Invoice

TRANSACTION SET 810, VERSION 4010

EDI provides an efficient means for our trading partner to submit invoices for payment.
Receipt of the invoices, as well as an indication of any EDI-related processing problems that
occur, will be conveyed back to the vendor via Functional Acknowledgments (997). The 'FAs'
will be automatically sent back for each inbound document.

Once received and processed through the EDI systems, the invoices are transferred to the
Accounts Payable processes. If any errors occur within the Accounts Payable systems, an
Application Advice (824) will be sent to the vendor and the invoice will not be paid. The
error(s) will then have to be rectified, and the corrected invoice(s) retransmitted to CVS.
ONLY the corrected invoices should be retransmitted.

IT IS MANDATORY TO TRADE THE APPLICATION ADVICE (824) WHEN CONDUCTING

ELECTRONIC INVOICING.

AP Invoice Matching System Criteria...

The Accounts Payable department utilizes a matching system that performs a detailed, systemic
comparative match by line item between a supplier’s EDI invoice and the internal CVS PO and
receipt. The program compares, for each item, units received against units billed, and unit price
on the PO compared to unit price on the invoice. In order to accomplish this detailed match, CVS
re-computes the extended cost for each line item as follows:

Units Calculation:

(Cases, dozens, each) * Pack Quantity = Number of Pieces Shipped

Cost Calculation:

EDI Invoice Cost / Pack Quantity = Piece Cost

Extended Cost Calculation:

Number of Pieces Shipped * Piece Cost = Extended Cost

Obviously, matching discrepancies arise when the above calculations do not match the invoiced
amount per line item. Discrepancies such as these will result in payment shortages due to
invalid data on the EDI invoice. The invalid invoice information, primarily centered around case
pack errors, can cause significant delays in a supplier receiving proper payment. In addition,
additional workloads at CVS and in your company’s credit department are created. It is in both of
our companies' interest to get the EDI invoice information correct.

This affects not all of our suppliers, however, we ask each of our suppliers to review their EDI
invoice data elements and ensure the invoiced amount per line item on an EDI invoice is
supported by the above calculations. If not, we ask that you make the appropriate correction(s)
immediately. Failure to do so will result in payment discrepancies. If there are any questions
regarding the correction of EDI invoices, please contact the EDI Department by email at
'[email protected]'.

Note that it is MANDATORY to trade the Application Advice (824) when

conducting electronic invoicing.

The following segments will be received by CVS:

ISA - To start and identify an interchange of one or more functional group (s) and

interchange related control segments

GS - To indicate the beginning of a functional group and to provide control
information
ST -To indicate the start of a transaction set and to assign a control number.
BIG - To indicate the beginning of an invoice and transmit identifying numbers
and dates
REF - To specify identifying numbers
N1 - To identify party by type of organization, name and code*
N2 -Additional name information
N3 - Address information
N4 - Geographic location
ITD - To identify terms of sale (invoice level)
DTM -To specify pertinent dates and times
FOB -To specify FOB related instructions
IT1 - To specify the basic and most frequently used line item data for the invoice
and related transactions
CTP -Pricing Information (if applicable)
PID -To describe a product or process in coded or free-form format
PO4 -To specify item physical details
ITD -To identify terms of sale (item level of invoice) *
SAC -To specify allowances, charges or services *
TDS - To specify the total invoice discounts and amounts
SAC -To specify allowances, charges or services - vendor
ISS - To specify summary details of total items shipped in terms of quantity,
weight and volume
CTT - To transmit a hash total for a specific element in the transaction set
SE - To indicate the end of the transaction set and provides the count of the
transmitted segments (including the beginning (ST) and ending (SE) segments)
GE -To indicate the end of a functional group and to provide control information
IEA - To define the end of an interchange of one or more functional groups and
interchange related control segments

* -This segment could occur multiple times within its group

CVS INVOICE TRANSACTION SET 810, VERSION 4010

SEG FIELD
DESCRIPTION VALUE
ID LENGTH
ISA 07 Receiver Transmission x(02) ZZ - Front Store (OTC Items)
01 - Pharmacy
08 Receiver Transmission Code x(03) CVS

GS ST

HEADER AREA

SEG FIELD
DESCRIPTION VALUE
ID LENGTH
BIG 01 Invoice Date 9(8) CCYYMMDD

02 Invoice Number X(22) Vendor’s Invoice Number

03 P.O.Date 9(8) CCYYMMDD
CVS P.O. # being Invoiced
04 P.O. Number 9(7) (May Not Apply To DSD
Vendors)

07 Transaction Code x(2) FOR CREDITS

‘CR or ‘CN’ acceptable

‘VR’ Vendor # assigned by

REF 01 Reference Number Qualifier x(2)
CVS FOR DSD VENDORS
 ONLY

02 Reference Number 9(4) Value defined by Ref 01

N1 01 Entity ID Code x(2) ‘ST ‘ Ship To

‘9 ‘ Use if Front Store (OTC

03 ID Code Qualifier x(2) Items) ‘11’ Use if Pharmacy
(DEA Number)

If N1 03 = ‘9 ‘
Duns #001786664 + 4 Digit
Suffix
(See Warehouse Ship-To ID
Table OR Duns #001786664 +
04 ID Code x(13) Store Number. Provided on
Purchase Order.)

If N1 - 03 = ‘11’
(See Pharmacy Warehouse
DEA Numbers. Provided on
Purchase Order.)

N1 01 Entity ID Code X(2) ‘RE’ REMIT TO

02 Name X(35) Vendor name

‘9 ‘ - use for OTC or ‘11’ - use

03 ID Code Qualifier X(2)
for Pharmacy

04 ID Code X(13)

ITD 01 Terms Type Code x(2) ‘01’ - Basic

‘02’ - EOM
‘04’ - Deferred or Installment
‘07’ - Extended

02 Terms Basis Date Code x(2) ‘3’ - Invoice Date

‘4’ - Specified Date

03 Terms Discount Pct 99.999 Discount percent

05 Terms Discount Days 9(3) Discount days

CCYYMMDD Date when Total
06 Terms Net Due Date 9(8)
Amount becomes Due.
07 Terms Net Days 9(3) Net days
09 Terms Defer. Due Date 9(8) Payment 1,2,3 dates
 10 Deferred Amount Due 9(7)v99
11 Pct of Invoice Pay 99v9 Payment 1,2,3 percent
DTM 01 Date/Time Qualifier x(3) ‘011’ = Shipped
02 Date x(8) Shipped Date - CCYYMMDD
FOB 01 Ship Method of Payment x(2) ‘BP’ Paid by Buyer
‘CC’ Collect
‘FO’ FOB Port of Call
‘PB’ Backhaul
‘PC’ Prepaid but charged to
Customer
‘PP’ Prepaid
‘TP’ Third Party Pay
02 Location Qualifier x(2) ‘OR’ Shipping Point
03 Description x(80) Shipping Point Location

DETAIL AREA

SEG FIELD
DESCRIPTION VALUE
ID LENGTH
IT1 02 # of Units Invoiced 9(10) Quantity billed for this item

03 Unit of Measure Basis x(2) ‘PC’ - Pieces

‘EA’ - Eaches
‘DZ’ - Dozens
‘CA’ - Cases

04 Price per Unit 9(4).999 Unit Price

05 Type of Price Code x(2) ‘DS’ Price after disc.

‘CP’ Price before discount.
‘PR’ Promotion

*06 Element Type x(2) ‘UI’ Item UPC/’UD’ EAN

9(11)/ Item UPC Number/
07 ID # for Product 9(12) European Article Number or
08 Element Type x(2) ‘ND’ NDC
09 ID # for Product 9(11) Item NDC Number or
10 Element Type x(2) ‘PI’
 11 ID # for Product 9(6) CVS Item Number or

*6-11 at least one set required (UI/UD PI or ND)

12 Element Type x(2) ‘UA’
13 ID # for Product 9(12) Case UPC
CTP 02 Price ID Code X(3) "AWP" only accepted code
03 Avg. Wholesale Price 9(4).999
PID 01 Item Description Type x(1) ‘F’
05 Description x(30) Description and Size
CVS ordered case pack (# of
PO4 01 Case Pack 9(6)
selling units per case)
ITD 01 Terms Type Code x(2) 01 - Basic
02 - EOM
04 - Deferred or Installment
07 – Extended
02 Terms Basis Date Code x(2) 3 - Invoice Date
4 – Specified Date
03 Terms Discount Percent 99.999 Discount Percent
05 Terms Discount Days 9(3) Discount Days
CCYYMMDD Date when Total
06 Terms Net Due Date 9(8)
Amount becomes Due
07 Terms Net Days 9(3) Net days
09 Terms Defer. Due Date 9(8) Payment 1,2,3 dates
10 Deferred Amount Due 9(7)v99
11 Pct of Invoice Pay 99v9 Payment 1,2,3 percent

SAC 01 Allowance Indicator x(1) A = Allowance

C = Charge
Promo, Allowance, Charge
02 x(4) Always = ZZZZ
Code
05 Allowance Amount 9(7)V99
06 Allowance % Qualifier 9(1) 1 = Item List Cost

08 Allowance Rate 9(8).99

12 Method of Handling 9(2) 01=Bill Back

02=Off-Invoice
06=Charge
 15 Allowance Description x(80) Allowance Description

Display
Purchasing
Advertising
Roto (TAB)
Feature (WB)
Media (TV)
Additional Advertising
CMA (Additional)
Freight Charges
Taxes - Sales, Non-resale
items
Pallet Charges
Other

SUMMARY AREA

SEG FIELD
DESCRIPTION VALUE
ID LENGTH
Total Invoice. The amount of
invoice (including charges, less
TDS 01 Total Invoice Amount. 9(8)v99 allowances) before terms
discount, if applicable.

Invoice Amount subject to

discount. The amount upon
Amount subject to terms or which the terms discount
02 9(8)v99
discount . amount is calculated.

The amount of invoice due if

paid by terms discount due date
03 Discount Amount Due. 9(8)v99 (total invoice amount less cash
discount).
The total amount of terms
04 Terms Discount Amount. 9(8)v99
discount.

VENDOR LEVEL ALLOWANCES IF APPLICABLE

SEG FIELD
DESCRIPTION VALUE
ID LENGTH

SAC 01 Allowance Indicator x(1) A = Allowance

C = Charge
02 Promo, Allowance, Charge x(4) Always = ZZZZ

Code
05 Allowance Amount 9(7)V99
06 Allowance % Qualifier 9(1) 1 = Item List Cost
07 Allowance % 9(4).99
08 Allowance Rate 9(8).99

12 Method of handling 01= Bill Back

02=Off-Invoice
06=Charge
15 Allowance Description x(80) Allowance Description
Promo
Display
Ad
Other
Quantity Allowance
Truckload
Carload
Backhaul
Additional
Taxes - Sales, Non-Resale
Items
Pallet Charge
Freight Charge
Total Number of units
ISS 01 9(6)
shipped
02 Unit of measurement x(2) ‘PC’ - Pieces
‘EA’ - Eaches
‘DZ’ - Dozens
‘CA’ - Cases
Total number of UPC’s / EAN’s
CTT 01 Number Line Items 9(6)
or NDC’s on invoice
SE

GE

IEA