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Lec 4 - Excel Session

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17 views23 pages

Lec 4 - Excel Session

Uploaded by

Arjun Pathak
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SESSION I:

MICROSOFT EXCEL

Dr. Apoorva Gupta


TOPICS
 Session I: Basic excel
 Session II: Data cleaning

 Session III: Data organizing and visualizing

 Session IV: Basic Statistical Analysis

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INTRODUCTION TO EXCEL

 MS Excel is a part of MS Office family.


 It is used for storing data and doing various types of
mathematical calculations.

 Excel can do calculations ranging from simple addition-


subtraction to complex things like regression analysis.

 Excel is like your Maths copy, collection of rows and


columns.

 DO YOU KNOW HOW TO OPEN EXCEL???


 Do you know how to operate Excel through Mobile Phone or
Google Sheets? 4
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DIFFERENT ELEMENTS OF EXCEL

 Title Bar: - Title of the workbook and three buttons


called window controls.

 Menu Bar: - Displays NINE different menu names (or


options) to be used.

 Tool Bar: - Collection of tools

 Windows Workbook: - The area where you do all you


data entry and calculations.
6
Apoorva Gupta
March, 2014
Ramjas College
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ADDRESS BAR
 Each Cell has an address
 Cell Address: - A1

 Columns are represented Alphabets

 Rows are represented by Numbers

 Total number of rows=65536


 Total number of columns=256

 Total number of cells=65536*256

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 Formula Bar: - Displays whatever you write in a
cell.

 Three types of “PLUS” signs.


 Bold Plus
 Arrow Plus
 Simple Plus

 LET’S UNDERSTAND THEM

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WORKBOOK V/S WORKSHEET

 A sheet of paper is a collection of different rows.


 A copy is a collection of different pages.

 Similarly, a worksheet in excel is a collection of


rows and columns.
 A workbook is a collection of worksheets.

 PROPERTIES OF SHEET
 Add or Remove a Sheet
 Rename a Sheet
 Change the Position of Sheet
 Change Colour
 Hide/ Unhide Sheet 10
 Protect Sheet
SAVING AN EXCEL WORKBOOK
 Save a workbook, not a worksheet.

 Extension is: - .xls (.xlsx)

 “My First Excel File.xlsx”

 Windows icon, save


 Ctrl+S

 Save v/s Save As

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SHORTCUT KEYS

Shortcut Key Description Shortcut Key Description


ctrl+A Select All ctrl+N New
ctrl+B Bold ctrl+O Open
ctrl+C Copy ctrl+P Print
ctrl+D Redo ctrl+Q Symbol font
ctrl+E Align Centre ctrl+R Right Align
ctrl+F Find ctrl+S Save
ctrl+G Go to ctrl+T Create Table
ctrl+H Replace ctrl+U Underline
ctrl+I Italics ctrl+V Paste
ctrl+J Jutify ctrl+W Close File
ctrl+K Hyperlink ctrl+X Cut
ctrl+L Left Align ctrl+Y Repeat
ctrl+M Indent ctrl+Z Undo
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CELL PROPERTIES
 Font Size
 Font Type
 Font Color
 Font Format:- Bold, Italics, Underline
 Alignment of Text:- Centre, Right, Left, Top, Middle,
Bottom
 Cell Border

 Wrap Text
 Merge and Splitting Cells
 Eg: Annual Sales
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 Changing Column Width
 Changing Row Height

 Deleting or Adding Rows and Columns

 Cell Border

 Sorting
 Eg: GDP and Money Supply
 Be careful about the “Expand the current selection”

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BASIC CALCULATIONS

 Take some numbers and do basic calculations


 Addition, Subtraction, Multiplication, Division, Average
 Can use any function, either by clicking on “Insert Function”
button, or by going to “Formulas” menu

 Every formula starts with “=” Sign.


 Operation on cells, or on the numbers in the cell???

 Excel also works on BODMAS rule.

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REFERENCING A CELL
 “$” means fixing
 Absolute v/s relative reference of the cell
 Eg: (B3/B15*100) or (B3/$B$15*100)

 $Letter$Number
 $A$1
 $Letter Number
 $A1
 Letter $Number
 A$1
 Refer to: $ Sign sheet
 Refer to: GDP & MS sheet for application to percentage

 Paste Special
 Eg: GDP 17
 Formula, transpose, values, others
CREATE NEW VARIABLES

 Square variables: X2 = X * X or X^2


 Square Root of X = sqrt(X) or X^(1/2)
 Interaction Variables: X * Y
 Logarithmic of X: Ln(X); Log(X); Log10(X)
 Lag Variable of X: Xt – Xt-1
 Growth Rate of X: (Xt – Xt-1)/Xt-1
 Absolute Value: abs(-1) => 1

 Increasing points after Decimals

 Look at help of the function 18


WHAT HAPPENS WHEN FORMULA EXTENDS
OVER THE SHEETS?

 Same cell reference across the sheets:


=SUM(Sheet2:Sheet4!B7)

 Different cells on different sheets


=SUM(Sheet2!B7,Sheet3!B4,Sheet4!B3)

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FREEZE PANES AND SPLIT WINDOWS
 When data is huge and need to work on two
columns/ rows which do not appear together on
the window.

 View -> Freeze Panes

 View -> Split

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FILTER
 Useful when you have to work with a subset of
your data.
 Eg: Sports

 Home menu -> Filter

 Data menu -> Filter

 Sort: Ascending/Descending/Custom Sort


 Expand the selection

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MAKING CHARTS IN EXCEL

 Insert -> Charts


 Chart Menu will appear
 Choose data, chart type
 Chart Design, Layout and Format
 Chart Title, Legend (index), Data Labels, Label Axis

 Charts take cell reference and not the number

 Eg: Annual Sales (Simple), Religion (Pie), Marks


(Joint Graph)

 MAKE YOUR CHART AS ATTRACTIVE AS 22


POSSIBLE.
LEARN EXCEL YOURSELF
 Learning by doing
 Click F1 for help

 Click sign of “?” on the top right corner

 Practice the details that appear on your window.

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