Application Form

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Aus4ASEAN Improving Digital Readiness and Resilience of TVET Systems in
ASEAN Short Course

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Course background and objectives

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The COVID-19 pandemic caused significant disruptions to Technical and Vocational Education and
Training (TVET) around the world. To contain the spread of the virus, most governments temporarily
closed education and training institutions. Some training providers were forced to cease operations, while
other training providers shifted to alternative delivery methods as a short-term emergency response
measure.

The pandemic accelerated technological advancements in TVET training delivery, as training providers
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looked for innovative ways to continue delivering training. Many training providers introduced new meeting
platforms and learning management systems or upgraded existing systems. Teachers conducted
interactive classes using webinar platforms and stayed in touch with students using online messaging
services.

There is an opportunity for TVET systems to adopt more flexible and resilient training delivery methods
long-term. Digital tools can improve TVET training delivery, making it less expensive, more accessible and
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safer; however, quality online training needs to adequately replicate the hands-on, applied nature of TVET.
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Blended learning, where TVET training is delivered through a mix of face to face and online training, can
offer greater flexibility to students, which can particularly benefit women and those with caring
responsibilities.

As TVET training becomes increasingly digitalised, there is a risk that people without access to technology,
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and with limited digital skills, will be left behind. Ensuring universal access to training needs to be a key
priority for Governments. Governments and training providers will need to invest in training for TVET
professionals, to ensure that training providers can make the most of new technologies while maintaining
quality training provision and strong student outcomes.

The ASEAN TVET Council (ATC) provides a platform for coordination, research and development on
innovations that support the advancement of TVET among ASEAN member states. The ATC has created a
work plan to guide ATC in carrying out its mandate through activities in the period 2021-2030.

This short course will support the ATC in achieving the following outcomes:

Outcome 2: Improved digital readiness, resilience to disruptions and ability to adjust TVET systems and
TVET institutions to adapt and respond to emerging trends; Enhanced digital competencies/capacities of

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TVET systems and TVET institutions / training centres

Outcome 3: Enhanced capacity of TVET personnel (political decision makers, managers, teachers and
trainers at schools and in companies).

The short course will be delivered under Australia’s new Digital Transformation and Future Skills initiative,
which was announced as part of a package to support Australia’s Comprehensive Strategic Partnership
with ASEAN. This topic has been chosen as it was identified by the ASEAN TVET Council as a priority for
its cooperation with Australia under the ASEAN-Australia Comprehensive Strategic Partnership.

The short course will be delivered twice. The short course will build networks between ASEAN member

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states and Australia and facilitate an exchange of expertise on improving the digital readiness and
resilience of TVET systems, including between the two cohorts.

The short course will include face to face components in Australia as well as online components. In

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Australia, students will have an opportunity to meet with representatives from Australian Government
organisations and hear from leaders in the field.

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Learning objectives

This short course consists of a 1-day online briefing/workshop followed by a 2-week course in Australia.
The course will focus on the following learning objectives:

 Reflect on the challenges TVET institutions faced in the shift to online delivery during the pandemic
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and the related quality assurance issues arising for governments
 Determine the most appropriate infrastructure investments in digital systems to support digital
TVET delivery with the aim of assisting in the potential development of an ATC digital platform
 Understand the most appropriate mechanisms to upskill TVET teachers for enhanced digital
learning: what skills do they need, how can these be delivered and how can skills be kept updated
 Understand how governments and TVET institutions can best develop learning resources for online
delivery and keep them updated
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 Identify opportunities to leverage existing training programmes that promote safe, responsible and
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appropriate use of ICT for teaching and learning (for students, teachers, school heads, educational
managers), including promoting digital citizenship and educational technology leadership (e.g.,
TechEXCELS, GURO, MT4T – ASEAN HRD Roadmap)
 Ensure the safety of users of digital learning resources and systems (cyber security, data privacy,
etc).
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The course is designed for TVET professionals from ASEAN countries, including representatives from
governments, TVET training providers, industry associations and universities.

Dates and location

The proposed schedule is:

 Online briefing: March 2025 (date TBC)

 In-Australia course: April 2025 (date TBC)

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(dates and venues to be confirmed)

Course participant profile

Each course will be delivered to 25 participants. The participants will be selected through a merit-based
assessment process.

Applicant profile:

 You are a citizen of one of these countries: Brunei, Cambodia, Indonesia, Laos, Malaysia,
Myanmar, the Philippines, Singapore, Thailand or Vietnam

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 A bachelor’s degree or higher qualification is desirable
 You have at least four years’ experience working with the government, a TVET training facility,
university or an industry association

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 You work in a relevant role in green skills in TVET or developing policies that support green skills in
TVET training delivery
 You have professional working proficiency in English

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 Your supervisor endorses your application
 You are committed to engage actively and foster networks with multiple stakeholders
 You are committed to sharing expertise with other participants on the course and to disseminating
learning from the course with colleagues and peers.

General criteria for the applicants:

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 Applicants are expected to have professional working proficiency in English. The applicants’
English language competency is part of the selection process. The assessment of language
competency is based on a Zoom interview and any additional evidence provided by the applicant
(proof of studies or living in an English-speaking country, working in an English-speaking
environment, completion of studies in English, language courses or language tests)
 Applicants who currently hold a scholarship funded by the Australian Government are not eligible
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to apply for the short course

 Participants will be selected through a competitive process whereby applicants submit:
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1. Responses to selection criteria (3-4 questions)

2. CV outlining their roles and responsibilities in the sector

Women from disadvantaged backgrounds and people with disability are encouraged to apply.
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To be eligible, all participants must:

 not have Australian permanent residence status or be applying for a permanent residency;
 be a citizen of and residing in Indonesia;
 not be current serving military personnel;
 not be married or engaged to, or be a de facto of a person who holds, or is eligible to hold,
Australian or New Zealand citizenship or permanent residency;
 have been working in Indonesia and in an area relevant to the short course preceding the date of
the proposed commencement of the short course;
 be able to satisfy all requirements of the Department of Home Affairs for a visa;
 be able to participate in the nominated short course activities at the time and for the duration

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 proposed by Australia Awards;
 be able to travel without family members as DFAT will only provide visa support and funding for
individual participants, not their family members.

Gender equity will be a consideration and encouraged but not a constraint, given that participants are
selected by position and position responsibilities. Australia Awards in Indonesia will convene an
independent selection panel to review applications and select participants based on merit against the
above participant profile.

Applicants shall submit their application forms directly through online application by 11:59 pm local time
on 29 January 2025.

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The selection panel will convene to select up to 25 participants. The successful participants will be
informed of the outcome in March 2025.

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Practical Arrangements

Logistics – Australia Awards in Indonesia will cover the cost of:

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 Return economy flights from the nearest airport to the course location
 Per diems to cover living exp enses while attending the course (in Australia AUD82.20 per day) –
subject to Covid-19 travel restrictions
 Overseas Student Health Cover (OSHC) insurance for the duration of the course in Australia
 Accommodation during the course in Australia (see further information below)
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 Transportation to and from the airport, to and from meetings and site visits
 Visa to Australia

Accommodation

 In Australia, participants will share two-bedroom apartments, each participant will have their own
bedroom (men will share apartments with men and women will share apartments with women)
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Language support

 The course material will be made available in English.

 Interpretation or language assistance will not be provided.
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Steps of Application

Participants will be selected through a competitive process whereby applicants submit their responses to
selection criteria (4 questions) and their background information outlining their roles and responsibilities in
the sector through an online application. Gender equity will be a consideration and encouraged but not a
constraint, given that participants are selected by position and position responsibilities. Australia Awards
will convene an independent selection panel to review applications and select participants based on merit
against the above participant profile.

 All candidates should complete an online application form which explores their motivation, role,
experience relevant to this course (Deadline 29 January 2025 at 11:59 pm local time). Online

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 application link:

https://www.aus4aseanshortcourses.org/id/DigitalReadinessApplication

 An Information Session will be held virtually by Australia Awards in Indonesia on 8 January 2025
at 02:00 PM (Jakarta Time). This session aims to guide applicants on the application procedures,
including the online application system, selection scheme and interview process.
 Registration for the information session must be submitted by 01:00 PM (Jakarta Time) on 5
January 2025 through:

https://www.aus4aseanshortcourses.org/id/DigitalReadinessInfoSession

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 Shortlisted candidates will be invited for a virtual (online) interview in February 2025.

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Further instructions and virtual interview invitation will be emailed to shortlisted candidates a few
days before the interview. If a candidate fails to join the virtual interview, their applications will not
be considered by the selection panel.

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The selection panel will convene to select up to 25 participants. The successful participants will be
informed of the outcome in March 2025.

Navigating (Moving Through) The Application Form

On every screen (page of the form) you will find Form Navigation buttons at the bottom of the page.
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You can click 'next' to continue the application and you can click 'back' to review your previous answer.

You can move to the next page after you have filled all mandatory fields on one page.

Saving Your Draft Application

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If you wish to leave a partially completed application, press 'save' and the system will ask for your email to
send a link to continue completing your application. It may automaticaly fill with the email address you
input previously. Make sure it is the correct email address and press send for sending "link" for your next
session. From your inbox just click "Resume Now" to continue filling in your application form.

Attachments and Support Documents

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You may need to upload/submit attachments to support your application. This is very simple, but requires
you to have the documents saved on your computer, or on a storage device.

Please prepare documents below when submitting:

 Copy of National ID Card/Passport

 Endorsement letter from supervisor
 Latest education certificate, minimum Bachelor's degree (S1) qualification
 Proof of English proficiency, if any (optional)

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You need to allow enough time for each file to upload before trying to attach another file. Files can be up to

2MB each; however, we do recommend trying to keep files to a maximum of 2MB – the larger the file, the
longer the upload time.

Submitting Your Application

Complete the application with your personal information based on your ID Card/Passport. You will find a
Submit button at the bottom of the Last Page. You need to review your application before you can
submit it.

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Once you have reviewed your application you can submit it by clicking on the 'Submit' button. You will not
be able to submit your application until all the compulsory questions are completed.

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Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email including a copy of

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your application form.

If you do not receive a ‘confirmation of submission’ email, then you should presume that your
submission has NOT been successful.

Deadline Submission:
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Wednesday, 29 January 2025 at 11:59 pm local time

(Australia Awards in Indonesia will only review applications submitted within the deadline. Late
submission will not be considered. One candidate only has one chance to fill in the application.
Please answer the application form correctly.)
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Email : [email protected] (subject line: “Queries – Digital Readiness SC”)

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Download Link

 Preview applications
 Endorsement letter template
 Frequently Asked Questions
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Before proceeding with registration, we would like to inform you that we comply Indonesia’s Personal Data
Protection Law No. 27 of 2022, which came into effect on 17 October 2024. This ensures your personal
information is handled responsibly and securely. You can learn more about the purpose of data collection
by clicking the button below.

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Read Privacy Policy
English

Consent and Authorization for Personal Data - Aus4SEAN Green Skills in TVET

Authorization

The Australian Department of Foreign Affairs and Trade (DFAT) and its designated managing contractor
comply with Law No. 27 of 2022 on Personal Data Protection (‘PDP Law’) and the Australian Privacy Act

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1988 (Cth) regarding the personal information provided in this form.

By submitting this form, I consent and authorize DFAT, or its designated managing contractor, to access

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and/or obtain the personal information listed in Annex A for the purposes and duration specified in Annex
A. This authorization and consent include the collection and use of my personal information, including
copies of relevant records/reports from the educational institutions I attended for the following purposes:

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 For use in the selection process of the short course program scholarship;
 To monitor my study performance if selected as a recipient of the short course program
scholarship;
 To provide information to relevant Australian officials;
 If I am selected, to send me information about Alumni Updates (news, activities, and opportunities
related to education, professional development, and networking);
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 If I am selected, to identify event and activity opportunities that are relevant and beneficial to me as
an Australian Alumni.

I consent to DFAT, or its designated managing contractor, sharing the application file and supporting
documents with the Indonesian government.
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If I am selected as a recipient of the short Course program scholarship, I agree:

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 For the Australian Government to use and disclose excerpts from my application file (related to my
academic background, achievements, leadership skills, and the study program I attended in
Australia) in promotional materials in print, video, and on the Internet. I understand that promotional
materials may include, but are not limited to, media releases and information circulated to DFAT's
Foreign Offices and Australian educational institutions, related to the Australia Awards;
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 For my personal information, including sensitive information as defined by the Privacy Act, to be
collected, managed, used, disclosed, and exchanged by DFAT, other government agencies
including Australian immigration authorities, Australian educational institutions, partner
organizations (including main contractors and subcontractors), health insurance companies,
medical practitioners, case managers, the home government (if applicable), and other parties, in
the circumstances and for the purposes described in the Australia Awards Scholarship Policy
Handbook, as updated from time to time.

I authorize DFAT to disclose the personal information collected in this form to other Australian Government
departments for the purposes of promoting and managing the Australia Awards.

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Understanding

I understand and confirm that:

 I have reviewed Annex A;

 I have received and had the opportunity to read the information regarding the PDP Law provided in
Annex B.

Consent

If I am selected as a recipient of the short course program scholarship, I agree to:

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1. Immediately provide details to DFAT regarding any incidents that may tarnish the reputation of the
Australia Awards;

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2. Act appropriately as a recipient of the Australia Awards;
3. Use the funds only for the intended purposes;
4. Acknowledge the assistance provided by the Australian Government in written reports,

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publications, or other publications related to the Scholarship.
5. DFAT has the right to vary or reverse any decision regarding an Australia Award Short Course
program made on the basis of incorrect or incomplete information.
6. Decisions of the selection panel are final and confidential and no correspondence regarding
outcomes of the selection process will be entered into.
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Declaration

If I am selected as a recipient of the short course program scholarship, I declare that:

 The information listed in and attached to the short course Program Scholarship application file is
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true and accurate;

 I authorize and consent to DFAT and its managing contractor to collect, manage, and use my
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personal information as listed in the short course Program Scholarship application file (including
Annex A);
 I fully understand, agree to, and acknowledge all matters listed in the short course Program
Scholarship application form;
 I acknowledge that providing false or misleading information is a serious offense under the Criminal
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Code Act 1995 of the Commonwealth of Australia.

 I AGREE

Personal Information
Title Full Name as in ID Card/Passport

Gender

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Date of Birth

Place of Birth Nationality at Birth

Nationality Information

Current Nationality

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Contact Information

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Phone Number

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Email

If your main email is a work-domained email

address, we strongly encourage you to add an
alternate email.
Current Address line Based on ID Card (KTP)
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Write Until Subdistrict
District Province
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Postal Code
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Current address same as ID Card (KTP)

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Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

Curriculum Vitae Section

This Curriculum Vitae Section is included in the assessment process and is worth 40% of your total
assessment score.

Latest Education
Doctorate (S3)

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Doctoral Degree
Level of Study
Doctorate (S3)

Education Complete?
 Yes  No

Exact title of degree/certificate Main Major or topic of study

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Start date (year) End date (year)

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e.g 2021 e.g 2023
University name

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City Country

Master's Degree
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Level of Study

Education Complete?
 Yes  No
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Exact title of degree/certificate Main Major or topic of study

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Start date (year) End date (year)

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e.g 2021 e.g 2023

University name

Country City

Diploma/Bachelor's Degree
Level of Study

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Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

Working Experience

Current Working Experience

Organisation/ Institution Categories

Organisation/Institution name

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Organisation Address

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Write until sub District
Province District

Work unit
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Position Type of employment

From To
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Month Month
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Year Year
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Echelon Level/Rank (if applicable)

Description of duty/roles

Please describe in details minimum 100 characters and maximum 300 characters
Supervisor’s Name Supervisor’s Email

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Supervisor's Phone Number

Previous Work Experience

Maximum of two work experiences that relate to the course.
Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

Professional Development/Training/Certification
Please only list trainings and certifications which are relevant to this course. You can list up to three (3)

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relevant trainings and/or certifications.
Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

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Networks and Leadership Qualities

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One of AAI’s objectives is that our alumni act as change agents who will contribute to inclusive and
sustainable development in Indonesia and to strengthening the Indonesia-Australia relationship. One way
in which this might take place is through government networks and so we would like to understand any
relationships you already have with Government of Indonesia officials, Australian Embassy staff,
employees of companies that work with the Australian Embassy as contractors, the Australian Department
of Foreign Affairs and Trade or the Australian government more broadly.
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Do you currently have any professional connection or relationship to any staff employed at
Australian Embassy, Consulates or High Commissions, or with companies contracted to the
Australian Department of Foreign Affairs and Trade?

Do you fall into any of the following categories of leadership and influence (select all that apply)
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 Experience in leading a provincial or national organisation

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 Involved as an expert in influencing policy making

 Active contributor of articles or opinion pieces or publication to newspaper, online news, or journals
 Have received honours, prizes, awards, or grants
 Have participated in a leadership and / or cultural program (such as: AIYEP, AIMEP, IYLEP,
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CAUSINDY, etc.)
 Active in voluntary activities
 National or regional athlete who participates / has participated in PON, SEA games, ASIAN Games,
Olympics or other competitions
 Active social media users (including bloggers and vloggers) with over 5000 followers or verified
accounts with blue checks who leverage their influence to foster positive transformations within their
communities and among their followers.

Please provide more details about the items you selected above:

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Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

Have you participated in any Australia Government/DFAT

Program?

Australia Government/ DFAT Program are:

1. Scholarship Program (Australia Awards, Colombo Plan)

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2. Student Exchange
3. Youth Exchange Program
4. Fellowships Program

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5. Volunteers Program
6. Grants

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7. Other program supportted by DFAT

Please provide detail explanation how this new short course will provide different experience and
impact to your organisation and professional career
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Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

English Competency
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1. Basic

I can get by with simple sentences in situations with which I am familiar. When I’m listening I just get the
general idea without any detailed understanding.
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(Saya bisa menggunakan kalimat-kalimat sederhana dalam situasi yang sering saya hadapi. Pada saat
menyimak saya hanya mengerti gambaran umumnya tanpa memahami secara terinci atau mendalam.)

2. Intermediate

I can understand and communicate okay in most situations although I make a lot of mistakes of expression
and in listening comprehension.

(Saya lumayan dapat memahami dan berkomunikasi dalam hampir semua situasi walaupun saya
membuat banyak kesalahan dalam penggunaan ungkapan dan dalam pemahaman lisan.)

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3. Advanced

There may be some mistakes I make that a native speaker would not make, but I can express anything I
want to say.

(Saya membuat kesalahan yang tidak dilakukan oleh para penutur asli, tapi saya mampu
mengekspresikan apapun yang ingin saya ucapkan.)

Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
Click "Next" once you successfully save the application.

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Disability Information
Australia Awards strongly encourages applications from people with a disability. Support, in the
form of ‘reasonable adjustments’ will be provided to successful awardees with disabilities for

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participation in the pre course workshop, Australia course and post course workshop activities.

Do you identify yourself as having a disability?

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 Yes  No

Are you willing to support a participant with a disability with (non-personal care) support during
the course if necessary?
 Yes  No

Reminder: To ensure your input is recorded in our system, please click "Save" on every page.
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Click "Next" once you successfully save the application.

Selection Question
Each of the four selection questions below is worth 15% of your total assessment score
Please describe in detail your current roles and duties, and how they relate to this course.
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Minimum of 750 characters and maximum of 2200 characters (including space and punctuation marks)
Response should be minimum of 750 characters and maximum of 2200 characters (including space and
punctuation marks)
Please explain what specific aspect of your work, organisation or community you hope to improve
as a result of participating in this course.

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Minimum of 750 characters and maximum of 2200 characters (including space and punctuation marks)

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Response should be minimum of 750 characters and maximum of 2200 characters (including space and
punctuation marks)
Please choose from the list below three learning objectives that are most useful for your work and

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career.
 Reflect on the challenges TVET institutions faced in the shift to online delivery during the pandemic and
the related quality assurance issues arising for governments

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 Determine the most appropriate infrastructure investments in digital systems to support digital TVET
delivery with the aim of assisting in the potential development of an ATC digital platform
 Understand the most appropriate mechanisms to upskill TVET teachers for enhanced digital learning:
what skills do they need, how can these be delivered and how can skills be kept updated
 Understand how governments and TVET institutions can best develop learning resources for online
delivery and keep them updated
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 Identify opportunities to leverage existing training programmes that promote safe, responsible and
appropriate use of ICT for teaching and learning (for students, teachers, school heads, educational
managers), including promoting digital citizenship and educational technology leadership (e.g.,
TechEXCELS, GURO, MT4T – ASEAN HRD Roadmap)
 Ensure the safety of users of digital learning resources and systems (cyber security, data privacy, etc).
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Please explain why you chose those three learning objectives

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Minimum of 750 characters and maximum of 2200 characters (including space and punctuation marks)
Response should be minimum of 750 characters and maximum of 2200 characters (including space and
punctuation marks)
If you had to influence decisions in your organisation or community, how would you do it? (Please
provide examples that are relevant and linked to the course topic)

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Minimum of 750 characters and maximum of 2200 characters (including space and punctuation marks)

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Response should be minimum of 750 characters and maximum of 2200 characters (including space and
punctuation marks)
Reminder: To ensure your input is recorded in our system, please click "Save" on every page.

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Click "Next" once you successfully save the application.

Evidence Documents

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Please note: You are responsible for providing all supporting documents. If you do not provide all
required documents your application will be rejected.

 Only files in "PDF" and Picture (JPEG/JPG/BMP/PNG) format will be accepted by our system
 Maximum file size for upload is 2 MB
 Use Filename Format as "YOUR NAME_Name of Documents". example below:
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o John Doe_ID Card/Passport
o John Doe_Endorsement Letter
o John Doe_Latest Education Certificate
 File or Documents without "YOUR NAME" in the filename, may be successfully uploaded. But
CANNOT be read and store at our system
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National ID Card/Passport
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LeaveDates - Tutorial.pdf

Endorsement Letter from supervisor

LeaveDates - Tutorial.pdf
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Latest Education Certificate

LeaveDates - Tutorial.pdf

Requirement Checklist
Do you have Australian permanent residence status or are applying for permanent residence?
 Yes  No

Are you currently serving as military personnel?

 Yes  No

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Have you been charged with an offence that is currently awaiting legal action or are you currently
involved in, or the subject of, an investigation, legal case or a court case?
 Yes  No

Are you married or engaged to, or be a de facto of a person who holds, or is eligible to hold,
Australian or New Zealand citizenship or permanent residency at any stage of the application,
selection, mobilisation processes or while on-scholarship in Australia?
 Yes  No

Are you currently residing in Indonesia?

 Yes  No

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Are you able to participate in the nominated Short Course (SC) activities at the time and for the
duration proposed by Australia Awards?
 Yes  No

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Are you able to travel without family members for the three parts of the course (Pre-Course
Workshop, in-Australia Course and Post-Course Workshop)?

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 Yes  No

Do you have any personal relationship with any Australia Awards in Indonesia staff or have had
prior engagement with any?
 Yes  No
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