தமிழ்நாடு திறந்தநிலைப் பல்கலைக்கழகம்

Tamil Nadu Open University, Chennai

சென்லை – 15

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School of Continuing Education

Short Term Course in Office Automation (SPOA)

(From Academic Year 2020-2021 onwards)

பாடத்திட்ட அறிக்லக

Regulations and Syllabus

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 Adhoc Board of Studies [BOS]
of School of Continuing Education
1.Director of School-Chairman

(1) Dr. P. Thiyagarajan Professor & Director,

School of Continuing Education,
Tamil Nadu Open University,
Chennai

2.Internal Faculty Members

(1) Er. R. Meenambigai Assistant Professor,

School of Continuing Education,
Tamil Nadu Open University,
Chennai

3.External Faculty Members

(1) Er.N.Sivashanmugam Assistant Professor and Director(i/c),

School of Computer Science,
Tamil Nadu Open University,
Chennai

(2) Dr. R.Kalaiarasi Assistant Professor,

School of Computer Science,
Tamil Nadu Open University,
Chennai

3.External Experts

(1) Dr.S.Ilaiyavel Associate Professor,

Department of Mechanical Engineering ,
Sri Venkateswara College of Engineering,
Sriperumphuthur,
Kanchipuram District

(2) Mr.M.Prabhugandhi Safety Director, MPSS Construction,

3A/110, Bhavanadhiyaar Main Street,
Kamarajapuram,
Chennai-73

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 Short Term Course in Office Automation (SPOA)
1. Eligibility : Passed in S.S.L.C or Matriculation or any equivalent examinations.
2. Duration : Three Months (75 Hours, 2 ½ hours per day for all week days or 6 hours each
on Saturdays and Sundays)
3. Medium : English Medium
4. Age : 15 Years and Above
5. Fee : Rs.1500/-
6.Admission : The Candidates will be admitted for the Short Term Course in Office
Automation through out the year
7. Programme Structure and Scheme of Evaluation

Marks Distribution
S.No Course Credits Continuous Term End Total
Course Internal Exam
Code
Assessment (External)
(Internal)

MS Office
and
1 SPOA-11 4 30 70 100
Internet-
Theory

MS Office -
2 SPOA-P1 4 30 70 100
Practical

Total 8 60 140 200

The Scheme of Evaluation includes the Continuous Internal Assessment–CIA (Assignment

for 25 Marks and attendance for 5 Marks based on percentage of Attendance i.e. 50-60%- 1-
Mark, 60-70% -2-Marks, 70-80% -3-Marks, 80-90% - 4-Marks and Above 90- 5-Marks) and
Term End Examination.
8. Examinations
The Examination for the Short Term Course in Office Automation shall consist of Theory and
Practical.
(i) Theory Examinations: The Theory Examinations shall be of three hours duration and
shall be conducted at the end of three months. The candidates who are failing in the Course
will be permitted to re-appear each failed Course in the subsequent examinations.
(ii) Practical Examinations: The Practical Examinations (if any) shall be of three hours
duration and shall be conducted at the end of three months. The candidates who are failing in

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any practical(s) will be permitted to reappear for failed practical(s) in the subsequent
examinations.
9. Question Pattern for Theory Examinations
Theory Examination (External): Students shall normally be allowed to appear for Theory
Examination by completing Practical and Assignment. The Term-End Examination shall
carry Section- A and Section- B

Section-A Multiple Choice Questions 20 X 2 = 40 Marks

Section-B Five out of Eight Short Answer 5 X 6 = 30 Marks
Questions [Each 6- Marks]
(Practical Questions if any may be
included)
Total 70 Marks

10. Passing Minimum

(i).For Theory Examination
The Candidates shall be declared to have passed the examination if the candidate secures not
less than 25 marks in the Term End Examinations (TEE) in each theory paper and secures not
less than 10 marks in the Continuous Internal Assessment (CIA) and overall aggregated
marks is 40 marks in both external and internal taken together.
Continuous Internal Overall
Assessment Term End Examination Aggregated
Marks
(CIA) (TEE) Maximum
Marks

Minimum Maximum Minimum Maximum Pass CIA + TEE

Pass Mark Pass Mark Pass Mark Mark

10 30 25 70 40 100

Note: When a learner failed to secure 40 per cent of aggregate marks, he/she may re-appear
in term end examination or re-do the assignments for securing passing minimum.
11. Classification of Successful Candidates:
The Candidates who pass all the courses prescribed and who secure 60% and above in the
aggregate of marks in the Core courses will be placed in the First Class. Those securing 50%
and above but below 60% in the aggregated will be placed in the Second Class. All other
successful candidates will be placed in the Third Class.
12. Delivery of Programme: Short Term Course will be offered through Community
College/ Constituent Community Colleges. The Assistant Professors/Associate Professors/

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Professors of relevant faculty employed in Colleges/Universities/Higher Educational
Institutions and Industrial Expert Institutions are eligible to handle Academic Counselling for
Short Term Programmes.
13.Ranking
The University Rank shall be offered for the toppers (First Rankers) in the University
Examinations (having passed their examinations in the first appearance within the
prescribed duration of the respective programme. Absence from an examination shall
not be taken as an attempt)
The top scorers in the University Rank Examinations would be declared as University Rank
Holders, irrespective of their grades/marks in their respective University Term End
Examinations.
Rank Certificate will be issued for a Programme as follows:-
a) There is no Rank if the learner strength of concerned Programme is below Fifty.
b) The learners strength of the Programme concerned will be indicated in the Rank
Certificate.
c) The first Rank holder (gold medalist) will be eligible to get the rank certificate in the
University convocation ceremony.
14. Cancellation of Admission
Admission is liable to be cancelled at any stage on the following grounds:-
• A candidate admitted to a programme provisionally without verifying and
ascertaining his / her eligibility for admission and found ineligible later through
scrutiny of the filled-in admission form.
• Suppression of facts, furnishing incomplete, wrong or false information in filled-in
Admission Form.
• Misconduct, Indiscipline and Violation of University Norms, Rules and Regulations.
15. Refund
If it is ineligible later on, admission will be cancelled and claim for refund of such fees will
be considered by the University after deduction of service charges, as applicable from time
to time as per prevailing norms of the University.
16. Legal Issues
Any issue of conflict between the candidate and the University shall be cleared through
mutual representation from both the sides, and in case of conflict of issues still persist, they
shall be settled in the Court of Law under the Jurisdiction of Chennai.

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 Detailed Syllabus

SPOA-11: MS- Office and Internet -Theory

Unit – 1: Introduction to Application Software
Definition, History and Generation of Computer-Applications of Computer, Advantages of
Computer- Terms related to Computer- Characteristics of Computer: Speed- Storage-
Versatility and Diligence-Hardware and Software- Introduction to Operating System-
Functions of Operating System-Types of operating systems (GUI Based)-Real Time and
Distributed- MS Office – Introduction to Windows- Features of Windows-Various versions of
windows- Working with Windows- My Computer & Recycle bin- Desktop icons- Working
Styles of windows- Working with Files & Folders- Shortcuts. Mac OS – introduction –
features – working with Mac OS.
Unit -2: MS Word
Working with Documents -Opening and Saving files- Editing text documents- Inserting-
Deleting- Cut, Copy- Paste-Undo-Redo- Find- Search- Replace-Formatting page and Setting
Margins- Converting files to different formats- Using Tool bars- Ruler- Using Icons- using
help- Formatting Documents - Setting Font styles- Font selection- style- size- colour etc-
Type face – Bold- Italic-Underline- Case settings- Highlighting- Special symbols- Setting
Paragraph style, Alignments- Indents- Line Space- Margins- Bullets and Numbering. Setting
Page style - Formatting Page- Page tab- Margins- Layout settings- Paper tray- Border and
Shading- Columns- Header and footer- Setting Footnotes and End notes – Shortcut Keys-
Table of Contents-Index-Page Numbering- Date & Time- Author etc.-Creating Tables- Table
settings- Borders- Alignments-Insertion-deletion- Merging- Splitting- Sorting and Formula-
Drawing - Inserting Clip Arts- Pictures/Files etc.- Tools – Word Completion- Spell Checks.
Unit -3: MS Power point: Introduction to presentation-Opening new presentation- Different
presentation templates- Setting backgrounds- Selecting presentation layouts- Creating a
presentation-Setting Presentation style- Adding text to the Presentation- Formatting a
Presentation - Adding style- Colour- gradient fills- Arranging objects- Adding Header and
Footer- Slide Background- Slide layout- Adding Graphics to the Presentation- Inserting
pictures- Movies- tables etc into presentation- Drawing Pictures using Draw- Adding Effects
to the Presentation- Setting Animation and transition effect.
Unit – 4: MS Excel: Spread Sheet and its Applications- Opening Spreadsheet- Menus - Main
menu- Formula Editing- Formatting- Toolbars- Using Icons- Using help-Shortcuts-
Spreadsheet types- Working with Spreadsheets- opening- Saving files-setting Margins-
Spread sheet addressing - Rows, Columns and Cells- Referring Cells and Selecting Cells –
Shortcut Keys- Entering and Deleting Data- Entering data-Cut-Copy- Paste-Undo- Redo-
Filling Continuous rows- Columns- Highlighting values- Find-Search and replace- Inserting
Data- Insert Cells- Column- Rows and sheets- Symbols- Data from external files- Frames-
Clipart- Pictures- Files etc- Inserting Functions- Manual breaks- Setting Formula - finding
total in a Column or Row- Mathematical operations (Addition, Subtraction, Multiplication,
Division, Exponentiation)- Formatting Spreadsheets- Labelling columns and rows-
Formatting- Cell- Row- Column and Sheet- Category – Alignment- Font- Border and
Shading- Hiding/ Locking Cells– Shortcut keys.
Unit -5: Introduction to Internet: World Wide Web (www) – History- Working-Web
Browsers- Its functions- Concept of Search Engines- Searching the Web- HTTP-
Understanding URLs- Email-Basics of email- emailing and its details - Web browsing- web
searching - options.

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 SPOA-P1: MS-Office-Practical
1. Working with Documents, Opening and Saving files, Editing text documents,
Inserting, Deleting, Cut, Copy, Paste, Undo, Redo, Find, Search, Replace,
Formatting page and setting Margins.
2. Working with Spread Sheet and its Application, Menus, Main Menu, Opening
Spreadsheet, Spread Sheet Addressing, Entering and Deleting Data, Inserting
Functions, Formatting and Setting Formula.
3. Working with Power Point, Creating and opening presentations, Slides and Layouts,
Formatting a presentation , Animation and Effects using PowerPoint, Adding effects
to the presentation and Transition effect.