Earned Value Project Management - Improving The Predictive
Earned Value Project Management - Improving The Predictive
com
ScienceDirect
International Journal of Project Management 34 (2016) 22 – 29
www.elsevier.com/locate/ijproman
Received 5 January 2015; received in revised form 12 September 2015; accepted 14 September 2015
Available online 9 October 2015
Abstract
Earned value project management (EVPM) is an effective tool for managing project performance. However, most studies on extensions and
applications of EVPM concentrate on improving final cost and duration estimates rather than improving upon the use of planned value (PV) to
predict earned value (EV) and actual cost value (AC). This study proposes a straightforward modeling method for improving the predictive power
of PV before executing a project. By using this modeling method, this study develops EV and AC forecasting models for four case projects. Out-
of-sample forecasting validation using mean absolute percentage error (MAPE) demonstrates that the proposed method improves forecasting
accuracy by an average of 23.66% and 17.39%, respectively, for EV and AC. This improvement on PV's predictive power prior to project
execution provides management with more reliable predictive information about EV and AC performance, allowing for effective proactive action
to ensure favorable performance outcomes.
© 2015 Elsevier Ltd. APM and IPMA. All rights reserved.
Keywords: Earned value management; Planned value; Earned value; Actual cost; Prediction
http://dx.doi.org/10.1016/j.ijproman.2015.09.008
0263-7863/00/© 2015 Elsevier Ltd. APM and IPMA. All rights reserved.
H.L. Chen et al. / International Journal of Project Management 34 (2016) 22–29 23
Despite the panoply of EVPM studies, prior studies (Anbari, Cioffi (2006b) provided EVPM with a novel formalism
2003, 2004; Cioffi, 2006a; Henderson, 2003; Lipke et al., 2009; derived from a scientific notation, allowing EVPM to extend
Vanhoucke and Vandevoorde, 2007) focus on enhancing the easily to predicting project cost (or earnings) and duration.
accuracy and reliability of predicting the final cost and duration Vandevoorde and Vanhoucke (2006) presented a generic forecast-
of a project. Relatively few address improving the predictive ing model based on the earned schedule (ES) method to predict
power of planned values, considered initial estimates of earned project duration, which is applicable in different situations,
values, and actual costs prior to project execution. As a result, including those involving a learning curve. Vanhoucke and
there appears to be a lack of models capable of enhancing the Vandevoorde (2007) further validated their generic forecasting
prediction accuracy of earned values and actual costs before model by performing extensive simulations on a large set of 3100
execution of projects. generated networks created with 30 project activities based on
The rest of the paper is organized as follows. Section 2 reviews nine simulation scenarios.
related EVPM studies, Section 3 presents the research question Subsequent work by Lipke et al. (2009) refined the EVPM and
and methodology, and Section 4 depicts the data, model building, ES methods to include the confidence limits of prediction, thereby
and validation. Section 5 presents the research summary and placing high and low bounds on forecasted costs (or earnings) and
conclusions. Section 6 describes research limitations and direction duration and thus improving project managers' abilities to make
for future research. informed decisions. Chou et al. (2010) developed EVPM into a
web-based visualized-implementation system, enabling managers
2. Background to monitor, evaluate, and estimate project financial and scheduling
performance by converting project data into manageable informa-
We first offer some definitions: planned value (PV) is the tion clusters. Hanna (2012) presented a case study to illustrate the
cumulative planned value as a continuous or periodic function use and applicability of EVPM in the electrical construction
summing the approved budget for accomplishing the scheduled industry. He concluded that early determination of probable project
work (activity, work package, or project) as a function of time. outcomes is possible with reasonable forecasting accuracy by
Earned value (EV) is the cumulative earned value either as a EVPM.
continuous or periodic sum of the approved budget for work Recently, Elshaer (2013) refined the EVPM and ES methods by
performed to date. Actual cost (AC) is the cumulative actual cost integrating activity-based sensitivity information into the earned
value either as a continuous or periodic sum of the actual cost of value calculations to remove and/or decrease false warning effects
work performed to date. PV, EV, and AC are respectively the caused by non-critical activities, and thus improved the forecasting
budgeted cost of work scheduled (BCWS), the budgeted cost of accuracy of project durations during project execution. Naeni et al.
work performed (BCWP), and the actual cost of work performed (2014) further developed EVPM into a fuzzy-based model using
(ACWP). linguistic terms and fuzzy theory, enabling management to
PV, EV, and AC are the fundamental metrics of the earned analyze, evaluate, and estimate project costs and scheduling
value project management (EVPM) that generates variance and performance under uncertainty during project execution.
performance indices for financial performance and schedules. More recently, Chen (2014) proposed a linear data-
EVPM forecasts project costs and schedules at completion, transformation formula and used data from 131 sample projects
providing early indications of expected project financial and to demonstrate that the formula significantly improves the
scheduling results based on current information. Aside from that, correlations between PV and EV and between PV and AC. He
the time-phased representation of PV is the performance- developed a mathematical model which he claimed can improve
management baseline of a project, PV is actually the predictor the prediction accuracy of EV and AC through further modeling
for both EV and AC. PV prior to the project's execution stage.
Specifically, PV predicts EV and AC prior to work performed Acebes et al. (2015) proposed a framework based on
at a given time in project. EV and AC are then measured EVPM, Monte Carlo simulation, and statistical learning
subsequent to work performed at that certain point of time. The techniques for project control under uncertainty. They used a
project manager then uses these measured values of EV and AC case project to demonstrate how to estimate the probability of
to evaluate project performance status. cost overruns and the expected project duration during project
Considerable research has been devoted to the extensions execution. They concluded that their framework can detect
and applications of EVPM for project cost performance and anomalies with regard to possible correlations between project
schedule control (Batselier and Vanhoucke, 2015; Brandon, time and cost.
1998; Brown, 1985; Christensen and Daniel, 1995; Colin and Vanhoucke and Colin (in press) assessed four multivariate
Vanhoucke, 2014; Kim, 2000; Kim et al., 2003). For example, regression methods for monitoring the activity level perfor-
Anbari (2003, 2004) shows the major aspects of EVPM and mance of an ongoing project from EVPM/ES observations.
provides logical extensions for forecasting project cost (or Based on a database of project networks, they concluded that
earnings) and completion time using several scenarios, such as using kernel principal component regression method with a
that the original cost (or time) estimate is flawed, that past cost radial base function kernel outperforms the other presented
(or time) performance is (or is not) a good predictor, and that regression methods.
the project will meet its original cost (or time) target upon In particular, Chen's (2014) EVPM forecasting approach
completion, regardless of prior performance. attempts to improve the forecasting accuracy of PV prior to
24 H.L. Chen et al. / International Journal of Project Management 34 (2016) 22–29
wp
α^EV ¼ t ln PC bc ðt Þ −β^EV t ln PC
EV
^ ðt Þ
EV
Logarithm Linear Transformation ¼ t ln PC ij ðt Þ t ¼ 1; 2; …; n
ð1Þ where
X wp 2
Sðt ln ðPC^ wp ðtÞÞÞðt ln ðPC^ wp ðtÞÞÞ ¼ t ln PC ^ ðt Þ
where i denotes the budgeted cost (bc), the work scheduled (ws), EV
X wp 2
EV EV
Table 1
Sample projects used to demonstrate the development of EV and AC models.
Project Project description Type of contract Category Budget at Cost at Planned Actual
name completion completion duration duration
ST Steel tank project for chemical waste storage Fixed-price contract Early finish over budget NTD a 3,172,140 NTD 3,212,850 262 days 212 days
GDP Gas duct and pipe project for a manufacturing Fixed-price contract Early finish under budget NTD 11,000,000 NTD 10,200,000 345 days 231 days
company
DP Distance pipe project for an engineering Fixed-price contract Late finish over budget NTD 1,803,500 NTD 1,998,500 107 days 231 days
company
RPS Raw and product silo project for a Fixed-price contract Early finish over budget NTD 29,103,200 NTD 31,988,200 180 days 177 days
manufacturing company
a
New Taiwan dollars, where 1 New Taiwan dollar = 0.032819 U.S. dollars.
where dp is the pth order Durbin–Watson statistic and ^vt , t = 1 to project, was completed early and within budget. GDP's planned
n are the residuals from ^v ¼ Y−X β^ . In situations where costs, actual costs, planned duration, and actual duration are,
autocorrelation is present, Yule–Walker estimates (used for respectively, NTD 11,000,000, NTD 10,200,000, 345 days,
autocorrelation correction in regression analysis) are then and 231 days.
performed to estimate the set of autoregressive parameters The DP project, a distance pipe construction project, was
(Shumway and Stoffer, 2000) for model restructuring, specified finished behind schedule and over budget. DP's respective
as: planned costs, actual costs, planned duration, and actual duration
are NTD 1,803,500, NTD 1,998,500, 107 days, and 231 days.
^ −1
^¼R ^ 0^r p
^ 2w ¼ ^r ð0Þ−ϕ
^p ; σ The RPS is a raw and product silo project that was finished ahead
ϕ p ρ ð8Þ
of schedule but was over budget. The respective planned costs,
actual costs, planned duration, and actual duration of RPS are NTD
where ϕ ^ 0 ¼ ðϕ ^ 2 …ϕ
^ 1ϕ ^ p Þ is the vector of autoregressive 29,103,200, NTD 31,988,200, 180 days, and 177 days. These
^
parameters, Rp ¼ f^ ρðk−1Þgpj; k¼1 is the matrix of the autocorre- sample projects are summarized in Table 1. Due to space
lation function (ACF), ρ ^0p ¼ ð^ρð1Þ^
ρð2Þ⋯^ ρðpÞÞ is the ACF vector, limitations, this study only presents a project's complete
σ
^ w is the autoregressive variance, and^r p ¼ ð^r ð1Þ^r ð2Þ⋯^rðpÞÞ is the
2
modeling process, but the rest are available from the authors
autocovariance vector. upon request.
4.1. The data Table 2 summarizes the parameter estimates and Durbin–
Watson (DW) statistics of ST's EV prediction using Eqs. (3)
Data to support analysis were collected on four sample projects ^PV and β^PV
and (4). As shown in the left side of Table 2, both α
using case study research protocols (Yin, 2003), including the use are highly significant with p-values of b 0.001, capable of
ws
of multiple data sources (where possible) to ensure the quality of explaining 99.89% of the variation in the t ln(PCPV (t)) data. As
the data collected. The names of these projects have been changed reported in the right side of Table 2, the Durbin–Watson
at the request of the companies involved. The collected data statistics (with a value of 0.0033) suggest a significantly
include detailed scheduling, budget, cost, contract, and charac- positive autocorrelation in the model on the basis of the 0.05
teristic data for the sample projects. threshold value.
The ST project, a chemical waste storage tank, was finished Yule–Walker estimates were thus performed to estimate the
within schedule but was over budget. ST's respective planned set of autoregressive parameters for model restructuring, shown
costs, actual costs, planned duration, and actual duration are, in the left portion of Table 3. The center portion of Table 3
respectively, NTD 3,172,140, NTD 3,212,850, 262 days, and shows the test results of Durbin–Watson statistics after Yule–
212 days. The GDP project, a gas duct and pipe construction Walker estimates, indicating that autocorrelation is largely
Table 2
Parameter estimation and Durbin–Watson (DW) statistics of ST's predicted EV, PĈwp
EV(t).
Table 3
Parameter estimation and Durbin–Watson (DW) statistics of ST's predicted EV, PĈwp
EV(t), subsequent to Yule–Walker estimators.
Yule–Walker estimates Durbin–Watson statistics after Yule–Walker estimates Parameter estimation after
Yule–Walker estimates
Source A Value of source A Source B Value of source B Order DW Probability b DW Probability N DW Variables Coefficient
SSE 0.00004 DFE 255.00000 1 0.5230 b 0.01 1.00 Intercept α^PV = −0.00395⁎⁎⁎
MSE 0.00001 Root MSE 0.00044 t ln(PCbc
PV(t)) β^PV = 0.99100⁎⁎⁎
SBC − 3272.63090 AIC −3297.60930
Regress R2 0.99540 Total R2 0.99999 Total R2 0.99999
Note: SSE = sum of squares for error; SBC = Schwarz's Bayesian criterion; DFE = degree of freedom for error; AIC = Akaike's information criterion.
⁎P b 0.05.
⁎⁎P b 0.01.
⁎⁎⁎P b 0.001.
alleviated from a value of 0.0003 to a value of 0.5230 for the While pattern-matching logic supports analysis of empirical
Durbin–Watson statistics, although it is still significant. observations, a weakness of the approach is that it does not
The left portion of Table 3 reports the parameter estimates of provide a quantitative measure of the improvement achieved by
ST's EV prediction after Yule–Walker estimates. The model our models. In contrast, MAPE provides a measure for evaluating
ws
explains 99.99% of the variation in the t ln(PCPV (t)) data, out-of-sample forecasting accuracy, which is calculated as:
which is 0.10% more before model restructuring.
1X
MAPE ¼ jðyt −^yt Þ=yt j ð9Þ
4.3. Model building for AC forecasting n
where yt is the actual value of data at time t in the out-of-sample
Table 4 reports the parameter estimates and Durbin–Watson forecasts, ŷt is the predicted value for yt, and n is the number of
(DW) statistics of ST's AC prediction using Eqs. (5) and (6). The days of out-of-sample forecast data. When autocorrelated errors
left portion of the table reveals that α ^PV and β^PV are highly are not present, the respective EV and AC response models
significant with p-values of b 0.001; it explains 99.99% of the are denoted as PĈEV wp ac
(t) (Eq. (3)) and PĈAC (t) (Eq. (5)). The EV
bc wp
variation in the t ln(PCEV (t)) data. As the right side of Table 4 and AC response models are respectively denoted as PĈEV (t)MR
ac
shows, the Durbin–Watson statistics (with a value of 1.9420) and PĈAC(t)MR after model restructuring for the effect of
wp ac
suggest an insignificant positive or negative autocorrelation in the autocorrelated errors on PĈEV (t) and PĈAC (t).
model on the basis of the 0.05 threshold value. Therefore, this Fig. 1 plots the PV, EV, and AC curves of the ST project
study concludes that there is no need for model restructuring. prior to data transformation. Fig. 2 plots the transformed PV,
EV, and AC curves of the ST project using Chen's (2014)
4.4. Evaluation of forecast accuracy LLT = t × ln(PCji(t)). Fig. 3 depicts pattern matching among
ST's actual EV (red curve), predicted EV (black curve) created
wp
To assess the accuracy of our EV and AC forecasting with PĈEV (t)MR, and predicted EV (blue curve) created with
models, data were analyzed using two independent approaches: PV. Fig. 4 depicts pattern matching among ST's actual AC (red
ac
pattern-matching logic (Trochim, 1989) and the mean absolute curve), predicted AC (black curve) by PĈAC (t), and predicted
percentage error (MAPE) (Chen, 2010). Pattern-matching logic AC (blue curve) using PV.
compares an empirically based pattern with a predicted one. For As seen in Figs. 3 and 4, ST's respective predicted EV (black
wp ac
this study, the historical EV and AC for each project were used curve) and AC (black curve) with PĈEV (t)MR and PĈAC (t)
as empirical bases for comparison with EV and AC predictions appear to have smaller deviations from its actual EV and AC
generated from the original PVs and our EV and AC response than those (blue curves) by PV.
models. If certain patterns of forecasts and those of historical The study develops similar EV and AC forecasting models
EV and AC are closely matched, a strong causal inference can for the other three projects. Table 5 summarizes the analysis of
be made. the out-of-sample forecast data sets from the EV and AC
Table 4
Parameter estimation and Durbin–Watson (DW) statistics of ST's predicted AC, PĈac
AC(t).
Fig. 1. Scatterplot of the project ST's PV, EV, and AC data. Fig. 3. Pattern matching: comparison of project ST's actual EV, predicted EV by
PĈwp
EV(t), and predicted EV by PV.
models for projects ST, GDP, DP, and RPS. Due to space linear transformation, this study combines time-series and
limitations, the complete modeling details and related figures regression analysis to develop PV into an EV response model
wp
for those projects are available from the authors upon request. for predicting PĈEV (t). Through modeling the relationship
wp bc
To evaluate the improved predictive performance, the between PĈEV(t) and PCEV (t) depicted in the EV response
MAPE values are then compared to the forecasting results of model, this study further develops EV into an AC response model
ac
the projects' PV curves, where a project's PV curve is the for predicting PĈAC (t). The results show that the proposed
predictor of EV and AC prior to project execution. models improve the predictive performance of EV and AC by
As Table 5 shows, the respective MAPE values of the EV and 23.66% and 17.39%, respectively.
AC response models for projects ST, GDP, DP, and RPS are Adding to the benefits of current EVPM prediction models
(10.80%, 17.99%), (19.61%, 19.71%), (9.69%, 57.60%), and that provide management with predictions of project schedules
(10.94%, 4.17%), respectively. In contrast, those directly using and costs at completion (Anbari, 2003, 2004; Cioffi, 2006b;
PV curves are (12.33%, 30.89%), (81.62%, 73.00%), (20.16%, Henderson, 2003; Lipke et al., 2009; Vanhoucke and
59.38%), and (31.55%, 5.77%). The proposed models improved Vandevoorde, 2007), this study contributes a methodology
EV and AC forecasts by 23.66% and 17.39%, respectively, capable of improving predictive performance of PV. Specifically,
compared to the initial estimates by PV. This comparison the present research extends the state of knowledge about the
suggests that the proposed models could be viable for enhancing predictive power of PV by further modeling PV prior to project
the predictive performance of PV, thus providing more accurate execution. As such, this paper provides a fundamental improve-
EV and AC predictions before executing a project. ment in EVPM.
This paper presents a step-by-step methodology for enhancing While the results of this study provide the potential for
the predictive power of PV. Based on Chen's (2014) logarithm improving the predictive power of PV prior to project execution,
Fig. 2. Scatterplot of the PV, EV, and AC data of project ST using Chen's Fig. 4. Pattern matching: comparison of project ST's actual AC, predicted AC
(2014) logarithm linear transformation = t × ln(PCij(t). by PĈacAC(t), and predicted AC by PV.
28 H.L. Chen et al. / International Journal of Project Management 34 (2016) 22–29
Table 5 Chou, J.S., Chen, H.M., Hou, C.C., Lin, C.W., 2010. Visualized EVM system
Comparison of the MAPE values of the prediction models to those of the for assessing project performance. Autom. Constr. 19 (5), 596–607.
projects' PV curves. Christensen, D., 1998. The costs and benefits of the earned value management
process. Acquis. Rev. Q. 5, 373–386.
Project Prediction MAPE MAPE of theprojects' Improved
Christensen, D., 1999. Using the earned value cost management report to
model PV curves MAPE
evaluate the contractor's estimate at completion. Acquis. Rev. Q. 19,
ST PĈwp
EV(t)MR 10.80% 12.33% 1.52% 283–296.
PĈac
AC(t) 17.99% 30.89% 12.90% Christensen, D., Daniel, V., 1995. Using earned value for performance
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