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Uploaded by

Aishwarya Soni
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Name Aishwarya Soni.

Father’s Name Mr. Santosh Kumar


Soni.
Class M.Sc.(7th Sem).
Roll no. 24001624002
Enrollment No. PU21/110299
Subject Programing for
Mathematics.
Year 2024-2025
University Veer Bahadur Singh
Purvanchal University
1

TOPICS
• MS Word
• PDF
Introduction:-
• MS Word: A widely-used word processing
application that allows users to create, edit,
format, and share text documents.
• PDF: Portable Document Format, a universal file
format used to present documents in a manner
independent of application software, hardware,
or operating systems.
Importance of MS Word
• Versatile for both professional and personal
document creation.
• Supports various formats (Word, PDF, HTML, etc.).
• Collaboration and integration with Microsoft 365
tools.

Importance of PDF
• Preserves document formatting, making it ideal for
professional documents like resumes, reports,
contracts, etc.
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• Can be secured and shared easily, irrespective of the


platform.

MS Word: Basics and Formatting


Getting Started with MS Word
• Launching MS Word:-
• How to open MS Word (via Start Menu, desktop
shortcut, or search).
• Creating a New Document:-
o Blank document vs. Templates (Report, Resume,
Letter).
o File > New > Select Template.
• Basic Toolbar Overview:-
o Ribbon (Home, Insert, Layout, References, etc.)
o Quick Access Toolbar.
o Status Bar.
• Saving a Document:-
o File > Save As (Choose the location and file type:
.docx, .doc, PDF).
Formatting Text and Paragraphs in MS Word
• Font Settings:-
o Choosing font type, size, and color.
o Bold, Italics, Underline, Strikethrough.
o Font styles and effects.
3

• Paragraph Formatting:-
o Aligning text (left, center, right, justified).
o Line spacing (single, 1.5, double).
o Paragraph spacing (before/after).
o Indentation and bullet points.
• Creating Lists:-
o Numbered vs. Bulleted lists.
o Multilevel lists.
• Text Styles and Themes:-
o Using built-in styles (Heading 1, Heading 2, Normal).
o Applying a theme for consistent look and feel.
Inserting Objects and Elements in MS Word
• Inserting Images and Graphics:-
o How to insert pictures, shapes, icons, and smart art.
o Formatting images (resize, crop, wrap text).
• Inserting Tables:-
o Creating and formatting tables.
o Merging/splitting cells.
o Adding/removing rows and columns.
• Inserting Hyperlinks:-
o Adding hyperlinks to external websites and email
addresses.
• Headers, Footers, and Page Numbers:-
o Inserting headers and footers for documents.
o Adding page numbers (top, bottom, footer).
• Text Boxes and Shapes:-
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o Adding and customizing text boxes and shapes.

Saving and Sharing MS Word Documents


• Saving a Document:-
o Saving in Word format (.docx).
o Saving as PDF for sharing (File > Save As > PDF).
o Saving to OneDrive for cloud-based access.
• Sharing Documents:-
o Emailing directly from MS Word.
o Sharing via cloud services (OneDrive, Google Drive,
etc.).
o Co-authoring and collaboration features in Word.
• Version History:-
o Tracking document changes using the version history
feature.

PDF: Basics and Key Features


• What is PDF:-
o Portable Document Format (PDF) is a file format
used to present documents in a manner independent
of application software, hardware, and operating
systems.
o PDF was developed by Adobe Systems and allows for
the consistent presentation of text, images, and
vector graphics.
• Key Features of PDF:-
5

o Can contain text, images, links, forms, and


multimedia.
o Preserves fonts and formatting across devices.
o Platform-independent: can be opened on any
operating system (Windows, Mac, Linux, etc.) without
losing layout integrity.

History of PDF
• Development of PDF:
o Adobe Systems developed the PDF format to solve
the problem of document portability across different
operating systems and devices.
o The first version of PDF was released in 1993, as a
part of Adobe's strategy to make document sharing
easier.
o Over the years, PDF has evolved with more features
such as interactivity, multimedia embedding, and
digital signatures.
• Evolution and Popularity:-
o The PDF format became a standard for official
documents, manuals, eBooks, forms, and much more.
o In 2008, PDF became an open standard under the ISO
32000.
• Creating a PDF from MS Word:-
6

o Save a Word document as PDF directly from Word:


File → Save As → PDF.
o Overview of "Save as PDF" options (e.g., optimizing
for online, printing).
• PDF Viewing and Navigation:-
o Opening PDFs in Adobe Acrobat Reader or other PDF
viewers.
o Navigating PDFs using bookmarks, links, and the
search function.
• Editing PDFs:-
o Using tools to highlight text, add comments, and
annotate.
o Add or edit text in a PDF using Adobe Acrobat Pro.
• Converting PDFs to Word:-
o Use online tools or Adobe Acrobat Pro to convert
PDFs to editable Word documents.
o Limitations of PDF-to-Word conversion (e.g., loss of
formatting, text recognition issues).
•

• Combining PDFs:-
o Merge multiple PDFs into one using tools like Adobe
Acrobat, Smallpdf, or online services.
• Securing PDFs:-
o Add passwords to restrict access to the PDF.
o Set permissions to allow or restrict actions like
printing or copying text.
7

Advanced Features of MS Word and PDF


• Advanced MS Word Features:-
o Mail Merge: -
o Automating document creation for letters, labels, and
envelopes.
o Table of Contents:-
o Automatically generating a table of contents for long
documents.
o Track Changes: Collaborating on documents and
tracking revisions.
o SmartArt and Charts:-
o Using SmartArt to create diagrams and charts for
data visualization.
• Advanced PDF Features:-
o Creating Fillable Forms:-
o How to create forms in PDFs with text fields,
checkboxes, and radio buttons.
o Digital Signatures:-
o How to sign and verify documents using digital
signatures.
o PDF Compression:-
o Reducing PDF file size without losing quality.

Uses of PDF

• Document Sharing:-
• PDFs maintain consistent formatting across devices.
8

• Archiving:-
• Ideal for storing important documents like legal
forms, reports, and eBooks.
• Printing:-
• PDFs preserve the layout for high-quality printing.
• Cross-Platform Compatibility:-
• Can be viewed on any device using free software like
Adobe Reader.
• Security: Supports encryption and password
protection to safeguard sensitive data.

How to Create a PDF

PDFs can be created using various methods and tools.


Here are the common approaches:
1. Using Microsoft Word:-
• Open your Word document.
• Click on File > Save As.
• Choose the location to save the file.
• In the Save as type dropdown, select PDF.
• Click Save.
2. Using Google Docs:-
• Open your document in Google Docs.
• Go to File > Download > PDF Document (.pdf).
3. Using PDF Creators and Converters:-
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• Use online tools like SmallPDF, ILovePDF, or Adobe


Acrobat.
• Upload your file, select the format, and download the
converted PDF.
4. Printing to PDF:-
• Open the file you want to convert (e.g., Word, Excel).
• Select Print and choose Save as PDF or a PDF printer.
5. Scanning to PDF:-
• Use a scanner with PDF support or mobile apps like
Adobe Scan to create PDFs from paper documents.

Features of PDF

• Compression:-
• Reduces file size while maintaining quality.
• Interactivity:-
• Supports links, bookmarks, forms, and multimedia.
• Security:-
• Offers password protection and encryption.
• Accessibility:-
• Provides text-to-speech support for visually impaired
users.

Conclusion
• Recap the essential tools and techniques for working
with MS Word and PDF files.
10

• Importance of knowing how to convert, format, and


secure documents in various file formats.
• Applications in real-world scenarios (e.g., report
creation, professional document sharing, academic
work).

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