TALLY AND VBA

LAB
INDEX

Chapter Name Topic Page no.

Chapter-1 Introduction to
Accounting Packages

Introduction and
Chapter-2 Advanced functions of
M.S Excel

Chapter-3 Introduction to VBA

VBA Conditions,
Chapter-4 Functions, and
Exceptions: Conditions
& Loops

Advance VBA
Chapter-5

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TALLY

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5
6
7
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9
10
11
12
13
14
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 VBA
Q1. Introduction to VBA in Excel

VBA (Visual Basic for Applications) is a programming language built into Microsoft Office applications,
including Excel. It allows users to automate repetitive tasks, enhance the functionality of Excel, and
create custom applications.

Getting Started with VBA

Enabling the Developer Tab

1. Open Excel.
2. Go to File > Options > Customize Ribbon.
3. Check the Developer option on the right pane and click OK.

Opening the VBA Edito

Press Alt + F11 to open the VBA editor.

Components of the VBA Editor

1. Project Explorer: Displays all open Excel workbooks and their objects.
2. Code Window: Where you write your VBA code.
3. Immediate Window: Used to debug and test lines of code.
4. Properties Window: Displays properties of selected objects.

Basics of VBA

Recording Macros

Go to the Developer tab and click Record Macro.

Perform the actions you want to automate.

Stop recording by clicking Stop Recording on the Developer tab.

View the generated code in the VBA editor under Modules.

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 Writing Your First VBA Code

Open the VBA editor (Alt + F11).

Insert a new module: Insert > Module.

Write the following code:

VBA Language Elements

Variables

Variables store data for use in your code.

Sub HelloWorld()

MsgBox "Hello, World!"

End Sub

Run the code by pressing F5 or clicking Run in the VBA editor.

Q2.What is Datatypes ? Explain Different Datatypes?

Data Type Description

Integer Whole numbers

String Text

Double Decimal numbers

Boolean True/False values

Variant Any type (default)

Q3. Write about Different Conditional Statements Explain with Examples?

i. if Loop

Control the flow of the program.

If number > 5 Then

MsgBox "Number is greater than 5"

Else
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 MsgBox "Number is 5 or less"

End If

ii. For Loop:

For i = 1 To 10

MsgBox "Number: " & i

Next i

iii. While Loop:

Dim count As Integer

count = 1

While count <= 10

MsgBox "Count: " & count

count = count + 1

Wend

Q4. Write a VBA Program for Sum a Range of Cells

Aim:The main aim of the VBA program for summing a range of cells is to automate the process
of calculating the sum of a specified range of cells in a worksheet. Instead of manually using the SUM
function in Excel or clicking through menus, this program allows the user to quickly sum a range of cells
through a simple macro. The results can be displayed either in a message box or outputted directly to a
cell in the worksheet.
Program:

Sub SumRangeOfCells()

Dim rngAs Range

Dim sumResultAs Double

' Define the range of cells to sum (e.g., A1 to A5)

Set rng = Range("A1:A5")

' Calculate the sum of the range

sumResult = Application.WorksheetFunction.Sum(rng)
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 ' Display the sum result in a message box

MsgBox "The sum of the range is: " &sumResult

End Sub

Explanation of the Code:

Dim rngAs Range: Declares a variable rng to store the range of cells that will be summed.

Dim sumResultAs Double: Declares a variable sumResult to store the result of the summation.

Set rng = Range("A1:A5"): Defines the range of cells (from A1 to A5) that will be summed. You

can modify this range to suit your needs.

sumResult = Application.WorksheetFunction.Sum(rng): Uses Excel's built-in Sum function to

calculate the sum of the cells in the range rng.

MsgBox "The sum of the range is: " &sumResult: Displays the sum in a message box.

Output:

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Q5. Write A VBA Convert Text to Uppercase
The aim of the "Convert Text to Uppercase" program is to simplify the process of transforming text in
selected cells of an Excel worksheet into uppercase format. This program ensures consistency in text
formatting, reduces manual effort, and enhances productivity when working with large datasets.

Program:
Sub ConvertToUpperCase()
Dim cell As Range
' Loop through each selected cell
For Each cell In Selection
' Check if the cell contains text
If Not IsEmpty(cell) And VarType("i am mba student") = vbString Then
cell.Value = UCase("i am mba student")
' Convert text to uppercase
End If
Next cell

MsgBox "Conversion to uppercase completed!", vbInformation

End Sub

Explanation of the Code:

For Each cell In Selection: Iterates through each cell in the selected range.
If Not IsEmpty(cell) And VarType(cell.Value) = vbString:
Checks if the cell contains text.
cell.Value = UCase(cell.Value): Converts the text to uppercase using the UCase function.
MsgBox: Displays a message box confirming the operation is complete.

Output

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 Q6. Insert Different Color Index in VBA

Aim: The aim of the program "Insert Different Color Index in VBA" is to dynamically assign various
colors to cells, shapes, or objects in Microsoft Excel using VBA (Visual Basic for Applications). This
program enables users to:

1. Automate Formatting: Apply a diverse range of color indices to enhance the visual appeal and clarity
of Excel sheets.
2. Customization: Allow users to easily select and apply specific color indices to meet their design or
functional requirements.
3. Efficiency: Save time compared to manual color application, especially for large datasets or repetitive
formatting tasks.
4. Demonstrate VBA Functionality: Serve as a learning tool for understanding how to utilize Excel's color
index property programmatically.

Program:
Sub Insert_Different_Colours()

Dim i As Integer

For i = 1 To 56

Cells(i, 1).Value = i

Cells(i, 2).Interior.ColorIndex = i

Next

End Sub

Output:

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 Explanation:

• Variable Declarations:

• i: A loop variable used to iterate through the color indices.

• ws: A Worksheet object to reference the specific worksheet where the formatting will occur.
• cell: A Range object to represent individual cells where the color and text will be applied.

• Worksheet Assignment:

• The line Set ws = ThisWorkbook.Sheets(1) assigns the first sheet in the workbook as the target.
You can change Sheets(1) to the name of your desired worksheet (e.g., Sheets("Sheet1")).

• For Loop:

• The loop For i = 1 To 56 iterates through the range of color indices available in Excel (1 to 56).
• Each iteration applies the current ColorIndex to a cell in column A, starting from row 1.

• Adding Text:

• cell.Value = "Color Index " & i inserts text into the cell to label it with the corresponding color
index for easy identification.

• Applying Color:

• cell.Interior.ColorIndex = i sets the background color of the cell to the current color index.

• Notification:

• After the loop completes, the MsgBox function displays a message to confirm the program's execution.

Q7. Insert Serial Number From Top

The aim of the program "Insert Serial Number From Top" is to automatically generate and insert
sequential numbers into a specified range of cells in an Excel worksheet, starting from the top. This
program is designed to:

1. Automate Serial Numbering: Simplify the process of numbering rows or entries in a dataset.
2. Improve Efficiency: Save time compared to manually entering serial numbers, especially for large
datasets.
3. Ensure Accuracy: Avoid mistakes in numbering by programmatically generating consecutive numbers.

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4. Enhance Workflow: Provide a customizable and reusable VBA solution for structured and organized
data management.

Program Code:

Sub Insert_Numbers_From_Top()

Dim i As Integer

For i = 1 To 100

Cells(i, 1).Value = i

Next i

End Sub

Output

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