UNIT 4-MS POWERPOINT

INTRODUCTION:
Microsoft PowerPoint is a presentation program, created by Robert Gaskins and
Dennis Austin at a software company named Forethought, Inc. It was released on
April 20, 1987, initially for Macintosh System Operating system based computers
only.
PowerPoint is a graphical presentation program used to organize and present
information. PowerPoint presentations consist of a number of individual pages or
"slides.” Slides may contain text, graphics, sound, movies, and other objects that
can be freely arranged. Presentations can be printed, displayed live on a computer,
or navigated through at the command of the presenter. For larger audiences, the
presentation is often projected onto a large screen. Handouts,speaker notes, or
outlines can also be produced from the slides.
Opening PowerPoint:
The most common choices for opening a presentation are:
 New ‐ allows you to open a Blank presentation or you may choose from a
selection of Templates and Themes.
 Open ‐ lets you navigate to an existing file to view and/or modify a presentation
that has already been created.
 Recent – displays a list of your most recently created presentations and their file
locations.
Creating New Presentations:
The New selection gives you several options:
 Blank presentation creates a new presentation using default settings for text and
color. Theses slides will not include content or design elements.
 Templates and Themes are used to create a new presentation based on pre‐
designed slide styles. These options also do not include content.
 New from existing will use the formatting of a previously created presentation.
For this exercise, we’ll start with a Blank presentation. Select New, choose Blank
presentation and click on the Create icon

PowerPoint Slides
When you choose to create a blank presentation, PowerPoint will open a
presentation with a Title Slide. Once the Title Slide is open, you’ll see a slide with
two placeholder text boxes for a title and a subtitle. Click inside the placeholder
box and type to add the title. If you want a subtitle, click and type inside the
smaller placeholder. If you don’t want a subtitle, you can just ignore its
placeholder box.
The New Slide button has two parts:
 Clicking on the top part will automatically insert a new slide. If you have
just reated a Title slide, the new default layout will be a Title and
Contentslide (for details, see the section on slide layouts).
 Clicking on the bottom will give you a choice of layouts. You can choose
which layout you want for your nextslide. Select a slide layout by clicking
on itsimage in the Office Theme gallery
 OPENING A PRESENTATION:
1. Click the File tab.
2. Click Open.
3. To only see files saved in OpenDocument format, in the File of type list, click
OpenDocument Presentation.
4. Click the file you want to open, and then click Open. Tip: To open the file, you
can also double-click it after you find it.
To add a New Slide:
make sure you’re on the Home tab. The New Slide button will add slides to your
presentation
Click on the New Slide button located on the Home tab in the Slides group.
The new slide should appear below the selected slide. If you want to add a new
slide between two, select the first of the two slides and click New Slide.
 Saving and Closing a Presentation:

1. On the File tab, choose Save.

2. Pick or browse to a folder.

3. In the File name box, type a name for your presentation, and then choose Save.
 To close a presentation:
simply select Office Close. When you do, PowerPoint closes your presentation
with no fanfare. If you have never saved this particular file, however, a dialog box
pops up asking you if you want to save the changes you made. Click Yes to display
the Save As dialog box and proceed as described above.

WORKING WITH MS POWER POINT:

INSERTIG IMAGES:

To add a picture to your PowerPoint slide, click on the Insert ribbon. In the
Images grouping, choose Pictures, Online Pictures, or Screenshot. Select
the image you want to add, then click Insert. The image will appear on the current
slide.

Insert a picture from your computer on your slide

1. Click where you want to insert the picture on the slide.

2. On the Insert tab, in the Images group, click Pictures.
3. In the dialog box that opens, browse to the picture that you want to insert, click
that picture, and then click Insert.

Insert a picture from the web on your slide

1. Click where you want to insert the picture on the slide.

2. On the Insert tab, in the Images group, click Online Pictures.

3. (PowerPoint 2013) In the GOOGLE Image Search box, type what you are
searching for, and press Enter.

Or

(Newer versions) Ensure GOOGLE is showing on the left in the drop-down list
of sources to search. In the box, type what you are searching for, and press Enter.

Use the Size, Type, Color, Layout, and licensing filters to adjust the results
according to your preferences.

4. Click the picture you want to insert, and click Insert.

INSERTING TEXT IN SLIDE:

1. On the Home tab, under Insert, click Text.
2. On the pop-up menu, click Text Box.
3. On the slide, click the location where you want to add the text box.
4. Type or paste your text in the text box.

Format text

When you select text and choose a format, hover over a menu option to see a live
preview in your slide.

Format options include:

 Font Color - Choose a font color for your text.

 Numbering or Bullets - Create a list using numbers or bullets.

 Add or Remove Columns - Add or remove columns in your text.

 Text Direction - Change the direction of text.

 Align Text - Connect your text to the top, middle, or bottom of a bounding box.

 Align Left, Center, Align Right, or Justify - Align your text the way you want.

 Increase List Level or Decrease List Level - Increase or decrease a list indent

What is a PowerPoint template?

A PowerPoint template is a pattern or blueprint of a slide or group of slides that

you save as a .potx file. Templates can contain layouts, colors, fonts, effects,
background styles, and even content.

You can create your own custom templates and store them, reuse them, and share
them with others. You can also find hundreds of different types of free templates
on Office.com and on other partner websites that you can apply to your
presentation

Confirm the template location with Office

1. Select File > Options > Save.
2. Under Save presentations, in the box named Default personal templates
location, specify the location named above that is appropriate for your Windows
operating system.
3. Click OK.

Apply a template

1. In PowerPoint, click File, and then click New.

2. Do one of the following:
 Type a key word or phrase into the Search for online templates and themes field,
and press Enter.

Choose a template.

Tip: The template is downloaded to PowerPoint and you are ready to begin your
presentation.

 Click Featured, and choose a template to use.

 Click Personal and pick a template that you've created.

3. When you find the template that you want, click it to see the details, and then
click Create.

Some examples of templates for Word, Excel, and PowerPoint on Office.com

include, but are not limited to, the following:

Agendas Award certificates Brochures

Budgets Business cards Calendars
Content slides Contracts Databases
Design slides Diagrams Envelopes
Expense reports Fax sheets Flyers
Forms Gift certificates Greeting cards
Inventories Invitations Invoices
Labels Letters Lists
Memos Minutes Newsletters
Plans Planners Postcards
Purchase orders Receipts Reports
Agendas Award certificates Brochures
Resumes Schedules Schedules
Statements Stationary Time sheets