Microsoft Access (MS Access)

5 of 6 sets

401. Which is not an option for Filter on a text field?

A. Begins With
B. Between
C. Contains
D. End With
Answer:B

402. The Search tool is best used when searching for ______ data.
A. simple
B. multiple
o m
C. unique
. c
D. formatted
te
Answer:A a
q M
c
403. Which of the following Find and Replace dialog box options finds records in
M
which the beginning of a field matches the Find What entry?
A. Match Case
B. Match: Whole Field
C. Match: Start of Field
D. Match: Any Part of Field
Answer:C

404. Which of the following functions CANNOT be used in the Totals row?
A. Average
B. Count
C. Maximum
D. Round
Answer:D

405. Before printing a datasheet, you can use ____ to determine whether to change
the page orientation from portrait to vertical orientation.
 A. Design View
B. Datasheet View
C. Office View
D. Print Preview
Answer:D

406. What is the keyboard shortcut to move to the last records in a table?
A. [Tab]
B. [Shift]+[Tab]
C. [Ctrl]+Home]
D. [Ctrl]+[End]
Answer:D

407. A ____ is a major database object used to display information in an attractive,

easy-to-read screen format.
A. form
B. query
C. report
D. table
Answer:A

408. Print options can be changed in the Print ____.

A. tab
B. layout mode
C. setup routine
D. dialog box
Answer:D

409. Which major database object stores all data?

A. Field
B. Query
C. Record
D. Table
Answer:D

410. The insertion point looks like a(n) ____.

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 A. H-pointer
B. I-pointer
C. H-beam
D. I-beam
Answer:D

411. Access file operations can be found by clicking the ____.

A. Access Button
B. Database Button
C. Office Button
D. Window Button
Answer:C

412. A ____ is a major database object used to display information in a printable

page format.
A. form
B. query
C. report
D. table
Answer:C

413. In Datasheet View, new records are added to a table ____.

A. in alphabetical order
B. at the end of the table
C. at the beginning of the table
D. in numerical order
Answer:B

414. What happens when a user selects a record in a form and presses [Delete]?
A. The record is deleted in the form and from its source table.
B. The record is deleted in the form, but not from its source table.
C. The record is neither deleted in the form, nor from its source table.
D. The record is not deleted in the form, but is deleted from its source table.
Answer:A

415. Which of the following CANNOT be done to data using a Form?

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 A. Store
B. Sort
C. Edit
D. Print
Answer:A

416. What is one of the advantages for using a form over other Access objects?
A. Utilizes field placement to improve the efficiency of data entry.
B. Forms store information more efficiently.
C. Forms show the summary of all the records.
D. Forms cannot be edited.
Answer:A

417. Which of the following methods CANNOT be used to copy a block of text
from one part of a table to another?
A. Press [Ctrl]+[C] and [Ctrl]+[V].
B. Right-click, choose from the shortcut menu Copy and Paste.
C. Press [Ctrl]+[+] and [Ctrl]+[-].
D. From the ribbon, select Copy and Paste.
Answer:C

418. A(n) ____ in the Record Selector indicates a new record.

A. check mark
B. pencil
C. asterisk
D. arrow
Answer:C

419. All attachment fields display as a(n) ____ in Datasheet View.

A. icon
B. button
C. thumb tack
D. paperclip
Answer:D

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420. Which of the following methods CANNOT be used to delete records from a
table?
A. Selecting records and pressing [Delete]
B. Pressing [Ctrl]+[\']
C. Clicking the Delete Record button
D. From the ribbon, selecting Delete Record
Answer:B

421. Where can you find the undo command in Access?

A. Office button
B. Home command tab
C. Status bar
D. Quick Access toolbar
Answer:D

422. An application that executes on separate PCs like this is called a(n)
__________ application.
A. enterprise
B. distributed
C. tier
D. global
Answer:B

423. The most popular commercial DBMS.

A. Microsoft SQL Server
B. Microsoft Access
C. MySQL
D. Oracle
Answer:D

424. The ability of a database to grow as the data tracking needs grow is its
__________.
A. scalability
B. expandability
C. maintainability
D. platform-independence

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Answer:A

425. The most open source DBMS.

A. Microsoft SQL Server
B. Microsoft Access
C. MySQL
D. Oracle
Answer:C

426. A DBMS that runs on many different operating systems is said to be

__________.
A. scalable
B. robust
C. platform independent
D. distributed
Answer:C

427. Search engines use a(n) __________ to automatically index sites.

A. crawler
B. query
C. enterprise
D. sitebuilder
Answer:A

428. The __________ performs document tracking.

A. distributed application
B. enterprise software
C. Oracle software
D. EDM software
Answer:D

429. An enterprise solution with data storage, a client interface and a security
system is a(n) __________ system.
A. 2-tier
B. 3-tier
C. 4-tier

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 D. n-tier
Answer:B

430. __________ will answer questions you did not think to ask of your data.
A. data mining
B. data extrapolation
C. knowledge discovery
D. data enlightenment
Answer:C

431. __________ is the clear leader for personal databases.

A. Microsoft Access
B. Microsoft FoxPro
C. Borland dBase
D. MySQL
Answer:A

432. The __________ is the software tool to store or access data.

A. table
B. DBMS
C. query
D. report
Answer:B

433. __________ are documents that when filled in create records.

A. Forms
B. Reports
C. Tables
D. Queries
Answer:A

434. This database has only one table.

A. relational
B. large
C. flat-file

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 D. DBMS
Answer:C

435. The __________ field is used to hold a yes or no answer.

A. object
B. number
C. text
D. logical
Answer:D

436. To delete records or perform calculations on a table, the best tool to use is a
__________.
A. query
B. filter
C. form
D. report
Answer:A

437. __________ is used to build ‘intuitive’ queries.

A. SQL
B. Xbase
C. QBE
D. XML
Answer:C

438. To print information from a table, the __________ tool is the best choice.
A. form
B. report
C. query
D. macro
Answer:B

439. To store your picture in a database requires a(n) __________ field.

A. BLOB
B. text
C. image

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 D. logical
Answer:A

440. The __________ is used to access one record at a time.

A. query
B. filter
C. form
D. report
Answer:C

441. SQL stands for __________.

A. Standard Query Language
B. Structured Query Language
C. Simplified Query Language
D. Static Query Language
Answer:B

442. What are the different views to display a table

A. Datasheet view
B. Design view
C. Pivote table & pivot chart view
D. All of above
Answer:D

443. Which of the following creates a drop down list of values to choose from?
A. Ole object
B. Hyperlink
C. Memo
D. Lookup wizard
Answer:D

444. The command center of access file that appears when you create or open the
MS Access database file.
A. Database window
B. Query window
C. Design view window

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 D. Switchboard
Answer:A

445. In a database table, the category of information is called __________

A. Tuple
B. Field
C. Record
D. All of above
Answer:B

446. It is an association established between common

A. Line
B. Relationship
C. Primary key
D. Records
Answer:B

447. This is the stage in database design where one gathers and list all the
necessary fields for the database project.
A. Data definition
B. Data refinement
C. Establishing relationship
D. None of the above
Answer:A

448. Which of the following statement is true?

A. Foreign key fields don\'t allow duplicate values
B. In primary key field you can enter duplicate value
C. In an indexed field you may or may not enter duplicate value depending upon setting
D. All statements are true
Answer:C

449. The database language that allows you to access or maintain data in a
database
A. Dcl
B. Dml

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 C. Ddl
D. None of above
Answer:A

450. What is the difference between ‘open’ and ‘open exclusively’

A. Open statement opens access database files and open exclusively opens database files of
other program like oracle
B. Open exclusive locks whole database so that no one can access it whereas open locks only
the record that is being accessed
C. Both open and open exclusively are same
D. Open exclusive command does not exist in MS Access
Answer:B

451. After entering all fields required for a table, if you realize that the third field
is not needed, how will you remove?
A. You need to delete the whole table. There is no method to remove a particular field only.
B. Delete all the fields from third downwards and reenter the required fields again.
C. Select the third column in datasheet view then delete
D. Select the third row in table design view then delete
Answer:D

452. Two tables can be linked with relationship so that the data integrity can be
enforced. Where can you find relationship command
A. File menu
B. View menu
C. Database menu
D. Tools menu
Answer:D

453. What do you mean by one to many relationship between student and class
table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have manu classes
Answer:A

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454. Referential integrity means
A. Do not enter a value in the foreign key field of a child table if that value does not exist in the
primary key of the parent table
B. Do not enter a value in the primary key field of chield table if that value does not exist in the
primary key of the parent table
C. Do not enter a value in the foreign key field of a parent table if that value does not exist in the
primary key of the child table
D. All of above
Answer:A

455. Cascade delete option

A. Is used to delete all the records of all tables in a database
B. Will repeat the recent delete operation to all the records of current table
C. Is available in edit relatiionship dialog box which makes sure that all the related records will be
deleted automatically whn the record from parent table is deleted
D. None of above
Answer:C

456. When a picture or other graphic image is placed in the report header section it
will appear____
A. Once in the bugging of the report
B. At the top of every page
C. Every after record break
D. On the 1st and last pages of the report
Answer:A

457. Which of the following database object is created first before any other
created?
A. Table
B. Form
C. Report
D. Query
Answer:A

458. This type of database contains multiple tables that are connected to produce
combined output from all tables.

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 A. Bound
B. Linked
C. Relational
D. Joined
Answer:C

459. The ‘filter by selection’ allows you to filter those records

A. That match the selected field
B. That match the criteria specified
C. That meet any of several criteria specified
D. All of above
Answer:A

460. The operation of checking input data against specified criteria is known as?
A. Data verification
B. Data validation
C. Cross check
D. Data control
Answer:B

461. Some rules are set in databases to check and permit only correct values. What
is this feature called?
A. Data verification
B. Auditing
C. Data filtering
D. Data validation
Answer:D

462. Database access levels are specified so as to define who can access what in a
database. It is identified through
A. User id
B. Password
C. Status
D. None of above
Answer:A

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463. What it is called to present information in a particular order based on
numeric or alphabetical value?
A. Sorting
B. Searching
C. Arranging
D. Cropping
Answer:A

464. A collection of related records in database is known as a

A. Table
B. Database
C. File
D. None of above
Answer:C

465. A part of database that stores complete information about an entity such as
employee, sales, orders etc.
A. File
B. Record
C. Field
D. Query
Answer:B

466. To create this, you enter an expression in the design grid that instructs access
to perform a calculation using the current field values.
A. Formulated field
B. Numeric field
C. Formula field
D. Calculated field
Answer:D

467. The ascending order of data hierarchy is?

A. Bit - byte - field - record - file - databse
B. Bit - byte - record - field - file - database
C. Byte - bit - field - record - file - database
D. Bit - byte - field - record - database - file

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Answer:A

468. Which of the following database object can be used if you need to mail the
invoice to customers?
A. A form
B. A query
C. A report
D. A table
Answer:C

469. When creating an input mask this character does not require an entry, but if
an entry is made it must be a letter from a-z
A. ?
B. !
C. #
D. \
Answer:A

470. In access, this displays the results of a calculation in a query

A. Lookup field
B. Calculated field
C. Source field
D. Child field
Answer:B

471. In access, this operation copies a backup file from the storage medium back
onto the computer
A. Recreate
B. Restore
C. Copy
D. Structure
Answer:B

472. If you make an invalid entry in the input mask wizard dialog box, this will
display to advise you that the entry is not correct
A. Text error

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 B. Validation error
C. Literal error
D. Entry error
Answer:B

473. In the form wizard dialog box, the fields from the selected table are displayed
in this list box.
A. All fields
B. All records
C. Available records
D. Available fields
Answer:D

474. This form displays the field name labels down the left side of the column, with
the data for each field just to the right of its corresponding label.
A. Tabular
B. Justified
C. Columnar
D. Datasheet
Answer:C

475. This form displays data in a table layout with field name labels across the top
of the page and the corresponding data in rows and columns under each heading.
A. Columnar
B. Justified
C. Datasheet
D. Tabular
Answer:D

476. This form displays multiple records, one per row, in the form window
A. Datasheet
B. Tabular
C. Columnar
D. Justified
Answer:A

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477. In this form, a single record may appear in multiple rows in the form window
in order to fully display the field name label and data.
A. Datasheet
B. Tabular
C. Justified
D. Columnar
Answer:C

478. Which of the following is not a form style available in the form wizard dialog
box.
A. Blends
B. Standard
C. Stone
D. Highlights
Answer:D

479. You can move between fields in a form by using any of these keys except
A. Tab
B. Enter
C. Shift+tab
D. Page up
Answer:D

480. Queries are based on this, allowing you to use a query as the source for forms
and reports
A. Filters
B. Tables
C. Records
D. Fields
Answer:B

481. This type of query summarizes large amounts of data in easy-to-read, row-
and-column format.
A. Crosstab
B. Columnar
C. Select

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 D. Action
Answer:A

482. Which of the following is not one of the methods available in the new query
dialog box to create queries?
A. Design view
B. Crosstab query wizard
C. Simple query wizard
D. Datasheet view
Answer:D

483. This query wizard will create a select query.

A. Crosstab
B. Find duplicates
C. Simple
D. Design view
Answer:C

484. The quickest way to add a field to the selected fields list is to double-click its
field name in this list.
A. Find fields
B. Search fields
C. Search record
D. Available fields
Answer:D

485. The result of a query is displayed in a

A. Record
B. Query datasheet
C. Query table
D. Form
Answer:B

486. Changing the order of this in the query datasheet does not affect the field
order in the table.
A. Record

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 B. Row
C. Column
D. Sort
Answer:C

487. In the second subform wizard dialog box you specify the table to use as the
data source and the
A. Records from the selected form
B. Form from the selected table
C. Fields from the selected table
D. Content from the selected form
Answer:C

488. This is not one of the sections of the form design window
A. Form footer
B. Form content
C. Form header
D. Form detail
Answer:B

489. When you select this control, its associated text control is also selected and the
two controls will act as one when manipulated.
A. Text
B. Form
C. Label
D. Field
Answer:B

490. In access, this view is used to create and modify the structure of a form.
A. Normal
B. Datasheet
C. Form design
D. Control
Answer:C

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491. To set a password for the database, select ____________ in the Microsoft
Access open window.
A. Open read only
B. Open write only
C. Open explicit
D. Open exclusive
Answer:D

492. To enter the input mask wizard

A. Click on the three dots to the right of the caption entry field
B. Click on the three dots to the right of the format entry field
C. Click on the input mask toolbar
D. Click on the three dots to the right of the input mask entry field
Answer:D

493. Saving a database in access is done

A. At the beginning of the database
B. The first time you save data
C. When closing the application
D. During auto save
Answer:A

494. The file extension for an access 2003 database is

A. Exe
B. Doc
C. Exc
D. Mdb
Answer:D

495. Which of the following best describes the grouped report?

A. A part of report that can be generated by the report wizard
B. A report that displays data that has been sorted in ascending or descending order
C. A report that displays data grouped by fields you specify
D. None of a the above
Answer:C

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496. What is the use of description field in table design window?
A. The description will be displayed on status bar when entering data in datasheet view
B. The description will be displayed on status bar when entering data in form
C. Both of above
D. None of a the above
Answer:C

497. How can you display the related records from other tables in datasheet view?
A. Click on the expand indicator next to the record
B. Double click on the record to expand it
C. Apply filter by command to display related records
D. All of above
Answer:A

498. Which of the following query type is best suitable to analyze data?
A. Cross tab queries
B. Parameter queries
C. Action queries
D. None of above
Answer:A

499. Which of the following is a database management system?

A. Ms word
B. Ms excel
C. Oracle
D. Lotus 1-2-3
Answer:C

500. In relational database schema each tuple is divided into fields known as?
A. Relations
B. Queries
C. Records
D. Domains
Answer:D

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