Information Technology & Its Application in Business

Name of the Student: Sounak Nandi

Class: B.Com. 4-Year Honours
CU Roll No.: 231314-21-0008
CU Registration No.: 314-1111-0152-23
College Roll No.: 2300020
Name of the College: Sir Gurudas Mahavidyalaya
 Step-by-Step Guide to Creating a Leaflet in MS Word
Open MS Word:
Start a new document and choose a blank document or a leaflet template if available.

Set Up the Layout:

Go to the "Layout" tab.
Click on "Orientation" and select "Portrait".

Set up margins by selecting "Margins" and choosing "Narrow" for more space.
Create Columns:
For a bi-fold leaflet, you can use two columns.
Go to the "Layout" tab, click "Columns", and choose "Two".

Add Text and Images:

Insert text boxes for different sections like Introduction, Courses Offered, Admission
Procedure, Contact Information, etc.
You can insert images or college logos by going to "Insert" > "Pictures".
Design and Style:
Highlight headings and important information with bold text or different colors.
Add borders, shapes, or design elements to make the leaflet visually appealing.
Body font style set on Palentino Linotype, body font size set on 16 pts and heading font size
set on 18 pts.

Proofread and Save:

Double-check all information for accuracy.
Save the document in both Word format and PDF for printing
 Creating Table in MS Word

Open Microsoft Word

1. Open Microsoft Word on your computer.
2. Create a new blank document by clicking File > New > Blank Document.

Insert the Chart

1. Go to the Insert tab in the ribbon.
2. Select Table > Insert Table.
3. Choose 3 columns and 11 rows (for 10 types of trees plus the header row).
Enter the Data
1. In the first row of the table, enter the headers for each column:

o Column 1: Tree Name

o Column 2: Identification
o Column 3: Uses
2. Fill in the rest of the table using the information from the chart provided earlier.

Format the Font

1. Select the entire table by clicking the small cross icon at the top-left of the table.

2. Go to the Home tab.

3. In the Font group, select Times New Roman as the font style.

4. Set the font size to 12 (or any other size you prefer).

5. You can bold the column headers by selecting the first row and clicking Bold (or press Ctrl + B).

The Table
1. Click inside the table and go to the Table Tools tab.
2. Under Layout, adjust the column widths as necessary to fit your content.
3. Use the Align Centre tool in the Table Tools > Layout tab to align the text in the table.
Add a Watermark
1. Go to the Design tab.
2. Click on Watermark on the right-hand side of the toolbar.
3. Select Custom Watermark.
4. In the pop-up window, choose Text Watermark.
5. Enter the text you want for the watermark (e.g., “Tree Chart”).
6. Choose Times New Roman as the font, set the size to Auto, and choose a light color (such as gray) for
subtlety.
Click OK.
7.

Save the Document

1. Click on File and then Save As.
2. Choose the location, file name, and select the file type as Word Document (.docx).
3. Click Save.
4. Print or Share
5. You can now either print or share the document electronically.
6. That's how you create a formatted chart with a watermark in Microsoft Word!
 Power Point Presentation Steps
Step 1: Open PowerPoint
• Search for "PowerPoint" on your computer.
• Click on New Blank Presentation.

Step 2: Title Slide

1. New Presentation will automatically open with the Title Slide.
2. Click on the Title area and type your title, e.g., "Dinosaurs: Rulers of the Ancient
World."
3. In the Subtitle area, write your name or project information.

Step 3: Adding New Slides

1. Go to the Home tab.
2. Click on New Slide (you'll see the button near the top left).
3. A drop-down menu will appear — select Title and Content.
Step 4: Insert Pictures
1. Click on the Insert tab.
2. Select Pictures from the menu (you'll find it in the "Images" section).
3. A pop-up will appear allowing you to either upload a picture from your device or
search online.

Step 5: Insert Text Box

1. To add a text box beside the image, click Insert and choose Text Box (you’ll find it in
the "Text" section).
2. Draw the text box next to the image, and type your description or facts about the
dinosaur.
Step 6: Design Tab
1. To style your slides, go to the Design tab.
2. Select a theme or slide design from the options.

Step 7: Transitions and Animations (Optional)

1. For transitions between slides, click on the Transitions tab.
2. Choose a transition style from the options.
3. For text and image animations, click on the Animations tab and apply animations to
the selected object.

Step 8: Review and Share or Export

1. Check all the steps and play a slideshow.
2. Double-check all information for accuracy.
3. Save the presentation in both pptx. format and PDF for printing.
 Creating a Payroll Chart
Step 1: Open Microsoft Excel
• Open Excel on your computer.
• Choose Blank Workbook from the options.

Step 2: Set Up the Payroll Columns

1. In the first row, set up your headers:

o A1: Employee Name

o B1: Employee ID
o C1: Position
o D1: Hours Worked
o E1: Hourly Rate
o F1: Overtime Hours
o G1: Overtime Rate
o H1: Gross Pay
o
I1: Deductions
o
J1: Net Pay
Your sheet should look like this:

A B C D E F G H I J

Employee Employee Hours Hourly Overtime Overtime Gross Net

Position Deductions
Name ID Worked Rate Hours Rate Pay Pay
Step 3: Enter Employee Data
1. From A2 to A21, enter the names of 20 employees.
2. In B2 to B21, assign Employee IDs.
3. In C2 to C21, list the job titles or positions of the employees.

Step 4: Input Hours Worked and Hourly Rate

1. In D2 to D21, enter the number of regular hours each employee worked.
2. In E2 to E21, input the hourly rate for each employee.
3. If some employees worked overtime, fill F2 to F21 with the number of overtime
hours.
4. In G2 to G21, input the overtime rate (typically 1.5x the hourly rate).

Step 5: Calculating Gross Pay

To calculate Gross Pay:

1. In cell H2, enter the formula to calculate gross pay:

scss
= (D2 * E2) + (F2 * G2)
2. Press Enter to apply the formula.
3. Drag down the formula from H2 to H21 to fill it for all employees.

Step 6: Input Deductions

1. In I2 to I21, input any deductions (like taxes, benefits, etc.).

Step 7: Calculating Net Pay

To calculate Net Pay:

1. In cell J2, enter the formula to calculate net pay:

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= H2 - I2
2. Press Enter to apply the formula.
3. Drag down the formula from J2 to J21 to fill it for all employees.
Step 8: Formatting the Data
1. Highlight the entire table (A1 to J21).
2. Go to the Home tab, and in the Number section, choose Currency for columns E, G,
H, I, and J so the values are formatted as currency.
Step 9: Adding Borders and Styling
1. Highlight the table and right-click. Select Format Cells and click the Border tab.
2. Choose a style and apply borders around the entire table for clarity.
3. You can also change the font style, background colors, and header text to make your
table more readable by going to the Home tab and using formatting options.
Step 10: Save the Payroll Chart
1. Go to File and click Save As.
2. Choose a location, give your file a name (e.g., "Payroll_Chart"), and click Save.

Step 11: Review

Go through your payroll chart to ensure that all calculations are accurate and that the
formatting is easy to read.
 Creating Grade Book In Excel
Step 1: Open Microsoft Excel and create a new worksheet.

Step 2: Label Your Columns: In the first row of the worksheet, you might want to
include the following headers:
- A1: "Employee ID"
- B1: "Employee Name"
- C1: "Department"
- D1: "Position"
- E1: "Project 1"
- F1: "Project 2"
- G1: "Project 3"
- H1: "Project 4"
- I1: "Average Score"
- J1: "Final Grade"
Step 3: Enter Employee Data
Starting from row 2, enter the details for each employee under the appropriate
columns. For example:
- A2: "001"
- B2: "John Doe"
- C2: "Sales"
- D2: "Sales Manager"
- E2: "85"
- F2: "90"
- G2: "88"
- H2: "92"

Step 4: Calculate Average Score

In the "Average Score" column, you can use a formula to calculate the average of
the project scores. For example, in cell I2, enter the formula:
=AVERAGE(E2:H2)

Step 5: Assign Final Grade

In the "Final Grade" column, you can use an IF formula or lookup table to assign
a letter grade based on the average score. For example, in cell J2, you might
enter:
=IF(I2>=90, "A", IF(I2>=80, "B", IF(I2>=70, "C", IF(I2>=60, "D", "F"))))
Step 6: Copy Formulas
Drag the fill handle (a small square at the bottom-right corner of the cell) down
from cell I2 and J2 to copy the formulas for all employees.

Step 7: Format Your Data

You may want to format your columns for better readability. For instance, you
can center align the text, bold the header row, or apply borders.

Step 8: Save Your Workbook

Save your Excel file with an appropriate name like "Employee Grade Book.xlsx".