GENERAL CONDITIONS OF

CONTRACT (GCC)
ELECTROPORCELAINS
DIVISION Revision No. R0
(For supply and services)
Issued on 01.04.2017

GENERAL CONDITIONS OF CONTRACTS (GCC)

DEFINITIONS OF TERMS

ABBREVIATIONS

INSTRUCTIONS TO BIDDERS

GENERAL COMMERCIAL TERMS & CONDITIONS

ANNEXURES

ELECTROPORCELAINS DIVISION
BHARAT HEAVY ELECTRICALS LIMITED
(A Govt. of India Undertaking)
PROF. CNR RAO CIRCLE, IISc POST
MALLESHWARAM
BANGALORE - 560012
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) DEFINITION OF
PORCELAINS TERMS
DIVISION Revision No. R0
(For supply and services)

Not for Publication For Official Use

DEFINITION OF TERMS

Throughout the Tender Documents including the Enquiry Letter, the following words
shall have the meanings assigned to them herein, unless the subject matter or the
context requires otherwise.

1 Purchaser / BHEL shall mean M/s Bharat Heavy Electricals Limited (A Govt. of
India Undertaking) incorporated under the Companies Act 1956 acting through
its Electroporcelains Division (EPD), IISc Post, Prof. CNR Rao Circle,
Malleswaram, Bangalore - 560012 (Karnataka) which expression shall include its
successors and assigns.

2 EXECUTIVE DIRECTOR" or 'GROUP GENERAL MANAGER or "GENERAL

MANAGER (In-charge)" or "GENERAL MANAGER" shall mean the Officer in
Administrative charge of EPD, Bangalore.

3 "COMPETENT AUTHORITY" shall mean Executive Director or Group General

Manager or General Manager (In -charge) or General Manager or BHEL Officers
who are empowered to act on behalf of the Executive Director or General
Manager (In-charge) or General Manager of BHEL.

4 Owner shall mean the Customer or Client for whose project the enquiry is issued
by Purchaser and shall include its successors and assigns as well as authorized
officer(s)/ representative(s).

5 Consultant shall mean the agency appointed by Owner or Purchaser to provide

consultancy services for the project and shall include its successors and assigns
as well as authorized officer(s)/ representative(s).

6 Tenderer shall mean the Firm/ Company/ Organization which quotes against
the Tender Enquiry issued by Purchaser. It may also be referred as Bidder or
Vendor.

7 “CONTRACT" or "CONTRACT DOCUMENT" shall mean and include the

Agreement of Purchase order / Work Order, the accepted appendices of Rates,
Schedules, Quantities if any, General Conditions of Contract, Special Conditions
of Contract, Instructions to the Bidders, Drawings, Technical Specifications, the

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 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) DEFINITION OF
PORCELAINS TERMS
DIVISION Revision No. R0
(For supply and services)

Special Specifications, if any, Integrity Pact (if applicable), the Tender documents,
subsequent amendments mutually agreed upon and the Letter of
Intent/Acceptance issued by BHEL. Any conditions or terms stipulated by the
contractor in the tender documents or subsequent letters shall not form part of the
contract unless, specifically accepted in writing by BHEL in the Letter of
Intent/Award and incorporated in the agreement.

8 Seller/Contractor shall mean the Firm/ Company/ Organization with whom the
Order/Contract is made and shall be deemed to include its successors,
representatives, heirs, executors, administrators and permitted assigns, as the
case may be. It may also be referred as Supplier.

9 Sub-Contractor shall mean the person/ firm/ company/ organization to whom

any part of the work has been sub-contracted by Seller/ Contractor, with the
written consent of Purchaser, and shall include sub-contractor's heirs,
executors, administrators, representatives and assigns.

10 “ENGINEER" or "ENGINEER IN CHARGE" shall mean an Officer of BHEL as

may be duly appointed and authorized by BHEL to act as "Engineer" on his
behalf for the purpose of the Contract, to perform the duty set forth in this
General Conditions of Contract and other Contract documents. The term also
includes 'RESIDENT MANAGER1 or 'SITE INCHARGE1 as well as Officers at
Site or at the Headquarters at Bangalore.

11 “GENERAL CONDITIONS OF CONTRACT" shall mean the 'Instructions to

Bidders1 and 'General Conditions of Contract pertaining to the work for which
above tenders have been called for.

12 “TENDER SPECIFICATION" or "TENDER" or "TENDER DOCUMENTS" shall

mean General Conditions, Common Conditions, Special Conditions, Price Bid,
Rate Schedule, Technical Specifications, Appendices, Annexure, Corrigenda,
Amendments, Forms, procedures, Site information, etc and
drawings/documents pertaining to the work for which the bidders are required
to submit their offers or any other document(s) as mentioned in NIT. Individual
specification number will be assigned to each Tender Specification.

13 LETTER OF AWARD / INTENT" shall mean the intimation by a

Letter/Fax/email to the bidder that the tender has been accepted in accordance
with provisions contained in the letter. The responsibility of the contractor

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 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) DEFINITION OF
PORCELAINS TERMS
DIVISION Revision No. R0
(For supply and services)

commences from the date of issue of this letter and all terms and conditions of
the contract are applicable from this date

14 COMPLETION TIME" shall mean the period by 'date/month' specified in the

'Letter of Intent/Award' or date mutually agreed upon for handing over of the
intended scope of work, the erected equipment/plant which are found
acceptable by the Engineer, being of required standard and conforming to the
specifications of the Contract.

15 "PLANT" shall mean and connote the entire assembly of the plant and
equipments covered by the contract.

16 "EQUIPMENT" shall mean equipment, machineries, materials, structural,

electrical and other components of the plant covered by the contract.

17 "TESTS" shall mean and include such test or tests to be carried out on the part of
the contractor as are prescribed in the contract or considered necessary by BHEL,
in order to ascertain the quality, workmanship, performance and efficiency of the
contractor or part thereof.

18 "APPROVED", "DIRECTED" or "INSTRUCTED" shall mean approved,

directed or instructed by BHEL.

19 "WORK or CONTRACT WORK" shall mean and include supply of all categories
of labour, specified consumables, tools and tackles and Plants required for
complete and satisfactory site transportation, handling, stacking, storing,
erecting, testing and commissioning of the equipments to the entire satisfaction
of BHEL.

20 "HEADING" - The heading in these General Conditions are solely for the
purpose of facilitating reference and shall not be deemed to be part thereof or be
taken as instructions thereof or of the contract.

21 "WRITING" shall include any manuscript type written or hand written or

printed statement or electronically transmitted messages, under the signature or
seal or transmittal of BHEL.

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 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) DEFINITION OF
PORCELAINS TERMS
DIVISION Revision No. R0
(For supply and services)

22 "TEMPORARY WORK" shall mean all temporary works for every kind required
in or for the execution, completion, maintenance of the work.

23 'CONTRACT PRICE or 'CONTRACT VALUE shall mean the sum mentioned

in the LOI/LOA/Contract Agreement subject to such additions thereto or
deductions there from as may be made under provisions hereinafter contained

24 "COMMENCEMENT DATE" or "START DATE" shall mean the

commencement/start of work at Site as per terms defined in the Tender.

25 "SHORT CLOSING" or "FORE CLOSING" of Contract shall mean the

premature closing of Contract, for reasons not attributable to the contractor and
mutually agreed between BHEL and the contractor

26 "TERMINATION" of Contract shall mean the premature closing of contract due

to reasons as mentioned in the contract.

27 "DE MOBILISATION" shall mean the temporary winding up of Site

establishment by Contractor leading to suspension of works temporarily for
reasons not attributable to the contractor

28 "RE MOBILISATION" shall mean the resumption of work with all resources
required for the work after demobilization.

29 Site shall mean and include the land and place on which the power station and
related facilities are to be constructed and any adjacent land which may be
allocated or used by Owner or Seller/ Contractor in performance of the Order/
Contract.

30 Tests on completion shall mean such tests as prescribed in specifications and/

or tests mutually agreed upon by Purchaser and Seller/ Contractor, to be
performed by Seller/ Contractor after erection of equipment to establish its
satisfactory operation as per specifications.

31 "COMMISSIONING" shall mean the synchronization testing and achieving

functional operation of the Equipment with associated system after all initial
adjustments, trials, cleaning, re-assembly required at site if any, have been

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 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) DEFINITION OF
PORCELAINS TERMS
DIVISION Revision No. R0
(For supply and services)

completed and Equipment with associated system is ready for taking into
service.

32 Initial Operation or Trial Operation or Reliability Run shall mean continuous

integrated operation of the contracted/ ordered plant and materials under
varying loads as proof of satisfactory operation for a specified period.
33 Inspection Agency (IA) shall mean person(s) authorized by Purchaser / Owner
to inspect the stores as per Order/ Contract at Contractor's/ Sub-Contractor's
works. Vendors to raise inspection call on BHEL EPD.

34 Month shall mean calendar month. Day' or 'Days' unless herein otherwise
expressly defined shall mean calendar day or days of twenty four (24) hours each.
A week shall mean continuous period of seven (7) days.

35 Consignee shall mean the official(s)/ person(s) to whom the stores are required
to be delivered in the manner indicated in the Order/ Contract.

36 Plant/ Equipment/ Stores shall mean the goods, machinery, components, parts,
spares etc. required to be supplied by Seller/ Contractor as per Order/ Contract.

37 Contract Engineer (CE) shall mean the official who signs the Order/ Contract on
behalf of Purchaser.

38 Site Engineer shall mean officer of Purchaser/ Owner authorized to receive and
verify the in-coming stores, and issue Material Receipt Certificate (MRC)/ Stores
Receipt Voucher (SRV).

39 Site Inspection Agency (Site IA) shall mean person(s) authorized by Purchaser/
Owner to inspect the stores/ works included in Order/ Contract at the Project
Site.

40 GENERAL

The words incorporating singular shall include plural and vice-versa, the words
incorporating masculine gender shall include feminine gender and vice-versa,
and the words incorporating persons shall include bodies, corporate, limited
liability companies, partnership and other legal entities.

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 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ABBREVIATIONS
PORCELAINS
DIVISION Revision No. R0 Issued on 01.04.2017
(For supply and services)

ABBREVIATIONS

AWB Airway Bill

BL Bill of Lading
BOQ Bill of Quantity
CAD Cash Against Documents
CENVAT Central Value Added Tax
CFR Cost & Freight
CIF Cost, Insurance and Freight
CIP Carriage & Insurance Paid (up to destination)
CPT Cost Freight Paid
CQ Corporate Quality
CVD Countervailing Duty
DMS Document Management System
EMD Earnest Money Deposit
E&C Erection and Commissioning
FOB Free on Board
GR Goods Receipt
GRN Goods Receipt Number
H1 bidder Bidder quoting highest landed cost to BHEL
IP Integrity Pact
IEM Independent External Monitor
L1 Bidder Bidder quoting lowest landed cost to BHEL
LC Letter of Credit
LOI Letter of Intent
LOA Letter of Award
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ABBREVIATIONS
PORCELAINS
DIVISION Revision No. R0 Issued on 01.04.2017
(For supply and services)

LR Lorry Receipt
MDCC Material Despatch Clearance Certificate
MRC Material Receipt Certificate
MSMED Micro Small and Medium Enterprises Development

NIT Notice Inviting Tender

O&M Operation & Maintenance
PBG Performance Bank Guarantee
P&ID Process & Instrumentation Diagram
PO Purchase order
PQR Pre-Qualification Requirement
PVC Price Variation Clause/compensation
QS Quality Surveillance
RA Reverse Auction
RAB Running Account Bill
RBI Reserve Bank of India
RFQ Request for Quotation
RR Railway Receipt
SAD Special Additional Duty
SCC Special Conditions of Contract
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS

Sl. No. DESCRIPTION

1.0 GENERAL INSTRUCTIONS

2.0 PROCEDURE FOR SUBMISSION & OPENING OF TENDERS

3.0 MINIMUM E&C CHARGES

4.0 AUTHORITY FOR TENDER SIGNING

5.0 CLARIFICATIONS REQUIRED BY BIDDERS

6.0 DEVIATIONS – LISTING

7.0 VALIDITY OF OFFER

8.0 LANGUAGE & CORRECTIONS

9.0 PRICE DISCREPANCY

10.0 TENDERER TO INFORM HIMSELF FULLY

11.0 ETHICS IN BUSINESS DEALINGS & FRAUD PREVENTION POLICY

12.0 INTEGRITY PACT

13.0 REVERSE AUCTION

14.0 REJECTION OF TENDER AND OTHER CONDITIONS

15.0 DEVIATIONS FROM NIT

16.0 LOADING FOR COMMERCIAL DEVIATION (WHERE COST OF WITHDRAWL NOT GIVEN)

17.0 INTEREST RATE FOR LOADING

18.0 DISCOUNT

19.0 EVALUATION CRITERIA

20.0 FOREIGN SUPPLIERS &INDIAN AGENTS OF FOREIGN SUPPLIERS

21.0 MICRO & SMALL ENTERPRISES

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

GENERAL
These general terms & conditions shall apply to all enquiries, notice inviting
tenders, request for quotations concerning the supply of goods and / or rendering
of services to Bharat Heavy Electricals Ltd., - Electroporcelains Division
(hereinafter referred to as BHEL or the Purchaser) or its Projects / Customers.

1.0 GENERAL INSTRUCTIONS

1.1 Tenderers are advised to study all the tender documents carefully. Any submission
of tender by the tenderer shall be deemed to have been done after careful study and
examination of the tender documents and with full understanding of the
implications thereof. The specifications and terms & conditions shall be deemed to
have been accepted unless otherwise specifically commented upon in ‘Deviation
sheets by the tenderer in his offer. Noncompliance with any of the requirements and
instructions in the Tender Enquiry may result in rejection of the tender.

Integrity Pact (IP) will be applicable for all tenders/ contracts valuing more than a
specific value or if specified in NIT/ RFQ. Integrity Pact document shall be issued
as part of tender and shall be returned by bidders along with their
technocommercial bids, duly signed by authorized signatories. Only those
vendors/ bidders who enter into Integrity Pact with BHEL would be qualified to
participate in the bidding process.

1.2 All commercial terms and conditions, except prices, should be submitted as part of
techno-commercial offer (Part-I) along with unpriced copy of Annexure-II, which
may be opened first. The price part (Part-II) along with price copy of Annexure-II is
to be submitted in a separate sealed cover (or to be uploaded in website in case of
e-procurement) along with techno-commercial offer. Purchaser reserves the right to
open both the Parts at the same time.

1.3 A declaration as per Annexure-III must be sent before opening of Price Bids.

2.0 PROCEDURE FOR SUBMISSION & OPENING OF TENDERS

2.1 Tenders shall be submitted in Two parts on or before the Due Date and time
indicated in the NIT/ RFQ.

PART – I : Techno-Commercial Bid

comprising of Technical Offer, Annexure-I, Commercial Terms & Conditions,

Unpriced copy of Price Bid& Annexure II, PQR documents (if applicable) in two

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

(2) sets.

PART – II: Price Bid

Containing Prices, cost of withdrawal of deviation as per Annexure-II, to be
submitted in original, strictly, as per Price Schedule of BHEL for complete scope of
Tender Enquiry.

NOTE: Offers are liable to be rejected for changes made by vendors in the Price
Schedule, except those specified in the unpriced bid and accepted by Purchaser.

2.1.1 PART-I (Techno-Commercial bid) may be opened on Due Date and time specified
in the NIT/ RFQ, or extension thereof, in presence of tenderers who may like to
attend. Incomplete offers are liable to be rejected. Purchaser reserves the right to
open both Part-I and Part-II together.

2.1.2 PART-II containing prices shall be submitted along with Part-I but in a separate
sealed cover. Corrections/amendments shall be properly authenticated, else the
offer is liable to be rejected.

2.1.3 Any discount/revised offer submitted by a bidder on its own shall be accepted
provided it is received on or before the due date and time of offer submission. The
discount shall be applied on pro-rata basis to all items unless specified otherwise by
the bidder.

Unsolicited discounts/revised offers given after due date and time of offer
submission shall not be accepted.

In case there is no change in the technical scope and/or specifications and/or

commercial terms & conditions, the bidder/s shall not be allowed to change
his/their price bids after the due date, within the validity period.

In case of changes in scope and/or technical specification and/or commercial terms

& conditions, having price implications, techno-commercially acceptable bidders
shall be asked by BHEL (after freezing the scope, technical specifications and
commercial terms & conditions) to submit the impact of such changes on their price
bid. A cut-off date and time shall be given to all the techno-commercially acceptable
bidders to submit the impact on their price bids.

In the event of any bidder, after finalizing the technical specification & scope of
supply, opting to revise and submit their latest price bid instead of submitting
impact on their price bid asked by BHEL, then their original price (i.e. the previous
bid) shall also be opened.

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

Price Impact/ Discount/ Revised Price Bid shall be duly superscribed as:

“Price Impact / Discount/ Revised Price Bid (Part-II) (delete whichever is not
applicable), Revision No. ___ against Tender Enquiry No. _______ dated ____”

2.2 After technical & commercial examination of the offers received and clarifications
obtained (if required), Part-II (Revised Price Bid/ Original Price Bid along with Price
Impact and Discount, if any) shall be opened, for which the date and time shall be
intimated to technically and commercially acceptable bidders in case of public
opening. BHEL may opt to finalise the prices through Reverse Auction amongst
technically and commercially acceptable bidders. BHEL reserves the right to open
the earlier price bids, if any, submitted by the bidder(s), if required.

2.3 No correspondence shall be entertained from the tenderers after opening of Part-II
(Price bid), except clarifications (if any) asked by BHEL in writing.

2.4 Instructions regarding centralised tender room and tender opening:

a) Vendors are advised to submit the tenders in the tender box, containing Part-I & II
offers in separate covers, preferably cloth lined envelopes should be used, properly
marked before due date and time.

b) BHEL-EPD shall not accept any tender in torn condition and return the same to the
courier immediately with the Stamping "Returned to Sender-Package Damaged".
Offers in damaged condition will not be considered and no request for extension on
this account will be considered.

c) Bidder's representative shall deposit the offer in tender box only.

d) Bidders shall be allowed in the tender room in area identified for bidders and only
one/two authorized representative(s) from each bidder shall be allowed.

e) Bidder shall not be allowed to carry mobile/camera /laptop in the tender room.
The same shall have to be deposited at security in advance and taken back after
tender opening.

f) In case of two part bid system, bidder's representative(s), witnessing the tender
opening shall have to sign on all the envelopes containing the price bids. Thereafter,
all the price bid envelopes shall be put in a bigger envelope / box and the same shall
be properly sealed. The sealed envelope / box shall have to be

signed by the tender opening official(s) / committee of Purchaser and bidder's

representatives.

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

g) Details of offers shall be read out to bidders and in no case the offers shall be handed
over to any of the bidders for noting down.

h) Please ensure tender submission, minimum 1 hour before scheduled tender

opening time.

Late tenders shall not be accepted.

2.5 Purchaser may negotiate the tender with L1 bidder after RA/ price bid opening.

2.6 MARKING ON ENVELOPES

2.6.1 Following shall be superscribed on the envelopes which shall be addressed by name
and designation to the official inviting tender:

PART-I : 1. TENDER ENQUIRY No. AND ITEM DESCRIPTION

2. DUE DATE FOR OPENING
3. "TECHNO-COMMERCIAL BID”.

PART-II : 1. TENDER ENQUIRY NO AND ITEM DESCRIPTION

2. DUE DATE FOR OPENING
3. "PRICE BID".

2.6.2 Both Parts - I & II shall be submitted in separate sealed covers duly superscribed as
indicated above and shall be enclosed further in a main cover duly sealed and
superscribed as:

"TENDER FOR __________AGAINST TENDER ENQUIRY NO. __________ DUE

ON____________ CONTAINING PART-I & PART-II BIDS"

2.6.3 Envelope not marked with tender enquiry number is liable to be ignored and may not
be opened.

2.7 BID SUBMISSION

2.7.1 Tenders shall be addressed to BHEL officials by name & designation and sent to
the following address:

Tender Box at the reception of EPD,

Bharat Heavy Electricals Ltd.
ELECTROPORCELAINS DIVISION
Opp. IISc, PROF. C N R RAO CIRCLE ,
MALLESWARAM , BANGALORE - 560 012
Attention: 1) Mr.

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

2) Mr.

2.7.2 Tenders can either be deposited in tender room in person or sent by

Courier/Registered or Speed Post to the above mentioned address. It shall be
bidders’ responsibility to ensure that tenders are delivered latest by 14:00 hours
(IST) of the enquiry due date.

2.7.3 Bidder can also submit offer through email, if called for in the enquiry, at the email
address indicated in the enquiry. Such email offers shall be sent only on designated
email-id to reach before 14.00 hrs of the tender due date. BHEL will not be
responsible for incomplete offers and the ones delivered late through e-mail.

2.8 Tenders received after the Due Date and Time of submission as mentioned at 2.7.2
shall be rejected.

2.9 Name of vendor’s dealing person with Contact No(s), Email ID and Address of
correspondence shall be provided in the bid as per ANNEXURE XVIII.

2.10 Unsolicited tenders will not be entertained.

2.11 OFFER SUBMISSION IN E-PROCUREMNT

Tenders shall be submitted in Two parts on or before the Due Date and time
indicated on the portal as per the following instructions:

PART – I : Technical & Commercial bid

Comprising of following:

1. PQ qualification documents (Mandatory, if shown on portal)

2. Annexure-I to GCC (Mandatory)

3. General conditions of contract, GCC (Mandatory)

4. Special conditions of contract, SCC (Mandatory)

5. Technical offer, comprising of technical specification and other documents as

asked in technical specifications e.g. drawings, test report etc. (Mandatory)

6. Annexure-III to GCC (Declaration about completeness of price) - (Mandatory)

7. Annexure-XII to GCC (Optional)

“NO DEVIATION CERTIFICATE” FOR COMMERCIAL TERMS AND

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

CONDITIONS as per General Conditions of Contracts (GCC, Rev.01), Special

Conditions of Contracts and RFQ in case of no deviations

8. Integrity Pact Agreement (Mandatory if shown on portal, not applicable

otherwise)

9. Unpriced copy of Annexure-II, cost of withdrawal of deviation (Mandatory)

10. Supplier details as per detail annexure.

Any deviation not mentioned in un-priced copy of this format, but mentioned in
the priced copy, shall not at all be accepted.

Bidder to note all the points mentioned in “Notes” of Annexure-II to GCC Rev.01.

Cost of withdrawal for the deviations, for which, the “Cost of withdrawal” is not
specified, shall be taken as NIL.

The vendors shall be forced by the system to upload the above documents which
are marked mandatory. The Annexure mentioned at Sl no 2, 6 & 7 (if applicable),
above should be duly filled by the bidder and should be printed on their letter head
before uploading.

PART – II: Price bid

Containing

1. Prices as per price format,

2. Cost of withdrawal of deviation as per Annexure-II, to be uploaded strictly as

per Price Schedule of BHEL for complete scope of Tender Enquiry.

NOTE: Offers are liable to be rejected for changes made by vendors in the Price
Schedule, except those specified in the unpriced bid and accepted by Purchaser.

The clause nos 2.6 & 2.7 above of this GCC shall not be applicable in case of
eprocurement

3.0 In case of TURNKEY PACKAGES total erection & commissioning charges

including service tax should be minimum 15% (or as specified in NIT) of the total
quoted package price (excluding mandatory spares but including all taxes and
freight), failing which the break-up of prices shall be adjusted accordingly for
ordering.

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 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

4.0 Authority of the person signing the tender on behalf of the tenderer:

A person signing the tender or any other document in respect of Order/Contract on

behalf of the tenderer, without disclosing his authority to do so shall be deemed to
warrant that he has the authority to bind the tenderer. If it is discovered at any time
that the person so signing had no authority to do so, the Purchaser may, without
prejudice to any other right or remedy, cancel the Order/Contract and make or
authorize the purchase of the stores at the risk and cost of such tenderer and hold
such tenderer liable to Purchaser for all costs and damages arising from cancellation
of the Order/Contract including any loss which Purchaser may sustain on account
of such purchase.

Notes:

a) Bids of Indian supplier shall be in Indian Rupee only.

b) Bids of foreign suppliers shall preferably be in currency of the country of origin

and on CPT/ CFR basis. In case of supplies from Indian origin, it shall be in INR
on F.O.R BHEL EPD BANGALORE - 12.
c) An authorized representative/ agent can represent only one bidder for the given
package.

5.0 CLARIFICATIONS REQUIRED BY BIDDERS

Technical and commercial clarifications required before submission of the tender

should be addressed to the official(s) inviting the tender. The bidders are requested
to submit all their queries/clarifications by the date specified in the NIT after which
it will be presumed that there are no queries/clarifications and BHEL will be under
no obligation to reply queries/clarifications raised after the date.

6.0 DEVIATIONS - LISTING

6.1 Tenders shall be submitted strictly in accordance with the requirements of tender
documents. In case of deviations from NIT, the tenderer shall give cost of
withdrawal of such deviation in Sealed Cover as per Annexure-II.

6.2 If bidder insists for price variation clause (PVC) where NIT specifies Firm price, the
offer should contain:-

a) PVC Formula
b) Ceiling for PVC
c) Base date and applicable indices for the base date.

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 GENERAL CONDITIONS INSTRUCTIONS TO
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PORCELAINS
DIVISION Revision No. R0
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Open ended PVC formula is not acceptable. Indices shall be based on Government
of India/ RBI publications/ IEEMA/ LME etc. However, BHEL reserves the right
to accept/ reject the offer with PVC.

7.0 VALIDITY OF OFFER

Vendors’ offers shall be submitted with the following validity periods:

i) Original offer shall be valid for 90 days from Part-I opening.

ii) If revised price bid/ price impact is asked by BHEL, the validity of the same
shall be 60 days from the date of revised price bid/ price impact or 120 days
from Part-I opening, whichever is later.

iii) Prices of Recommended Spares, O&M Spares and Mandatory Spares

(wherever these are Optional items) shall be valid till two years from the date
of PO.

iv) Unit prices for scope addition/deletion shall be valid till two years from the date
of PO.

v) Prices of optional items shall be valid till the contract period for placement of
order.

vi) Offers with shorter validity are liable to be rejected.

8.0 LANGUAGE & CORRECTIONS

a) Tenderer shall quote the rates in Hindi/English language and international
numerals only. Total Price shall be entered in figures as well as in words. For the
purpose of tender, metric system of units shall be used.
b) All entries in the tender shall either be typed or written legibly in ink.
Cancellations, corrections, insertions, erasements, over-writing (if unavoidable)
shall be authenticated with signature and seal by the bidder.
9.0 PRICE DISCREPANCY
Following shall be considered for evaluation and ordering for non-conformities/
errors/ discrepancies in price bid:
(a) If, in the price structure quoted for the required goods/ services/ works,
there is discrepancy between the unit price and the total price (which is obtained
by multiplying the unit price by the quantity), the unit price shall prevail and the
total price corrected accordingly, unless in the opinion of the Purchaser there is an

Page 9 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

obvious misplacement of the decimal point in the unit price, in which case the
total price as quoted shall govern and the unit price corrected accordingly.

(b) If there is an error in a total corresponding to the addition or subtraction of

subtotals, the subtotals shall prevail and the total shall be corrected.
(c) If there is a discrepancy between words and figures, the amount in words
shall prevail, unless the amount expressed in words is related to an arithmetic
error, in which case the amount in figures shall prevail subject of (a) and (b) above.
(d) If there is such discrepancy in an offer, the same shall be conveyed to the
bidder with target date upto which the bidder has to send his acceptance on the
above lines and if the bidder does not agree to the decision of the Purchaser, the
bid is liable to be ignored.
(e) Taxes and duties if not specified clearly as extra shall be considered as
included in the basic price and, therefore, shall not be reimbursed.
10.0 TENDERER TO INFORM HIMSELF FULLY

10.1 Tenderer shall closely peruse all clauses, specifications & drawings etc. indicated in
tender documents before quoting. In case of any doubt about meaning of any
portion of tender specifications or discrepancies or omissions in drawings/tender
document or clarifications regarding scope of work etc., tenderer shall contact the
official(s) inviting the tender for clarifications, before submitting the offer.

10.2 Tenderer shall make independent enquiries as to conditions and circumstances

affecting cost estimates, and possibility of executing supplies/works as described.
Tenderer shall be deemed to have inspected and examined the site and its
surroundings and to have satisfied himself as to the form and nature of the site, the
quantities and materials necessary for completion of the work and means of
transport and access to the site, the accommodation required, general labour
position at site and to have quoted prices taking into consideration the risks,
contingencies and other circumstances which may influence or affect execution of
the Order/Contract.

10.3 It is the responsibility of tenderer to keep himself informed about all taxes &duties
applicable on materials/services as prevailing at the time of tendering. If the rates
assumed by tenderer are less than the tariff rates prevailing at the time of tendering,
the tenderer will be himself responsible for such under quotations.

Page 10 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

11.0 ETHICS IN BUSINESS DEALINGS & FRAUD PREVENTION POLICY

11.1 The Bidder along with its associate/collaborators/subǦcontractors/sub vendors/

Consultants/ service providers shall strictly adhere to BHEL Fraud Prevention
Policy displayed on BHEL website http://www.bhel.com and shall immediately

bring to the notice of BHEL Management about any fraud or suspected fraud as
soon as it comes to their notice."

11.2 Integrity commitment, performance of the contract and punitive action thereof:

11.2.1 Commitment by BHEL:

BHEL commits to take all measures necessary to prevent corruption in connection
with the tender process and execution of the contract. BHEL will during the tender
process treat all Bidder(s) in a transparent and fair manner, and with equity.

11.2.2 Commitment by Bidder/ Supplier/ Contractor:

(a) The bidder/ supplier/ contractor commit to take all measures to prevent
corruption and will not directly or indirectly influence any decision or benefit
which he is not legally entitled to nor will act or omit in any manner which
tantamount to an offence punishable under any provision of the Indian Penal
Code, 1860 or any other law in force in India.

(b) The bidder/ supplier/ contractor will, when presenting his bid, disclose
any and all payments he has made, and is committed to or intends to make to
agents, brokers or any other intermediaries in connection with the award of the
contract and shall adhere to relevant guidelines issued from time to time by Govt.
of India/ BHEL.

© The bidder/ supplier/ contractor will perform/ execute the contract as per the
contract terms & conditions and will not default without any reasonable cause,
which causes loss of business/ money/ reputation, to BHEL.

If any bidder/ supplier/ contractor during pre-tendering/ tendering/ post

tendering/ award/ execution/ post-execution stage indulges in mal-practices,
cheating, bribery, fraud or and other misconduct or formation of cartel so as to
influence the bidding process or influence the price or acts or omits in any manner
which tantamount to an offence punishable under any provision of the Indian
Penal Code, 1860 or any other law in force in India, then, action may be taken
against such bidder/ supplier/ contractor as per extant guidelines of the company
available on www. bhel.com and/or under applicable legal provisions”.

Page 11 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

12.0 INTEGRITY PACT

Vendors shall have to enter into Integrity Pact with BHEL if specified in NIT/ RFQ,
failing which vendor’s offer will be rejected (Refer Annexure-IX).

13.0 REVERSE AUCTION

BHEL reserves the right to go for Reverse Auction (RA) (Guidelines as available
on www.bhel.com) instead of opening the sealed envelope price bid (priced
format submitted along with the offer in case of e-procurement),submitted by the
bidder. This will be decided after techno-commercial evaluation. Bidders to give
their acceptance with the offer for participation in RA. Non-acceptance to
participate in RA may result in non-consideration of their bids, in case BHEL
decides to go for RA.

Those bidders who have given their acceptance to participate in Reverse Auction
will have to necessarily submit ‘Process compliance form’ (to the designated
service provider) as well as ‘Online sealed bid’ in the Reverse Auction.
Nonsubmission of ‘Process compliance form’ or ‘Online sealed bid’ by the agreed
bidder(s) will be considered as tampering of the tender process and will invite
action by BHEL as per extant guidelines for suspension of business dealings with
suppliers/ contractors (as available on www.bhel.com).

The bidders have to necessarily submit online sealed bid less than or equal to their
envelope sealed price bid (priced format submitted along with the offer in case of
e-procurement) already submitted to BHEL along with the offer. The envelope
sealed price bid of successful L1 bidder in RA, if conducted, shall also be opened
after RA and the order will be placed on lower of the two bids (RA closing price
& envelope sealed price) thus obtained. The bidder having submitted this offer
specifically agrees to this condition and undertakes to execute the contract on thus
awarded rates.

If it is found that L1 bidder has quoted higher in online sealed bid in comparison
to envelope sealed bid (priced format submitted along with the offer in case of
eprocurement) for any item(s), the bidder will be issued a warning letter to this
effect. However, if the same bidder again defaults on this count in any subsequent
tender in the unit, it will be considered as fraud and will invite action by BHEL as
per extant guidelines for suspension of business dealings with suppliers/
contractors (as available on www.bhel.com).”

Page 12 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

14.0 REJECTION OF TENDER AND OTHER CONDITIONS

14.1 Acceptance of tender will rest with Purchaser and does not bind him to accept the
lowest or any tender and reserves to itself full rights for the following without
assigning any reasons whatsoever:

a) To reject any or all the tenders.

b) To split the work amongst two or more tenderers (where E&C is not in
tenderer’s scope).
c) To award the work in part. (where E&C is not in tenderer’s scope).

d) To increase or decrease the quantities.

e) To reject any commercial or technical deviation given in offer.

14.2 Standard pre-printed conditions of tenderer attached to offer will not be accepted and
only those mentioned in the body of offer will be considered.
14.3 Purchaser will not be bound by any power of attorney granted by tenderer or by
changes in composition of the firm made subsequent to award of Order/Contract.
Purchaser may, however, recognize such power of attorney and changes after
obtaining proper legal advice, the cost of which will be chargeable to the
Seller/Contractor concerned.
14.4 If tenderer deliberately gives wrong information, Purchaser reserves the right to
reject such an offer at any stage or cancel the Order/Contract, if awarded, and forfeit
the security deposit and bank guarantee.

15.0 DEVIATIONS FROM NIT

15.1 Deviations (Commercial as well as Technical) from NIT are generally not
acceptable. In case of deviations from NIT, the tenderer shall give cost of withdrawal
of such deviation in Sealed Cover as per Annexure-II.

16.0 Loading For Commercial Deviations (where cost of withdrawal not given)

16.1 For deviations w.r.t. Payment terms, Liquidated damages, Firm prices and
submission of E1/ E2 forms before claiming 10% payment, if a bidder chooses not
to give any cost of withdrawal of deviation loading as per Annexure-VIII will apply.

17.0 Interest Rate for loading will be taken as Base rate of SBI (as applicable on the date
of bid opening, Techno-commercial bid, in case of 2 part bids) + 6% for the period
of relaxation sought by the bidders.

Page 13 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

18.0 DISCOUNT

Discount offered by any bidder in the original price bid, against the present Tender
Enquiry, which is also indicated to be applicable to any other Enquiry, shall be
considered against the present Tender Enquiry only. In case only percentage
discount is indicated, the same shall be applicable to optional prices also.

Discount offered shall be valid for full duration of offer validity.

Any conditional discount shall not be considered for evaluation.

19.0 EVALUATION CRITERIA

19.1 Evaluation of the tender shall be on the basis of delivered cost, i.e. ‘total cost to
BHEL’ w.r.t the finalized technical scope and commercial conditions (after
considering, inter alia, Customs Duty and CENVAT/ VAT/ Service Tax/Entry
Tax as applicable) and taking into consideration loadings, if any, and all available
financial advantages.
19.2 Exchange rate (TT selling rate of State Bank of India) applicable on the date of Part-
I bid opening shall be considered for evaluation of foreign bids. If the relevant day
happens to be a bank holiday in India, then the FOREX rate as on the previous
bank working day shall be taken for evaluation.
19.3 Foreign suppliers shall ensure that the benefits as applicable under
Comprehensive Economic Partnership Agreement (CEPA) with Government of
India are disclosed in the bid & relevant documents such as Certificate of Country
of Origin, issued by the appropriate authority in the country of Export, is provided
by the vendor along with dispatch documents. Bids shall be evaluated with such
applicable benefits. In the event of Seller failing to provide appropriate documents
for Purchaser to avail disclosed concessional duty benefits in India, financial loss,
so incurred, will be to the Seller’s account.
19.4 The quoted CFR price shall be loaded by the following to arrive at the Delivered
Cost:

- Import duty as applicable at the time of Part-II (Price) bid opening.

- Terminal handing charges at destination & other charges & Inland freight will be
loaded at 1% of CFR value.

20.0 FOREIGN SUPPLIERS &INDIAN AGENTS OF FOREIGN SUPPLIERS

Please refer ‘Annexure-V’ for guidelines.

Page 14 of 15
 GENERAL CONDITIONS INSTRUCTIONS TO
ELECTRO- OF CONTRACT (GCC) BIDDERS
PORCELAINS
DIVISION Revision No. R0
(For supply & services) Issued on 01.04.2017

21.0 MICRO & SMALL & MEDIUM ENTERPRISES

Extant regulations of Govt. of India titled “Public Procurement Policy for Micro &
Small Enterprises (MSE’s) Order dated 23.03.2012” will be applicable.

22.0 Authorisation for participation in EPS portal through DSC

E-Tender Participation requirements

Either Principal or authorised agent shall register their Digital Signature Certificate
(DSC) (Class 3- SHA2- 2048 BIT- SIGNING & ENCRYPTION). You are advised to pls
go through the FAQ available in the web portal
(https://bheleps.buyjunction.in). DSC shall be registered for the authorised person
and all transaction done using that DSC against our tenders shall be taken as valid
communication and shall be binding on principal/agent and is valid legally.

For foreign Principal

In case of Principal (being foreigner) they may apply for DSC through Indian
embassy at their country and can register with us for participating in E-tenders.
Details of the applicable procedure is available in the webpage
http://www.cca.gov.in/cca/

For Indian agent

In case of agents participating/registering their DSC (of authorised person), it will be

at the sole authorisation of principal to their agents to participate on their behalf and
all transactions done using that DSC against our tenders shall be known as valid
communication and shall binding on principal and is legally valid.

DSC Authorisation

Pls intimate the authorised person name, Mail ID for registering DSC with us to
participate in E-Tenders

Page 15 of 15
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ANNEXURE
No. DESCRIPTION

I OFFER SUBMISSION AS PER NIT

DEVIATION SHEET COST OF

II
WITHDRAWAL)
III DECLARATION

CONTRACT PERFORMANCE BANK

IV
GUARANTEE
GUIDELINES FOR FOREIGN SUPPLIERS AND
V
INDIAN AGENTS OF FOREIGN SUPPLIERS
VI REQUEST FOR ISSUE OF FORM-C

VII NEFT DETAILS

VIII LOADING CRITERA

IX INTEGRITY PACT

X LIST OF CONSORTIUM BANKS

XI REVERSE AUCTION GUIDLINES

XII NO DEVIATION FORMAT

XIII AUTHORISED SIGNATORY

XIV FORMAT FOR POWER OF ATTORNEY

XV RAB FORMAT FOR E&C

XVI INDEMNITY BOND

XVII CONSORTIUM AGREEMENT

XVIII VENDOR PARTICULARS & LOGISTICS

INFORMATION
XIX NON DISCLOSURE AGREEMENT

XX
 ANNEXURE-I
(To be filled up by the Bidder)
Ref. No.: Date :
M/s Bharat Heavy Electricals Ltd.,
Electroporcelains Division
Prof. CNR Rao Circle
Malleshwaram
Bangalore - 560012
Attention : Shri
Dear Sir,

1 Having examined the tender documents against your tender Enquiry No

______________________dated ______ and having understood the provisions of the
said tender documents and having thoroughly studied the requirements of BHEL related
to the work tendered for, in connection with
________________________(name of work & project site), we hereby submit our offer for
the proposed work in accordance with terms and conditions mentioned in the tender
documents, at the prices quoted by us in your price schedule format and as per the
indicated delivery schedule.

2. If the work or any part thereof is awarded to us, we undertake to submit security-
cumcontract performance bank guarantee as per your requirement.
3. We have annexed to this tender the following documents:-
Part-l (Techno Commercial Bid) - in a properly sealed cover (uploaded in website in case
of e-procurement).

a) Complete Techno-Commercial Offer.

b) Un-priced copy of deviation sheet (cost of withdrawal) – Annexure-II
c) Un-priced copy of Price Schedule using format given by BHEL.
d) Any other documents (please specify).

Part-ll (Price Bid along with Priced Annexure-II) - in a separate, properly sealed cover,
in the format given by BHEL (uploaded in website in case of e-procurement).

Thanking you,
Yours faithfully,

(Signature of the bidder with Name, Designation and Company's Seal)

 ANNEXURE - III

DECLARATION

It is hereby declared that the original/ revised* price bid for ________________________

_____________________ (Name of Package) for _____________________________________

project is complete in all respects and contains prices for complete scope of supply, including
tests etc., as per BHEL's requirement. If in the original/ revised* price bids where itemized
price is not available for any part of scope of supply, including tests etc. for completion of
the package, the same should be treated to have been included in our original/ revised* price
bid.

It is also agreed that no further chance for seeking clarification/ confirmation to any missing
point will be necessary.

Absence of itemized prices against some items does not mean that they are not included.
Even though itemized prices are given for major items, those items which are not specially
shown, are also included to meet the entire system as per BHEL requirements.

Signature of authorized Representative Name

and Designation:
Name & Address of the Bidder
Date

Forwarded to:
BHARAT HEAVY ELECTRICALS LTD
Electroporcelains Division
Prof. CNR Rao Circle
Malleshwaram
Bangalore - 560012
* (Please delete whichever is not applicable
 ANNEXURE - IV

PROFORMA OF PERFORMANCE BANK GUARANTEE

(FOR INDIEGNOUS PURCHASE ORDERS)

Note: 1) To be executed in Rs 100/- Non-Judicial stamp paper.

2) To be submitted to Purchase Dept. directly by the Banker

PERFORMANCE GUARANTEE
( PROFORMA OF BANK GUARANTEE )

THIS DEED OF GUARANTEE made and executed on the ________________ day of

_________(month) _______________(year), by the ________________________ (Bank),
registered under the Companies Act 1956/Nationalised Bank constituted under the Banking
Companies (acquisition and transfer of undertakings) Act/ constituted under the State Bank
of India Act / Subsidiary Banks Act, having its registered / head office at
________________________________ (Hereinafter called 'guarantor ' which term shall mean
and include its successors and assigns)

IN FAVOUR OF BHARAT HEAVY ELECTRICALS LIMITED

a company registered under the companies Act, 1956 having its registered office at BHEL
House at Siri Fort , New Delhi-100 049 and its Electroporcelains Division at Malleswaram,
Bangalore-12 (hereinafter referred to as the 'Company' Which term shall include its
successors and assigns):

Whereas the company has placed an order on

____________________________________________________________ (State the name of the
Seller- company / firm and its address) (hereinafter referred to as the 'Supplier' which term
shall mean and include its liquidators, successors and assign) for the supply of system under
Purchase Order No____________Dt ________________.

AND WHEREAS the supplier has agreed to supply the materials and carryout the works as
detailed and in accordance with the terms set out in the said order.

AND WHEREAS the Contract inter-alia provides that the SUPPLIER shall furnish to the
Company a sum of Rs .. . (Rupees .) towards
security deposit for due and faithful performance of the CONTRACT in the form and
manner specified therein.

AND WHEREAS the SUPPLIER has approached the GUARANTOR and in consideration of
the arrangement arrived at between the SUPPLIER and the GUARANTOR, the
GUARANTOR has agreed to give the Guarantee as hereinafter mentioned in favour of the
COMPANY.

NOW THIS DEED WITNESSES THAT in pursuance of the above said agreement, the
guarantor hereby agrees and covenants with company is as follows :-

1) That during the period this contract of Guarantee remains effectual, the guarantor shall
be liable in respect of the amount due and owing to the company in respect of the
payments to the extent of Rs _______________ (in words)
_________________________________________________________ against any loss or
damage caused to or suffered by the company by reasons of any breach of the terms of
the said Purchase order by the supplier.

2) The Guarantor hereby undertakes to pay the amounts due and payable under this
guarantee without any demur, merely on demand from the company intimating that the
amount claimed is due by way of loss or damage caused to or suffered or would be
caused or suffered by the supplier of any terms contained in the said Purchase order.
Any such demand made on the guarantor shall be conclusive as regards the amount due
and payable by the Guarantor irrespective of the fact whether the Supplier admits or
denies.

3) The Guarantor further agrees that the agreement herein contained shall remain in force
and effect till all the supplies to be made / Works to be performed / Services to be
rendered under the said Purchase order are completed to the entire satisfaction of the
company or till company certifies that the terms and conditions of the said order have
been fully and properly carried out by the said supplier and accordingly discharges the
Guarantee. Unless a demand or claim under this guarantee is made on the guarantor in
writing on or before the expiry of claim period indicated in clause 6 below , the guarantor
shall be discharged from all the liability under this guarantee thereafter.

4) The guarantor further agrees with the company that the company shall have the fullest
liberty without the consent of the guarantor and without effecting in any manner the
obligations of the guarantor hereunder to vary any of the terms of the said order or
extend the time of performance by the said supplier from time to time or refrain from
exercising the power exercisable by the company against the said supplier or to forebear
or omit to enforce any of the terms and conditions relating to the said order, and the
guarantor shall not be relieved of its liability in whole or in part , by reason of any act,
commission or forbearance on the part of the company or by reason of any such variation,
or extension being granted to the said supplier or by reason of any such matter or thing
whatsoever which under the law relating to sureties would but for this provision have
effect of so relieving the guarantor.

5) The guarantor undertakes not to revoke this guarantee during the period it is in force
except with the previous consent of the COMPANY in writing, and agree that any
liquidation or winding up or dissolution or any change in the constitution of the
 SUPPLIER or the GUARANTOR shall not discharge the GUARANTOR’s liability
hereunder.

6) Notwithstanding anything herein above contained, the liability of the guarantor under
these presents is restricted to Rs___________________. The guarantee shall be in force till
its expiry on __________________. Unless a demand is made on the guarantor within
THREE months from the date of expiry, all the liability of the guarantor under this
guarantee shall stand fully discharged. The decision of the claimant in regard to breach
of contract is final and binding on the Bank.

(Seal of the Bank to be affixed)

NOTES: (NOT TO BE TYPED)

1. A minimum of TWO Bank Official Signatories

2. Signatories to sign on all pages of the Bank Guarantee
3. Any correction to be validated by the Banker Signatories
4. One common e-mail ID of issuing branch and e-mail & contact no of at least one
issuing official should be provided on PBG forwarding letter.
 ANNEXURE – V

FOREIGN SUPPLIERS & INDIAN AGENTS OF FOREIGN SUPPLIERS

1. BHEL shall deal directly with foreign vendors, wherever required, for procurement of
goods/ services. However, if the foreign Principal desires to avail the services of an
Indian Agent, then the foreign Principal should ensure compliance to regulatory
guidelines – which require mandatory submission of an Agency Agreement.
2. It shall be incumbent on the Indian Agent and the foreign Principal to adhere to the
relevant guidelines of Government of India, issued from time to time.
3. An Indian Agent of foreign Origin Equipment Manufacturer (OEM)/ Principal is an
individual, a partnership, an association of persons, a private or public company, that
carries out specific obligation(s) towards processing of BHEL tender or finalization or
execution of BHEL’s contract on behalf of the foreign supplier.
4. The Agency Agreement should specify the precise relationship between the foreign
OEM/ Principal and their Indian Agent, and their mutual interest in the business. All
services to be rendered by the Agent/ Associate, whether of general nature or in
relation to the particular contract, must be clearly stated by the foreign Supplier/ Indian
Agent. Any payment which the Agent or Associate receives in India or abroad from the
OEM/ Principal, whether as commission or as general retainer fee should be brought
on record in the Agreement and be made explicit in order to ensure compliance to laws
of the country.
5. Any agency commission to be paid by BHEL to the Indian Agent shall be in Indian
currency only.
6. Tax deduction at source is applicable to the agency commission paid to the Indian
Agent as per the prevailing rules.
7. In absence of any Agency Agreement, BHEL shall not deal with any Indian Agent
(authorized representative/ associate/ consultant, or by whatever name called) and
shall deal directly with the foreign OEM/ Principal only for all correspondence and
business purposes.
8. In a tender, either the Indian Agent on behalf of the foreign OEM/ Principal or foreign
OEM/ Principal itself can bid but both cannot bid simultaneously for the same item/
product in the same tender.
9. If an Agent submits bid on behalf of one OEM/ Principal, the same Agent shall not
submit a bid on behalf of another OEM/ Principal in the same tender for the same item/
product.
10. The “Guidelines for Indian Agents of Foreign Suppliers” at Annexure–A shall apply in
all such cases.
11. The supply and execution of Purchase Order/ Contract (including indigenous
supplies/ services) shall be in the scope of foreign OEM/ Principal. The foreign OEM/
Principal should submit their offer inclusive of all indigenous supplies/ services and
 evaluation will be based on the ‘Total Cost to BHEL’. In case foreign OEM/ Principal
recommends placement of order(s) towards indigenous portion of supplies/ services
on Indian supplier(s)/ agent on their behalf, the credentials/ capacity/ capability of the
Indian supplier(s)/ agent to make the supplies/ services shall be checked by BHEL as
per its extant guidelines of Supplier Evaluation, Approval & Review Procedure
(SEARP) before opening of price bids. In this regard, details may be checked as per
Annexure–B. It will be responsibility of the foreign OEM/ Principal to get acquainted
with the evaluation requirements of Indian supplier/ agent as per SEARP available on
www.bhel.com.

The responsibility for successful execution of the contract (including indigenous supplies/
services) lies with the foreign OEM/ Principal. All bank guarantees to this effect shall be in
the scope of the foreign OEM/ Principal.
 Annexure–A

Guidelines for Indian Agents of Foreign Suppliers

1.0 There shall be compulsory registration of agents for all Global (Open) Tenders and
Limited Tenders. An agent who is not registered with BHEL shall apply for registration
in the registration form in line with SEARP.

1.1 Registered agents will file an authenticated photocopy duly attested by a Notary
Public/ Original certificate of the Principal confirming the Agency Agreement and
giving the status being enjoyed by the Agent and the commission/ remuneration/
salary/ retainership being paid by the Principal to the Agent before placement of order
by BHEL.

1.2 Wherever the Indian representatives have communicated on behalf of their Principals
and the foreign parties have stated that they are not paying any commission to the
Indian agents, and the Indian representative is working on the basis of salary or as
retainer, a written declaration to this effect should be submitted by the party (i.e.
Principal) before finalizing the order.
2.0 Disclosure of particulars of agents/ representatives in India (if any)

2.1 Tenderers of Foreign nationality shall furnish the following details in their offers:

2.1.1 The Bidder(s)/ Contractor(s) of foreign origin shall disclose the name and
address of the agents/ representatives in India, if any, and the extent of
authorization and authority given to commit the Principals. In case the agent/
representative be a foreign Company, it shall be confirmed whether it is existing
Company and details of the same shall be furnished.

2.1.2 The amount of commission/ remuneration included in the quoted price(s) for such
agents/ representatives in India.
2.1.3 Confirmation of the Tenderer that the commission/ remuneration, if any, payable
to his agents/ representatives in India, may be paid by BHEL in Indian Rupees
only.

2.2 Tenderers of Indian Nationality shall furnish the following details in their offers:

2.2.1 The Bidder(s)/ Contractor(s) of Indian Nationality shall furnish the name and
address of the foreign Principals, if any, indicating their nationality as well as
their status, i.e. whether manufacturer or agents of manufacturer holding the
Letter of Authority of the Principal specifically authorizing the agent to make an
offer in India in response to tender either directly or through the agents/
representatives.
2.2.2 The amount of commission/ remuneration included in the price (s) quoted by the
Tenderer for himself.
 2.2.3 Confirmation of the foreign principals of the Tenderer that the commission/
remuneration, if any, reserved for the Tenderer in the quoted price(s), may be paid
by BHEL in India in equivalent Indian Rupees on satisfactory completion of the
Project or supplies of Stores and Spares in case of operation items.

2.3 In either case, in the event of contract materializing, the terms of payment will provide
for payment of the commission/ remuneration, if any payable to the agents/
representatives in India in Indian Rupees, on expiry of 90 days after the discharge of the
obligations under the contract.
2.4 Failure to furnish correct and detailed information as called for in paragraph 2.0 above
will render the concerned tender liable to rejection or in the event of a contract
materializing, the same liable to termination by BHEL. Besides this, there would be a
penalty of banning business dealings with BHEL or damage or payment of a named
sum.
 Annexure–B

This format is applicable only to Indian Suppliers/ Agents supplying indigenous portion
of Foreign Purchases.

In all other cases, extant guidelines of SEARP, 2010 are to be followed.

Detail
SEARP
(SRF)
Clause No.

Name & address of the firm

1.0 Products/ Systems / Services being considered for

2.0 General Information

2.2 Name of Chief Executive

2.3 Details of authorized signatory

3.0 Ownership Information

3.1 Type of Firm

3.2
Nature of Business

Attach authorization letter and agency agreement from Principal

(from whom capital equipment is procured)

Attach copy of declaration from Foreign Principal for total guarantee/

warranty of indigenous supplies

3.3 Year of establishment

3.4 Year of commencement of business

4.0 Registration particulars

4.1 Permanent Account No.

4.2 / 4.3 Sales Tax / TIN No.

4.6 Service Tax No. (in case of Erection & Commissioning)

5.0 Organisational strength

6.0 Other particulars

6.1 If the company is already registered with other BHEL Units

6.2 Directors/ Partners, if related to any BHEL employee

6.9 If any Ex-BHEL personnel employed by the Company

6.12 Details of pending legal issues with BHEL

6.13 Bank Account information

9.0 Financial information

9.6
Sales/ Turnover details of last 3 years (or from the date of incorporation,
whichever is less)
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
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ANNEXURE- VI

Request for Issue of Form-C

FINANCIAL YEAR -----------------

Supplier Name &
Adress
Quarter-wise details of invoices for issuance of 'C' forms for a Financial Year

Quarter Seller Invoice Invoice Net Tax Commodity Purchase Order Purchase
Tin No Date Value amount Description No Order Dt
Q-1

Quarter Seller Invoice Invoice Net Tax Commodity Purchase Order Purchase
Tin No Date Value amount Description No Order Dt
Q-2

Quarter Seller Invoice Invoice Net Tax Commodity Purchase Order Purchase
Tin No Date Value amount Description No Order Dt
Q-3

Quarter Seller Invoice Invoice Net Tax Commodity Purchase Order Purchase
Tin No Date Value amount Description No Order Dt
Q-4
 GENERAL CONDITIONS
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ANNEXURE-VII
NEFT Application Form

Vendors Name

Vendor Address

BANK NAME

BANK BRANCH

BANK ADDRESS

BANK BRANCH CODE

BANK 9 DIGIT MICR

CODE

BANK NEFT CODE(IFC)

BANK SWIFT CODE

BANK PHONE

ACCOUNT NAME

ACCOUNT TYPE

ACCOUNT NO.

PAN NO.
 GENERAL CONDITIONS
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SERVICE TAX NO.

TIN NO.

E-MAIL ID

Authorised Signatory Seal

Above details are to be submitted on company's letterhead. The details may either be
attested by vendor's bankers or accompanied by a cancelled cheque leaf with
IFSC code & A/c no. Printed on it.
Undertaking to report immediately any changes in the above to be submitted in
company's letterhead.
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
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services)

ANNEXURE-VIII
LOADING CRITERIA

No deviations in GCC terms and conditions are generally acceptable, and bids with
deviations are liable to be rejected. However, in exceptional circumstances, BHEL may
accept deviations with Loading as given below:

A) PAYMENT TERMS

1. Payment will be released within 45 days after receipt of complete documents as per
order/ contract.

Loading will be done for vendors seeking earlier payment w.r.t. above, for the value and
the period of deviation, as per Clause 17.0 of ‘Instructions to Bidders’.

Time periods assumed by BHEL for a few activities are as follows:

Payment through Bank – 30 days from receipt of invoice + documents.

Receipted LR – 30 days from despatch.
Material Receipt Certificate (MRC) – 120 days from despatch.

However, for Foreign Purchase, CAD at sight and Confirmed LCs are not permitted.

B) BANK GUARANTEE `

Non submission of Bank Guarantee – No deviation is permitted, if applicable as per NIT.

C) LIQUIDATED DAMAGES

If maximum limit asked for is 10% or 5% of Undelivered Portion – 10% value of the total
quoted price including taxes, duties & freight.

If maximum limit asked is less than 10 % of contract value loading shall be to the extent to
which not agreed by bidder (at offered value) .
 GENERAL CONDITIONS
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D) PRICE VARIATION CLAUSE (PVC)

PVC Instead of Firm Price – Maximum ceiling of PVC as demanded by vendor.

F) NO DEVIATION IS ALLOWED IN RISK PURCHASE/RISK & COST CLAUSE.

 GENERAL CONDITIONS
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ANNEXURE-X
 GENERAL CONDITIONS
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ANNEXURE-XI
Terms & Conditions of Reverse Auction

Against this enquiry for the subject item/ system with detailed scope of supply as per
enquiry specifications, BHEL may resort to “REVERSE AUCTION PROCEDURE” i.e., ON
LINE BIDDING (THROUGH A SERVICE PROVIDER). The philosophy followed for
reverse auction shall be English Reverse (No ties).

1 For the proposed reverse auction, technically and commercially acceptable bidders
only shall be eligible to participate.

2 Those bidders who have given their acceptance for Reverse Auction (quoted against
this tender enquiry) will have to necessarily submit „online sealed bid in the Reverse
Auction. Non-submission of „online sealed bid by the bidder for any of the eligible
items for which techno-commercially qualified, will be considered as tampering of the
tender process and will invite action by BHEL as per extant guidelines in vogue.

3 BHEL will engage the services of a service provider who will provide all necessary
training and assistance before commencement of on line bidding on internet.

4 In case of reverse auction, BHEL will inform the bidders the details of Service Provider
to enable them to contact & get trained.

5 Business rules like event date, time, bid decrement, extension etc. also will be
communicated through service provider for compliance.

6 Bidders have to fax the Compliance form (annexure IV) before start of Reverse auction.
Without this, the bidder will not be eligible to participate in the event.

7 In line with the NIT terms, BHEL will provide the calculation sheet (e.g., EXCEL sheet)
which will help to arrive at “Total Cost to BHEL” like Packing & forwarding charges,
Taxes and Duties, Freight charges, Insurance, Service Tax for Services and loading
factors (for non-compliance to BHEL standard Commercial terms & conditions) etc.
for each of the bidder to enable them to fill-in the price and keep it ready for keying in
during the Auction.
 GENERAL CONDITIONS
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8 Reverse auction will be conducted on scheduled date & time.

9 At the end of Reverse Auction event, the lowest bidder value will be known on auction
portal.

10 The lowest bidder has to fax/e-mail the duly signed and filled-in prescribed format
for price breakup including that of line items, if required, (Annexure VII) as provided
on case-to-case basis to Service provider within two working days of Auction without
fail.

11. In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry,
the Price bids and price impacts, if any, already submitted and available with BHEL
shall be opened as per BHELs standard practice.

12. Bidders shall be required to read the “Terms and Conditions” section of the auctions
site of Service provider, using the Login IDs and passwords given to them by the service
provider before reverse auction event. Bidders should acquaint themselves of the
„Business Rules of Reverse Auction, which will be communicated before the Reverse
Auction.

13. If the Bidder or any of his representatives are found to be involved in Price
manipulation/ cartel formation of any kind, directly or indirectly by communicating
with other bidders, action as per extant BHEL guidelines, shall be initiated by BHEL and
the results of the RA scrapped/ aborted.

14. The Bidder shall not divulge either his Bids or any other exclusive details of BHEL to
any other party.

15. In case BHEL decides to go for reverse auction, the H1 bidder(s) (whose quote is highest
in online sealed bid) may not be allowed to participate in further RA process.

16. Updates:-

16.1 “BHEL reserves the right to go for Reverse Auction (RA) (GUIDELINES as available on
www.bhel.com) instead of opening the sealed envelope price bid, submitted by the bidder.
This will be decided after techno-commercial evaluation. Bidders to give their acceptance with
the offer for participation in RA. Non-acceptance to participate in RA may result in non-
consideration of their bids, in case BHEL decides to go for RA.
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
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Those bidders who have given their acceptance to participate in Reverse Auction will have to
necessarily submit “Process Compliance Form” (to the designated service provider) as well as
‘online sealed bid’ in the Reverse Auction. Non-submission of Process Compliance Form or
Online Sealed Bid by the agreed bidders will be considered as tempering of the tender process
& will invite action by BHEL as per the extent guidelines for suspension of business dealings
with suppliers/contractors (as available on www.bhel.com ).

The bidders have to necessarily submit the online sealed bid less than or equal to their envelope
sealed price bid already submitted to BHEL along with the offer. The envelope sealed price bid
of successful L-1 bidder in RA, if conducted, shall also be opened after RA & the order will be
placed on lower of the two bids (RA closing price & envelope sealed price) thus obtained. The
bidder having submitted this offer specifically agrees to this condition & undertakes to execute
the contract on thus awarded rates.

If it is found that L-1 bidder has quoted higher in online sealed bid in comparison to envelope
sealed bid for any item, the bidder will be issued a warning letter to this effect. However, if the
same bidder again defaults on this count in any subsequent tender in the unit, it will be consider
as fraud & will invite action by BHEL as per the extent guidelines for suspension of business
dealings with the suppliers/contractors (as available on www.bhel.com ).

As a reminder to bidders, system will flash the following message (in RED color) during the
course of ‘online sealed bid’:

“Bidders to submit online sealed bid less than or equal to their envelope sealed bid already
submitted to BHEL”
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
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ANNEXURE-XII
FORMAT FOR NO DEVIATION CERTIFICATE
(To be submitted in the bidder's letter head)

TO
BHARAT HEAVY ELECTRICALS LIMITED,
Electroporcelains Division
Prof. CNR Rao Circle,
Malleshwaram Bangalore – 560012

Sub : No deviation certificate

Job : ----
Ref : Your enquiry No -
All the pertinent issues till date.

Dear Sirs,

With reference to above, this is to confirm that we have not changed/ modified the tender
documents as appeared in the website/ issued by you and in case of such observance at any
stage, it shall be treated as null and void.

We hereby confirm that we have not taken any deviation from tender clauses together with
other references as enumerated in the above referred NIT. We hereby confirm our
unqualified acceptance to all terms &conditions, unqualified compliance to technical
specification, integrity pact (if applicable) and acceptance to reverse auctioning process.

In the event of observance of any deviation in any part of our offer at a later date whether
implicit or explicit, the deviations shall stand null &void.

We confirm to have submitted offer in accordance with tender instructions and as per
aforesaid references.
Thanking you,

Yours faithfully,
(Signature, date & seal of authorized representative of the bidder)
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
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ANNEXURE-XIII

DECLARATION BY AUTHORISED SIGNATORY OF BIDDER

(To be typed and submitted in the Letter Head of the Company/Firm of Bidder)

To,
(Write Name & Address of Officer of BHEL inviting the Tender)

Dear Sir,

Sub : Declaration by Authorised Signatory

Ref : 1) NIT/Tender Specification No: ..........

2) All other pertinent issues till date

I /We, hereby certify that all the information and data furnished by me with regard to the
above Tender Specification are true and complete to the best of my knowledge. I have gone
through the specifications, conditions, stipulations and all other pertinent issues till date,
and agree to comply with the requirements and Intent of the specification.

I further certify that I am authorised to represent on behalf of my Company/Firm for the

above mentioned tender and a valid Power of Attorney to this effect is also enclosed.

Yours faithfully,

(Signature, Date & Seal of Authorized

Signatory of the Bidder)

Date:

Enclosed : Power of Attorney

 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
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ANNEXURE-XIV

POWER OF ATTORNEY for SUBMISSION OF TENDER/SIGNING CONTRACT

AGREEMENT
(To be typed on non judicial Stamp Papers of appropriate value as applicable and
Notarised)

KNOW ALL MEN BY THESE PRESENTS, that I/We do hereby make, nominate, constitute
and appoint Mr , whose signature given below herewith to be true and lawful Attorney of
M/s_____ hereinafter called 'Company', for submitting Tender/entering into Contract and
inter alia, sign, execute all papers and to do necessary lawful acts on behalf of Company
with M/s Bharat Heavy Electricals Ltd, Electroporcelains Division, Bangalore in
connection with vide Tender Specification
No dated

And the Company do hereby agree to ratify and confirm all acts, deeds, things or
proceedings as may be lawfully done by the said attorney and by or on behalf of the
company and in the name of the company, by virtue of the powers conferred herein and
the same shall be binding on the company and shall have full force and effect.

IN WITNESS WHEREOF the common seal of the company has been hereunto affixed in
the manner hereinafter appearing on the document.

Dated at ________________ , this ______ day of _____________

Director/CMD/Partner/Proprietor

Signature of Mr (Attorney)

Attested by:
Director/CMD/Partner/Proprietor
Witness
 GENERAL CONDITIONS
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Notary Public

ANNEXURE-XVI

INDEMNITY BOND

(To be executed on a Non Judicial Stamp Paper of the requisite value as per Stamp Duty
prevalent in the respective State)

This Indemnity Bond executed by <name of company> having their Registered Office at
<xxxxxxxxxxx> in favour of M/s Bharat Heavy Electricals Limited, a Company
incorporated under the Companies Act, 1956, having its Registered Office at BHEL House,
Siri Fort, Asiad, New Delhi - 110049 through its Unit at Electroporcelains Division ,
Bangalore (Hereinafter referred to as the Company).
And whereas the Company has entered into a Contract with M/s xxxxxxxxx, the
executants of this Deed (hereinafter referred to as the Contractor) as its contractor in
respect of the work of "xxxxxxxxxxxxxxxxxxxxxxxxxx".

AND WHEREAS under the provisions of GCC further stipulates that the Contractor shall
indemnify the Company against all claims of whatever nature arising during the course of
execution of Contract including defects liability period of <xx Months > i.e till <xx xx xxxx>

Now this deed witness that in case the Company is made liable by any Authority including
Court to pay any claim or compensation etc. in respect of all labourers or other matters at
any stage under or relating to the Contract with the Contractor, the Contractor hereby
covenants and agrees with the Company that they shall indemnify and reimburse the
Company to the extent of such payments and for any fee, including litigation charges,
lawyers' fees, etc, penalty or damages claimed against the Company by reason of the
Contractor falling to comply with Central/States Laws, Rules etc, or his failure to comply
with Contract (including all expenses and charges incurred by the Company).

The Contractor further indemnifies the Company for the amount which the Company may
be liable to pay by way of penalty for not making deductions from the Bills of the
Contractor towards such amount and depositing the same in the Government Treasury.
 GENERAL CONDITIONS
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The Contractor further agree that the Company shall be entitled to with hold and adjust
the Security Deposit and/or with hold and adjust payment of Bills of Contractor pertaining
to this Contract against any payment which the Company has made or is required to make
for which the Contractor is liable under the Contract and that such amount can be
withheld, adjusted by the Company till satisfactory and final settlement of all pending
matters and the Contractor hereby gives his consent for the same.

The Contractor further agrees that the terms of indemnity shall survive the termination or
completion of this contract.

The contractor further agrees that the liability of the contractor shall be extended on actual
basis notwithstanding the limitations of liability clause, in respect of:

1. breach of terms of contract by the contractor

2. breach of laws by the contractor
3. breach of Intellectual property rights by the contractor
4. breach of confidentiality by the contractor

Nothing contained in this deed, shall be construed as absolving or limiting the liability of
the Contractor under said Contract between the Company and the Contractor. That this
Indemnity Bond is irrevocable and the condition of the bond is that the Contractor shall
duly and punctually comply with the terms and the conditions of this deed and contractual
provisions to the satisfaction of the Company.

In witness where of M/s xxxxxxxxxxxxx these presents on the day, month and year first,
above written at xxxxxxxx by the hand of its signatory Mr. xxxxxxxxxxx.

Signed for and on behalf of

M/s
xxxxxxxxxxxxxxx

Witness:
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
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ANNEXURE-XVII

Annexure- A

CONSORTIUM AGREEMENT

(To be executed on Rs. 50/- Non - Judicial Stamp Paper)

THIS AGREEMENT is made and executed on ____ day of ____________ by and between
(1) M/s. ________________________, represented by Shri__________________, designated
as ____________, having its registered office at ____________ , ( The First Party, i.e, the
Bidder) Company incorporated under the Company’s Act 1956 having its registered office
at ___________________________________ (hereinafter referred to as the “Bidder” which
expression shall include its successors, administrators, executors and permitted assigns)
and (2) M/s. __________________________, (The Second Party, i.e, the associates), a
company incorporated under
________________________________________( Company act), having its registered office
at _______________________________ (hereinafter called the “Associates”, which
expression shall include its successors, administrators, executors and permitted assigns).

WHEREAS, the Electroporcelains Division, one of the Units of M/s. Bharat Heavy
Electricals, having its office at Prof. CNR Rao Circle, Opp. Indian Institute of Science,
Malleswaram, Bangalore-560 012, A Government of India Undertaking (hereinafter called
the “Employer”, ” which expression shall include its successors, administrators, executors
and permitted assigns), proposes to issue / issued a Notice Inviting Tender ( hereinafter
referred to as NIT), inviting bids from the individual bidders for undertaking
the work of “_________________________________(Package name) for
________________________( Project name) at
______________________________________(site location) (hereinafter referred to as the
“Project”) being set up by M/s. ___________________________ (hereinafter referred to as the
“ Owner”).

AND WHEREAS, the said NIT enables submission of a bid by a Party subject to fulfilment
of the stipulations pre-qualification criteria specified in the said NIT.
 GENERAL CONDITIONS
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PORCELAINS Revision No. R0 Issued on
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AND WHEREAS, the Bidder desirous of submitting bid in response to the said NIT for
the said Project, and by itself is not meeting all the qualifying the Pre-qualification Criteria
specified in the said NIT and in order to fully meet the qualifying requirements of NIT, the
Bidder entered into this Consortium Agreement with the Associates.

AND WHEREAS the Bidder and the Associates are contractors engaged in the business of
carrying out various items of works. WHEREAS, the two parties have agreed to and
constitute themselves into a consortium for the purpose of carrying out the said works
relating to this Project, and that the consortium will be continued till the completion of the
works in all respects including the performance guarantee period as may be specified in
the NIT or Purchase Order/Work Order.

AND WHEREAS, with this consortium Agreement, the Bidder and Associates together
meets all the pre-qualification criteria as mentioned in the NIT.

WHEREAS, the parties have agreed to certain terms and conditions which forms a part of
this consortium agreement, as mentioned hereinbelow :

NOW therefore, this agreement witnesseth as follows :

1. The Bidder and Associates hereby constitute themselves into a Consortium for the
purpose of submitting a Bid and undertaking the said works pursuant to the said
NIT as hereinafter stated.

2. The Bidder will be the leader (Lead Partner) and will be responsible for the execution
of the entire scope of works and its complete functioning as stated in the NIT.

3. The Bidder shall undertake the entire scope of work as detailed in the NIT jointly
with the Associates.

4. The Associates shall undertake their part of work as detailed in the NIT jointly with
the Bidder.
5. The Bidder and the Associates hereby declare and confirm that each of them jointly
and severally will fulfil the required minimum qualifying requirements as
prescribed in the said NIT for the works agreed to be undertaken by them as stated
herein above.
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6. The Bidder and the Associates also hereby agree that both of them shall be jointly
and severally responsible for the completion of the said works as per the schedule.
Further, if the Employer and or the Owner sustains any loss or damage on account
of non-performance or any breach of contract, both the Bidder and Associates, as a
consortium partners, individually and severally undertake to compensate and pay
such losses / damages so caused to the Employer and or the Owner on its written
demand without any demur, reservation, contest or protest in any manner
whatsoever.

7. AND WHEREAS, the Bidder and the Associates, do hereby undertakes to indemnify
both the Employer and the Owner to make good any losses/damages sustained by
them due to the negligence or any acts of Bidder and or the Associates which results
in loss / damages to the Employer / Owner.

8. AND WHEREAS Bidder and the Associates hereby agree that in case of any dispute
arising in and out of this consortium agreement shall be dealt in accordance with the
provisions of Indian Arbitration and Conciliation Act, 1996 and the place of
Arbitration will be at India and the language of Arbitration will be English.

9. AND WHEREAS both the Bidder and the Associates hereby agree and undertake
that they shall provide adequate finances, suitable Tools, Plants, equipments,
tranctors, trailers, other transportation equipment, other Tools and Plants,
Measuring and Monitoring Equipments (MMEs), Men and Machinery etc., for the
proper and effective execution of the works to be undertaken by them as specified
herein above.

10. AND WHEREAS, it was agreed to interse, between the parties hereto that all
the consequential liabilities ec., arising out of any default in the due execution of the
said works shall be borne by the consortium leader and or party in default, that is by
party in whose area of works default has occurred, provided however, so far as the
Employer is concerned, both The bidder and the Associates shall be jointly and
severally liable irrespective of their scope of work.
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IN WITNESS WHEREOF, the parties above named have signed this agreement on
the day month and year first above written at Faridabad.

For and on Behalf of The Bidder

AUTHORISED SIGNATORY ::

OFFICIAL ADDRESS :

COMPANY SEAL

WITNESSES :
1.

2.
For and on Behalf of the Associates

AUTHORISED SIGNATORY ::

OFFICIAL ADDRESS :

COMPANY SEAL

WITNESSES :
1

2
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
DIVISION (For supply and 14.03.2017
services)

ANNEXURE XVIII
Vendor Particulars & Logistics Information

Vendor’s particulars & logistics information (Bidder to give details against each of the
provisions)

1. Name of the vendor's executive to deal with this tender / project:-

2. E-mail address of the contact person

3. Telephone no. of the contact person

4. Name of location from where the goods shall be offered for inspection and dispatch

5. Additional logistics information for Imports

6. Bid currency

7. Name of the load port where the goods are offered for Delivery on FOB terms

8. Name of Airport in the country of dispatch for FCA delivery terms

9. Additional freight over FOB price, for delivery on CFR named port in the country
of destination, if the Seller decides to bid on CFR / CIF / CPT basis
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
DIVISION (For supply and 14.03.2017
services)

10. Numbers, Type & size of containers estimated for delivery of Tendered quantity
(Applicable where the goods are to be sent in containers)

11. No. of Packages with cumulative gross weight and CBM volume (Applicable for
break-bulk shipment)

12. Additional FOB cost for loading the cargo on-board in case of EX-Works or FAS
delivery terms

13. Approx. distance in km. from Vendor’s works to Port of loading

a Sea port

b Air port
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
DIVISION (For supply and 14.03.2017
services)

ANNEXURE XIX

NON DISCLOSURE AGREEMENT

I, ____________________, on behalf of the __________________ (Name of Company),
acknowledge that the information received or generated, directly or indirectly, while working with
BHEL, EPD on contract is confidential and that the nature of the business of the BHEL, EPD is such
that the following conditions are reasonable, and therefore:

I warrant and agree as follows:

I, or any other personnel employed or engaged by our company, agree not to disclose, directly or
indirectly, any information related to the BHEL, EPD Without restricting the generality of the
foregoing, it is agreed that we will not disclose such information consisting but not necessarily limited
to:

• Technical information: Methods, drawings, processes, formulae, compositions,

systems, techniques, inventions, computer programs/data/configuration and
research projects.

• Business information: Customer lists, project schedules, pricing data, estimates,

financial or marketing data,

On conclusion of contract, I, or any other personnel employed or engaged by our company shall
return to BHEL, EPD all documents and property of BHEL, EPD, including: drawings, blueprints,
reports, manuals, computer programs/data/configuration, and all other materials and all copies
thereof relating in any way to BHEL, EPD’s business, or in any way obtained by me during the
course of contract. I further agree that I, or any others employed or engaged by our company shall
not retain copies, notes or abstracts of the foregoing.

This obligation of confidence shall continue after the conclusion of the contract also.

I acknowledge that the aforesaid restrictions are necessary and fundamental to the business of the
BHEL, EPD and are reasonable given the nature of the business carried on by the BHEL, EPD I
agree that this agreement shall be governed by and construed in accordance with the laws of
country.

I enter into this agreement totally voluntarily, with full knowledge of its meaning, and without duress.

Place:-_____________________________ Date:-_____________________

Name

Company
 GENERAL CONDITIONS
ELECTRO- OF CONTRACT (GCC) ANNEXURES
PORCELAINS Revision No. R0 Issued on
DIVISION (For supply and 14.03.2017
services)

Signature