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Applied Productivity Tools Using Spreadsheet Handout

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8 views4 pages

Applied Productivity Tools Using Spreadsheet Handout

Enjoy

Uploaded by

carlosmp0880
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Applied Productivity Tools using Spreadsheet (working with spreadsheet)

The ability to organize data to a usable information is an important skill you need to learn. Spreadsheet applications
like Microsoft Excel and Google Spreadsheets allow large set or group of data to be stored, organized, analyzed and
interpreted automatically.

Formatting the Spreadsheet


1. In your desktop, create a document named ‘My Weekly Budget’. Always Remember to save your progress by
pressing Ctrl + S.
2. Create an additional tab by clicking the plus icon in the sheets tab below. (as shown by a red box in Figure 2.1)

3. Rename Sheet1 by double click its name and change it to Income. Do the same with Sheet2 and change it to
Expense. (see Figure 2.2)

4. Select the Income tab and type the following data as seen in Figure 2.3. Then click the Expense tab and type the
following data as seen in Figure 2.3

5. To adjust the cell width or height, click and drag the edge of the column or row heading respectively as seen in
Figure 2.4

6. Go to the Income tab, then drag select cells A1 to C1. While the A1 to C3 cells are selected, in the ribbon click
Home > Center then click Home > Bold as seen in Figure 2.5. Do the same for the Expense tab.
7. In the Expense tab, drag select from A1 to C15 then from the ribbon, click Home> Format as Table > Table Style
Light 9 as specified in Figure 2.2. A prompt will appear as seen in Figure 2.6 that validates the selection range, then
press OK. Do the same to A1 to C3 in the Income tab but use Table Style Light 10 instead.

8. In the Expense tab, drag select C2 to C16, press right click > Format Cells (see Figure 2.7), the
Format Cell Window will appear.

9. Format Cell Window will appear. In the Number


tab, press Currency and search in the dropdown
box for the Peso sign symbol (₱) or PHP. Change
decimal places to 0 then press OK. (see Figure 2.8)
10. Do steps 8 and 9 for C2 to C4 to the Income
tab.

Report Summarization
1. In the Income tab, click C4 then type=SUM(C2:C3). This will automatically compute the sum of cells C2 to C3 as
seen in Figure 2.9. Do the same for the Expense tab, but use the code =SUM(C2:C15) instead.
2. Create another tab, rename it Report Summary.
3. In Report Summary tab, type the data as seen in Figure 2.9. Notice the space between A1 and A3.
4. Select A1, then in the Home tab in the
ribbon, edit the following: (see Figure 2.10)
a) Bold
b) Change Font Size to 15.
c) Change Fill Color to Green.
d) Change Font Color to White.
e) Center
5. Drag select A3 to A5 then click Home > Bold.
6. Select B3 then type = Income!C4, this will display the content of C4 in the Income tab. (see Figure 2.11)
7. Do the same with B4 but type = Expense!C12.
8. Select B5, then type =B3-B4 as seen in Figure 2.12. This formula will display the difference between B4 and B3.

9. Drag select B3 to B5, press right click > Format Cells, the Format Cell Window will appear. In the Number Tab,
press Currency and search in the dropdown box for the Peso sign symbol (₱) or PHP as seen in Figure 2.8, press
OK.

Table Creation
1. To create a graph, drag select A3 to B4 then press Insert> Insert Pie or Doughnut Chart as seen in Figure
2.13.
2. Double click on the Title of the graph and change it into FINANCIAL SUMMARY
PIE GRAPH as seen in Figure 2.14.

3. To resize the graph, click and drag the lower rightmost handle then move the mouse to the left as seen in Figure
2.15. Any handles can be used in this purpose as long as you drag away from the handle you clicked.
4. To move the graph, hover on the edge of the chart then click and drag it anywhere you want
it to move.

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