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Os 3

Microproject of 5th sem diploma 3rd year computer science

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yashchoprasingh890
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19 views11 pages

Os 3

Microproject of 5th sem diploma 3rd year computer science

Uploaded by

yashchoprasingh890
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Subject: OSY(22516) Academic Year: 2024-25

Course: CO (5I) Semester: Fifth

A STUDY ON :- File Management


MICRO PROJECT REPORT
By
Oto
Roll Name of student Enrollment no. Seat No.
No.

4 Aman Sathe 2209350144

Under the guidance of


Ms Pranita Dingore
Third year of Diploma program in Engineering and Technology of
Maharashtra State board of Technical Education, Mumbai.
AT
SHIYAJIRAO S. JONDHLE POLYTECHNIC ASANGAON
MAHARASHTRA STATE BOARD OF TECHNICAL
EDUCATION

This is Certify that Mr. Aman Sathe , oto Roll no. 4 in fifth semester
of Computer Engineering Diploma program in Engineering and
Technology At 0935 SHIVAJIRAO S. JONDHLE
POLYTECHNIC has completed the Micro Project Satisfactorily in
subject Operating System(22516) in the academic year 2024-25 as
per the MSBTE Prescribed curriculum of ‘I’ Scheme .

Place : Asangaon Date : / / 2024

Enrollment no: 2209350144 seat no.

Subject Teacher Head of department Principle

Seal of institute
Index

Sr. no. Topic

1. Introduction to File Management

2. Why it is used

3. What it is used for

4. Advantages and
Disadvantages

5. Example

6. Conclusion

7. Reference
1. Introduction to File Management:
File management is a fundamental skill for
organizing, storing, and accessing data on a
computer or device. It involves using a file system
and various tools to manage files efficiently, helping
to improve productivity, ease collaboration, and
ensure data security.
File management is the process of
organizing and controlling files on a
computer or device to make data easy to
access, store, and retrieve. It involves
creating folders, naming files
systematically, and using tools to move,
copy, and delete files as needed. Proper file
management helps keep data organized,
enhances productivity, and ensures
important information is easy to locate and
secure.
2. Why it is used:
1. Efficiency: Well-organized files make it easier to locate
information quickly, saving time and improving
productivity.

2. Data Security: Proper file organization allows you to back


up important data and protect sensitive files from
unauthorized access.

3. Data Integrity: Structured file management helps prevent


accidental deletion or modification, keeping data safe and
consistent.

4. Collaboration: A clear file structure helps team members


find shared files quickly, improving collaboration and
reducing confusion.

5. Storage Management: Efficient file management frees up


storage space by making it easier to delete unnecessary files
and avoid duplicates.
3. What it is used for:
1. Organization: Structuring files and folders to create a logical
hierarchy, making it easier to find and manage data.

2. Storage: Efficiently utilizing storage space by


categorizing files and eliminating duplicates,
ensuring that important data is retained while
unnecessary files are removed.

3. Backup and Recovery: Facilitating regular


backups to protect data from loss due to hardware
failures, accidental deletions, or other issues.

4. Access Control: Managing permissions and


access to files and folders, which is crucial for
protecting sensitive information and ensuring that
only authorized users can access certain data.
4. Advantages and Disadvantages:
Advantages of File Management

1. Improved Organization: File management systems help


structure and categorize files, making it easier to locate
and manage data efficiently.

2. Enhanced Productivity: By reducing the time spent


searching for files, effective file management increases
overall productivity and workflow efficiency.

3. Data Security: Proper file management allows for better


control of access permissions, ensuring that sensitive
information is protected from unauthorized users.

4. Easy Backup and Recovery: An organized file system


simplifies the process of backing up data and recovering
lost files, which is crucial for data integrity.
Disadvantages of File Management

1. Time-Consuming Setup: Establishing an effective file


management system can be time-intensive, requiring
initial effort to categorize and organize files.

2. Maintenance Required: Regular upkeep is necessary to


keep the file management system organized, which can
become a burden over time.

3. Potential for Data Loss: Improper management, such as


accidental deletion or misplacement, can lead to loss of
important files, particularly if backup procedures are
not followed.

4. Learning Curve: Users may face a learning curve when


adapting to new file management software or systems,
which can hinder productivity initially.
5. Example:
1. Windows File Explorer

Windows File Explorer is a built-in file management tool for


Microsoft Windows operating systems. It allows users to
navigate through their files and folders, perform tasks such
as creating, moving, renaming, and deleting files, and access
various drives (e.g., hard drives, USB drives). Users can
organize their files in a hierarchical structure, use search
functionality to find specific files, and manage file properties
like sharing permissions and attributes.

2. Google Drive

Google Drive is a cloud-based file management system that


allows users to store, share, and collaborate on files online.
It offers features such as organizing files into folders, sharing
documents with others, and real-time collaboration on
documents using Google Docs, Sheets, and Slides. Google
Drive automatically saves changes and offers easy access to
files from any device with an internet connection, making it
a convenient solution for personal and professional file
management.
6. Conclusion:
In conclusion, effective file management is essential for
maintaining organization, improving productivity, and
ensuring data security in both personal and professional
contexts. By utilizing file management systems like
Windows File Explorer and Google Drive, users can
efficiently organize their files, facilitate collaboration, and
safeguard important information. While there are
advantages such as enhanced efficiency and security,
challenges like initial setup and ongoing maintenance
must also be considered. Overall, mastering file
management techniques is crucial for optimizing digital
workflows and protecting valuable data.
7. Reference:
1. Microsoft Support – File Management: This site
offers guidelines and tutorials for using Windows
File Explorer effectively.

2. Google Drive Help – Google Drive Help Center: This


resource provides comprehensive information on
using Google Drive for file management, including
organization, sharing, and collaboration features.

3. Lynda/LinkedIn Learning – File Management:


Offers various courses and tutorials on file
management techniques and tools across different
platforms.

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