(15 mark)

Q.What is Mail Merge? List down the steps to do a mail merge.

MAIL MERGE
Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name
tags, and more using information stored in a list, database, or spreadsheet. When performing a
Mail Merge, you will need a Word document (you can start with an existing one or create a new
one) and a recipient list, which is typically an Excel workbook.

To use Mail Merge:

1. Open an existing Word document, or create a new one.
2. From the Mailings tab, click the Start Mail Merge command and select Step by Step Mail Merge
Wizard from the drop-down menu.
The Mail Merge pane appears and will guide you through the six main steps to complete a merge.
The following example demonstrates how to create a form letter and merge the letter with a
recipient list.

Step 1:
Choose the type of document you want to create. In our example, we'll select Letters. Then click
Next: Starting document to move to Step 2.
Step 2:
•Select Use the current document, then click Next: Select recipients to move to Step 3.
Step3:
Now you'll need an address list so Word can automatically place each address into the document.
The list can be in an existing file, such as an Excel workbook, or you can type a new address list
from within the Mail Merge Wizard.
1. From the Mail Merge task pane, select Use an existing list, then click Browse... to select the file.
2. Locate your file and click Open.
3. If the address list is in an Excel workbook, select the worksheet that contains the list and click
OK.
4.In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which
recipients are included in the merge. By default, all recipients should be selected. When you're
done, click OK.
5. From the Mail Merge task pane, click Next: Write your letter to move to Step 4.
If you don't have an existing address list, you can click the Type a new list button and click Create.
You can then type your address list.
Step 4:
Now you're ready to write your letter. When it's printed, each copy of the letter will basically be
the same; only the recipient data (such as the name and address) will be different. You'll need to
add placeholders for the recipient data so Mail Merge knows exactly where to add the data.
To insert recipient data:
1. Place the insertion point in the document where you want the information to appear.
2. Choose one of the four placeholder options: Address block,
Greeting line, Electronic postage, or More items.
3. Depending on your selection, a dialog box may appear with various options. Select the desired
options and click OK.
4.A placeholder will appear in your document (for example, «AddressBlock»).
5.Repeat these steps each time you need to enter information from your data record. In our
example, well add a Greeting line.
6. When you're done, click Next: Preview your letters to move to
Step 5.
For some letters, you'll only need to add an Address block and Greeting line. Sometimes, however,
you may want to place recipient data within the body of the letter to personalize it even further.
Step 5:
1. Preview the letters to make sure the information from the recipient list appears correctly in the
letter. You can use the left and right scroll arrows to view each document.
2. Click Next: Complete the merge to move to Step 6.
Step 6:
1. Click Print... to print the letters.
2. A dialog box will appear. Click All, then click OK.
3. The Print dialog box will appear. Adjust the print settings if needed, then click OK. The letters
will be printed.

Q. Explain the methods to draw tables along with the different formatting options available with
them.

DRAWING TABLES:
1.There are a few ways to insert a table into a document:
Create your own table by selecting the cells:
1. Click Table on the INSERT tab:
2. Use your mouse to select the number of rows and columns you wish to have:

2. Use the Insert Table dialog box:

1. Click Table on the INSERT tab:
2. Click Insert Table:
3. In the Insert Table dialog box, select the number of columns and rows and the AutoFit behavior:

3. Draw a table:
1. Click Table on the INSERT tab:
2. Click Draw Table:
3. Draw your table with your mouse. Press Escape to stop drawing (the pencil will change back to
the standard cursor)

4. Convert text to a table:

1. Type text into a document, using tabs or commas to separate columns and lines (pressing Enter)
to separate rows.
2. Select the text:
3. Click Table on the INSERT tab:
4. Select Convert Text to Table:
5. In the Convert Text to Table dialog box, verify or change the selections and press OK:

FORMATTING A TABLE

Inserting Columns and Rows in Tables

To insert a column or row in a table in Microsoft Word:
1.Place your cursor in a cell adjacent to where you want to add a column or row.
2. On the TABLE TOOLS LAYOUT tab, in the Rows & Columns group, click the Insert option that
accomplishes your goal:
Deleting Columns and Rows in Tables
To delete a column, row or cell in a table in Microsoft Word:
1. Place your cursor in the column, row or cell you wish to delete.
2. . On the TABLE TOOLS LAYOUT tab, in the Rows & Columns group, click Delete:

1. To delete a column or row, or to delete the whole table, select that option:
2. To delete a cell or cells, click Delete Cells: Then choose whether the remaining cells should shift
left or shift up, and click OK:

Aligning Text in Tables

The text in each cell within a table can be aligned left, right, and center and also top, bottom and
center. To align text in tables:
1. Select the cell or cells for which you wish to adjust the alignment.
2. On the TABLE TOOLS LAYOUT tab, in the Alignment group, click the alignment option of your
choice:

The direction of the text in each cell is left to right by default, but can be changed to top to bottom
and bottom to top. To change the direction of text in a cell:
1. Select the cell or cells for which you wish to adjust the text direction.
On the TABLE TOOLS LAYOUT tab, in the Alignment group, click
Text Direction:

1. Click Text Direction once to set the direction to top to bottom.

2. Click Text Direction twice to set the direction to bottom to top.

Q. FEATURES OF WORD PROCESSING

Most Word Processor available today allows more than just creating and editing documents. They
have wide range of other tools and functions, which are used in formatting the documents. The
following are the main features of a Word Processor.
1.Text is typed into the computer, and alterations can be made easily.
2.Words and sentences can be inserted, edited or deleted.
3.Paragraphs or text can be copied /moved within the document.
4.Margins and page length can be adjusted as we desire.
5.Spelling can be checked and modified utilizing the spell check Facility.
6.Multiple document/files can be merged.
7.Multiple copies of letters/envelopes can be generated with different addresses through the mail-
merge facility.
Q.Features of MS word

.MS WORD
MS-Word not only supports word processing features but also DTP Features. Some of the
important features of MS-Word are listed below:
1.Using word you can create the document and edit them later, as And when required, by adding
more text, modifying the existing text, deleting/moving some part of it.
2.Margins and page length can be adjusted as we desire. Changing The size of the margins can
reformat a complete document or a Part of text.
3.Paragraphs or text can be copied /moved and formatted within the document.
4.Spelling can be checked and correction can be made automatically in the entire document. Word
count and other statistics can be generated. Your Microsoft Office program provides tools that can
help you correct these mistakes faster. We can easily see potential mistakes while you work and
help you correct these mistakes faster.
5.Text can be formatted in columnar style as we see in the Newspaper. The appearance of the text
can be easily changed by Changing the fonts. Font size and type of fonts can also be changed.
6.Page numbers and Header and Footer can be included. Tables can be made and included in the
text. Alternatively text can also be converted to a table.
7.Word also allows the user to mix the graphical pictures with the Text. Graphical pictures can
either be created in word itself or Can be imported from outside like from Clip Art Gallery.
8.Word also provides the mail-merge facility. We use this to send personalized mail/e-mail to
recipients in your address list. Each message has the same kind of information, yet the content of
each message will be unique.
9.Word also has the facility of macros. Macros can be either attached to some function/special
keys or to a tool bar or to a menu.
10.It also provides online help of any option.
11.In MS Word, you can use passwords to help prevent other people from opening or modifying
your documents. We can set, change and remove passwords for MS Word.
12.Word can save documents in word 97-2003, rich text files,Webpage and lot of other formats.
Word can save or publish Documents as Portable Document Format (PDF) or XML Paper
Specification (XPS) feature that also enables you to control what To save or publish, just as you do
when you print.

Q.Explain different formatting options in Page Maker.

FORMATTING OPTIONS
LEADINGS
Leading is the space between lines of text. Leadings Sets the space, measured in points, between
consecutive lines of type. Leading can be selected for a range of text, as a default for a single
publication, or as a default for all future publications. Leading is applied at the character level.
Although it refers to the space between lines of text, leading measurements are generally specified
as the amount of space from baseline to baseline. Leading is normally measured in points, just like
type. Changing the leading of text affects its appearance and readability. When starting a new
project, experiment with the amount of leading to find what works best. Increased line spacing is
also another way to combat gray pages and introduce more white space into a page layout.
Depending on the software, leading can be a point measurement (10 pt, 12 pt, 29.5 pt, etc.) or a
percentage of the type size (10 pt type set with 120% leading). Some software programs give
multiple options. In the PageMaker control palette select a point measurement for leading from
the drop down menu or type in a number. By default, PageMaker sets leading to 120% of the font
size when you select Auto for the leading value. Leading Sets the space, measured in points,
between consecutive lines of type. Leading can be selected for a range of text, as a default for a
single publication, or as a default for all future publications. Use the Other command to set leading
values ranging from 0 to 1300 points. Leading is applied at the character level. You can change the
default for auto leading in the Spacing Attributes dialog box, available from the Paragraph
Specifications dialog box.
You can specify leading as follows
Choose the Auto option from the Leading submenu to have PageMaker calculate the leading based
on the size of the type. By default, the auto leading value is 120% of the type size. Choose any of
the standard amounts of leading listed on the Leading submenu. Type a custom leading value (in
one-tenth of a point increments) in the Control palette or Character Specifications dialog box, or
choose Type →Leading → Other to specify a specific leading amount.

MARGINS
The white spaces around text blocks are called margins. Margins typically need to be created on
the edges of a page, since most printers can’t print to the very edge. White space also makes a
document look better and easier to read. The margins will display on pages as pink (horizontal)
and blue (vertical), nonprinting lines. Margins are defined as Inside and Outside, or Right and Left.
When you set up your document for double-sided printing, your margins will be defined as Inside
and Outside. The Inside margin is in the inner side of the page, where the document binding will
be. When you set up your document for single-sided printing, your margins will be defined as Right
and Left. Margin Options are available at Document Setup window.
TRACKING
Tracking allows you to apply size-dependent letter spacing over a range of text instead of adjusting
the spacing between pairs of letters.
To apply a track
1.Using the text tool, select the text you want to track.
2.Choose Type → Expert Tracking.
3.Choose one of the five built-in tracks from the menu, or choose No Track to use letter-spacing
defined by the font manufacturer.
Edit Tracks
Displays tracking values as lines plotted on a grid, with each line representing one track. Allows
you to customize tracking for specific fonts at specific sizes.
Indents / Tabs
Indents and tabs are powerful tools for positioning text. Indents move text inward from the right
and left edges of a text object, and tabs position text at specific locations in a text object. You can
create left- and right-aligned tabs; center tabs, which center text around the tab; and decimal tabs,
which align characters at a decimal point. You can also apply a leader of any style to any tab. A
leader is a repeated pattern, such as a series of dots or dashes, between the tab and the preceding
text.
Q.Explain the cell row and column formatting options in detail

CELL FORMATTING OPTIONS

When we format cells in Excel, we change the appearance of a number without changing the
number itself. We can apply a number format (0.8, $0.80, 80%, etc.) or other formatting
(alignment, font, border, etc.).
1. Enter the value 0.8 into cell B2.
By default, Excel uses the General format (no specific number format) for numbers. To apply a
number format, use the Format Cells' dialog box.
2. Select cell B2.
3. Right click, and then click Format Cells (or press CTRL + 1).
The 'Format Cells' dialog box appears.
4. For example, select Currency.
5. Click OK.
Cell B2 still contains the number 0.8. We only changed the appearance of this number. The most
frequently used formatting commands are available on the Home tab.
6. On the Home tab, in the Number group, click the percentage symbol to apply a Percentage
format.
7.. On the Home tab, in the Alignment group, center the number.
8.On the Home tab, in the Font group, add outside borders and change the font color to blue.

WORKING WITH ROWS AND COLUMNS

Inserting Rows and Columns
To insert a row or a column into a Microsoft Excel worksheet:
1. Select a cell in your worksheet where you would like the new row or column to be inserted. To
insert multiple rows or columns, simply select multiple cells.
1. New rows are inserted above the selected cells).
2. New columns are inserted to the left of selected cells).
2. On the HOME tab, in the Cells group, click the Insert command.
3. Select Insert Sheet Rows or Insert Sheet Columns:

Deleting Rows and Columns

To delete a row or a column in a Microsoft Excel worksheet:
1. Select a cell in your worksheet in the row or column you wish to delete. To delete multiple rows
or columns, simply select multiple cells.
2. On the HOME tab, in the Cells group, click the Delete command.
3. Select Delete Sheet Rows or Delete Sheet Columns:

Transposing Rows and Columns

You may at times determine that data you have already entered in a worksheet would be
presented more logically by transposing rows and columns.
To transpose rows and columns:
1. Select the cells with the headings and the data that you want to flip.
On the HOME tab, in the Clipboard group, select Copy.
2. Place your cursor in a blank cell in the worksheet, which will become the top-left cell in the
transposed group.
3. Right-click and select the Paste Special arrow, and then click Paste Special
4. In the Paste Special dialog box, check the Transpose check box and click OK.
5. The data now appears with the rows and columns swapped.
CHANGING ROW/COLUMN HEIGHT /WIDTH

Set a Specific Height or Width

To change the row height or column width of rows and columns in a Microsoft Excel worksheet:
1. Select a cell in your worksheet in the row or column of which you wish to change the height or
width. To change the height or width of multiple rows or columns, simply select multiple cells.
2. On the HOME tab, in the Cells group, click the Format command.
3. Select Row Height or Column Width:
In the Row Height dialog box or the Column Width dialog box, enter the new size of the row or
column:
1. Rows are measured in points, with each point equaling approximately 1/72 of an inch.
2. Columns are measured in characters, so the value entered is equal to the number of characters
that will fit in the cell (assuming you are using the standard font).

AutoFit Row Height or Column Width

When you AutoFit the row height or column width, Excel sets the height or width based on the
contents in the row or column. To AutoFit the row height or column width:
1. Select a cell in your worksheet in the row or column of which you wish to change the height or
width. To change the height or width of multiple rows or columns, simply select multiple cells.
2. On the HOME tab, in the Cells group, click the Format command.
3. Select AutoFit Row Height or AutoFit Column Width:

Hiding Rows and Columns

To hide rows or columns in a Microsoft Excel worksheet:
1. Select a cell in your worksheet in the row or column you wish to hide. To hide multiple rows or
columns, simply select multiple cells.
2. On the HOME tab, in the Cells group, click the Format command.
3. Select Hide & Unhide and then Hide Rows or Hide Columns:
Unhiding Rows and Columns
To unhide rows or columns in a Microsoft Excel worksheet:
1. Select cells on either side (above and below or to the left and right) of the row(s) or column(s)
you wish to unhide. Note: use your Shift key or make sure you have the whole range. Example:If
you hide column E, then you must select column D thru F (including E).
2.On the HOME tab, in the Cells group, click the Format command.
3.Select Hide & Unhide and then Unhide Rows or Unhide
Columns:
Q. Briefly expain various functions in Excel 2013.

FUNCTION IN EXCEL
There are a total of 461 different function in excel 2013. Excel functions are predefined formulae
acting on range of cells. It takes the cells in the range as arguments to the functions. There are
some functions which don't take argument, but majority of function takes cells as argument. Excel
functions are categorized as 10 under different categories. They are the following
➢ Date and Time Excel Functions
➢ » Engineering Excel Functions
➢ Financial Excel Functions
➢ Information Excel Functions
➢ Logical Excel Functions
➢ Look Up and Reference Excel Functions
➢ Math & Trigonometrical Excel Functions
➢ Statistical Excel Functions
➢ Text Excel Functions
Among them 10% of functions are used widely in majority of time.
Most widely used among them are Logical Excel Functions, Statistical Excel functions &
Mathematical Excel Functions. Functions in excel can be selected under formula Insert function
tab.

Logical Excel Functions

There are five basic logical functions in excel. They are IF, AND, OR,NOT, IFERROR, TRUE & FALSE.

IF Function
IF performs a logical test on the cells in the range. The basic form of the IF function is in the form of
=IF(condition, value if condition is True, value if condition is False) for e. g.:- =IF(A1=10, 1,0)

AND & OR Functions

AND & OR Functions are used to link more than one condition.
AND
for e.g:-
Enter 10 in cell A1 11 in the cell B1 and enter the following in the
cell C1 = IF(AND(A1=10,B1=11), 9,8)

OR
Enter 10 in cell Al enter the following in the cell c
=IF(OR(A1=10,A1=11),9,8)

NOT
Eg:
=IF(NOT(A1=10),9,8) the equation in cell C1 checks the value in
A1. If the value is 10 then C1 has value 8.

IFERROR
IFERROR returns the correct value if the equation is correct just like function IF and returns error if
equation is error
TRUE & FALSE
TRUE function returns the value true & FALSE function returns the value represented by 1 & 0
respectively on the equations.

Statistical Functions
There are more than 75 statistical functions in excel.
Some of them are Average, count, large, small, max, min etc.

Average ()
Average function returns the average of set of values

Max()
Max function returns the maximum of range of cell.

Min()
Min function returns the minimum of range of cell.

Count ()
Count Function will return the number values in a range of cell. In the example C1 has the number
of values in the range of cells A1 to Ag

Large()
Large function returns the kth largest element in the range of cells.

Small)
Small function returns the kth small element in the range of cells.

Median()
Returns the median of the given numbers. The median is the number in the middle of a set of
numbers.
MEDIAN(number1, number2,..)
are 1 to 30 numbers for which you
Number1, number2, ...
want the median
If there is an even number of numbers in the set, then MEDIAN calculates the average of the two
numbers in the middle.
Mode()
Mode: This is the most frequently occurring number in a group of numbers. For example, the mode
of 2, 3, 3, 5, 7, and 10 is 3

Mathematical Functions
There are around 75 functions under the category of Math &
Trigonometric function in excel.
Some important functions in this category are SUM, SUMPRODUCT, ROUND, POWER, SORT, AVG,
FACT,INT, RAND, ROUND, LOG,PI

Sum()
Sum function returns the sum of the values in the range.
Sumproduct()
One of the most powerful functions in excel which has wide application is sumproduct. In
sumproduct if we have has wide adiues in cells Al to do and a series of unit prices in Bi to BS: 8. of
UMPRODUCT you can calculate total sales with this formus:
=SUMPRODUCT(A1:A9,B1:B9)

Round()
=ROUND(SUM(A1:A5), 2) will return the sum of Al to A5 rounded to 2 decimals

Sqrt()
square root is finding the number that multiplied by itself.
SQRT(16) that will result in 4 because 4 multiplied by 4 is 16 or
SORT(A1) that will also result in 4 if the value in cell Al is 16.

POWER()
We can raise a number to a power, multiplying it by itself a certain
number of times with this function.
= POWER(A1,2) will also result in 36 if the value in cell Al is 6.

FACTO
FACTO Returns the factorial of a number. The factorial of a number is equal to 1*2*3*..* number.
FACT(number)
FACT(5) = 120

INTO
INTO Rounds a number down to the nearest integer.
INT(number)
INT(7.8) = 7

LOGO
-175
Returns the logarithm of a number to the base you specify.
LOG(number,base)
Number is the positive real number for which you want the logarithm.
Base is the base of the logarithm. If base is omitted, it is assumed to be 10.

PI()
Returns the number 3.14159265358979, the mathematical constant pi, accurate to 15 digits.
RAND(
Returns an evenly distributed random real number greater than or equal to 0 and less than 1. A
new random real number is returned every time the worksheet is calculated
ROUND(
Rounds number to a specified number of digits.
ROUND(number,num_digits)
Number is the number you want to round.
Num_digits specifies the number of digits to which you want to round number.
If num_digits is greater than O (zero), then number is rounded to the specified number of decimal
places.
If num_digits is 0, then number is rounded to the nearest integer.
If num_digits is less than 0, then number is rounded to the left of the decimal point.
Q. List down new specific features of Word 2013.

The top new features of Word 2013:

1. A New Look for Word
The first change you'll see when you launch Word 2013 is a startup screen rather than a blank
document, as in older versions of Word. In the left pane, you'll see a list of your most recent Word
documents as well as the option to open other Microsoft Word 2013. In the right pane, you can
pick from various templates, such as blank, blog post, and many more as well as search Microsoft's
library of online templates.
The New Design Tab
Word 2013 still supports the Ribbon interface but now features for styling a document are
combined within the new Design Tab so they're easy to find. Document formatting can be quickly
defined by choosing Themes, Colors, and Fonts to use with them. From here, you preview your
choices and can even save your formatting as a default for all new documents.

2. Easy Graphic Alignment and Layout Options

The new Alignment Guides in Word 2013 make lining up images and other objects an easy task.
They are a visual way to show when the object, such as an image, chart, or SmartArt illustration, is
aligned with the top of a paragraph or to a heading or other elements on the
page.
Convenient Layout Options
Select a picture, chart, or SmartArt object, and the handy new Layout Options icon appears outside
the object's top right corner.
Click it to configure placement and text wrapping options, all without moving to the Ribbon.

3. Improved Reading in Read Mode

r you use Word more to read documents than to create them, youll like Word 2013's new Read
Mode which is clean and distraction. free. Switch to the Read Mode and the Ribbon collapses as
for most of the tabs. This new view automatically resizes a document to the full window and
displays your documents in easy-to-read columns, Click the on-screen arrows to flip through the
pages or, if you're using a touch-screen monitor or tablet, swipe the screen from either edge of the
display. Right-click on any unfamiliar words to display a definition without leaving Read Mode. You
can also click on any image, table, or chart to enlarge it for easier reading.
Resume Your Work
Now, when you reopen a document, Word 2013 remembers where you were and lets you keep
reading or editing right where you left off, even when you reopen an online document from a
different computer or device. This feature is supported in multiple views including Read Mode as
well as Print Layout, the default view in Word.

4. Smarter Collaboration
Reviewing documents with Tracked Changes and comments is easier now with Word 2013's new
Simple Markup view. From Simple Markup, complex markups are hidden and the final document is
displayed. However, you still see indicators in the left margin where tracked changes have been
made. When you double-click one of these lines, Word switches to the All Markup view so you see
the full edits.
Click the indicator line again, and Word goes back to Simple Markup.
Another improvement is you can lock the Track Changes feature in Word which means someone
needs to enter a password to make Word stop Track Changes. This is a great way to ensure all
changes are recorded when your document is being reviewed by multiple people.
Comments are better too because they now have a reply button which gives users the option to
keep a conversation within one small spech bubble. Now it's easy to track comments right next to
the related text instead of creating a multitude of comments on one topic.
And when a comment is handled, you mark it as done. It will be greyed out to keep out of your
way, but the conversation will still be there if you need to revisit it later.
5. Open and Edit PDFs inside Word
Opening and editing PDFs is finally a full-fledged feature in Word
2013. In past versions, you could save a Word document as a PDF, but vou couldn't edit a PDF
without converting it to a Word document first. Now you simply open a PDF as if it is a Word
document and edit it as usual. Word handles just about any PDF you want to work with, even if it
has multiple tables, large images, different fonts, and so on all without the need of a third party
application.
6. New and Improved Table Features
Word 2013 finally addresses the frustration of formatting different width and style borders in a
Word table. The handy Border Painter tool and Border Styles feature simplify and speed up
formatting.
To add a new row to a table, just hover your mouse outside the left edge of the table at the point
where the row is to be inserted. Click on the small icon that pops up and you're done. There's a
similar icon for easily adding a new column. There are also new choices for working with tables on
the Mini Toolbar which pops up when you either select a portion of a table or right-click on a table.
7. Better Management of Long Documents
Long documents can become unruly to manage especially if you're working in just a small portion
of it. New Expand/ Collapse options in Word 2013 let you collapse and expand the headings of a
document to make it easier focus only on the portion you need. To do this, you must format the
document's headings using the built in styles Heading 1, Heading 2, and so on. To hide the
paragraphs, hover your mouse to the left of a formatted heading and then click the small triangle
that appears, leaving just the heading text visible. For menu contro! of the Expand/ Collapse
option, just right-click on a heading.

8. Multimedia Magic
If you design newsletters, flyers, brochures, or other graphical documents in Word, you can now
add web photos and videos directly to a Word document. To add a video, choose Online Video
from the Insert tab in the Ribbon. This opens the search tools for Bing Video or Youtube within
Word without the need to toggle between Word and vour Internet browser. And, if you already
have a video in mind, just paste in the embed code. These videos will only play while your
computer is connected to the Internet.
9. Get on the Cloud
Like other programs in the new Office suite, Word 2013 is connected to the cloud anytime you're
online. One Drive, Microsoft's cloud-based file storage service, is integrated into Word and is now
the default save location. (You can also change the default to save locally to your computer.) After
you upload files to One Drive or SharePoint, they are available for you or your colleagues to view
or edit them online from a variety of devices.
10. Touch Screen Functionality
Microsoft Word 2013, along with the entire Office suite, is built with touch screens in mind. A
touch screen isn't required for Word, but if you're using it on a Windows tablet or touch-enabled
monitor, you'll find the navigation is simple and straightforward. Tap on images or charts to zoom
in or scroll through a document with your finger or a stylus. Press and hold (the touch version of
right-clicking with your mouse) on a word and see various options for it like Font, Synonyms, and
so on.
With features that make your day to day work easier, there's a lot to like about the new Microsoft
Word 2013.
Q. Explain different formatting options and also comment on leading in Page Maker 7.0

FORMATTING OPTIONS
LEADINGS

Leading is the space between lines of text. Leadings Sets the space, measured in points, between
consecutive lines of type. Leading can be selected for a range of text, as a default for a single
publication, or as a default for all future publications. Leading is applied at the character level.
Although it refers to the space between lines of text, leading measurements are generally specified
as the amount of space from baseline to baseline. Leading is normally measured in points, just like
type. Changing the leading of text affects its appearance and readability. When starting a new
project, experiment with the amount of leading to find what works best. Increased line spacing is
also another way to combat gray pages and introduce more white space into a page layout.
Depending on the software, leading can be a point measurement (10 pt, 12 pt, 29.5 pt, etc.) or a
percentage of the type size(10 pt type set with 120% leading). Some software programs give
multiple options. In the PageMaker control palette select a point measurement for leading from
the drop down menu or type in a number. By default, PageMaker sets leading to 120% of the font
size when you select Auto for the leading value. Leading Sets the space, measured in points,
between consecutive lines of type. Leading can be selected for a range of text, as a default for a
single publication, or as a default for all future publications. Use the Other command to set leading
values ranging from 0 to 1300 points. Leading is applied at the character level. You can change the
default for auto leading in the Spacing Attributes dialog box, available from the Paragraph
Specifications dialog box.

You can specify leading as follows

Choose the Auto option from the Leading submenu to have
PageMaker calculate the leading based on the size of the type. By default, the auto leading value is
120% of the type size. Choose any of the standard amounts of leading listed on the Leading
submenu. Type a custom leading value (in one-tenth of a point increments) in the Control palette
or Character Specifications dialog box, or choose Type
- Leading -> Other to specify a specific leading amount.
Q. Briefly explain the different text formatting options in Excel?

FORMATTING FONT

To Bold, Italicize and Underline Text To bold text in Microsoft Excel:

1.Select the cell or cells in which you wish to bold the text.
2.On the HOME tab, in the Font group, click the Bold command

To italicize text in Microsoft Excel:

1. Select the cell or cells in which you wish to italicize the text.
2. On the HOME tab, in the Font group, click the Italic command.

To underline text in Microsoft Excel:

1. Select the cell or cells in which you wish to underline the text.
2. On the HOME tab, in the Font group, click the Underline command.

Add Borders to Cells

To add borders and boxes to cells in Microsoft Excel:
1. Select the cell or cells to which you wish to add borders.
2. On the HOME tab, in the Font group, click the arrow to the right of the Borders command.
3. Select the type of border/ box you wish to add from the drop down menu:/ box

Change Text and Cell Colors

To change the color of text in cells in Microsoft Excel:
1. Select the cell or cells in which you wish to change the color of the text.
2. On the HOME tab, in the Font group, click the arrow to the right of the Font Color command.
3. Select a color from the drop down menu:
To change the fill (i.e., background) color of cells in Microsoft Excel:
1. Select the cell or cells in which you wish to change the fill color.
2. On the HOME tab, in the Font group, click the arrow to the right of the Fill Color command.
3. Select a color from the drop down menu:

Set Font and Font Size

To change the font of text or numbers in cells in Microsoft Excel:
1. Select the cell or cells in which you wish to change the font.
2. On the HOME tab, in the Font group, click the arrow to the right of the Font command.
3. Select a font from the drop down menu:

To change the size of the font of text or numbers in cells in

Microsoft Excel:
1. Select the cell or cells in which you wish to change the font size,
2. On the HOME tab, in the Font group, click the arrow to the right
of the Font Size command.
3. Select a font size from the drop down menu:

ALIGNING WRAPPING AND ROTATING TEXT

The Alignment Group

Align Text
Text within cells in Microsoft Excel can be aligned both vertically (top, center and bottom) and
horizontally (left, center and right).
To align text vertically within a cell or cells in Microsoft Excel:
1. Select the cell or cells in which you wish to align the text.
2. On the HOME tab, in the Alignment group, click either the Top Align, Middle Align or Bottom
Align command:

To align text horizontally within a cell or cells in Microsoft Excel:

1. Select the cell or cells in which you wish to align the text.
2.On the HOME tab, in the Alignment group, click either the Align Text Left, Center or Align Text
Right command:

Wrap Text
By default, text in Microsoft Excel remains on one line. Wrapping text is a way of getting text to
show up on multiple lines within a cell See the following example:

To wrap text within a cell or cells in Microsoft Excel:

1. Select the cell or cells in which you wish to wrap the text.
2. On the HOME tab, in the Alignment group, click Wrap Text:
Rotate text
1. Select a cell, row, column, or a range.
2. On the HOME tab, in the Alignment group, click Orientation, and then select an option.
You can rotate your text up, down, clockwise, or counterclockwise, or align text vertically.

Q. Explain the methods to print a document, the configurations settings in the print menu and the
print preview options in Word 2013.

PRINTING A DOCUMENT
All in one place, you can see how your document will look when printed, set your print options,
and print the file.
1. Click the File tab and then click Print.
2. Do the following:
• Under Print, in the Copies box, enter the number of copies you want.
• Under Printer, make sure the printer you want is selected. o Under Settings, the default print
settings for your printer are selected for you. If you want to change a setting, just click the setting
you want to change and then select a new setting.
3.When you're satisfied with the settings, click Print.

Configuring Documents to Print

The Print window gives you access to several printing and page layout options. You will also see a
preview of how your document will print.

Print Document Sections

You can choose to print only document sections, instead of an entire document. To print document
sections, on the Print page got by clicking in File, under Settings, select the first drop-down list, and
then select Custom Print and specify the sections.

PRINTING AND PRINT PREVIEW

In Office, you can print and preview files from the same location by clicking File and then Print (or
pressing CTRL+P).
1. Click File>Print. On the right, you'll see a preview of your presentation. On the left, you'll see the
Print button and the configurable Settings.
2. To see each page, click the arrow at the bottom of the preview, and if the text is too small to
read, use the zoom slider to adjust it.
Tip: If you'd like to preview multiple pages side by side, use the zoom slider to zoom out.
3. Click to return to your document without printing it.
If you're ready, then print your document.

Q.Write Detailed notes on Frame Object in Page Maker 7.0

FRAMES
PageMaker includes a special kind of object called a frame. While a frame behaves in many ways
like any other PageMaker graphic object (for example, a frame can have stroke and fill attributes),
a frame differs in two important ways:
A frame can hold content - either text or graphics - or serve as a placeholder for content.
One text frame can be threaded to other text frames so that a single story can flow through
multiple frames.
A Frame is a container for text or graphics that can be in a variety of shapes. You can turn any
object you've created with the PageMaker drawing tools into a frame by selecting it then going to
the Element menu, choosing Frame... then choosing Change to Frame.
You can also draw a frame with the Frame Tool

Creating Frames
Select the shape of the frame you want to use from the Toolbox.
Click on the document where you want the frame to be located and drag until you are satisfied
with the size. The frame is now ready to receive content.
To add text, click on the Text Tool and then click inside the frame. Start typing your text and it will
wrap accordingly. You can also use the Place command (File menu), to put a graphic or text inside a
frame. The text takes the particular shape you have selected.
PageMaker enables you to configure three types of frames:
➢ » Rectangular
➢ Oval
➢ " Polygonal
Polygons can be created by a click-and-move method. Instead of clicking a point and then dragging
out a polygonal shape at the start, simply click from point to point.
A freeform page is one in which the symmetry between elements is not apparently rigidly
structured, but structured more upon the perceived "weights" of the elements involved. Weights
refer to their apparent density (blackness).
Text can be attached to any type of frame.
Frames can also be used as inline graphics in a text block.

To turn a basic shape into a frame:

Create a PageMaker-drawn shape.
Select the shape
Choose Element > Change to Frame.
The shape preserves its fill, line weight, and other object attributes.

To attach existing text or graphics to a frame:

Create a Frame
MISS
Write the text
Select the Frame (by using the pointer tool)
Press Shift and select the text block you want to add to the frame.
Choose Element > Frame > Attach Content.

To import text or graphics into a frame:

Create a Frame
Select the frame.
Choose File > Place.
Select the file you want to place, and then click OK.

To detach / separate content from a frame:

Select the frame which contains text or graphics.
Choose Element > Frame > Separate Content.
To delete content from a frame:
Select the frame which contains some content.
Choose Element > Frame > Delete Content.

Q.Explain the different cell formatting options available in Excel?

FORMATTING EXCEL WORKSHEETS

There are many types of formatting that can be applied to Microsoft Excel worksheets. The most
commonly used formatting commands show up on the HOME tab in three groups:
1. The Font Group. The font group commands change the appearance of text within a cell or of the
cell itself.
2. The Alignment Group. The alignment group commands change the position of text within a cell
or cells.
3. The Number Group. The number group commands change the format of numbers and dates
within a cell.
Formatting changes can be applied to a whole worksheet, a range of cells within a worksheet,
individual cells, and sometimes even text within a cell.

CELL FORMATTING OPTIONS

When we format cells in Excel, we change the appearance of a number without changing the
number itself. We can apply a number format (0.8, $0.80, 80%, etc.) or other formatting
(alignment, font, border, etc.).
1. Enter the value 0.8 into cell B2.
By default, Excel uses the General format (no specific number
Cells' dialog box.
format for numbers. To apply a number format, use the Format
2. Select cell B2.
3. Right click, and then click Format Cells (or press CTRL + 1).
4.The 'Format Cells' dialog box appears.
For example, select Currency.
5. Click OK.
Cell B2 still contains the number 0.8. We only changed the appearance of this number. The most
frequently used formatting commands are available on the Home tab.
On the Home tab, in the Number group, click the percentage symbol to apply a Percentage format.
7. On the Home tab, in the Alignment group, center the number.
8. On the Home tab, in the Font group, add outside borders and change the font color to blue.
FORMATTING FONTS
The Font Group
Bold, Italicize and Underline Text

To bold text in Microsoft Excel:

1.Select the cell or cells in which you wish to bold the text.
2.On the HOME tab, in the Font group, click the Bold command.

To italicize text in Microsoft Excel:

1. Select the cell or cells in which you wish to italicize the text.
On the HOME tab, in the Font group, click the Italic command.

To underline text in Microsoft Excel:

1. Select the cell or cells in which you wish to underline the text.
2. On the HOME tab, in the Font group, click the Underline command.
Add Borders to Cells

To add borders and boxes to cells in Microsoft Excel:

1. Select the cell or cells to which you wish to add borders.
2. On the HOME tab, in the Font group, click the arrow to the right of the Borders command.
3. Select the type of border / box you wish to add from the drop down menu: box
Change Text and Cell Colors

To change the color of text in cells in Microsoft Excel:

1. Select the cell or cells in which you wish to change the color of the text.
2. On the HOME tab, in the Font group, click the arrow to the right of the Font Color command.
3. Select a color from the drop down menu:

To change the fill (i.e., background) color of cells in Microsoft Excel:

1. Select the cell or cells in which you wish to change the fill color.
2. On the HOME tab, in the Font group, click the arrow to the right of the Fill Color command.

Select a color from the drop down menu: no llo

Set Font and Font Size
To change the font of text or numbers in cells in Microsoft Excel:
1. Select the cell or cells in which you wish to change the font.
2. On the HOME tab, in the Font group, click the arrow to the right of the Font command.
3. Select a font from the drop down menu:

To change the size of the font of text or numbers in cells in

Microsoft Excel:
1.Select the cell or cells in which you wish to change the font size.
2. On the HOME tab, in the Font group, click the arrow to the right of the Font Size command.
3. Select a font size from the drop down menu:
Q.Comment on templates in Excel 2013 and how to create worksheet templates.

Create a Worksheet Template

Templates are especially useful if you find yourself having to create the same spreadsheet over and
over. For example, if a spreadsheet has sheets for each month of year it becomes a bit if a chore if
you have to type out the heading and formula for each sheet. Instead, you only need to do it once.
Then you can save it as a template. If you need a new month, you can then Insert your template
Open up a new workbook, with all three blank sheets at the bottom. Now delete two of the three
sheets (If you have Excel 2013 you don't need to do this as there's only one workbook by default):

Once you have your spreadsheet looking the way you want it, click the Office button then Save in
Excel 2007. In Excel 2010, click File > Save. In Excel 2013,click File ›Save, then under Save As, select
Computer. Under the Computer heading, click the Browse icon.
When the Save As dialogue box appears change the Save as type area at the bottom to Excel
template. Type a name for your template:

Before clicking Save, notice the file name now ends in sits, and that it is being saved to a Templates
fold rami a bxcel (Custom Offo Templates in later versions).
To use your template, close the current worksheet. Create a new blanto use your termilate, close
the current worksheet bottom and select Insert from the menu that appears:
The Insert dialogue box should appear. Your template should be on the list, in the General section:

Select your template, and click OK. Your template spreadsheet should then be inserted into your
new workbook. You can delete any sheets your don't need, and rename the template. If you need
a new Sheet based on your template, right- click a sheet and select insert from the menu again.

Q.Using examples explain the sorting and filtering methods in Excel.

SORTING DATA
Sorting data is an integral part of data analysis. You might want to arrange a list of names in
alphabetical order, compile a list of product inventory levels from highest to lowest, or order rows
by colors or icons. Sorting data helps you quickly visualize and understand your data better,
organize and find the data that you want, and ultimately make more effective decisions.
How to sort in Excel?
Select the data to sort
Select a range of tabular data, such as Al:L5 (multiple rows and columns) or C1:C80 (a single
column). The range can include the first row of headings that identify each column.

Sort quickly and easily

1. Select a single cell in the column you want to sort.
2.On the Data tab, in the Sort 8 Filter group, click
to perform
an ascending sort (from A to Z, or smallest number to largest).
3. Click KIto perform a descending sort from 2 to A, or largest
number to smallest).
Sort by specifying criteria
Use this technique to choose the column you want to sort, together with other criteria such as font
or cell colors.
1. Select a single cell anywhere in the range that you want to sort, 2.
On the Data tab, in the Sort & Filter group, click Sort to display the Sort popup window.
3. In the Sort by dropdown list, select the first column on which
you want to sort.
4. In the Sort On list, choose Values, Cell Color, Font Color, or
Cell Icon.
5. In the Order list, choose the order that you want to apply to the sort operation -alphabetically or
numerically, ascending or descending (that is, from A to Z (or Z to A) for text, or lower to higher, or
higher to lower for numbers).
You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and
dates and times (oldest to newest and newest to oldest) in one or more columns. You can also sort
by a custom list you create (such as Large, Medium, and Small) or by format, including cell color,
font color, or icon set.

Sort text
1. Select a cell in the column you want to sort.
2. On the Data tab, in the Sort & Filter group, do one of the following
• To quick sort in ascending order, click AT (Sort A to 7).
• To quick sort in descending order, click (Sort Z to Al).

Sort numbers
1. Select a cell in the column you want to sort.
2.
-163
On the Data tab, in the Sort & Filter group, do one of the following: o To sort from low to high, click
¿I (Sort Smallest to Largest). o To sort from high to low, click §I (Sort Largest to Smallest).

Sort dates or times

Select a cell in the column you want to sort.
1. On the Data tab, in the Sort & Filter group, do one of the following: o To sort from an earlier to a
later date or time, click I (Sort
oldest to Newest).
o To sort from a later to an earlier date or time, click ZI (Sort Newest to Oldest).
When sorting information in a worksheet, you can rearrange the data to find values quickly. You
can sort a range or table of data on one or more columns of data. For example, you can sort
employees
-first by department, and then by last name.
Sort by more than one column or row
You may want to sort by more than one column or row when you have data that you want to
group by the same value in one column or row, and then sort another column or row within that
group of equal values. For example, if you have a Department column and an Employee column,
you can first sort by Department (to group all the employees in the same department together),
and then sort by name (to put the names in alphabetical order within each department). You can
sort by up to 64 columns.
Sort by cell color, font color, or icon
If you have manually or conditionally formatted a range of cells or a table column by cell color or
font color, you can also sort by these colors. You can also sort by an icon set that you created with
conditional formatting.
Sort by a custom list
You can use a custom list to sort in a user-defined order. For example, a column might contain
values that you want to sort by, such as High, Medium, and Low. How can you sort so that rows
containing High appear first, followed by Medium, and then Low? It You were to sort
alphabetically, an "A to 2" sort would put High at the top, but Low at alphabetically, a Medium.
And if you sorted 2 to A."
Medium would appear first, with Low in the middle. Regardless of the order, you always want
"Medium" in the middle. By creating your own custom list, you can get around this problem.

Q. Write a note on charts in Excel 2013.

CHARTS
INTRODUCTION
Charts are the graphic component of Excel. The data which is entered as tables can be viewed in
the graphical form as charts which makes the figures of data effective, interesting, easy to
understand, and easy to analyze and compare data. Chart can be of two types :
Embedded Charts: These charts are included in the worksheet and can be moved, copied, and
resized as any other graphical object.
It's advantage is that it can be viewed along with the data and many charts can be inserted.
Chart Sheet: Separate Chart Sheets are inserted when a chart is created. It contains only one chart.
To create Chart Sheets, choose Insert -›Chart
Excel helps you to create chart as either 2-dimensional or 3-dimensional. The Chart Wizard guides
you all the way till you finish your work of creating it. After creating a chart, you can enhance the
information by adding chart items, such as data labels, a legend, titles, text, and gridlines. You can
also format these items using patterns, colours, alignment, fonts, and other formatting attributes.

Adding Gridlines
Gridlines can increase the readability of the chart by helping direct the eye from axis value to the
value being charted. This is especially useful if you have a wide or tall chart. You can establish both
major and minor gridlines. Generally, major gridlines are sufficient.
NOTE: Gridlines cannot be applied to pie charts.
1. Click your chart
2. From the Layout command tab, in the Axes group, click

GRIDLINES Gridlines
"
3. To access gridlines for the horizontal axis, select Primary Horizontal Gridlines
OR
To access gridlines for the vertical axis, select Primary Vertical Gridlines
4. Click the desired gridline style
The gridline style is applied.