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ProjectSkills L2

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8 views11 pages

ProjectSkills L2

Uploaded by

scribd
Copyright
© © All Rights Reserved
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Cairo University

Faculty of Graduate Studies for Statistical Research


Department of Computer and Information Sciences

Project Skills
Lec. 2 outline: You’ll find all the information you need here on
how to Write a project plan in terms of Designing your general
workflow, Break down phases into tasks, Consult with your team to
determine a viable timescale, Define baselines and milestones,
Writing a communication plan, Planing out your finishing process...,
and so on..
Tarek Aly
01126182476
http://41.32.221.109:8080/DrTarekAly.htm
E-mail: tarekmmmmt@{pg.cu.edu.eg; egyptpost.org; gmail.com; yahoo.com}
Agenda
 Step 2 - Write a project plan
 Design your general workflow
 Break down phases into tasks
 Consult with your team to determine a viable timescale
 Define baselines and milestones
 Write a communication plan
 Plan out your finishing process

Research Methodology
Step 2 - Write a project plan
 Your goal is to brainstorm ideas and have an estimate of what
needs to be done. Project planning is a document where you lay
down every phase and activity necessary for delivering the
project.
 Using a project plan, you can determine resource requirements,
that is how much time/money/workforce the project needs to be
perfectly delivered. A project plan typically includes the following
project details:
 phases of a project
 activities or tasks in each phase
 task start and end dates
 interdependencies between tasks
 milestones
To write a project plan, you can follow the next 6 steps:
Research Methodology
2.1 - Design your general workflow
 What does the overall workflow of your project look like?
 What are the phases that your team needs to go through to
produce the deliverables?

 Your goals should be SMART, that is they should be:


 Specific
 Measurable
 Achievable
 Relevant
 Time-bound

Research Methodology
2.2 - Break down phases into
tasks
 How to break your phases into smaller tasks?
 How many days for your team to complete each task?

 it’s time to break your phases into smaller tasks that take no
more than a few days for your team to complete.
 Repeat the same process on your sub-tasks to make sure every
big phase or task is broken into the smallest tasks possible.
 After doing this, you’re able to assign tasks to people in your
team and estimate a time scale for each of them.

Research Methodology
2.3 - Consult with your team to
determine a viable timescale
 How to make sure you understand your planning horizon?
 How to make shorter plans if needed and only after achieving a
particular goal?
 How to interrogate your team on their decision for the timescale
they’ve proposed for completing a task. ?

 You need to consult with your team members to have a more


realistic understanding of the resources needed here.

Research Methodology
2.4 - Define baselines and
milestones
 What are the main aspects of a project baseline are?

 A baseline is a base plan that includes the expected


scope/deliverables, timeline, and cost of a project. It helps you
keep an eye on your team’s performance by comparing it to the
baseline expectations, and taking necessary actions when you’re
not meeting these expectations.
 The three main aspects of a project baseline are:
 Scope and deliverables: this includes project goals and outcomes, any
deliverables, problems they solve, etc.
 Timeline: the duration of the project as well as when the project (or some
parts of it) should be delivered.
 Cost: how much you’re planning to spend on the project. This includes all
the expenses including the project team’s hourly salary, cost of tools, etc.

Research Methodology
2.5 - Write a communication plan
How do you expect your team to communicate during
the project?
Who should they reach out to if there are any issues
on the way?
How do the stakeholders expect you to report
progress to them?
What are Communication methods?
What is the Communication frequency?
What is Messages and goals?

Research Methodology
2.5 - Write a communication plan
Cont.

Research Methodology
2.6 - Plan out your finishing
process
How to make sure all the milestones and objectives
are met and deliverables are tested and ready to be
submitted to the stakeholders for approval.

How to evaluate a process that runs alongside project


execution?

Research Methodology
Thank You

2023-04-01 Research Methodology 11/112

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