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Procedure For Training Need Identification

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32 views2 pages

Procedure For Training Need Identification

Uploaded by

dprathm.s
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Document Title - Doc No.

:
Revision No. :
Management of competence & training needs Effective Date :
Doc Owner - HR
Starting point: Determine the necessary competence
End point : Retain appropriate documented information as evidence of competence.
Scope: Covers all employess performing activities affecting conformity to product & process requirements.
Overall Responsibility : H.R. / Administration Manager & Head of departments of all functions are responsible for this procedure
A. Input / Output Table:

Reason for Existence / Purpose Trigger Inputs From Outputs To


To provide a system for management of competence & training needs of employee Inadequate Current competence H.R. Training & improvement in All employee
competence competence

B. Process Map:

Symbols used: Activity - Decision - Travel - Hold / Delay -

Sr. No Activity Responsibility H.R. HOD Control Point Reference

1 Determine the necessary competence requirements of person(s) H.R./ Admin Officer Initial joining Competency requirement matrix
(UTPL/DOC/HR/002)

Consider following while determining the need of competence


A) Future demands related to strategic & operational plans & objectives, B) anticipated
management & workforce succession needs, C) changes to the organizations processes, tools Competency requirement matrix
2 H.R./ Admin Officer As per plan
& equipments, D) evaluation of competence of individual people to perform defined (UTPL/DOC/HR/002)
activities & E) statutory & regulatory requirements& standards affecting the organization &
its interested parties

Competency requirement matrix


Ensure that these persons are competent on the basis of appropriate education, training, or
(UTPL/DOC/HR/002) Job
3 experience. Hire man power by preparing Job description, on the basis of competency H.R./ Admin Officer As per plan
Description & Skill matrix
requirement.
(UTPL/F/HR/001)

where applicable, take actions to acquire the necessary competence, and evaluate the
4 H.R./ Admin Officer As per plan Training plan (UTPL/F/HR/002)
effectiveness of the actions taken; i.e Plan training according to skill matrix.

Plan for training taking into account change caused by the nature of the organization
processes, the stages of the development of people & the culture of the organization. Also
consider following points while planning for training 1) experience of people, 2) tacit &
explicit knowledge, 3) leadership & management skill, 4) planning & improvement tools, 5)
5 team building, 6) problem solving, 7) communication skill, 8) culture & social behaviour, 9) H.R./ Admin Officer Annually Training plan / Training manual
knowledge of markts , 10) Need & expectation of customer & interested parties,11) (UTPL/F/HR/002)
creativity & innovation. 12) Vision of the organization, 13) Organizational change &
development, 14) initiation & implementation of improvement process, 15) benefits from
creativity & innovation, 16) the organization's impact on society, 17) Introductory
programme for new people, 18) Periodic refreshers programme

Prepare training plan for the calender year, Target should be 1 training per month.
6 Review training plan in monthly MIS Meetings, i.e Per month to complete training as per H.R./ Admin Officer Per month Training plan (UTPL/F/HR/002)
plan, also review training plan per monthly to not to skip any planned training.

On the Job training apart from planned training specifically for product knowledge,
Specification, special character, Sub-processes, Measurements to be given to all operators
7 H.R./ Admin Officer New Joinee OJT (UTPL/F/HR/004)
working on assembly line with the full knowledge of product to be manufactured & will be
evaluated for effectiveness.

Training record (UTPL/F/HR/002)


8 Retain appropriate documented information as evidence of competence & Training record. H.R./ Admin Officer After training
Prepared by - H.R. / Administration officer Hard Copies in PU/Dept. other than Q. System Cell are uncontrolled copies.
ADEQUACY CHECKED BY CFT Prints taken are only for reference and must be confirmed by users for their validity against the soft copies in
Released by - common folder.

Revision History
Rev. Summary of change Date Authorized by
Symbols used: Activity - Decision - Travel - Hold / Delay -

Sr. No Activity Responsibility H.R. HOD Control Point Reference


02 On job training requirement added 07.02.2024
Sr No.2 , 4 added for Competency,JD, Skill Matrix, Training plan align & Sr. no 6 added for
01 10/07/2023
Training plan Target & review frequency defined
00 New Release 07/01/2021

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