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Cambridge International Examinations

Cambridge International General Certificate of Secondary Education
* 2 7 6 5 5 1 7 2 6 0 *

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/22

Paper 2 Document Production, Data Manipulation and Presentations May/June 2016
2 hours 30 minutes
Additional Materials: Candidate Source Files

READ THESE INSTRUCTIONS FIRST

Write your name, Centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.

Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, Centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.

The number of marks is given in brackets [ ] at the end of each question or part question.

Write today’s date in the box below.

The syllabus is approved for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 12 printed pages.

DC (ST/AR) 116213/3
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2

You work for a company called Tawara Yacht Brokers who buy and sell luxury boats. You are going to
perform some clerical tasks for this company.

Task 1 – Evidence Document

• Open the file J226EVIDENCE.RTF

• Make sure that your name, Centre number and candidate number will appear on every page of
this document.
• Save this Evidence Document in your work area as J226EVIDENCE followed by your candidate
number. For example, J226EVIDENCE9999
You will need this Evidence Document to store screenshots of the evidence you are instructed to
produce.

Task 2 – Document

You are going to edit a report for Tawara Yacht Brokers. The company uses a corporate house style for
all their documents. Paragraph styles should be created and applied as instructed. All imported data
should have the TYB-Body text style applied unless otherwise instructed.

1 • Using a suitable software package, open the file J226SUPER.RTF

• Set the:
• page size to A4
• orientation to landscape
• top and bottom margins to 1.5 centimetres
• left and right margins to 2 centimetres.

EVIDENCE 1
Take screenshot(s) to show the page size. Place this in your Evidence Document.

EVIDENCE 2
Take screenshot(s) to show the margin settings. Place this in your Evidence
Document.
[2]

2 • Save the document in your work area with the file name BROKER. Make sure it is saved in
the format of the software you are using.

EVIDENCE 3
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.
[1]

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3 • Place in the header:

• the automated file name and path right aligned.
• Place in the footer:
• automated page numbers left aligned
• your name, Centre number and candidate number right aligned.
• Make sure that:
• all the alignments match the page margins
• no other text is included in the header and footer area
• headers and footers are displayed on all pages. [2]

4 • Create the following paragraph styles:

House style specifications

Enhancement

Space before
Line Spacing

Space after
Font Style

Alignment
Font Size
(points)

(points)

(points)
TYB-Title sans-serif 36 right bold, italic single 0 0
TYB-Subtitle sans-serif 18 left underline single 0 0
TYB-Subheading sans-serif 16 centre all capitals, bold single 0 12
TYB-Body serif 12 justified none single 0 12
TYB-Table serif 12 left none single 0 0

EVIDENCE 4
Place in your Evidence Document screenshot(s) to show all the settings for the
TYB-Subheading style.
[3]

5 • At the start of the document enter the title:

Tawara Yacht Brokers [1]

6 • Apply the TYB-Title style to this text. [1]

7 • Below the title, add a subtitle:

Draft report by: and add your name. [1]

8 • Apply the TYB-Subtitle style to this text. [1]

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9 • Apply the TYB-Body text style to the rest of the document. [1]

10 • Change the page layout so that all the text after the first paragraph is displayed in two columns
of equal width with a 2 centimetre space between them. [2]

11 • Identify the 6 subheadings in the document and apply the TYB-Subheading style to each one.
[1]

12 • Using the data in the table J226SALES.CSV create an appropriate chart to compare the
sales of yachts for the years 2015, 2014 and 2013. [1]

13 • Label the chart with the title Comparison of Superyacht Sales

• Include appropriate labels and a legend. [1]

14 • Insert the chart on page 1 after the paragraph ending …over the past three years.
• Make sure that:
• the chart fits within the column width
• all data labels are displayed in full. [1]

15 • Explain why you have chosen this type of graph or chart. Compare it with at least one other
chart type.

EVIDENCE 5
Type the evaluation of your graph or chart into your Evidence Document using no
more than 50 words.
[2]

16 • Open the file J226ORDERS.CSV and insert the contents as a table within the column width
after the text …yachts on their order books: [1]

17 • Insert a new row at the end of the table.

• Enter the following order into this row:

Length in Number of
metres Yachts
China 900 26
[1]

18 • Sort the data in the table so that the Length in metres column is displayed in descending
order. [1]

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19 • Format the first row of the table to be:

• bold and italic
• centre aligned over the three columns
• shaded with a light grey background (20–40%). [2]

20 • Make sure that:

• the TYB-Table style is applied to rows 2 to 12
• text in each cell does not wrap
• all gridlines are displayed when printed. [1]

21 • Import the image J226YACHT.JPG and place this below the subheading CHARTERS. [1]

22 • Reflect the image so the yacht points to the left. [1]

23 • Resize the image so that:

• it is 6 centimetres wide
• the aspect ratio is maintained.
• Align the image to the:
• top of the paragraph starting A Tawara Yacht charter…
• left margin within the column.
• Make sure the text wraps round the image.
It may look like this:

[2]

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24 Spell check and proofread the document.

• Make sure that:
• tables and charts are not split over two columns or pages
• there are no widows or orphans
• there are no blank pages
• the house style specification has been followed and the correct styles applied as
instructed
• spacing between all items is consistent.
• Save the document using the same file name and format used in Step 2.
• Print the document.

PRINTOUT 1
Make sure that you have entered your name, Centre number and candidate
number on your document.
[1]

[Total: 32]

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Task 3 – Database

You are now going to prepare some reports for the company. Make sure all currency values display the
€ sign and are to 0 decimal places.

25 • Using a suitable database package, import the file J226YACHTS.CSV

• Use these field names and data types:

Yacht_ID Text
Yacht_Name Text
Type Text
Length Number Format to 1 decimal place
Builder_ID Text
Price Numeric/Currency
Build_Year Number
Sleeps Number
Crew Number

• Set the Yacht_ID field as a primary key.

• Save the data.

EVIDENCE 6
Take screenshot evidence showing the field names and data types used in the table.
Insert this screenshot into your Evidence Document.
[4]

26 • Create a data entry form to include all fields from the Yachts table. [1]

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27 • Use the form created in Step 26 to enter the following record:

Yacht_ID MO126
Yacht_Name Antalex
Type Motor
Length 26
Builder_ID 155FAL
Price 795000
Build_Year 2011
Sleeps 6
Crew 3

• Check your data entry for errors. Save the data.

EVIDENCE 7
Take screenshot evidence showing the form completed with this new record. Place
this screenshot into your Evidence Document.
[2]

28 • Evaluate the design of your data entry form.

EVIDENCE 8
Type the evaluation of your data entry form into your Evidence Document using no
more than 50 words.
[2]

29 • Import the file J226BUILDERS.CSV as a new table in your database.

• Set the Builder_ID field as a primary key.
• Create a one-to-many relationship as a link between the Builder_ID field in the Builders table
and the Builder_ID field in the Yachts table.

EVIDENCE 9
Place in your Evidence Document screenshot(s) showing the relationship between
the two tables.
[1]

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30 • Using fields from both the Yachts and the Builders tables, produce a report which:
• contains a new field called Total_Berths which is calculated at run-time. This field will
calculate the total number of berths by adding Sleeps plus Crew
• shows only the records where Build_Year was after 2010 and Length is 40 or less
• shows only the fields Yacht_Name, Builder_Name, Type, Length, Price, Build_Year,
Build_Country and Total_Berths in this order with data and labels displayed in full
• sorts the data into ascending order of Type and then descending order of Length
• has a page orientation of landscape
• fits on a single page wide
• calculates the average Length positioned below the LENGTH column and formatted to
1 decimal place
• has the label Average length to the left of this number
• includes the heading Yachts less than 6 years old at the top of the page
• has your name, Centre number and candidate number at the top of the report.
• Save and print your report.

PRINTOUT 2
Make sure that you have entered your name, Centre number and candidate
number on your report.

EVIDENCE 10
Place in your Evidence Document screenshot(s) showing the formula used to
calculate the average length.
[12]

31 • Using fields from both the Yachts and the Builders tables, produce a report which:
• selects only those records where the:
– Builder_Name field contains Yacht
– Build_Country is New Zealand or Australia
• shows only the fields Yacht_Name, Builder_Name, Type, Price, Build_Country and
Services in this order
• sorts the Price in descending order
• has a page orientation of portrait
• fits on a single page
• includes the heading Oceania Yacht Builders at the top of the report
• has your name, Centre number and candidate number at the bottom of the report.
• Save and print your report.

PRINTOUT 3
Make sure that you have entered your name, Centre number and candidate
number on your report.
[6]

[Total: 28]

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Task 4 – Mail merge Letter

You are required to carry out a mail merge to send letters to customers from the London office.

32 • Use the file J226LETTER.RTF as the master letter for the mail merge and the file
J226CLIENTS.CSV as the data source file.
• In the master letter:
• replace <Date> with a field to display today’s date in the format DD MMMM YYYY
• insert relevant merge fields from the data source file to replace the text in chevrons i.e.
<field>
• replace the text Candidate Name with your name
• include your Centre number and candidate number in the footer of the document.
• Proofread and spell check the letter.
• Save the master letter
• Display the field codes.

EVIDENCE 11
Place in your Evidence Document screenshot(s) showing evidence of the format for
the date field.
[6]

33 The letter is incomplete. You are required to enter some information regarding passwords.
• Give one example of a strong password.
• Identify three features which make this a strong password.
• Enter your answers in the spaces provided in the letter.
• Print your master document with the merge fields displayed.

PRINTOUT 4
Make sure your name, Centre number and candidate number are on the document.
[4]

34 • Merge the letters selecting only those clients from the London office.

EVIDENCE 12
Place in your Evidence Document screenshot(s) showing your selection method.
[1]

35 • Print only the merged letters for the selected clients.

PRINTOUT 5
Make sure your name, Centre number and candidate number are on the letters.

• Save and close the documents. [1]

[Total: 12]

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Task 5 – Presentation

You are required to create a short promotional presentation.

36 • Import the file J226PROMOTION.RTF placing the text as 6 slides in your presentation
software. [1]

37 • The presentation should be based on a master slide that you will design. Your slides must
have a consistent layout and formatting, with the following features on all slides:
• the company logo which is saved as J226LOGO.jpg
• your name, Centre number and candidate number
• automatic slide numbers. [3]

38 • Set animation on the bullets so they appear one by one.

EVIDENCE 13
Place in your Evidence Document screenshot(s) showing the bullet animation.
[1]

39 • Set the slide show so it loops continuously on-screen.

EVIDENCE 14
Place in your Evidence Document screenshot(s) showing the on-screen looped
selection.
[1]

40 • Spell check the presentation for errors.

• Save the presentation.
• Print the presentation with 6 slides to the page.

PRINTOUT 6
Make sure your name, Centre number and candidate number are on all slides.
[2]

[Total: 8]

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Task 6 – Printing the Evidence Document

You now need to print your Evidence Document.

41 • Print your Evidence Document.

PRINTOUT 7
Make sure that you have entered your name, Centre number and candidate
number on your Evidence Document.

• Save and close your Evidence Document.

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every reasonable
effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the publisher will
be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge International
Examinations Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download at www.cie.org.uk after
the live examination series.

Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of Cambridge Local
Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

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