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How To Write Data Interpretation in English

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164 views7 pages

How To Write Data Interpretation in English

Uploaded by

pareekshith2009
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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How to write Data Interpretation in English?

1. A detailed study of the data provided must be done.


2. The gist of the data and its subject must be understood.
3. While writing the analytical details, care should be taken not to provide
the exact replica of figures, percentages, etc. One needs to present
language skills while providing a description and avoid quoting of
mathematical expression.
4. The answer should be done in a single paragraph.
5. To contain within the specified word limit, if the provided data is in
excess, use conjunctions to build long and effective sentences.
6. Grammatical accuracy along with non-repetition of the same
vocabulary/sentences must be maintained.

Example: In a recent survey held in 100 schools, aiming to find the


best pencil brands preferred by the students, the following bar
chart was deduced. Analyse the findings and complete the
paragraph in
short.

Out of more than three dozen brands of pencil available in the …


Answer: Out of more than three dozen brands of pencils available in the
market, four brands, namely A, B, C, and D, are the most popular ones.
Pencils are an important part of students’ stationery items and the popularity
of brand B pencils outshines every other available brand as it occupies more
than half of the pencil market. One-fifth of the students favor brand D,
followed by brand A, while brand C comes last in the stationery list of the
students.
The following pie-chart shows the kinds of book categories preferred by
students of age group 7-12 years. Using the data provided, complete the
paragraph.

Features of an analytical paragraph writing-

 It describes the given chart, table, data, graph, cues etc.


 It should be brief and comprehensive (include complete information) at the
same time.
 It should state facts that are provided by the chart.
 It is necessary to make use of simple and accurate language.
 It should mention figures and quantities appropriately.
 It is appropriate to use the same tense throughout the analytical paragraph.
 No personal observation or response should be provided.
 It would be preferable to use the passive form of the verb.

Analytical Paragraph Writing Format


An analytical paragraph shall be divided into three parts-

 Introduction
 Body of the paragraph and;
 Conclusion
Format of Analytical paragraph writing:
Introduction
(explain in one or two lines the subject of the graph given)
Body
(explain in detail what the graph is about, use relevant figures, explain trends, make
comparisons and contrasts, divide into sub paragraphs, if required)
Conclusion
(conclude the paragraph giving the overall view or summary of the graph)

FORMAT OF ANALYTICAL PARAGRAPH

Let us discuss each of these in detail -

1. The introduction

The introduction is the first paragraph that should describe in brief what the
graph is about. It should be like an opening paragraph that introduces the reader
to the context of the chart given. When writing the introductory paragraph, you
need not go into the details. You just need to mention what is clearly evident
from the chart or the graph given in the question. It is best to write the
introduction in one or two lines.

2. The body of the paragraph

This part of the analytical paragraph should contain details of the graph/chart
given in the question. It should contain all the important information. It is
extremely important to choose the significant details that should be included in
the paragraph.
The body can be broken into two or three sub-paragraphs depending on the
information extracted from the graph. Breaking the body into subparagraphs
makes it easy for the reader to understand.
i. Organizing information: You should look for the large differences that are
very prominent. You can mention the aspect which is the smallest or the largest
in the data given. Any aspects that are similar should be mentioned next. You
should further mention about the aspect that has remained unchanged or
constant throughout.
ii. Comparing information: If the chart mentions two different parties, for
example, men and women, refer to both of them in the analytical paragraph. If
there is any contrast or comparison that could be drawn, you must present it
effectively. If the chart is about a particular time period or highlights trends of
several years, mention each year in a concise manner. If any comparison or
contrast can be done for two or more years, you should write about it too.
iii. Mentioning quantities: When including numbers and figures, their
accuracy must be ensured. There are a number of ways that can be used to
describe quantities, for example- percentage, fraction, ratios, etc.
iv. Connecting sentences: If different information or ideas are there, you
should use connectors or linking phrases to link them logically. The sentences
of the paragraph should be sequential and connected rationally.

3. The conclusion

The last paragraph should summarise the idea mentioned and the information in
general. It should be concluding in nature and act as the closing statement. One
should keep in mind that one must not include any personal opinions,
conclusions, or observations. You should simply stick to the facts.
You need not dispose of the information to write a good analytical paragraph.
The key is to choose wisely the important information, organize it well, state
correct facts and summarise it properly.

Useful tips for writing an analytical paragraph

i. For an introduction, you can start with the following phrases-


i. The chart given above describes
ii. The table suggests
iii. The line graph shows
iv. The data given provides information about
v. The pie chart illustrates, etc.
ii. For describing trends, use phrases and words like- a pattern of growth, rapidly
doubled, skyrocketed, striking increase, peaked, soaring rates, declined,
plummeted, leveled off, stagnated, fluctuate, starting to rise, starting to fall,
drop down, slightly, etc.
iii. For describing quantities, use various styles like- 48% of, one-third of, nearly
one-fourth of, almost 80%, majority, on average, twice as much, almost equal,
the highest, the lowest, very close to 2%, roughly, approximately 5% of, just
under three percent, etc.
iv. For establishing a relationship or contrast, use phrases and words like-
relationship between, similarly, in contrast with, in comparison to, but in the
opposite case, however, whereas, when it comes to, as opposed to, while,
striking difference, noticeable difference, etc.
v. For the conclusion and other connecting phrases use- overall, subsequently,
in all, in a nutshell, for the chart given, in short, striking changes, including,
therefore, etc.
(Compiled from various sources)

Questions for practice:

1. The two pie charts below show the percentage market share on value basis of
the companies A to D and others in a sectorial market for 2021 and 2022.

Year: 2021 Year: 2022


2. Study the graph given below, which is based on a survey done on students of
tenth class in three different types of schools in Ahmedabad. The chart depicts
the number of students speaking English and Hindi. On the basis of the details
given in the bar-graph given below, briefly summarize the data making
comparison wherever necessary.

3. The following pie chart shows the income and expenditure of Govt. of India
in the year 2023-2024. On the basis of the details given in the bar-graph given
below, briefly summarize the data making comparison wherever necessary.

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