EXCEL SHORTCUTS

CHEAT SHEET
Become super-fast in Excel

@talhakhan
• F1 Displays the Office Assistant or pane in a workbook (if the window is
(Help > Microsoft Excel Help) split)
• F2 Edits the active cell, putting the • Shift + F8 Toggles between
cursor at the end switching Add Mode on or off*
• F3 Displays the (Insert > Name > • Shift + F9 Calculates just the active
Paste) dialog box worksheet
• F4 Repeats the last worksheet action • Shift + F10 Displays the (Shortcut)
(Edit > Repeat) menu for the selected item
• F5 Displays the (Edit > GoTo) dialog • Shift + F11 Inserts a new worksheet
box
(before the active sheet) into the
• F6 Moves to the next pane in a
active workbook (Insert >
workbook (if the window is split)
Worksheet)
• F7 Displays the (Tools > Spelling)
• Shift + F12 Saves, Displays the (File
dialog box
• F8 Toggles whether to extend a > Save As) dialog box if a new

selection with the arrow keys workbook

• Ctrl + F1 Closes and reopens the
• F9 Calculates All the worksheets in
current task pane (ribbon in 2007)
All the open workbooks
• Ctrl + F2 Print Preview
• F10 Toggles the activation of the
Menu Bar • Ctrl + F3 Displays the (Insert >
• F11 Displays the (Insert > Chart) Name > Define) dialog box
dialog box that creates a chart (on a • Ctrl + F4 Closes the selected
chart sheet) using the highlighted workbook window
range • Ctrl + F5 Restores the size of
• F12 Displays the (File > Save As) the active workbook or window
dialog box • Ctrl + F6 Moves to the next open
• Shift + F2 Inserts or edits a cell workbook or window
comment (Insert > Comment) • Ctrl + F7 Activates the Move
• Shift + F3 Displays the (Insert > window command
Function) dialog box • Ctrl + F8 Activates the Resize
• Shift + F4 Repeats the last Find, the window command
same as (Edit > Find Next) • Ctrl + F9 Minimises the size of
• Shift + F5 Displays the (Edit > the active workbook or window
Find) dialog box • Ctrl + F10 Maximises the size of
• Shift + F6 Moves to the previous the active workbook or window
• Ctrl + F12 Displays the (File > (Insert > Name > Create) dialog
Open) dialog box box
• Alt + F1 Creates a chart (on a • Ctrl + Shift + F6 Moves to the
chart sheet) using the highlighted previous open workbook or
range window
• Alt + F2 Displays the (File > Save • Ctrl + Shift + F10 Activates the Menu
As) dialog box Bar or Shortcut Characters in 2007
• Alt + F4 Closes all the workbooks • Ctrl + Shift + F12 Displays the (File
(saving first) and exits Excel (File > > Print) dialog box
Exit) • Ctrl + 0 Hides the columns in the
• Alt + F8 Displays the (Tools > Macro current selection
> • Ctrl + 1 Displays the formatting dialog
Macros) dialog box box
• Alt + F11 Toggles between the • Ctrl + 2 Toggles bold on the
Visual Basic Editor window and and current selection
the Excel window • Ctrl + 3 Toggles italics on the
• Alt + Ctrl + F9 Calculates All current selection
cells on All worksheets in All • Ctrl + 4 Toggles underlining on the
workbooks current selection
• Alt + Shift + F1 Inserts a new • Ctrl + 5 Toggles the strikethrough of
worksheet (before the active text on the current selection
sheet) into the active workbook • Ctrl + 6 Toggles between hiding,
(Insert > Worksheet) displaying
• Alt + Shift + F2 Displays the (File • Ctrl + 8 Toggles the display of

> Save As) dialog box Outline symbols on the active

• Alt + Shift + F4 Closes all the worksheet

workbooks (saving first) and exits • Ctrl + 9 Hides the rows in the

Excel (File > Exit) current selection (Format > Row

• Alt + Shift + F10 Displays the > Hide)

drop-down menu for the • Ctrl + Shift + 0 Unhides the

corresponding smart tag columns in the current selection
• Alt + Shift + F11 Activates the • Ctrl + Shift + 2 Enters the value
Microsoft Script Editor window from the cell directly above into
• Ctrl + Shift + F3 Displays the the active cell
• Ctrl + Shift + 8 Selects the the current selection
current region (surrounded by • Ctrl + V Pastes the entry from the
blank rows and columns) clipboard

• Ctrl + Shift + 9 Unhides the • Ctrl + W Closes the active

rows in the current selection workbook or window

• Ctrl + A Displays formula palette • Ctrl + X Cuts the current

given a function name or selects selection to the clipboard

the whole worksheet or current • Ctrl + Y Repeats the last workbook

date action Ctrl + Z Undo the last
• Ctrl + B Toggles bold on the workbook action
current selection • Ctrl + Shift + F Activates the Font Tab
• Ctrl + C Copies the current of the format cells
selection to the clipboard • Ctrl + Shift + O Selects all the
• Ctrl + D Copies the first cell in the cells with comments
selection downwards • Ctrl + Shift + P Activates the Font
• Ctrl + F Displays the Find dialog box Size tab of the format cells
• Ctrl + G Displays the GoTo dialog • Enter Enters the contents of the
box active cell and moves to the cell
• Ctrl + H Displays the Replace dialog
below (by default)
box
• Shift + Enter Enters the contents of
• Ctrl + I Toggles italics on the
the active cell and moves to the cell
current selection
above (by default)
• Ctrl + K Displays the Insert
• Tab Enters the contents of the
Hyperlink dialog box
active cell and moves one cell to
• Ctrl + L Displays the Create Table
dialog box the right
• Ctrl + N Creates a new workbook • Shift + Tab Enters the contents of
• Ctrl + O Displays the Open dialog the active cell and moves one cell to
box the left
• Ctrl + P Displays the Print dialog box • Alt + = Enters the SUM() function
• Ctrl + R Copies the leftmost (AutoSum) to sum the adjacent block
cell in the selection to the right of cells
• Ctrl + S Saves, Displays the Save • Alt + 0128 Enters the euro symbol (€)
As dialog box if a new workbook
(using Number keypad)
• Ctrl + U Toggles underlining on
• Alt + 0162 Enters the cent symbol (¢)
 (using Number keypad) • Ctrl + \ Selects the cells in a
• Alt + 0163 Enters the pound sign selected row that do not match the
symbol (£) (using Number keypad) value in the active cell
• Alt + Enter Enters a new line (or • Ctrl + Shift + \ Selects the cells in a
carriage return) into a cell selected column that do not match
• Ctrl + ' Enters the contents from the value in the active cell
the cell directly above into the • Ctrl + / Selects the array
active cell containing the active cell ??
• Ctrl + Shift + 2 Enters the value • Alt + ; Selects the visible cells in the
from the cell directly above into current selection
the active cell • Ctrl + Shift + (8 or *) Selects the
• Ctrl + ; Enters the current date current region (surrounded by
into the active cell blank rows and columns)
• Ctrl + Shift + ; Enters the current • Ctrl + * Selects the current region
time into the active cell (using the
* on the number keyboard)
• Ctrl + Shift + Enter Enters the
• Ctrl + [ Selects all the cells that are
formula as an Array Formula
directly referred to by the formula in
• Shift + Insert Enters the data
the active cell (precedents)
from the clipboard
• Ctrl + Shift + [ Selects all the cells
• Alt + Down Arrow Displays the Pick
that are directly (or indirectly)
From List drop-down list Esc
referred to by the formula in the
Cancels the cell entry and restores
active cell
the original contents
• Ctrl + ] Selects all the cells that
• Delete Deletes the selection or one
directly refer to the active cell
character to the right
(dependents)
• Backspace Deletes the selection or
• Ctrl + Shift + ] Selects all the cells
one character to the left Shift +
that directly (or indirectly) refer to
Delete Cuts the selection to the
the active cell
clipboard
• Ctrl + Shift + Page Down Selects
• Ctrl + Delete Deletes text to the
the active worksheet and the one
end of the line Ctrl + - Displays the
after it
Delete dialog box
• Ctrl + Shift + Page Up Selects the
• Ctrl + Shift + = Displays the
active worksheet and the one
Cells dialog box
 before it cell in that direction
• Ctrl + Shift + Spacebar Selects all • End + Shift + End Extends the
the objects on the worksheet when selection to the last cell in the current
an object is selected or selects the row*
whole worksheet • End + Shift + Home Extends the
• Ctrl + Spacebar Selects the current selection to last used cell on the
column worksheet
• Shift + Arrow keys Selects the • Alt + ' Displays the Style dialog box
active cell and the cell in the given • Ctrl + Shift + ( ' or ) Applies the
direction Time format "hh:mm" to the
• Shift + Backspace Selects the selection
active cell when multiple cells are • Ctrl + Shift + (1 or !) Applies the
selected Comma separated format "#,##0.00"
• Shift + Spacebar Selects the current to the selection
row
• Ctrl + Shift + (4 or $) Applies the
• Ctrl + Shift + Arrow Key Extends
Currency format "£#,##0.00" to the
the selection to the next cell
selection
adjacent to a blank cell in that
• Ctrl + Shift + (5 or %) Applies
direction
the Percentage format "0%" to
• Ctrl + Shift + End Extends the
the selection
selection to the last used cell on the
• Ctrl + Shift + (6 or ^) Applies
worksheet
the Exponential format
• Ctrl + Shift + Home Extends the
"#,##E+02" to the selection
selection to the beginning of the
• Ctrl + Shift + (# or ~) Applies the
worksheet
General format to the selection
• Shift + Arrow Keys Extends the
• Ctrl + (# or ~) Applies the
selection by one cell in that direction
Custom Date format "dd-mmm-
• Shift + Home Extends the selection
yy" to the selection
to the first column
• Ctrl + Shift + (7 or &) Applies the
• Shift + Page Down Extends the
outline border to the selection
selection down one screen
• Ctrl + Shift + (- or _ ) Removes
• Shift + Page Up Extends the
all the borders from the
selection up one screen
selection
• End + Shift + Arrow Keys Extends
• Arrow Keys Moves to the next cell
the selection to the next non-blank
 in that direction directly to the left (opposite direction
• Ctrl + Tab Moves to the to Tab)
next open workbook or • Alt + Page Down Moves you one
window screen of columns to the right
• Alt + Tab Moves to the next • Alt + Page Up Moves you one
application open on your screen of columns to the left
computer • Ctrl + Home Moves to cell "A1"
• Alt + Shift + Tab Moves to the on the active sheet
previous application open on • Ctrl + End Moves to the last used
your computer cell on the active worksheet*
• Enter Moves to the cell directly • Ctrl + Up Arrow Moves to the first
below row in the current region
• Tab Moves to the next cell on the • Ctrl + Down Arrow Moves to the last
right (or unprotected cell) row in the current region
• Home Moves to the first • Ctrl + Left Arrow Moves to the first
column in the current row column in the current region
• End + Arrow Keys Moves to the • Ctrl + Right Arrow Moves to
next non- empty cell in that the last column in the current
direction region
• End + Enter Moves to the last • Ctrl + Page Up Moves to the
cell in the current row that is not previous worksheet in the
blank workbook
• End + Home Moves to the last • Ctrl + Page Down Moves to
used cell on the active worksheet* the next worksheet in the
• End + Home Moves to the last workbook
used cell on the active worksheet* • Ctrl + Shift + Tab Moves to the
• Page Down Moves to the next previous open workbook or window
screen of rows down • Scroll Lock + Arrow Keys
• Page Up Moves to the previous Moves the workbook or window
screen of rows up one cell the corresponding
• Shift + Enter Moves to the cell direction
directly above (opposite • Scroll Lock + End Moves to the
direction to Enter) last cell in the current window
• Shift + Tab Moves to the cell • Scroll Lock + Home Moves to the
 first cell in the current window
• Scroll Lock + Page Down Moves
you down one screen (current
selection unchanged
• Scroll Lock + Page Up Moves
you up one screen (current
selection unchanged)
• Enter Moves from top to bottom
within a selection
• Tab Moves from left to right
within a selection
• Ctrl + . Moves clockwise to the
next corner within a selection
• Shift + Tab Moves from right to left
within a selection (opposite direction
to Tab)
• Alt + Ctrl + Left Arrow Moves to
the left between non adjacent
cells in a selection
• Alt + Ctrl + Right Arrow Moves to
the right between non adjacent cells
in a selection
• = Starts a Formula
• Ctrl + ` Toggles between the value
layer and the formula layer
• Ctrl + Insert Copies the current
selection to the clipboard
• Ctrl + Shift + ( Unhides any
hidden rows within the selection
• Ctrl + Shift + ) Unhides any hidden
columns within the selection
• Ctrl + Shift + \ Select unequal cells