Timeless Fashion Company

Top Management

CEO: A CEO (Chief Executive Officer) is the highest-ranking executive in a

company, responsible for making major corporate decisions, managing
overall operations, and setting the strategic direction for the organization.
The CEO leads the organization and sets its main goals and plans. This job
includes creating the company's goals and direction, making sure the
finances are good, and encouraging a positive work environment. The CEO
talks directly to the Board of Directors and regularly communicates with
top managers to make good decisions that match the company's long-
term goals.
COO: The COO manages the company's daily activities, making sure all
departments work well together to achieve the goals set by the CEO. By
carrying out the CEO's strategic vision and overseeing internal
procedures, the COO makes sure that the company operates smoothly,
effectively, and efficiently. This job involves working closely with
department leaders to create and put in place ways of working, keep track
of performance, and help communication between all teams. The COO
reports to the CEO and connects the top management with different parts
of the company.

Middle Management

Production Department:
The manufacturing Department is essential in every firm that produces
items or provides services that require manufacturing processes. Its
primary tasks include efficient product production, quality assurance, and
timely delivery.

Production Department Manager: The Production Manager oversees the

manufacturing process, ensuring products are produced efficiently, on
schedule, and within budget. They manage resources, troubleshoot
production issues, and enforce safety and quality standards. Additionally,
they collaborate with other departments such as Sales Department to
streamline operations and improve overall production efficiency
Production Department Assistant Manager: The Production Assistant
Manager helps the Production Department Manager by organizing daily
production tasks and making sure that workers are assigned to their jobs
properly. This job includes planning schedules, managing work processes,
and finding possible places where production could slow down. The
Assistant Manager helps the Production Manager and works to make
things run better.
Quality Control Specialists: A Quality Control Specialist is someone who
checks products or services to make sure they meet certain standards.
This job includes checking the quality of work, finding ways to make
things better, and working with the Production Department to fix any
problems. They look for any problems and work to fix them so that
everything is done correctly and safely.
Inventory & Raw Materials Handlers: These workers take care of the stock
of raw materials and make sure that production has what it needs. They
keep an eye on how much stock is available, order new supplies when
needed, and check their inventory regularly. Inventory and raw materials
handlers report to the assistant manager of the production department.
Production Workers: Production Workers are responsible for putting
together and completing products. They use set procedures for making
products to make sure everything is done on time and meets quality
requirements. They report to the person in charge of the Production
Team, who helps them with their daily work and tasks.
Reporting Relationships: The Sales Associates collaborate with Sales
Support Staff in managing orders, returns, and customer inquiries. The
Sales Associates and Sales Support Staff directly report to the Sales
Department Assistant Manager. Then, the Assistant Manager will report to
the Manager.

Sales Department:
The major responsibilities of the Sales Department are to generate income
by selling items or services to clients. These responsibilities ensure that
the organization achieves its sales targets, builds strong client
connections, and expands its market presence. Here are the main
responsibilities:

Sales Department Manager: The manager leads the sales team,

establishing sales targets, strategies, and goals to boost revenue across
various customer types (high schools, colleges, and recreational sports).
They report to the COO and are accountable for the performance of the
sales team, ensuring they have the resources and support needed to
achieve sales objectives. and works closely with the Marketing team to
help with sales efforts.
Sales Department Assistant Managers: Oversees sales team operations,
setting sales targets and developing strategies to meet them. They
supervise Sales Associates and provide coaching and support where
needed. Reporting to the Sales Manager, this role is crucial for ensuring
that the sales team achieves their goals while adhering to company
policies.
Sales Associates: Sales associates are the frontline staff responsible for
engaging with customers, providing information about products, and
closing sales. They report to the sales department manager and are key
to ensuring customer satisfaction and promoting brand loyalty.
Sales Support Staffs: The Sales Support Staff helps the sales team by
doing office tasks like processing orders, keeping track of client
information, and managing questions. They help make sales work well and
improve customer service. This staff works for the Sales Department
Manager.
Reporting Relationships: The Sales Department Manager leads the team,
setting sales targets and strategies, while reporting directly to the COO.
Assistant Managers oversee day-to-day operations, supervising Sales
Associates and reporting to the Sales Manager. Sales Associates engage
with customers, close sales, and report to the Sales Department Manager.
Sales Support Staff assist the sales team with administrative tasks,
ensuring smooth operations, and report to the Sales Department
Manager.

Accounting Department:
The Accounting Department is responsible for managing financial
transactions, maintaining accurate financial records, ensuring compliance
with regulations, and providing essential financial insights to support
business decision-making.

Accounting Department Manager: The manager oversees all accounting

functions, ensuring accuracy in financial reporting and compliance with
regulations. They report to the CEO and are responsible for developing
financial strategies, managing budgets, and providing insights on the
company's financial health.
Accounting Associates: These associates handle day-to-day accounting
tasks such as record keeping, payroll, and financial reporting. They look at
information to help make important choices. They report to the
accounting department manager and play a crucial role in maintaining
financial accuracy and integrity.
Accounting Clerks: Accounting clerks are people who help keep track of
money for a business. They record transactions, make sure bills are paid,
and help prepare financial reports. Their job is important for
understanding how much money the company has and spends. They are
important for keeping financial information moving smoothly in the
organization. They report to the Accounting Team.
Reporting Relationships: The Accounting Department Manager oversees
all accounting functions, ensuring financial accuracy and compliance, and
reports directly to the CEO. Accounting Associates handle daily accounting
tasks such as payroll and financial reporting, and report to the Accounting
Department Manager. Accounting Clerks assist with recording
transactions, paying bills, and preparing financial reports, and report to
the Accounting team. The Manager is responsible for ensuring the
financial health of the company, while the Associates and Clerks support
by maintaining accurate records and assisting with financial operations.

Human Resource Department:

The part of a company that helps with workers and their needs.
Human Resource Manager: The HR manager is responsible for the
strategic management of employee relations, recruitment, and
compliance with labor laws. They report directly to the COO and ensure
that the business's human capital aligns with organizational goals.
Human Resource Assistant: Helps with tasks like keeping records, hiring
new employees, and getting them started in the company. This job is
important for keeping the team organized. The HR Assistant works for the
Human Resource Manager.
Training and Development Specialist: This person looks at what training
workers need and creates programs to help them improve their skills and
work better. They help run training sessions, make training materials, and
check how well the training programs work. The specialist works for the
HR Manager.
Employee Relations Specialist: Employee relations specialists are people
who help keep good communication and relationships between workers
and their employers. They work to solve issues at work, make sure
everyone follows rules, and help create a positive work environment.
Reporting Relationships: Work to create a friendly work environment and
solve problems that come up at work. They help solve problems, look into
complaints, and support a positive work environment. They report to the
HR Manager.

Logistics Team:
The Logistics Team is responsible for overseeing the movement, storage,
and distribution of goods within a company, ensuring products and
materials are delivered to the right place at the right time. Their tasks
focus on optimizing the supply chain, managing resources, and
maintaining efficiency.

Warehouse Supervisor: The Warehouse Supervisor oversees day-to-day

warehouse operations, ensuring that goods are stored, organized, and
shipped efficiently. Their responsibilities include managing warehouse
staff, overseeing inventory control, coordinating shipments, ensuring
safety and compliance with regulations, and resolving any operational
issues.
Inventory Clerk: The Inventory Clerk makes sure that inventory records
are correct, keeps an eye on how much stock is available, and helps
organize the stored items. Good inventory management is important for
making sure production runs smoothly. The Clerk works for the Manager
of the Logistics Department.
Shipping and Receiving Clerk: This person is responsible for managing the
sending and receiving of packages and goods. This job is about
overseeing the arrival and departure of uniforms and supplies, making
sure everything is recorded and taken care of correctly. The Shipping and
Receiving Clerk works with the Logistics Manager and is important for
keeping the movement of products in and out of the company running
smoothly.
Reporting Relationships: The Warehouse Supervisor oversees the day-to-
day warehouse operations, including managing warehouse staff, inventory
control, and coordinating shipments, and reports directly to senior
management. The Inventory Clerk is responsible for maintaining accurate
inventory records and monitoring stock levels, reporting to the Warehouse
Supervisor. The Shipping and Receiving Clerk manages the arrival and
departure of goods, ensuring everything is properly recorded, and also
reports to the Warehouse Supervisor.

Justification Report:
The new plan for Timeless Fashion Company is designed to make things
run more smoothly and improve how well the company works. By clearly
stating job duties in each department and setting up clear reporting lines,
communication and decision-making get better. This is important for
reaching business goals during this time of growth. Dividing departments
into areas like Production, Sales, and Logistics helps build teams that can
concentrate on their specific customers. This way, they can offer services
and products that are designed to meet the unique needs of each client.
Also, keeping roles like Quality Control, Training, and HR separate helps
the company maintain good quality and make employees happy, which
creates a strong workplace culture. Setting up clear reporting lines helps
department leaders give better guidance and support to their team
members, which is important for their growth and skills development. This
change is meant to encourage teamwork between departments while also
helping each department concentrate on its goals. This will help Timeless
Fashion Company achieve its goal of delivering high-quality uniforms in a
good way.