BAB-UL-ILM ACADEMY, LAHORE

Computer Science
Syed Asad Kazmi
Topic 3
 Contents

 Basic Software
 Ms Word
 Ms Excel
 Ms PowerPoint
 Electronic Record Keeping
 Internet
E-mail
 What is Microsoft Word?

 Sometimes called Winword, MS Word,
or Word, Microsoft Word is a word processor published
by Microsoft. It is one of the office productivity applications
included in the Microsoft Office suite. Originally developed
by Charles Simonyi and Richard Brodie, it was first released
on 25 october 1983.

Microsoft Word is available for Microsoft Windows, Apple

macOS, Android, and Apple iOS. It can also run on
the Linux operating system using WINE.
 Microsoft Word used for?

 Microsoft Word allows you to create professional-
quality documents, reports, letters, newsletters,
manuscripts, sign, certificates and résumés.
Unlike a plain text editor, Microsoft Word has features
including spell check, grammar check, text
and font formatting, HTML support, image support,
advanced page layout, and more.
Microsoft Word Logo

MS word Interface
 Versions of MS word

Microsoft word is 27 years old. There have been 16 versions
till now.

1.Word 95 9.Word 2007

2.Word 97 10.Word 2008
3.Word 98 11.Word 2010
4.Word 2000 12.Word 2011
5.Word 2001/Word X 13.Word 2013
6.Word 2002/XP 14.Word 2016
7.Word 2003 15.Word 2019
8.Word 2004 16.Word included with Office 365
Latest Version of MS word

Office 2020 is the latest version of Microsoft Office for
both Windows PCs and Macs. If you subscribe to Office
365, you’ll always receive updates to the latest version of
 single system license, you
Office. If you buy a traditional
have to purchase each new version to receive it.
How many lines are there on a page
in Microsoft Word?

 By default, there are 29 lines on one page in Microsoft
Word.
 What type of files can Microsoft
Word create and use?

 Early versions of Microsoft Word primarily created and
used the .doc file extension, while newer versions of Word
create and use the .docx file extension.
 More recent versions of Microsoft Word can create and
open the following types of files.

.doc, .docm, .docx

.dot, .dotm, .dotx
.htm, .html
.mht, .mhtml
.odt
.pdf
.rtf
.txt
.wps
.xps
.xml
 What is Microsoft Excel?

 Excel is a spreadsheet application developed and
published by Microsoft. It is part of the Microsoft
Office suite of productivity software.

 Unlike a word processor, such as Microsoft Word, Excel

organizes data in columns and rows. Rows and columns
intersect at a space called a cell. Each cell can contain a single
of data, such as text, a numerical value, or a formula.
Excel was originally code-named Odyssey during
development. It was first released on September 30, 1985.
 Microsoft Excel used for?

 Excel is typically used to organize data and perform
financial analysis. It is used across all business functions
and at companies from small to large.
The main uses of Excel include:
Data entry Data management
Accounting Financial analysis
Charting and graphing Programming
Time management Task management
Financial modeling
Customer relationship management (CRM)
Almost anything that needs to be organized!
Microsoft Excel Logo

MS Excel Interface
 Versions of MS Excel

There have been 29 different versions of Excel, stretching from
1985 to the present day. These days most users have used
Excel 2016, 2019 or 365.
Excel 365 Excel 2019
Excel 2016 and 365 Excel 2013 (Windows)
Excel 2011 (Mac) Excel 2010 (Windows)
Excel 2008 (Mac) Excel 2007 (Windows)
Excel 2004 (Mac) Excel 2003 (Windows)
Older Windows versions (2002, 2000, 97, 95, 4.0, 3.0, 2.0)
Older Mac versions (2001, 2000, 98, 5, 4, 3, 2, 1)
OS/2 Versions (2.2, 2.3, 3)
Latest Version of MS Excel

 Microsoft Excel 2019 is the latest version of Microsoft
Office
How many sheets, rows, columns
and cells can a spreadsheet have?

 SHEETS
255 (BY Default Three Sheets)
 ROWS
1,048,576
COLUMNS
16384 XFD
CELLS
17,179,869,184
 What type of files can Microsoft
Excel create and use?

 The following file extensions are supported by
Microsoft Excel. The default format for saving a Microsoft
Excel workbook is .xlsx.
 More recent versions of Microsoft Excel can create and
open the following types of files.

.xls
.xlt
.xlm
.xlsx
.xlsm
.xltx
.xltm
.xlsb
.xla
.xlam
.xll
.xlw
 What is Microsoft PowerPoint?

 PowerPoint was developed by Dennis Austin and
Thomas Rudkin at Forethought Inc. It was supposed to be
named Presenter, but the name was not adapted due to
trademark issues. It was renamed PowerPoint in 1987 as
suggested by Robert Gaskins.
Sometimes abbreviated as PP or PPT.
 Microsoft PowerPoint used for?

 PowerPoint is a Microsoft presentation program that
creates a slide show of important information, charts, and
images to display during a presentation. It is most often
used for business and school presentations.
Microsoft PowerPoint Logo

MS PowerPoint Interface
Presentation Window
Presentation Window
 Versions of MS Powerpoint

There have been 16 different versions of MS PowerPoint.

PowerPoint 97 PowerPoint 2002/XP

PowerPoint 2000 PowerPoint 2003
PowerPoint 2007 PowerPoint 2010
PowerPoint 2013 PowerPoint 2010
PowerPoint 2007 PowerPoint 2003
PowerPoint 2002/XP PowerPoint 2000
Latest Version of PowerPoint

 Microsoft PowePoint 2020 is the latest version of
Microsoft Office.
 What type of files can Microsoft
PowerPoint create and use?

 Microsoft PowePoint files have the file extension
.ppt or .pptx.
 Benefits of PowerPoint

 PowerPoint provides multiple benefits to users,
including:
It is widely used, and considered the "standard" for presentation
software. If you create a PowerPoint presentation, it's more likely it will
be easier for others to open and view.

It includes many optional presentation features, including slide

transitions, animations, layouts, templates, and more.

It offers the option to export its slides to alternative file formats,

including GIF and JPG images, MPEG-4 video, PDF, RTF (rich text
format), WMV (Windows Media Video), and PowerPoint XML.
 Benefits of PowerPoint

 The following elements can be added to a Powerpoint slide:

1.Clip Art
2.Graphs
3.Tables
4.Photographs
5.Charts
6.Media Clips
7.Videos

All these elements are mainly used to enhance presentation skills and
make the slide more interactive.
 Sample MS PowerPoint Questions
and Answers

Q 1. How many maximum slides can be added in a PowerPoint presentation?
a) 50
b) 500
c) 300
d) No fixed number
Answer: (d) No fixed number
Q 2. Slide Sorter view can be selected under which of the following categories?
a) Home
b) Edit
c) View
d) Review
Answer: (c) View
Q 3. The combination of which keyboard keys can be used as a shortcut to add a
new slide in MS PowerPoint?
a) ctrl+S
b) ctrl+L
c) ctrl+M
d) ctrl+N
Answer: (c) ctrl+M
Q 4. Header and Footer option is available under which of the following
categories?
a) Insert
b) Design
c) Review
d) View
Answer: (a) Insert
Q 5. Which of the following is not included in the “Insert” category in MS
PowerPoint?
a) Shapes
b) Table
c) Equation
d) Animation
Answer: (d) Animation