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Inventory Counting and Posting - V2

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9 views19 pages

Inventory Counting and Posting - V2

Uploaded by

Theophine Omare
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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INVENTORY COUNTING 10 ITEMS

1. From the SAP Business One Main Menu, choose Inventory > Inventory
Transactions > Inventory Counting Transactions > Inventory Counting.

Figure 1: INVENTORY COUNTING

The Inventory Counting window opens and you perform the following steps in this window.
Figure 2: INVENTORY COUNTING WINDOW

2. Define the count date and time.


Figure 3: INVENTORY COUNT DATE & TIME

3. Select Items.

Figure 4: SELECT ITEMS

4. Enter UoM Counted Qty for each item.


Figure 5: UoM Counted Qty

5. Scenarios –
a) Same quantity counted as it is in the system.
b) Larger quantity counted than quantity recorded in the
system.
c) Less quantity counted than quantity recorded in the
system.
a) Same quantity counted as it is in the system.
 Access the Serial and Batch Selection Window.
This can be done by:

 Right-click and choose Serial and Batch Selection.


 From the Goto menu, choose Serial and Batch Selection.
 Place the cursor in the UoM Counted Qty field, and press CTRL
and TAB.
Figure 6: SERIAL and BATCH SELECTION WINDOW ACCESS

 In the Serial and Batch Selection Window, enter the respective counted
quantities in the selected Qty column in the Available Batches section.

Figure 7: ENTER COUNTED QTY ON SELECTED QTY

 Click on the right arrow button to move them to the Counted Batches
section.
Figure 8: MOVE TO COUNTED BATCHES

Figure 9: MOVED TO COUNTED BATCHES

 Click Update and then Ok


Figure 10: UPDATE

b) Larger quantity counted than quantity recorded in the system.


 Access the Serial and Batch Selection Window.

Figure 11: SERIAL AND BATCH SELECTION

 In the Serial and Batch Selection Window, enter the respective counted
quantities in the selected Qty column in the Available Batches section.
Then Move them to the Counted Batches section.
Figure 12:SELECTED QTY

 Handling extra items.


SAP B1 does not allow selecting quantity of batches more than the
available quantity. To handle the extra items that were counted but were
not recorded in the system, you need to use the Create button to either
create a new batch or enter items into an already existing batch.

You can notice that in the BATCH_ITEM_2 Total Needed column, an extra
50 is remaining after you selected all the available batches and moved
them to the counted batches section. Total Needed should be 0 after all
the counted quantities are selected.
Figure 13: EXTRA BATCH ITEM_2

Click on the Create button to handle the 50 extra items counted.

Figure 14: CREATE BUTTON

Enter a Batch name in the Batch column under the Created Batches
section, and press TAB. Click Yes when prompted you entered a batch
name that already exists because the extra counted items belong to that
batch. If the extra items belong to a batch that does not exist on the
system, this system prompt will not appear.
Figure 15: CREATE BATCH TO HANDLE EXTRA

 Enter the quantity of the extra batch items found in the Qty column. Press
Tab and click Update to save changes.

Figure 16: CREATE BATCH TO HANDLE EXTRA_ ADD QTY

 Once you save the changes the extra items are added to the batch you
had moved to the Counted Batches section if the batch already existed in
the system or the new batch you created will be moved to the Counted
Batches section if the batch created did not exist at first.
Figure 17: CREATE BATCH TO HANDLE EXTRA_ADDED TO SELECTED QTY

 Click Update then Ok to save changes.


c) Less quantity counted than quantity recorded in the system.
 Access the Serial and Batch Selection Window.

Figure 18: SERIAL AND BATCH SELECTION WINDOW

 In the Serial and Batch Selection Window, enter the respective counted
quantities in the selected Qty column in the Available Batches section.
Then Move them to the Counted Batches section.
Figure 19: LESS SELECTED QTY

You can notice that the batches that had less items counted have values
both in the Available Batches section and Counted Batches section. The
available Qty for batches remaining in the Available Section account for
the missing items.

Click Update then Ok.

Figure 20: LESS QTY ON COUNTED BATCHES

 Click Add to post the Inventory Counting Document.


Figure 21: ADD DOCUMENT

INVENTORY POSTING

Inventory Posting can be accessed through:

a. Copy to Inventory Posting button in the Inventory counting document.


Access the Inventory counting document and Click on Copy to Inventory Posting
button.

Figure 22: COPY TO INVENTORY POSTING


b. From the SAP Business One Main Menu, choose Inventory > Inventory
Transactions > Inventory Counting Transactions > Inventory Posting.

Figure 23: INVENTORY POSTING PATH

After accessing the Inventory Posting document through the path, you can use the Copy
from Inventory Counting button to copy details of an already existing inventory counting
document.
Figure 24:COPY FROM INVENTORY COUNTING

Select an inventory counting document you which to copy from and click on choose.

Figure 25:SELECT INVENTORY COUNTING DOCUMENT

All Items from the inventory counting document are copied into the inventory document.
Figure 26: COPIED INVENTORY POSTING DOCUMENT

Scenarios:

 Equal amount counted and as recorded in the system.


Place the cursor on UoM Counted Qty in Item 1 and either press CTRL+ TAB or
Right click and select Serial and Batch Selection option. The batch Number
Posting window is opened.
This window has 3 sections, Rows from documents, Available Batches, and
Batches Difference Sections.
The batches Difference section is used to hold the selected qty difference
between the counted quantity and system quantity.
Since in this case there was no difference, no quantity is in the Batches
Difference section.
Figure 27: ZERO VARIANCE BATCH SELECTION

6. Larger amount counted compared to the quantity recorded in the system.


You can enter unit price values in the price column if you which to change the
costing values populated by SAP. This is optional.
Place the cursor on UoM Counted Qty in Item 2 and either press CTRL+ TAB or
Right click and select the Serial and Batch Selection option. The batch Number
Posting window is opened.
You will notice that Batch 2_B with a quantity of 50 has been moved to the
Batches Difference section. This value is the difference between the system
recorded quantity and the Inventory Counting document counted quantity.
If you need to make any changes, you can select the batch in the Batch
Difference column and press the left arrow to move the batch back to the
Available Batches section. Then you can enter the amount difference in the
Selected Qty and press the Right arrow to move the batch to the Batch
Difference section
Click Update and Ok if you have made any changes.
Figure 28: POSITIVE VARIANCE BATCH SELECTION

7. Less amount counted compared to quantity recorded in the system.


Place the cursor on UoM Counted Qty in Item 3 and either press CTRL+ TAB or
Right click and select Serial and Batch Selection option. The batch Number
Posting window is opened.
You will notice that batches 3_A, 3_B, and 3_C have been moved to the Batches
Difference section.
If you need to make any changes, you can select the batch in the Batch
Difference column and press the left arrow to move the batch back to the
Available Batches section. Then you can enter the amount difference in the
Selected Qty and press the Right arrow to move the batch to the Batch
Difference section. Y
Click Update and Ok if you have made any changes.
Figure 29: NEGATIVE VARIANCE BATCH SELECTION

Click Add to post the document.

Figure 30: POST DOCUMENT

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