What is MS Word??

Microsoft Word window is a word processing program developed by Microsoft used to

make professional-quality documents, letters, resumes, reports and many other types of
documents. It has advanced features which allow you to format and edit your files and
documents in the best possible way.
How to start MS Word?

Follow these simple steps to open MS Word on your personal computer:

Step 1 − Click the Start button.

Step 2− Search for Microsoft Office Word.

Step 3– Click MS Word.

Step 4- Click blank document to explore MS Word Window

What are the uses of MS Word?

MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This is
one of the most commonly used programs under the Office suite.
Basic Parts of MS Word Window

Quick Access Toolbar

Quick Access Toolbar is one of Microsoft Word Window 2019’s most important parts. It is
also at the top left corner of the screen, right above the File Tab. It is where the commands
you use most often are kept. By default, it includes the Save, Undo, and Redo Commands
You can change the way this toolbar looks to suit your needs.
File Tab

File tab. This is where you go to open or save a file, make a new document, print a
document, or do other file related operations.

Title Bar

The title bar is a component of the Word window. It is situated at the top and middle of the
document window and displays the program or document’s name or title. When we open that
particular document in Microsoft Word, the title will appear to us as Document1 – Word. It is
referring to a generic name that is shown by the software of the program.

Ribbon

The Ribbon contains multiple tabs, which you can find near the top of the MS Word
window. Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon
contains all of the commands you will need to perform common tasks in Word. It has
multiple tabs, each with several groups of commands.
Ribbon contains commands organized in three components:
 Tabs − These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are examples of ribbon tabs.

 Groups − They organize related commands; each group name appears below the
group on the Ribbon. For example, group of commands related to fonts or group of
commands related to alignment, etc.
  Commands − Commands appear within each group as mentioned above. Some
groups also have a small arrow in the bottom-right corner that you can click for even
more options.

Different Tabs

 Home
This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All
the basic elements which one may need to edit their document is available under the Home
option.

 Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in
the document. They are included in the “Insert” category.

 Design
The template or the design in which you want your document to be created can be selected
under the Design Tab. Choosing an appropriate tab will enhance the appearance of your
document.

 Page Layout
Under the Page Layout tab comes options like margins, orientation, columns, lines,
indentation, spacing, etc.

 References
This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can
be found under this tab.

 Review
Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all
be tracked under the review tab. This acts as an advantage for those who get their documents
reviewed on MS Word.
Showing and Hiding the Ribbon
If the Ribbon is taking up too much room on your screen, you can hide it. To do this, click
the arrow in the upper-right corner of the Ribbon, then choose the option you want from the
dropdown menu in your MS Word window:

 Auto-hide Ribbon: Auto-hide makes your document fill the whole screen and hides
the Ribbon completely. Click the “Expand Ribbon” button at the top of the screen to
show the Ribbon.
 Show Tabs: When this option is turned on, all command groups will be hidden when
they are not being used. Tabs will still be shown. To bring up the Ribbon, just click on
a tab.
 Show Tabs and Commands: This option makes the Ribbon bigger. You will be able
to see all of the tabs and commands. When you open Word for the first time, this
option is already chosen.
Rulers

Word has two rulers: one horizontal and one vertical. The horizontal ruler, which appears
just below the Ribbon, is used to set margins and tab stops. The vertical ruler, which can be
found on the left edge of the Word window, is used to determine the vertical position of
elements on the page.

Zoom Control
The zoom control consists of a slider that you can slide left or right to zoom in or out; you
can increase or decrease the zoom factor by clicking the + buttons. Zooming in allows you to
get a better look at your text.
To zoom in or out, click and drag the zoom control slider in the bottom-right corner of
the Word window. You can also select the + or – commands to zoom in or out by smaller
increments. The number next to the slider displays the current zoom percentage, also called
the zoom level.
View Buttons

Word View Buttons gives you a number of ways to change how your document is shown.
Further, this part of the window allows you to choose and view your document in Read
Mode, Print Layout, or Web Layout. You can use these views for different tasks,
especially if you want to print the document.

Here are the various ways to view your document:

Read Mode

This view opens the document to a full screen. This view is great for reading large amounts
of text or simply reviewing your work.

Print Layout view

This Print Layout view displays pages exactly as they will appear when printed. This is the
default document view in Word. It shows what the document will look like on the printed
page.
Web Layout view

This Web Layout view shows how a document appears when viewed by a Web browser,
such as Internet Explorer. This view displays the document as a webpage, which can be
helpful if you’re using Word to publish content online.

Using the Tell me feature

If you’re having trouble finding a command you want, the Tell Me feature can help. It works
just like a regular search bar. Type what you’re looking for, and a list of options will appear.
You can then use the command directly from the menu without having to find it on the
Ribbon.

Status Bar

This Status Bar is a part of the window that displays the document information as well as the
insertion point location. From left to right, this bar contains the total number of pages and
words in the document, language, etc.

You can configure the status bar by right-clicking anywhere on it and by selecting or
deselecting options from the provided list.
Dialog Box Launcher

This Dialog Box Launcher appears as very small arrow in the lower-right corner of many
groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides
more options about the group.

Document Area

This is the area where you type. The flashing vertical bar is called the insertion point and it
represents the location where text will appear when you type.

How to insert picture?

Click Insert > Pictures > This Device for a picture on your PC > Select Picture > Insert

How to resize picture?

 To resize a picture, select the picture and drag a corner handle.

How to wrap text around the picture?

Select Photo > Click Format > Wrap Text > Select Wrap Text Option
 Shortcut Description
Ctrl+0 Toggles 6pts of spacing above the paragraph.
Ctrl+A Select all contents of the page.
Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
Ctrl+D Open the font preferences window.
Ctrl+E Aligns the line or selected text to the center of the screen.
Ctrl+F Open find box.
Ctrl+I Italic highlighted selection.
Ctrl+J Aligns the selected text or line to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Aligns the line or selected text to the left of the screen.
Ctrl+M Indent the paragraph.
Ctrl+N Opens new, blank document window.
Ctrl+O Opens the dialog box or page for selecting a file to open.
Ctrl+P Open the print window.
Ctrl+R Aligns the line or selected text to the right of the screen.
Ctrl+S Save the open document. Like Shift+F12.
Alt+F, A Save the document under a different file name.
Alt+X Show the Unicode code of a highlighted character.
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open document.
Ctrl+X Cut selected text.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action.
Ctrl+Shift+A Sets the selected text to all capital letters.
Ctrl+Shift+D Adds double underline to the selected text.
Ctrl+Shift+E Enable or disable revision tracking.
Ctrl+Shift+F Opens Font window to change the font.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+] Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[ Decrease selected font -1pts.
Ctrl+/+C Insert a cent sign (¢).
Ctrl+'+<char> Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you
wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the
opposite accent mark, often found on the tilde key.
Ctrl+Shift+* View or hide non printing characters.
Ctrl+Left arrow Moves one word to the left.
Ctrl+Right arrow Moves one word to the right.
Ctrl+Up arrow Moves to the beginning of the line or paragraph.
Ctrl+Down arrow Moves to the end of the paragraph.
Ctrl+Del Deletes word to right of cursor.
Ctrl+Backspace Deletes word to left of cursor.
Ctrl+End Moves the cursor to the end of the document.
Ctrl+Home Moves the cursor to the beginning of the document.
Ctrl+Spacebar Reset highlighted text to the default font.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5-line spacing.
Ctrl+= Set selected text as subscript.
Ctrl+Shift+= Set selected text as superscript.
Ctrl+Alt+T Insert trademark (TM) symbol.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Ctrl+Alt+F2 Open new document.
Ctrl+F1 Open the Task Pane.
Ctrl+F2 Display the print preview.
Ctrl+Shift+> Increases the font size of selected text by one point.
Ctrl+Shift+< Decreases the font size of selected text by one point.
Ctrl+Shift+F6 Switches to another open Microsoft Word document.
Ctrl+Shift+F12 Prints the document.
F1 Open help.
F4 Repeat the last action performed (Word 2000+).
F5 Open the Find, Replace, and Go To window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every
word.
Shift+F7 Runs a Thesaurus check on the selected word.
Shift+F12 Save the open document. Like Ctrl+S.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Insert Paste.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.