer: objects

8. Character styles are often integrated in _________ Style.

Answer: Paragraph

9. _________ allows to apply style at different places in the document.

Answer: Fill format

10. Predefined Style _________ be updated by Drag and Drop method.

Answer: cannot

C. Short answer questions

1. What do you understand by styles in LibreOffice writer document?

Answer: A style is a collection of all formatting information, which you want to save and then apply on the
document.

To avoid inconsistency in formatting and reduce time and effort in formatting a document, we use Styles in
Writer.

2. Write advantages of using Style over manual formatting, for designing a document.

Answer: Advantages of using Style over manual formatting are

1. Styles help us to apply consistent formatting to the documents.2. Using styles we can easily change the
existing format.3. Styles make major formatting changes simple.

3. What are the different categories of style in LibreOffice writer document?

Answer: Writer provides six Style categories, which are as follows:

(a) Page Style: Page Style is used to define basic page layout like page size, its margin, placement of
header and footer, footnote, borders and background.

(b) Paragraph Style: Paragraph styles include tab stops, text alignment, line spacing and borders, and can
include character formatting. It controls all aspects of a paragraph’s appearance.

(c) Character Style: Character styles allow changing the text colour, text size, highlighting text and
emphasising it. This styling is used to work on block of letters, i.e. word(s) in the paragraph.
(d) Frame Style: Frame Styles is used to format a frame by specifying its size, position, border and how the
text is placed around the picture.

(e) List Style: List style is used to style lists by putting numbering or bullets of a different kind or specify
numeric format.

(f) Table Style: Table Style category allows to format a table by adding borders, using different text or
border colour(s), aligning text inside the table, having different patterns or text colour.

4. Write down the steps to update a style.

Answer: An existing Style can be modified on desired aspect. To update an existing style, follow these
steps:-

Step 1. Select the page/paragraph to be modified.

Step 2. Format the selected portion as per the requirement.

Step 3. Go to Style menu and click on the button to update.

Step 4. Using Style Action button, click on Updated Selected Style

5. What do you understand by custom styles in LibreOffice writer?

Answer: Custom style means creating a new style as per the user requirement. There are two ways to
create a custom style:

From Selection and

By using drag and drop

6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size,
weight, colour),space above it and giving number to heading. Write the steps to perform the task.

Answer: Given below are the steps used to do the given task

(i) Select the Introduction (paragraph)

(ii) Open Font list from Toolbar

(iii) Select the font

(iv) Open Font size from Toolbar

(v) Select the desired font size

(vi) Select Font weight (Bold) from the toolbar

(vii) Open Font color from Toolbar

(viii) Select desired color

(ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing

(x) Edit space above paragraph

(xi) Add number by Selecting Numbered list from Toolbar.

7. Give two examples, where instead of Style, using manual formatting will be beneficial.

Answer: Manual formatting will be beneficial in following case:

In case you are using different formatting styles for different paragraphs.

In case you are not aware about using style properly.

8. Give one situation in which you would prefer to use Fill Format for styling your document.

Answer: Fill Format method is useful when the same style is to be applied at many places scattered in the
document. Fill Format can be used to style scattered – pages, frames, tables, lists, paragraphs or
characters.

Fill Format is used to change the appearance of paragraphs at different places in the document using
paragraph formatting.

9. Write steps to load style(s) from a template.

Answer: Load Style is used to copy styles from an existing template or document.

Follow the given steps to copy style from template or document:

Step 1. In the Styles Menu, click on the Load Styles.

Step 2. It will open the Load Styles dialog box. In the Load Styles dialog box, choose the category of your
document.

Step 3. Find and select the desired template to copy styles from.

Chapter 2: Working with Images

A. Multiple Choice Questions

1. The text or image which appears faintly in the background of a page is called _____.

(a) Watermark(b) Trademark(c) Copyright(d) Embossing

Answer: (a) Water mark

2. JPG or JPEG in image format stands for _____.

(a) Joint Photographic Experts Group(b) Joint Picture Experts Group

(c) Joint Photographic Experts Graph

(d) Joint Photographic Experts General

Answer: (a) Joint Photographic Experts Group

3. In the Drawing Object Properties toolbar, the Grouping options provided are _____.

(a) Exit Group(b) Ungroup(c) Enter Group(d) All of these

Answer: (d) All of these

4. Which of the following is not the correct file extension for an image file?

(a) GIF

(b) JPEG

(c) Odt

(d) PNG

Answer: (c) Odt

5. Image toolbar does not provide a tool for _____.

(a) filtering(b) cropping(c) copying(d) flipping

Answer: (c) copying

B. Fill in the blanks

1. _______ tool cuts off non-desirable part of the image.

Answer: Crop

2. To change both brightness and contrast of the image ____ tool can be used.

Answer: gamma correction

3. To simulate the effect of time on picture _______ tool is used.

Answer: ageing

4. _______ place image at the bottom of all objects.

Answer: Send Back

5. An image can be deleted by _______ it and pressing DELETE key.

Answer: selecting

6. In drawing tools, basic shapes list provide ________ shapes.

Answer: 25

7. Anchor act as _______ point for a drawing.

Answer: reference

8. There are _______ options for aligning an image horizontally.

Answer: three

9. The __________ handles of image are used for rotating it.

Answer: corner

10. Changing properties of an object ________ creation, retain them throughout the session.

Answer: before its

C. Short answer questions

1. What is a digital image? How can you create one?

Answer: A picture is a digital image, which is a representation of an image in finite set of digital values 0 or
1,known as pixels. In a digital document, a graphic or image is called a digital image.

These are stored in various types of graphics files with the file extension, such as GIF, JPG, JPEG, PNG,BMP,
etc.

Digital Image can be created by using

• photo editing software such as paint, photoshop, coral draw,

• by clicking photo by using digital camera, smart phone camera, etc.
• by taking screen shot, etc.

2. Write steps to insert an image from the gallery usingthe Drag and Drop method.

Answer: The standard procedure is just drag the image from its source and drop it at desired position
inthe document.

A general procedure to insert an image using drag and drop option, are –

• Open the document to insert an image in LibreOffice Writer.

• Open the file browser window (Win+E) and select the image file to be inserted.
• Drag the image into the document
• Drop it, where you want it to appear in the document

3. How is resizing an image different from cropping it?

Answer: Resizing is the process of reducing or enlarging the size of the image. Resizing the image is
required when we want to fit an image at the desired place in a document.

Cropping is the process of removing the unwanted parts from the image.

Resizing the image its size gets changed, but while cropping the image cuts it.

4. What are the tools available in the drawing toolbar? Describe any of the five tools.

Answer: The drawing toolbar contains the following tools:

Select, Lines & Arrows, Curve, Polygon, Rectangle, Square, Oval, Circle, Isosceles triangle, Right angle
triangle, Basic Shapes, Symbol, Arrow, Star, Flowchart, Callouts, Text box, Fontwork, Points, Toggle
Extrusion

Select Tool: Select tool is used to select drawing objects.

Lines & Arrows: Lines and Arrow tool is used to draw a line or arrows of different types.

Curve: Curve tool is used to draw a curve line of different types.

Polygon: Polygon is used to draw a polygon.

5. How is the linking of an image different from an embedding? Give a situation in which you would
prefer to link an image.
Answer: Linking an image means stores its reference instead of the image itself, thereby reduces the size of
the document, because actual image is saved only once as a separate file along with the document.

Embedding of an image means inserting (adding) the image into the writer document, in this case the size
of file increased by the size of image file.

Linking is useful when it is required to insert multiple copies of the same image in a document. It is
beneficial to save the link of image instead of inserting the image.

6. Write steps to change properties for drawing objects.

Answer: Steps to change the properties for drawing objects are

• Select the object whose properties are to be modified. A Drawing Object Properties Toolbar is
displayed.
• From Drawing Object Properties Toolbar, click on the icon of property to be modified.
• Change the value of parameter.
• It will change the Drawing object as per the properties value.

7. What are the benefits and drawbacks of grouping drawing objects?

Answer: The benefits of grouping drawing objects are:

• Grouping combines all different shapes to behave as a single entity without affecting its size and
position.
• Grouping helps in moving and resizing all objects together.
• Once grouped, all shapes belonging to that group become its member and a change applied to one
member works on all.

Drawbacks of grouping drawing objects are –

• After grouping it is not easy to delete any one drawing object.

• It is not easy to change the size and position of any one drawing object.

8. Describe any two tools from the Drawing Object Properties toolbar.

Answer: Drawing Object Properties toolbar has several tools. These are-

Area Style/Filling: use to change the area filling style i.e. color, gradient, pattern, hatching, bitmap, etc.

Rotate: helps in rotating object as per the requirement.

Fill Color: helps in changing the filled color of any shape.

Line color: to change the color of the line of a drawing object.

Caption: to the caption with the drawing object.

9. Write steps to insert an image in a basic drawing shape.

Answer: Steps to insert an image in a basic drawing shape:

• Select the basic drawing shape.

• Right click and select the Area option
 • Under the Area dialog box, Click on Image tab.
• Select the image under the Image option.
• Click on Ok.

10. Write factors controlling the positioning of an image in a document.

Answer: Positioning of an image is controlled by four settings:-

(i) Arrangement

(ii) Anchoring

(iii) Alignment

(iv) Text Wrapping

These settings can be accessed using three ways –

• by using Format menu,

• by using context menu after right clicking on the object,
• by using Drawing Object Properties Toolbar for changing the properties of the drawings.

Chapter 3: Advanced Features of Writer

(Templates, Tableof Contents and Track Changes)
A. Multiple Choice Questions
1. Which of the following is NOT true about Table of Contents, Index or Bibliography dialog box?

(a) It has four tabs

(b) On the Type tab, by default, the checkbox for Protected against Manual Changes option will be selected.

(c) The Styles tab contains options to change the background colour.

(d) None of the above

Answer: (a) It has four tabs

2. Which of the following tabs is by default active when the Table of Contents, Entries or Bibliography
dialog box is opened?

(a) Entries(b) Background(c) Styles(d) Type

Answer: (d) Type

3. Which of the following tabs contains options to set styles for various entries in the ToC?(a)
Entries(b) Background(c) Styles(d) Type

Answer: (c) Styles

4. Which of the following can be added in the background of Table of Contents in LibreOffice
Writer?(a) Color(b) Graphic(c) Both a and b(d) Neither a nor b

Answer: (c) Both a and b

4. Which of the following is NOT true about templates?

(a) The styles and formatting features can be reused.

(b) LibreOffice provides online templates

(c) We cannot create our own templates.

(d) None of the above.

Answer: (c) We cannot create our own templates.

5. Which of the following is the shortcut key to open the Templates dialog box?

(a) Ctrl+Alt+N(b) Shift+Ctrl+N(c) Ctrl+Alt+T(d) Shift+Alt+T

Answer: (c) Ctrl+Alt+T

6. Which of the following buttons, in the Templates dialog box, will be clicked to save a template
displayed in the list of templates?

(a) Export(b) Import(c) Move(d) None of the above

Answer: (b) Import

8. Which of the following is the shortcut key to select he entire document?

(a) Ctrl+S(b) Ctrl+A(c) Ctrl+D(d) Ctrl+B

Answer: (b) Ctrl+A

9. Which of the following is the correct sequence of options to open the Templates dialog box?

(a) File > Manage Templates > Templates

(b) File > Templates > Manage Templates

(c) Insert > Templates >Manage Templates

(d) Insert > Manage Templates > Templates

Answer: (b) File > Templates > Manage Templates

10. Which of the following is true about Track Changes feature of Writer?

(a) You cannot record a change made in the document.

(b) A comment of a particular author only can be deleted

(c) Any change made to the document is permanent.

(d) None of the above

Answer: (d) None of the above

11. Which of the following menus contains the Track Changes option?

(a) File(b) Edit(c) View(d) Insert

Answer: (b) Edit

12. Which of the following is the shortcut key to start recording the changes being made in the
document?

(a) Ctrl+Shift+C (b) Alt+Shift+C(c) Ctrl+Alt+C(d) Shift+C+F2

Answer: (a) Ctrl+Shift+C.

B. Fill in the blanks

1. To navigate to the topic from the ToC, press ______ key while clicking the mouse button on that topic.

Answer: Ctrl

2. To remove the applied paragraph styling in the ToC, select the outline level in the Levels list box, and then
click the _____ button.

Answer: Default

3. If the checkbox for _________ option is selected, the ToC is protected from any accidental change.

Answer: Protected Against Manual Changes

4. To update the ToC manually, right click and select ______ option from the pop-up menu.

Answer: Update Index

5. The _____________tab contains options to set the number of columns that we want to have in our ToC.

Answer: Columns

6. A ___________ is a preset layout that helps us to create professional and formal documents easily.

Answer: Template

7. The default template in Writer is ________.

Answer: Blank Document template

8. To find the template that is being used in the current document, select ________ option from the File
menu.

Answer: Properties

9. The ________ button is clicked in Templates dialog box to view online templates.

Answer: Browse Online Templates

10. The ______ feature of Writer offers us an alternative method to keep a record of all the changes made in
the original document.

Answer: Track Changes

11. The shortcut key to start recording the changes is _______.

Answer: Track Changes

12. After the Track Changes feature is ON, the added characters are shown as _______ text.

Answer: coloured

C. State whether the given statements are True or False.

1. The topics in the Table of Contents are hyperlinked.

Answer: True

2. The Table of Contents in LibreOffice Writer can be updated automatically.

Answer: False

3. TABLE of Contents can be inserted even if the section headings are not styled.

Answer: False

4. Once a ToC is created, it cannot be edited.

Answer: False

5. We cannot add a graphic as a background of ToC.

Answer: False

6. A single template can be used for multiple documents.

Answer: True

7. A template cannot contain graphics.

Answer: False

8. All documents in Writer are based on templates.

Answer: True

9. The online templates cannot be added to the list of templates in the templates dialog box.

Answer: False

10. A template once created can be edited again and again.

Answer: True

11. The changes recorded have to be accepted by the original author.

Answer: False

12. We can delete the comments added in a document by the user.

Answer: True
D. Answer the following questions

1. What is the need of table of contents?

Answer: The table of contents provides the listing of the document’s contents. It helps in locating content
and finding the page number of that content.

A table of contents is a snapshot of the entire document at any given point in time.

2. What will happen if the ‘Protected Against Manual Changes’ option is not selected in the Typetab of
Table of Contents, Index or Bibliography dialog box?

Answer: Protected against Manual Changes protects the ToC from any accidental change. If this box is
unchecked, then the contents of ToC can be changed directly on the document page, just like any other
text on the document.

3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.

Answer: The table of Contents, Index or Bibliography dialog box has five tabs. These are –

1. Type
2. Entries
3. Styles
4. Columns
5. Background

4. What do you mean by customization of ToC?

Answer: Customization of ToC means changing or editing it as per requirements. To do so, Right-click
anywhere on the ToC and select Edit Index option from the popup menu.

During the Customization of ToC, you can change the Title text, Entries, Styles, Number of Columns, and
Background of the Table of Contents.

5. How are headings and sub-headings of a document differentiated in ToC?

Answer: Heading styles play a vital role in the creation of a table of contents. The correct ToC will be
generated only if proper paragraph styling for headings is applied to the document.

The headings and sub-headings of a document is differentiated with the help of the Headings level.
Heading 1 means main heading, Heading 2 is the sub-heading of Heading 1, Heading 3 is the sub-heading
of Heading 2, and so on.

6. Define a template.

Answer: A template is a preset layout that helps to create professional and/or formal documents easily. A
template can contain all the features or objects that a regular document can contain – text, graphics, styles
and can even use any language.

7. Give any one advantage of using a template for your document.

Answer: The advantages of using a template are

 • Formatting the object in all documents is easy.
• Adding content such as logo, heading, image, etc. is easy.
• It makes uniformity in style.
• Creating project reports, resume, etc. becomes easy.

8. What is the difference between importing and exporting a template?

Answer: Importing template means copying the downloaded template to LibreOffice Writer so that it is
visible in the list of templates in the Templates dialog box.

Exporting a template means storing the template file in the desired folder on our computer. The exporting
template feature is used for sharing the templates with multiple users.

9. When is exporting templates useful? Give any one reason.

Answer: Exporting templates is useful when we want to save the template on my local computer and share
it with multiple users.

10. What is the difference between the Accept Track Change and Accept All TrackedChanges buttons?

Answer: Accept Track Change allows one to accept a selected change, while the Accept All
TrackedChanges button is used to accept all changes in one go.

11. How do we prepare a document for review?

Answer: To prepare a document for review:

Select Edit > Track Changes > Record option. OR Select the Record button from the Track Changes toolbar.

To make sure that no user can disable the track changes option, we can protect the document with a
password. Select Edit > Track Changes > Protect option. OR Click on Protect Track Changes button located
on the Track Changes Toolbar.