Cash sale billing type BV Credit memo billing type G2 Debit memo billing type L2 Intercompany billing type IV Performa invoice order related billing type F5 Performa invoice delivery related billing type F8 Invoice cancellation billing type S1 Return & credit memo cancellation billing type S2 Intercompany credit memo billing type IG
Performa Invoice is a dummy invoice which will not generate accounting entry.
We do Performa invoice when the process is not relevant for invoice.
* For billing document there is no provision of external number because its legal requirement that billing document number should be always in sequence.
SD document categories: - This field controls the functioning of the billing document and also controls accounting entry while creating invoice.
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BILLING TYPE DOCUMENT CATEGORIES ACCOUNT ENTRIES
F2 M Customer A/c.....Dr. To, Revenue A/c......Cr. RE & G2 O Revenue A/c.......Dr. To, Customer A/c....Cr. F5 & F8 U No accounting entry
Q. Where is the control when you create return invoice the accounting entry is Revenue A/c.....Dr. to Customer A/c....Cr.
Ans.- SD Document category – “O” To,
Q. Where is the control that when we create performa invoice and there is no accounting entry? Ans. SD document category – “U”.
Posting block: - If you check this accounting document will not generate automatically while creating invoice the user has to post it manual.
To post the invoice into accounting manually go to change mode invoice and click on release (Flag symbol).
The T-code to post collective billing document into accounting is [VFX3].
Statistics: - This field controls whether to update billing document data into LIS or not.
Document type: - The document type for accounting document is “RV”.
Negative posting: - This field controls if the billing document values is in negative whether to generateaccounting document or not.
Invoice list type: - The standard invoice list type is “LR” and T-code for invoice list is [VF21] or [VF24].
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Relevant for rebate: - This field is one of the prerequisite to process rebate.
The total prerequisite to process rebates:
1st Sales org – Rebate proactive check.
2nd Customer master – Rebate check
3rd Billing type – Relevant for rebate check.
Cancellation billing type: - Normal cancellation invoice billing type is “S1”
Return and credit memo cancellation billing type is “S2”
Account determination procedure: - This procedure will help to determine revenue G/L account while invoice values into accounting.
When you create invoice system generate accounting document and the accounting entry is
Customer A/c.......Dr To, Revenue A/c.....Cr.
For the customer account system determine G/L account from reconciliation account. For the revenue account system determination G/L account based on account determination procedure (Revenue account determination).
The standard account determination procedure is [KOFI00].
Document pricing procedure: - This field is one of the parameter to determine pricing procedure in billing document.
Normally pricing will be copied from sales order to invoice but some scenario if you don’t have sales order then we determine pricing procedure in invoice with the help of this field.
Account determination reconciliation A/c: - Normally when you create invoice for the customer account system determine reconciliation account from customer master but the client requirement is reconciliation account should not be determine from customer master, it should be determine based on some combination like (Plant + Division) then we use account determination reconciliation account.
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Account determination cash settlement: - We use this field only for cash sales billing type “BV” when we create invoice in cash sales process the accounting entry is
[Cash settlement A/c....Dr.
To, Revenue A/c......Cr ]
for cash settlement account system determine G/L account from account determination cash settlement.
Some important points:-
Split criteria for deliveries
1. Ship to party should be same
2. Shipping point 3. Incoterms 4. Delivery date 5. Route
Standard split criteria for billing
1. Payment terms 2. Payer 3. Billing date
The activity system perform when we do PGI
1. Inventory account document generates
2. Stock updates 3. It updates in document flow [VBFA] 4. It updates in credit management 5. It updates in billing due list 6. It updates in LIS
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The activity system perform when we create invoice
1. Accounting document generate 2. It generates profitability analysis document 3. It generates cost centre document 4. It updates in document flow 5. It updates in credit management 6. It updates in LIS
The activity system perform when we create sales order
1. Partner determination 2. Free goods 3. Pricing 4. Output determination 5. Listing exclusion 6. Delivery schedule 7. Credit management 8. Transfer of requirement 9. Material determination 10. Availability checks 11. Text determination
The T-code to combine multiple orders into single delivery [VL10A] or [VL10C] (it is called collecting processing of deliveries).
First create two different orders then go to VL10A for combine multiple into single delivery mention shipping point mention ship to party click on background click on log select the line and click on documents system will display delivery number select the delivery number and click on display document click on change mode and do PGI.
Combining multiple deliveries into single invoice the T-code [VF04] – (it also called collective processing of billing document).
Billing date sold to party select all deliveries click on collective billing document / online
* The T-code to cancel invoice [VF11].
*The T-code to reverse PGI [VL09]
Restricting number of line item in invoice
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SPRO S&Dbillingbilling document country specific feature maintain maximum number of
billing item go to your sales organisation and mention number of items save it
* The T-code for collecting processing of picking [VL06P].
* The T-code for collecting processing of PGI [VL06G].
