The University Code

Of

Negros Oriental State University

 RATIONALE

The conversion of Central Visayas Polytechnic College (CVPC) to Negros

Oriental State University (NORSU) by virtue of Republic Act No. 9299 approved on
June 25, 2004, made it necessary to revise the old CVPC College Code and come up
with the NORSU University Code.

The University Code contains provisions that update and upgrade the standard of
operations of NORSU ensuring the pursuance of its mission, the attainment of its goals
and objectives and ultimately, the realization of its vision.

HISTORICAL BACKGROUND

In January 4, 2005, a committee was formed to craft the University Code

pursuant to Executive Order No. 2, series of 2005. The committee was chaired by Dr.
Ponciano O. Julom, Vice-President for Development and Special Concerns. The
members of the committee are listed in Annex A.

The University Code was based on the University Charter (RA 9299)
incorporating relevant provisions of the CVPC College Code, administrative manual,
academic manual, research manual, extension manual, student handbook, and other
manuals of the University citing relevant government laws deemed important to the
successful operation of the University.

In view of the retirement, resignation, and/or passing away of some of the original
members of the Committee, the University President, in September 29, 2006,
designated Dr. Peter T. Dayot, Vice President for Planning, Research, Extension and
International Linkages as the new Committee Chairperson. The members of the new
committee are listed in Annex B.

In 2007, after a series of sessions, writing workshops, and editing activities, the
Committee submitted the first draft to the University President for comments and
suggestions. Comments and proposed revisions to the draft were returned by the
University President to the committee for final revision.

Finally in 2008, a prototype copy of the University Code was submitted to the
University President for final action and approval. The University Code was referred
back to the Committee for further study.

In School Year 2008-2009, the University President reorganized the committee,

this time headed by Dr. Victoria P. Dinopol, Vice President for Academic Affairs.

On October 20-21, 2008, the committee convened in South Sea Resort,

Bantayan, Dumaguete City to refine the University Code. Problems on the legitimate
representation of committee membership forced the suspension of the finalization of the
University Code.

On January 5, 2012, the University President issued Memorandum No. 01-A,

series of 2012 creating the Review Committee of the Academic and Administrative
Manuals with Dr. Victoria P. Dinopol as Chairperson and Dr. Maria Elsa Ilona A. Bulado
and Dr. Peter T. Dayot as Co-Chairpersons. The members are listed in Annex C.

On January 16 to 18, 2012, the committee met at Antulang Beach Resort, Siaton,
Negros Oriental. During the 3-day meeting, the Administrative and Academic Manuals
together with the BOR-approved Research Manual, Extension Manual and the Student
Handbook were integrated with the University Code.

On February 13 and 14, 2012, the draft produced by the said revision committee
was presented to faculty members of the different external campuses by the President
of the accredited faculty union, Engr. Eduardo Iso, for comments and suggestions.

On February 15, 2012, the final draft of the University Code integrating all the
abovementioned manuals were presented to the joint Academic and Administrative
Councils which was unanimously approved for endorsement to the Board of Regents.

On February 17, 2012, the Board of Regent in its meeting returned the final draft
of the University Code with a directive that it be reviewed by a legal consultant.

On February 28, 2012, in compliance with the directive of the Board of Regents,
the committee submitted the University Code to Atty. Pearl S. Estacion, Dean of the
College of Law, the legal consultant. The legal consultant was designated by Dr. Sojor
upon the recommendation of the committee chairperson.

On April 17, 2012, the University Code was finalized for presentation to the
Board of Regents after a series of meetings by the committee with the legal consultant.
 Table of Contents
The University Code of Negros Oriental State University

University Charter
General Mandate i
Mission ii
Vision ii
Goals ii
Corporate Values ii
Explanatory Note iii
General Provisions iii
Article 1 Name of the Code iii
Article 2 The Institution iii
Article 3 Academic Freedom and Institutional Autonomy iii
Article 4 Academic Freedom of Faculty iii
Article 5 Color and University Hymn iii

Title One – The Governance of Negros Oriental State University 1

Chapter 1 – The Board of Regents 1
Article 6 University Administration 1
Article 7 Composition of the Board of Regents 1
Article 8 Promulgation and Implementation of Policies 2
Article 9 Powers and Duties of the Board of Regents 2
Article 10 Meeting of the Board 6

Chapter 2 – Administration of the University 6

Article 11 The Administrative Council and the Academic Council 6
Article 12 The Administration of the University 7
Article 13 The University President 7
Article 14 The Vice Presidents 11
Article 15 The Campus Administrators. 11
Article 16 The Assistant Campus Administrators 12
Article 17 The Center Directors 12
Article 18 The Assistant Directors 12
Article 19 The Deans 12
Article 20 The Assistant Deans 13
Article 21 The Department Chairpersons 13
Article 22 Other Officials of the University 13

Title Two – Terms and Conditions of Employment 17

Chapter 3 – Employees of the University 17
Article 23 Composition 17
 Article 24 Ranks and Qualifications 17
Article 25 Recruitment and Selection 20
Article 26 Tenure of Employees 22
Article 27 Employee Compensation 23
Article 28 Employee Promotion 26
Article 29 Work Load 27
Article 30 Performance Evaluation 30

Chapter 4 – University Professional Development and Incentive Program 31

Article 31 The UPDIP 31
Article 32 Faculty and Staff Development Program 35

Chapter 5 - Employee Leave Privileges 36

Article 33 Employee Leave Privileges 36

Chapter 6 – Employee Retirement Privileges 42

Article 34 Retirement Privileges for Staff Members 42
Article 35 Retirement Privileges for Faculty Members 42

Chapter 7 – Personnel Mechanism 43

Article 36 Channels of Communication 43
Article 37 Types of Communication Channels 43
Article 38 Flow of Communication 44
Article 39 Courtesy and Diplomacy 44
Article 40 Prompt Response to Correspondence 44
Article 41 Employee Discipline 44
Article 42 Grievance Committee 45
Article 43 Program on Awards and Incentives 49

Chapter 8 – General Restrictions and other Regulations 49

Article 44 Publication/Public Discussion 49
Article 45 Monetary and Proprietary Transactions 49
Article 46 Use of Official Time 49
Article 47 Invitation and Acceptance to a Speaking Engagement 49
Article 48 Inviting a Resource Person 50
Article 49 Undertaking Research 50
Article 50 University Instructional Materials Committee 50
Article 51 Utilization of Printed/Duplicated Textbooks 50

Title Three – Business and Financial Administration 51

Chapter 9 – Administration of the State University Property 51
Article 52 Buildings and Grounds Supervisor 51
Article 53 Use of Buildings, Premises and Facilities 51
Article 54 Responsibility for Movable Property 51
Article 55 Use and Operation of Government Motor Vehicles 51
 Article 56 Sale and Disposal of University Property 52
Article 57 Solicitation within the University 52
Article 58 Procurement System 52

Chapter 10 – Financial Administration 53

Article 59 The Budget of the University 53
Article 60 Accounting System of the University 53
Article 61 Internal Audit Services 54
Article 62 Income Generating Projects 54
Article 63 Investment in Government Securities 55

Title Four – Academic Affairs 55

Chapter 11 - Curriculum, Academic Calendar, Admission Requirements 55
Article 64 Curriculum 55
Article 65 Curriculum Revision 55
Article 66 New Curricular Offering 55
Article 67 Temporary “Freezing” of Programs 55
Article 68 Academic Calendar 56
Article 69 Entrance and Admission Requirements 56

Chapter 12 – Classification of Students 57

Article 70 Definition 57

Chapter 13 – Registration 58
Article 71 Registration 58
Article 72 Cross Registration 58
Article 73 Registration of Student Transferees 59

Chapter 14 – Academic Retention Policy 59

Article 74 Prerequisites 60
Article 75 Incomplete Marks 60
Article 76 Shifting to another Program 60
Article 77 Students under Academic Probation 60

Chapter 15 – Curricular Changes 60

Article 78 Cancellation of Enrollment 60
Article 79 Withdrawal of Enrollment 61
Article 80 Withdrawal of Subject(s) 61
Article 81 Change of Major/Area of Specialization 61
Article 82 Changing or Adding of Subject(s) 61

Chapter 16 – Academic Load and Attendance 61

Article 83 Academic Load 61
Article 84 Substitution 63
Article 85 Attendance 63
 Chapter 17 – Classes 62
Article 86 Size of Classes 62
Article 87 Schedule of Classes 63
Article 88 Suspension of Classes 63

Chapter 18 – Fees 63
Article 89 Schedule of Fees 63
Article 90 Full Payment of Fees 63
Article 91 Refund 64

Chapter 19 – Examination and Grades 64

Article 92 Examinations 64
Article 93 Quiet Week 64
Article 94 Evaluation of Academic Performance of Students 64
Article 95 Authority of Instructors/Professors on Grades 64
Article 96 Report of Grades 64
Article 97 Grading System 64
Article 98 Changing of Grades 65
Article 99 Academic Honors for Non-graduating Students 65

Chapter 20 – Graduation 65
Article 100 Requirements for Graduation 65
Article 101 Awarding of Academic Honors 66
Article 102 Graduation Exercises and Academic Attire 67

Title Five – Student Affairs 67

Chapter 21 – Student Scholarships 67
Article 103 Meaning of University Scholarships 67
Article 104 Scholarship Delinquency 68

Chapter 22–Student Rights, Duties, Responsibilities and Privileges 69

Article 105 Rights of Student 69
Article 106 Duties and Responsibilities of Students 70
Article 107 Observing Laws, Rules and Regulations 71
Article 108 Keeping Order and Decorum 71
Article 109 Noise and Disturbance 71
Article 110 Smoke Free Campus 71
Article 111 Ordinary Indebtedness 71
Article 112 Rules and Regulations on Conduct and Discipline 71
Article 113 University Board of Discipline 72
Article 114 Disciplinary Procedures 72
Article 115 Effecting Decision 74
Article 116 Rights of Respondents 74
Article 117 Records 74
 Article 118 Residence Halls 75
Article 119 Financial Aid 75
Article 120 Rental of Textbooks 76
Article 121 Curriculum Consultation Service 76
Article 122 Foreign Students 76
Article 123 Co-curricular Activities 76
Article 124 Student Government 77

Chapter 23 – Auxiliary Concerns 77

Article 125 Athletics 77

Chapter 24 – Convocations 78
Article 126 All-University Convocations 78
Article 127 College Convocations 78
Article 128 Speaker in a Convocation 78

Title Six – Research and Extension 78

Chapter 25 – Research 78
Article 129 The Research Function 78
Article 130 Research Honoraria/Incentives 79
Article 131 Limitations to Payment of Honorarium/Incentives 80
Article 132 Other Research Entitlements 81
Article 133 Program/Project Designations 81

Chapter 26 – Extension 82
Article 134 The Extension Function 82

Title Seven – Concluding Provisions 83

Chapter 27 – Amendment and Effectivity 83
Article 135 Amendments 83
Article 136 Repealing Clause 83
Article 137 Effectivity 83

ANNEXES 85
Annex A - Members of the University Code Committee (2005) 85
Annex B - Members of the University Code Committee (2007) 85
Annex C - Members of the University Code Committee (2008) 85
Annex D – References 86
 i

THE UNIVERSITY CHARTER

THE UNIVERSITY CHARTER also known as Republic Act No. 9299 is “An Act
Converting the Central Visayas Polytechnic College (CVPC) into a State University to
be known as the Negros Oriental State University (NORSU), integrating therewith the
Genaro Goñi Memorial College in the City of Bais, the Siaton Community College in the
Municipality of Siaton, and the Mabinay Institute of Technology in the Municipality of
Mabinay, all located in the province of Negros Oriental and Appropriating Funds
thereof.”

The University Charter was signed into law by Her Excellency, President Gloria
Macapagal-Arroyo on June 25, 2004.

GENERAL MANDATE

The general mandate of Negros Oriental State University is expressed in Section

2 of Republic Act 9299 herein quoted as follows: “The University shall primarily
provide advanced education, higher technological, professional instruction and
training in the fields of arts, sciences, education, commerce, agriculture and
forestry, and fishery and other related fields of study. It shall also promote
research and extension services and provide progressive leadership in its areas
of specialization.”

Quoted hereunder, Section 3 of RA 9299 provides for the curricular offerings of

the State University, to wit: “The University shall offer undergraduate and graduate
studies in the fields of arts and sciences, philosophy, literature, mass
communication, teacher education, agriculture and forestry, fishery, engineering
and architecture, maritime education, industrial and information technology,
hotel, and restaurant management, tourism, public health, criminology,
volcanology/geology, public administration, business and accountancy, law,
medicine, nontraditional courses and other degrees within its areas of
specialization and according to its capabilities as the Board of Regents may
deem necessary to carry out its objectives, particularly to meet the needs of the
province of Negros Oriental and the region.”

In addition to this, the law provides that “The University shall maintain and
operate a laboratory high school if it has a College of Education. Otherwise, the
existing laboratory high school shall be allowed to remain and operate until the
existing students shall have completed their high school education.”

Insofar as administration is concerned, the law provides that “the University shall
have the general powers of a corporation set forth in Batas Pambansa Blg. 68, as
amended, otherwise known as “The Corporation Code of the Philippines.” The
administration of the University and the exercise of its corporate powers shall be vested
exclusively in the Board of Regents and the President of the University insofar as
authorized by the Board.”
 ii

The vision, mission and goals of NEGROS ORIENTAL STATE UNIVERSITY are
the following:

VISION

Negros Oriental State University is a dynamic higher education institution of

preference in the Visayas and Mindanao.

MISSION

Negros Oriental State University passionately delivers excellent instruction,

fosters cutting-edge research, and encourages socially responsive community services
through relevant and innovative technologies.

GOALS

Negros Oriental State University strives to advance:

N national development
O opportunity and access to poor but deserving students
R research and teaching functions
S scholarship and innovation
U unity in diversity

CORPORATE VALUES

The values that distinguish the academic programs of Negros Oriental State
University are:
K kinship of mind and heart for development
A adaptability and accountability in the profession
B benchmarking with global standards and practices
I industry and hard work for productivity
L leadership in societal transformation
I interdependence with various stakeholders
N nurturing desire for harmony of man and nature
 iii

EXPLANATORY NOTE

The conversion of Central Visayas Polytechnic College to Negros Oriental State

University by virtue of Republic Act No. 9299 approved on June 25, 2004, made it
necessary to revise the old CVPC College Code and come up with an appropriate
university code called, the Negros Oriental State University Code. The Code shall
contain provisions that update and upgrade the standards of operation of the State
University ensuring the pursuance of its mission, the attainment of its goals and
objectives and ultimately, the realization of its vision.

This Code defines the powers and duties of the Board of Regents, the rights and
privileges of the faculty, staff, students and the larger members of the community. It also
stipulates the corresponding duties, obligations, and responsibilities in conformity with
the rules and regulations therein embodied.

GENERAL PROVISIONS

Article 1. Name of the Code. This code shall be known as the University Code of the
Negros Oriental State University.

Article 2. The Institution. Negros Oriental State University is a public, non-sectarian,

non-profit institution of higher learning offering higher and advanced education
principally supported by national government funds, its powers, duties and
responsibilities being those provided for in Republic Act No. 9299, the University
Charter.

Article 3. Academic Freedom and Institutional Autonomy. Pursuant to Section 8 (2)

of Article XV of the 1987 Philippine Constitution, academic freedom in Negros Oriental
State University as an institution of higher learning, guarantees that the academic staff
has control over the following: (1) admission and examination of its students, (2) the
curricula or courses of study, (3) certification and graduation of its students, and (4)
determination of who may teach.

Article 4. Academic Freedom of Faculty. Academic freedom relates to the freedom of

the teacher, scholar or researcher to discuss the problems of his/her subject and to
restate his/her opinions and conclusions after thorough and careful investigation within
the bounds of propriety, free from interference or intimidation of whatever sorts and
sources.

Article 5. Color and University Hymn. The official colors of Negros Oriental State
University Systems hall be red, white, blue and gold and adopted appropriately in its
official logo and featured prominently in its banner, on the cover of this book and the
official seal of the University. The University shall have a University Hymn approved by
the Board of Regents to be sung after the Philippine National Anthem in appropriate
programs of the University.
 1

Title One
THE GOVERNANCE OF NEGROS ORIENTALSTATE UNIVERSITY

Chapter 1

THE BOARD OF REGENTS

Article 6. The University Administration. Section 4 of Republic Act No. 9299

vests on the University the general powers of a corporation set forth in Batas
Pambansa Bilang 68, as amended, and otherwise known as “The Corporation
Code of the Philippines”. “The Administration of the University and the exercise
of its corporate powers are vested exclusively in the Board of Regents (BOR)
and the President of the University insofar as authorized by the Board.”

Article 7. Composition of the Board of Regents (BOR). As specified in

Section 5 of RA 9299, the University Board of Regents, hereinafter referred to as
the Board is composed of the following:

Section 1. a. The Chairperson of the Commission on Higher Education

(CHED), Chairperson. In his/her absence, any authorized or designated
CHED Commissioner shall sit as the Chairperson;

b. The President of Negros Oriental State University, Vice

Chairperson;

c. The Chairperson of the Senate Committee on Education,

Arts and culture, Member;

d. The Chairperson of the Committee on Higher and Technical

Education of the House of Representatives, Member;

e. The Regional Director of the National Economic and

Development Authority (NEDA), Member;

f. The Regional Director of the Department of Science and

Technology (DOST), Member;

g. The President of the Federation of Faculty Association of

the University, Member;

h. The President of the Federation of Student Councils of the

University, Member;

i. The President of the Federation of Alumni Association of

the University, Member; and
 2

j. Two (2) prominent citizens who have distinguished

themselves in their profession or fields of specialization,
Members.

Section 2. The two prominent citizens mentioned in (j) shall be appointed

by the Board from at least five (5) persons, qualified and recommended by
a Search Committee (SC) for a term of two (2) years, subject to re-
appointment for one (1) term.

Section 3. The Search Committee shall be constituted by the University

President, in consultation with the Chairperson of the Board of Regents
and shall be composed of at least 3 members or upon the discretion of the
Board.

Section 4. The term of office of the following members of the Board shall
be coterminous with their respective term of office set forth in their
respective Constitutions and By-Laws:

a. The President of the Federation of Faculty Associations

b. The President of the Federation of Student Governments

c. The President of the Federation of Alumni Associations.

Article 8. Promulgation and Implementation of Policies. Section 6, of RA

9299 provides that the Board shall promulgate and implement policies on
education and other pertinent provisions of the Philippine Constitution on
education, agriculture, science, and technology, as well as, the policies,
standards and thrust of the Commission on Higher Education (CHED) under RA
No. 7722, otherwise known as the “Higher Education Act of 1994.”

Article 9. Powers and Duties of the Board of Regents. Section 7 of RA 9299

states the following specific powers and duties of the Board in addition to its
general powers of administration and the exercise of all other powers granted to
the Board of Directors of a corporation under existing laws:

a) To promulgate rules and regulations as may be necessary to carry out

the purposes and functions of the University;

b) To receive and appropriate all sums a may be provided, for the support
of the University in the manner it may determine in its discretion, to
carry out the purposes and functions of the University;

c) To import duty-free economic, technical and cultural books and/or

publications, upon certification by the CHED that such imported books
 3

and/or publications are for economic, technical, vocational, scientific,

philosophical, historical or cultural purposes, in accordance with the
provisions of the Tariff and Customs Code, as amended;

d) To receive in trust legacies, gifts and donations of real and personal

properties of all kinds and to administer and dispose of the same when
necessary for the benefit of the University, and subject to the
limitations, directions and instructions of the donor, if any.

Such donations shall be exempt from the donor's tax and the same
shall be considered as allowable deductions from the gross income in
the computation of the income tax of the donor, in accordance with the
provisions of the National Internal Revenue Code (NIRC), as
amended: Provided, that such donations shall not be disposed of,
transferred or sold;

e) To fix the tuition fees and other necessary school charges, such as, but
not limited to, matriculation fees, graduation fees and laboratory fees,
as the Board may deem proper to impose, after due consultations with
the involved sectors;

Such fees and charges, including government subsidies and other

income generated by the University, shall constitute special trust funds
and shall be deposited in any authorized government depository bank,
all interests that shall accrue there from shall form part of the same
funds for the use of the University.

Any provision of existing laws, rules and regulations to the contrary

notwithstanding, any income generated by the University from tuition
fees and other charges, as well as from the operation of auxiliary
services and land grants, shall be retained by the University, and may
be disbursed by the Board for instruction, research, extension or other
programs/projects of the University: Provided, that all fiduciary fees
shall be disbursed for the specific purposes for which they are
collected.

If, for reasons beyond its control, the University shall not be able to
pursue any project for which the funds have been appropriated and
allocated under its approved program of expenditures, the Board may
authorize the use of said funds for any reasonable which, in its
discretion, may be necessary and urgent for the attainment of the
objectives and goals of the University;

f) To adopt and implement a socialized scheme of tuition and school fees

for greater access to poor but deserving students;
 4

g) To authorize the construction or repair of its buildings, machinery,

equipment and other facilities and the purchase and acquisition of real
property, including necessary supplies, materials and equipment;

h) To appoint upon recommendation of the president of the University,

vice presidents, deans, directors and heads of campuses, faculty
members, and other officials and employees of the University;

i) To fix and adjust salaries of faculty members and administrative officials

and employees, subject to the provisions of the Revised Compensation
and Position Classification System and other pertinent budget and
compensation laws governing hours of service and such other duties
and conditions as it may deem proper; to grant them, at its discretion,
leaves of absence under such regulations as it may promulgate, any
provision of existing law to the contrary notwithstanding; and to remove
them for cause in accordance with the requirements of due process of
law;

j) To approve the curricula, instructional program and rules of discipline

drawn by the administrative and academic councils herein provided;

k) To set policies on admission and graduation of students;

l) To award honorary degrees upon persons in recognition of outstanding

contribution in the fields of education, public service, arts, science and
technology, agriculture or in any field of specialization within the
academic competence of the University; and to authorize the awarding
of certificates of completion of nondegree and nontraditional courses;

m) To establish and absorb nonchartered tertiary institutions within the

province of Negros Oriental as branches and centers in coordination
with the CHED, and in consultation with the Department of Budget and
Management (DBM), and to offer therein programs or courses to
promote and carry out equal access to educational opportunities as
mandated by the Constitution;

n) To establish research and extension centers of the University where

such will promote the development of the latter;

o) To establish chairs in the University and to provide fellowships for

qualified faculty members and scholarships to deserving students;

p) To delegate any of its powers and duties provided for hereinabove to

the president and/or other officials of the University as it may deem
appropriate, so as to expedite the administration of the affairs of the
University;
 5

q) To authorize an external management audit of the University, to be

financed by the CHED, subject to Commission on Audit (COA) rules
and regulations; and to institute reforms, including academic and
structural changes, on the basis of the audit results and
recommendations;

r) To collaborate with other governing boards of the state colleges and

universities within the province of Negros Oriental or the region, under
the supervision of the CHED and in consultation with the DBM, and
work towards the restructuring of the University to become more
efficient, relevant, productive and competitive;

s) To enter into joint ventures and business and industry for the profitable
development and management of the economic assets of the
University, the proceeds of which shall be used for the development
and strengthening of the University;

t) To develop consortia and other economic forms of linkages with local

government units (LGUs), institutions and agencies, both public and
private, local and foreign, in the furtherance of the purpose and
objectives of the University;

u) To develop academic arrangements for institution-capability building

with appropriate institutions and agencies, public and private, local and
foreign, and to appoint experts/specialists as consultants, part time or
visiting or exchange professors, scholars, or researchers, as the case
may be;

v) To set up the adoption of modern and innovative modes of transmitting

knowledge such as the use of information technology, the dual system,
open learning or distance education, community laboratory, etc. for the
promotion of greater access to education;

w) To establish policy guidelines and procedures for participative decision-

making and transparency within the University;

x) To privatize, where most advantageous to the University, management

of non-academic services such as health, food, building or grounds or
property maintenance and such other similar activities; and

y) To extend the term of the president of the University beyond the age of
retirement but not later than the age of seventy (70), whose
performance has been unanimously rated by the Governing Board as
outstanding, based on the guidelines, qualifications and/or standards
set by the Board, after unanimous recommendation by the search
committee.
 6

Article 10. Meetings of the Board of Regents. Section 8 of RA 9299 states

“The Board shall regularly convene at least once every quarter, However the
Chairperson of the Board may, upon a three (3)-day prior notice, call a maximum
of two (2) special meetings whenever necessary.”

Section 1. A quorum shall be required in all meetings of the Board. A

quorum of the Board for the transactions of corporate business shall
consist of the majority of the number of members as fixed in the Charter of
the University under Section 8, paragraph 2 of RA 9299 at eleven (11)
members, provided however, that the Chairperson of the Board or the
President of the University is among those present at the meeting.

Every decision of at least a majority of the members present at the

meeting at which there is a quorum shall be valid as a corporate act.

Section 2. In the absence of the CHED Chairperson, a duly designated

CHED Commissioner, shall represent him/her in the meeting with all the
rights and responsibilities of a regular member, provided however, that
during this meeting, the President of the University as vice chairperson
shall be the presiding officer; provided further, that this provision
notwithstanding, the CHED Chairperson is also authorized to designate a
CHED commissioner as the regular chairperson of the Board of Regents,
in which case said CHED Commissioner also acts as the presiding officer.

Section 3. In case the chairperson of the Congressional Committee on

Education shall not be able to attend the Board meeting, a duly
designated representative shall attend the said meeting on his/her behalf
with the same rights and responsibilities of the regular members of the
Board.

Section 4. The members of the Board shall not receive any salary but
shall be entitled to reimbursements for actual and necessary expenses
incurred, in their attendance to Board meetings or in connection with other
official business authorized by the Board, subject to all applicable
government laws and regulations.

Chapter 2

ADMINISTRATION OF THE UNIVERSITY

Article 11. The Administrative Council and the Academic Council. There
shall be an Administrative Council and an Academic Council to be considered as
the highest councils of the University. The Administrative Council shall be
composed of the President of the University as the chairperson, the Vice
 7

Presidents, Administrative Officers, Campus Administrators/Chancellors, Deans,

Directors, Supervisors, Department Chairpersons and all other administrative
officials of the University. The Academic Council shall be composed of the
President as Chairperson, Vice Presidents, Campus Administrators, Deans,
Directors, Supervisors, Department Chairpersons and faculty members with
ranks of Assistant Professor or higher.

Section 1. Powers, Duties, and Responsibilities. The Administrative

and Academic Councils shall have the following powers, duties, and
responsibilities:
a. The Administrative Council shall have the power to review and
recommend policies and policy directions pertaining to administrative
matters of the University system.

b. The Academic Council shall have the power to review the curricular
offerings, fix the requirements for admission, retention, graduation,
conferment of titles, rules of discipline and all applicable academic-
related matters and to recommend the same to the Board of Regents
for approval.

c. The Academic Council shall have disciplinary power over all students
and shall from time to time, formulate and implement academic
policies, rules and regulations on discipline subject to the approval of
the Board or Regents.

Article 12. The Administration of the University. Section 4 of RA 9299

provides that “the University shall have the powers of a corporation set forth in
Batas Pambansa Blg. 68, as amended, otherwise known as the Corporation
Code of the Philippines”. The administration of the University and the exercise of
its corporate powers shall be vested exclusively in the Board of Regents and the
President insofar as authorized by the Board.

Article 13. The University President. The University shall be headed by a

President, who shall render full time service.

Section 1. Selection and Appointment. The University President shall

be selected and appointed by the Board of Regents subject to the
guidelines, qualifications and/or standards set by the Board upon the
recommendation of a duly constituted Search Committee.

Section 2. Term of Office. The University President shall have a term of

four (4) years and shall be eligible for one more term immediately
following the expired term.

Section 3. Vacancy in the Office of the University President. In case of

vacancy in the Office of the University President by reason of death,
 8

compulsory retirement, resignation, removal for cause or incapacity to

perform his/her functions, the Board of Regents shall designate an officer-
in-charge to serve for the unexpired term and until a successor shall have
been installed.

Section 4. Powers, Duties, and Responsibilities of the University

President. The University President shall have the following powers,
duties, and responsibilities:

a. To serve as ex-officio head of the faculty of every college or any other

unit of the University.

b. To have general supervision of all business and financial operations of

the University.

c. To direct all officers and members of the teaching and non-teaching

staff.

d. To carry out the general policies formulated by the Board of Regents,

and act within the limits set and shall direct or assign the details of an
executive action.

e. To prepare the agenda of all the meetings of the Board of Regents and
of the University Councils; provided that any member of the Board and
the University Councils is entitled to have a business matter included in
the agenda.

f. To preside over all commencement exercises of the University and

officially confer to its graduates titles, degrees, and honors granted by
the Board. All diplomas and certificates issued by the University shall
be signed by the University President, the College Dean concerned,
and attested to by the Registrar.

g. Should a permission given to a person or group of persons to engage

in an activity in any campus of the University be used to arouse
disloyalty to the Government of the Philippines, or to discourage
students from enrolling or attending classes in the University, or to
create by overt act, disturbance or dissension among students, faculty
members, or employees, or to interfere directly or indirectly with the
business affairs of the University, the University President shall, after
due process, cancel the permit so granted and thereafter prohibit such
person or group of persons permanently from staying in the campus.
The President shall, thereafter, inform the Board of Regents of his/her
action which may in turn, take appropriate action on the matter.
 9

h. To be the official link of communication between the faculty members,

the employees, and the students of the University and the Board.

i. To recommend to the Board of Regents the Vice Presidents, Deans,

Assistant Deans, Directors, Departments Heads and faculty members.

j. To recommend qualified and competent persons to fill vacancies or

create new positions, taking into consideration the recommendation of
the Personnel Selection and Promotion Board (PSPB).

k. To hold accountable all officers, faculty and staff members to the full
discharge of their duties and, if in his/her judgment it is so warranted,
he/she shall, after consultation with the Dean or the Head of Unit
concerned, initiate the necessary proceedings for appropriate
disciplinary action in accordance with existing laws and regulations.
l. To submit an annual report and present to the Board of Regents the
annual budget of the University, providing them a certified true and
correct data of income and expenditures.

m. To execute and sign, after the approval of the Board of Regents, all
contracts, deeds, and other instruments necessary for the proper
conduct of the business of the University. However, in regular or
recurring undertakings and transactions where his/her action is virtually
ministerial, certain conditions and terms thereof, having been fixed in
the University’s existing regulations and general laws, may be changed
by directing through appropriate written instructions that approval of
some specified cases may be made on his/her behalf by lower rank
officers of the administrations, subject to such safeguards as he/she
may impose.

n. To be generally responsible for the enforcement of discipline in the

University and in the maintenance of a set academic standards in all its
units.

o. To have the right to modify or disapprove any action or resolution

made by any college faculty or administrative body, if in his/her
judgment, the larger interest of the University so requires. Should
he/she exercise such power, the University President shall
communicate his/her decision in writing, to the body immediately
affected, stating the reason/s for his/her action; and shall accordingly
inform the Board of Regents which may take an action it may deem
appropriate in connection therewith.

p. To invite scholars of eminence and other persons who have achieved

distinction in some learned profession or career, to deliver a lecture or
a service thereof and for this purpose, he/she may authorize honoraria
 10

for such service, to be taken from local funds and at rates in

accordance with government accounting and auditing rules and
guidelines.

q. To defend the budget of the University before the Department of

Budget and Management (DBM) and other relevant government
bodies.

r. To have such powers as provided elsewhere in this Manual or by the

University Code, or by the Charter of the University, or as may be
specifically authorized by the Board of Regents and to delegate in
writing any of his/her specific functions to any officer under him/her.

Section 5. Specific Powers of the University President. The University

President shall have the following specific powers:

a. To accept the resignation of faculty members and all employees of the

University;

b. To grant or deny application for leave of absence or extension thereof

of any personnel with or without pay or application for monetization of
leave credits;

c. To approve applications for retirement of members of the faculty and

non-academic personnel;

d. To approve or disapprove applications for scholarship or fellowship,

subject to existing rules and to grant or deny requests for extension of
the same;

e. To issue Office Orders for all contracts of services lasting not more
than six (6) months and when the interest of the service so requires;

f. To transfer faculty members and employees from one campus,

department or unit of the University to another when the exigency of
the service so requires;

g. To appoint qualified members of the faculty to graduate school

fellowship locally and abroad, and to fix the financial assistant that may
be given to the fellow, in accordance with applicable and guidelines
promulgated by the Board of Regents;

h. To supervise, control and/or regulate curricular activities of students;

and
 11

i. To promulgate special rules which in his/her judgment, are necessary

and pertinent to the collection, safekeeping, and or proper
disbursements of funds or properties of all colleges and units and all
officially recognized student organizations of the University.

Article 14. The Vice Presidents. The University President shall be assisted by
Vice Presidents.

Section 1. Number of Vice Presidents and their Designations. As

provided for in RA 9299 there shall be two (2) Vice Presidents; one Vice
President for Academic Affairs and a Vice President for Administration,
without prejudice to the appointment of more Vice Presidents when so
warranted.

Section 2. The Board of Regents, upon recommendation of the President

may designate more Vice Presidents, the number of which shall depend
on the provisions of existing rules.

Section 3. Vice Presidents’ Area of Responsibility. The University

President has the authority and flexibility to choose the areas of
responsibility that will be assigned to each designated Vice President.

Section 4. Duties and Responsibilities. The Vice Presidents shall be

directly responsible to the President. They shall assist him/her in the
effective implementation of the educational and administrative policies of
the University, in the management and supervision of all curricular, co-
curricular, administrative, research, outreach/extension, production and
other related programs of the University.

Article 15. The Campus Administrators. There shall be a designated Campus

Administrator for every external campus. Such designation shall be made by the
President with confirmation of the Board of Regents for a term to be fixed by the
Board. He/She must have an earned doctoral degree preferably with a major in
Educational Management.

Section 1. Powers, duties, and responsibilities of the Campus

Administrator. The following are the powers, duties and responsibilities
of the Campus Administrators:

a. To be directly responsible to the University President in the

administration of the affairs in his/her campus and shall coordinate with
the Vice President concerned in carrying out his/her functions,
responsibilities and duties.
 12

b. To provide leadership for the Deans in their respective campuses and

shall have general supervision over academic, administrative, and
financial operations of the campus.

c. To prepare plans, targets and budget of the Campus for submission

through proper channels, to the President for approval and the Board
of Regents for confirmation.

d. To evaluate the performance of all non-teaching personnel of the

Campus and with the assistance of the Deans, shall also evaluate the
performance of the teaching personnel and recommend alternative
strategies to improve the quality of their performance.

Article 16. The Assistant Campus Administrators. Whenever practicable,

there shall be designated an Assistant Campus Administrator in every satellite
campus to assist the Campus Administrator in the performance of his/her
functions with a term of office to be determined by the University President.

Article 17. The Center Directors. There shall be designated, Center Directors
who the President may deem necessary to perform specific functions of the
University, for a term to be determined by him/her and subject to the approval of
the Board of Regents. To qualify, they must be a holder of an appropriate
master’s degree or preferably, a doctoral degree.

Article 18. The Assistant Directors. The University President may, in his/her
discretion, designate Assistant Directors for a term to be determined by him/her.

Article 19. The Dean. There shall be a designated Dean in every College who
shall preferably have an earned appropriate doctoral degree.

Section 1. The term of the Dean shall be determined by the Board of

Regents upon the recommendation of the University President.

Section 2. Duties and Responsibilities. The duties and responsibilities

of the Deans are as follows:

a. To head the instructional department of their College, supervise their

respective staff and personnel, and take responsibility over the
facilities and properties under their jurisdiction in accordance with the
school policies. They shall be directly responsible to the Vice President
concerned in the performance of their functions and duties on matters
related to instruction, research, extension and production.

b. To provide leadership for the faculty, advise students in their study

programs, supervise the teachers in the performance of their duties
and responsibilities and evaluate their performance.
 13

c. To prepare annual plans, targets and budget of their respective

colleges for submission to the Planning Office and to the University
President and the Board of Regents for approval.

Article 20. The Assistant Dean. There shall be a designated Assistant Dean in
every college with a population of not less than five hundred (500) students
whose term of office is to be determined by the University President.

Section 1. The term of the Assistant Dean shall be determined by the

Board of Regents upon the recommendation of the University President.

Section 2. The Assistant Dean provides the Dean assistance over matters
relating to instruction, research, and extension functions of his/her college
and does such other duties as may be assigned to him/her by the Dean.

Article 21. The Department Chairperson. There shall be a Department

Chairperson to be designated for every faculty discipline with at least ten (10)
faculty members.

Section 1. Functions, Duties and Responsibilities. The functions,

duties and responsibilities of the Department Chairperson are:

a. To head the instructional functions of his/her discipline, monitor his/her

respective faculty and staff members and students, and take
responsibility over the facilities and properties under his/her care.
He/She shall be directly responsible to the Dean in the performance of
his/her functions and duties related to instruction, research and
extension.

b. To provide leadership for the faculty, advise students in their study

programs, and assist in the evaluation of faculty members’ work
performance.

c. To prepare annual plans, targets, budget and accomplishment reports

of the department concerned for submission to the Dean.

Article 22. Other Officials of the University. The other officials of the University
shall include, but not limited to the following: (a) Plantilla positions: Board
Secretary, Financial Management Officer, Chief Administrative Officer, Human
Resource Management Officer, University Registrar, University Accountant,
University Librarian, Budget Officer, and University Dentist; and (b)Designated
Positions: University Internal Auditor, University Engineer, University Physician,
University Nurse, and Management Information Service Officer.
 14

Section 1. The Board Secretary. The Board of Regents shall appoint a

Secretary, who shall serve as such for the Board, the Administrative
Council, the Academic Council, and the University and shall keep all
records and proceedings of the Board and the Councils. He/She shall
communicate to each member notices of meetings. He/She must be a
holder of at least an appropriate master’s degree or Bachelor of Laws or
preferably an appropriate doctoral degree.

Section 2. The Financial Management Officer. The Financial

Management Officer shall be responsible for financial planning and
record-keeping, as well as financial reporting to the President and the
Board of Regents. He/she shall be responsible for the analysis of the
financial reports prepared by the Accountant, advise and coordinate the
activities with the management in areas of financial management and
accountability, strategic and business leadership with direct responsibility
and oversight of financial operations. He/She must be a CPA with a
master’s degree or Doctorate in Business Administration, or preferably a
lawyer with at least five (5) years of relevant experience.
Section 3. The Chief Administrative Officer. The Chief Administrative
Officer is responsible for managing the administrative and property
matters of the University. He/She must have at least an appropriate
master’s degree from an accredited Graduate School or preferably be a
holder of an appropriate doctoral degree or a degree in law.

Section 4. The University Internal Auditor. The Internal Auditor heads

the Internal Audit Section (IAS) of the University. He/she is responsible
for the adequacy and effectiveness of the whole system of the internal
controls within the University. He/she shall be responsible for developing
an overall audit strategy taking into account the available resources, the
thrust of the University, the work of external auditors, the University’s risk
assessment process and Internal Auditor’s own assessment of risk.
He/she shall undertake medium term and annual work supported by
formal report to provide the required assurance in consultation with the
President and confirmation of the Board. He/she must be a Certified
Public Accountant (CPA) with appropriate master’s degree or preferably a
doctoral degree in business with at most five (5) years of the practice of
profession.

Section 5. The Human Resource Management Officer. The Human

Resource Management Officer (HRMO) heads the Human Resource
Management Unit of the University. He/She shall be responsible for the
development of the University’s human resources. He/She manages the
records of all its teaching and non-teaching personnel and is responsible
for the formulation of its annual plans and targets. He/She is responsible
for the periodic reports on appointments, status of employment of its
manpower complement required by the Civil Service Commission (CSC),
 15

Department of Budget & Management (DBM), Commission on Higher

Education (CHED), and other government agencies. He/She must have a
relevant master’s degree and preferably be a holder of an appropriate
doctoral degree.

Section 6. The University Registrar. The University Registrar is the

records custodian of the University. He/She serves as the liaison officer of
the University with other government agencies on matters related to
records. He/She must have an extensive experience as administrator and
must possess the necessary license as Registrar or the equivalent.
He/She must hold at least an appropriate master’s degree from an
accredited university or college or preferably a relevant doctoral degree.

Section 7. The University Accountant. The University Accountant

manages the accounting and financial matters of the University. He/She
shall be responsible for the preparation and submission of all pertinent
documents to the COA, DBM and other financial institutions of the
government.

He/She must be a Certified Public Accountant (CPA), a holder of at least a

Master in Business Administration from an accredited university/college
and has three (3) years experience in government accounting.

Section 8. The University Budget Officer. The Budget Officer heads the
University’s Budget Office. He/She prepares the annual budget of the
University in coordination with all heads of units of the system and is
responsible for the submission of the same to the President and the Board
of Regent for approval. He/She must be a holder of at least a Master in
Business Administration from an accredited university/college and have
three (3) years of experience in public budgeting.

Section 9. The University Engineer. The University Engineer is

responsible for preparing the University’s plans, designs, specifies
materials, site, determines procedures that will economically and safely
yield the desired quality, directing the placement of materials, and
organizing personnel and equipment. He/She must be a licensed Civil
Engineer with at least three (3) years professional practice preferably with
an appropriate master’s degree.

Section 10. The University Librarian. The University Librarian manages

the affairs of the University System Library. He/She is responsible for
updating library collections of books, magazines, journals and other
resources including but not limited to IEC materials. He/She also keeps
the community updated on the latest academic information. He/She must
be a licensed librarian, with at least a Master of Science in Library or
preferably has a Doctorate in Library Science or related disciplines.
 16

Section 11. The University Physician. The University physician is

responsible for giving the employees and students of the university
information which they may request about the diagnosis, treatment and
prognosis. He/she is also responsible for rendering the annual check-up of
both the employees and students. He/she must be a licensed Medical
Doctor with three (3) years professional practice.

Section 12. The University Nurse. The University Nurse is under the
responsibility of the University Physician who must provide diagnosis,
treatment of illness and injuries, provide certain secondary care
responsibilities and other clinical responsibilities. He/She must be a
Registered Nurse with three (3) years of professional practice and
preferably with appropriate master’s degree.

Section 13. The University Dentist. The University Dentist shall be

responsible for providing dental care information and preventive measures
to the employees including the students. He/she shall provide information
about the diagnosis, treatment and treats patients with dental problems.
He/she shall also be responsible for conducting annual oral examination
on both the employees and students. He/she must be a Licensed Dentist
with a minimum three (3) years practice in his/her profession and
preferably with an appropriate master’s degree.

Section 14. The Management Information Officer. The Management

Information Officer is responsible for evaluating University’s current
structure and operations, and identifies areas where efficiency and
effectiveness can be improved through the use of technological strategies.
He/She shall structure and direct the organizational changes that are
required. He/She must be a at least a Master in Information Technology
with a minimum of three (3) years experience in information system in
addition to technical aptitude.
 17

Title Two

TERMS AND CONDITIONS OF EMPLOYMENT

Chapter 3

THE EMPLOYEES OF THE UNIVERSITY

Article 23. Composition. The employees of the University shall be composed as

follows:

a. Those who are engaged in pure actual teaching with academic ranks
and holding permanent or temporary appointments;

b. Those who are holding academic ranks with designated functions as

support staff to administration, hereby referred to as Academic Staff
members;

c. Those who are holding administrative and staff plantilla positions;

d. Those who are working in various offices as casuals; and

e. Those who are teaching/working in various offices on contractual

basis.

Article 24. Ranks and Qualifications. The minimum and basic requirements for
positions in the government are stated in the Revised Policies on Qualification
Standards pursuant to Civil Service Commission (CSC) Resolution No. 030962
dated September 12, 2003. However, the State University adopts higher
qualification standards, as stipulated in the College Code under the terms and
conditions of employment.

Section 1. Plantilla Positions. Pursuant to Sections 21 and 23, Book VI

of Executive Order No. 292 (Administrative Code of 1987), the
Department of Budget and Management (DBM) prepares and furnishes all
national government agencies (NGAs) with the yearly Personal Services
Itemization and Plantilla of Personnel (PSIPOP) in support of the General
Appropriations Act (GAA), for guidelines on the verification,
accomplishment and references for budgetary purposes.

The PSIPOP contains the unique item numbers, position titles, salary
grades, authorized salaries, data on each incumbent of the position, such
as name, salary, salary step, sex, date of birth and other personal and
professional information.
 18

Section 1.1. Faculty Plantilla Positions. The following are the

classifications of faculty plantilla positions and their corresponding
minimum qualifications:

Section 1.1.1. Regular Faculty. A regular faculty member is

one who satisfies the requirements of the existing national
re-classification and upgrading circulars as defined in the
Philippine Association of State Colleges and Universities
(PASUC) supported by DBM issuances and the existing
University guidelines for the following academic ranks:
a. University Professor
b. Professors (with sub-ranks)
c. Associate Professors (with sub-ranks)
d. Assistant Professors (with sub-ranks)
e. Instructors (with sub-ranks).

Section 1.1.2. Minimum Qualifications. The minimum

qualification for the rank of Instructor shall be an appropriate
master’s degree with an approved thesis from an accredited
Graduate School. An appropriate master’s degree is one
with an approved thesis in the discipline he/she is teaching.

A faculty member or academic staff holding a baccalaureate

degree shall not qualify for a permanent status.

To qualify for the different academic ranks higher than

Instructor I, one must conform to the existing guidelines
issued by PASUC and DBM.

Section 1.2. Staff Plantilla Positions. Appointees to career

service positions must meet the education, training, experience,
and eligibility requirements prescribed in the Qualification
Standards Manual, unless otherwise determined by the
Commission.

Regular staff plantilla positions consist of the following generic or

specific titles:

a. University President
b. Board Secretary
c. Chief Administrative Officer (FMO)
d. Chief Administrative Officer
e. Accountant
f. Administrative Officer V
g. Registrar (with sub-ranks)
h. College Librarians (with sub-ranks)
 19

i. Dentist
j. Nurse
k. Guidance Counselor
l. Administrative Officers (with sub-ranks)
m. School Librarian
n. Administrative Assistants (with sub-ranks)
o. Administrative Aides (with sub-ranks)
p. Security Guards (with sub-ranks)
q. Watchmen (with sub-ranks).

Appointees to career service positions must meet the education,

training, experience, and eligibility requirements prescribed in the
Qualification Standards Manual, unless otherwise determined by
the Commission.

Section 1.3. Casual, contractual, and coterminous positions.

Appointees to casual, contractual, and coterminous positions that
are not primarily confidential in nature must meet the education,
training, and experience requirements prescribed in the
Qualification Standards Manual. Eligibility is not required for
appointment, but preference should be given to civil service eligible
applicants. The duties of the abovementioned positions may involve
the practice of a profession regulated by the Philippine Bar/Board
laws, and/or require licenses such as those required for positions
under Category IV of CSC MC No. 11, s. 1996 such as those
related to aviation, technical positions, driver, security guards.

Section 2. Non-Plantilla Positions. The following are non-plantilla

positions:

Section 2.1. Part-time Academic Staff. Part-time Academic Staff

are those who serve the University with terms of reference
stipulated and defined in their Office Orders and shall include the
following:

a. Visiting Professors
b. Exchange Faculty
c. Lecturers/Trainers/Demonstrators
d. Technical Specialists
e. Academic Consultants
f. Professor Emeritus.

Section 3. Part-time Contractual Positions. Part-time Contractual

Positions are those who serve the University with terms of reference
stipulated and defined in their Office Orders and shall include the
following:
 20

a. Faculty Part-time Positions

b. Staff Part-time Positions.

Article 25. Recruitment and Selection. Recruitment and qualifications shall be

based on applicable qualification standards approved by the Board of Regents
and relevant Civil Service Commission (CSC) provisions. Any conflicting
interpretation of a particular provision that arises must be resolved by the Board
in accordance with existing laws and regulations.

Section 1. Recruitment Process. The recruitment process is a periodic

selection and evaluation of applicants based on merit through fair and
open competition conducted by the Personnel Selection and Promotion
Board (PSPB). Any candidate who meets the University’s qualification
standards can occupy a vacant plantilla position or if already an appointee
can be promoted.

Sec. 1.1. Personnel Selection and Promotion Board (PSPB) of

Staff Positions. There must be a Personnel Selection and
Promotion Board (PSPB) for staff applicants created by the
University President to screen and evaluate applicants to all staff
positions except those that involve the following:

a. Substitute appointments
b. Appointments of faculty members and academic staff who
belong to the Closed Career services
c. Appointments to entry level staff positions.

The Vice-President for Administration shall administer the

recruitment processes of staff members.

When a vacancy occurs, the Vice President for Administration shall

immediately announce such vacancy and publish the minimum
qualifications and other requirements needed, in accordance with
the standards set for the vacant position.

The Staff PSPB of the University shall be composed of the

following:

Chair - Vice-President for Administration

Vice-Chair - Vice-President for Academic Affairs
Secretary - Administrative Officer V/ HRMO
Members - Head of Office/Campus Administrator Concerned
- Accredited Staff Union President.
 21

Section 1.2. Personnel Selection and Promotion Board

(PSPB)of Faculty Positions. Upon the discretion of the University
President, the Faculty Personnel Selection and Promotion Board
(PSPB) shall be created with the Vice-President for Academic
Affairs as Chairman and it shall administer the recruitment process.

The University President, in his/her discretion, may create a PSPB

for faculty applicants.

The Faculty PSPB of the University shall be composed of the

following:

Chair - Vice-President for Academic Affairs

Vice-Chair - Vice-President for Administration
Secretary - Administrative Officer V/ HRMO
Members - Dean/Campus Administrator Concerned
- Accredited Faculty Union President
- Department Chairperson Concerned

Section 2. Guidelines on the Appointment of Regular Employees. All

appointments to the positions shall be governed by the rules and
regulations issued by the Civil Service Commission including pertinent
provisions of the University Code and other resolutions of the Board of
Regents. As a general rule, no political beliefs, gender preference, cultural
or community affiliation or ethnic origin, and religious opinion or affiliation
shall be a matter of inquiry in the appointment of employees in the
University.

Section 2.1. All appointments shall be in writing and shall be

recommended by the University President to the Board of Regents
for confirmation or approval.

Section 2.2. An appointment takes effect upon approval by the

appointing authority and upon assumption of duty by the appointee.
It remains in force until after due process, revoked by the
appointing authority for unsatisfactory conduct or want of capacity;
provided that such action is appealable to the Board of Regents
and/or appropriate government agencies/institutions.

Section 2.3. Appointments in the University shall be made

according to merit and fitness, “the best and the brightest” to be
determined as far as practicable by appropriate licensure
examinations, earned honors and awards and other applicable
means. These, however, do not apply to positions which are policy
determining, primarily confidential and highly technical in nature.
 22

Section 2.4. Regular appointments may either be permanent or

temporary. Tenure of appointment from temporary to permanent
requires at most three (3) years of faithful and efficient service and
completion of an appropriate master’s degree with approved thesis
from an accredited Graduate School. Temporary appointments will
last for one (1) year, and may be renewed by the appointing
authority.

Section 2.5. No Office Orders must be issued to personnel holding

part-time positions without a written permission or clearance from
their current or previous employers.

Section 2.6. The maximum age of a person appointed to any

regular academic and non-academic position shall be at 50 years
old at the time of appointment.

Section 2.7. No incumbent elected government official shall be

eligible for appointment or reinstatement in the faculty as a regular
employee during his political term.

Section 2.8. Appointments to faculty and staff positions shall be

made on the basis of a criteria-based qualification assessment
results and ranking undertaken by the appropriate PSPB and
confirmed/approved by the Board of Regents upon the
recommendation of the University President.

Article 26. Tenure of Employees. Tenure refers to the right to permanent

appointment of all employees in the University who meet the minimum
qualification requirements. Initial appointment of all employees in the University
shall be probationary and follow existing guidelines hereafter.

Section 1. Guidelines for Faculty Tenure. Faculty tenure is based on

the following:

Section 1.1. Regular appointments may either be permanent or

temporary. Temporary appointments will last for one (1) year, and
may be renewed by the appointing authority. Permanent
appointment shall be granted to a faculty member who earned an
appropriate master’s degree with approved thesis from an
accredited Graduate School and has served the University for at
least three (3) years of actual effective and efficient service.

Section 1.2. Full-time academic service in the University shall

consist of instruction, research, extension, and production.
 23

Section 1.3. Faculty applicants with appropriate doctoral degree,

proven competence and track records in instruction, research,
extension, and production transferring from other government
institutions or State Universities and Colleges (SUCs) to NORSU
may be allowed lateral entry.

Section 2. Guidelines for Staff Tenure. Staff members must serve a

probationary period of six (6) months following their initial appointment. If
no notice of termination or unsatisfactory conduct or want of capacity is
given by the appointing authority to the employee before the expiration of
the six-month probationary period, the appointment may become
permanent.

Article 27. Employee Compensation. Total Compensation represents all

financial and non-financial rewards and entitlements arising from employment
relationship.

Section 1. Compensation of Employees. Compensation of all

employees of the University shall be based on Department of Budget and
Management (DBM) circulars, and other applicable laws and rules
governing SUCs.

Section 2. Types of Employee Compensation. The types of employee

compensation are as follows:

1. Fixed Compensation – These are cash compensation items which are

regularly granted to all employees such as: basic salaries, Additional
Cash Allowance (ACA) and Additional Compensation (ADCOM);

2. Variable Compensation – These are cash compensation items which

are granted to employees based on certain qualifications or rendition of
special services such as: hazard pay, honoraria, and overload pay;

3. Basic Pay – This is the primary cash compensation for work performed
by employees, excluding any other payments, allowances and fringe
benefits;

4. Salary – This refers to the basic pay for work performed by employees
paid on a monthly or hourly basis;

5. Fringe Benefits – These refer to cash compensation benefits given to

employees to supplement the basic pay. These include cash
allowances, bonuses, premium payments, and approved and existing
Collective Negotiation Agreement (CNA) incentives in accordance with
 24

approved NORSU Board of Regents Resolutions, DBM circulars, and

other government policies and guidelines.

Section 3. Salary Grade. The salary grade of University employees is

classifies as follows:

Section 3.1. Faculty Salary Grade. The point allocation for each
academic sub-rank and the salary grade shall be as follows (based
on NBC 461*):

CCE
MINIMUM QCE
SUB- SALARY POINT
FACULTY RANK EDUCATIONAL MINIMUM
RANK GRADE BRACKET
QUALIFICATION POINTS
Instructor Bachelor’s degree I 12 65 and below
II 13 66-76 80
III 14 77-87 90
Assistant Professor Master’s degree I 15 88-96 80
II 16 97-105 85
III 17 106-114 90
IV 18 115-123 95
Associate Professor Master’s degree I 19 124-130 76
II 20 131-137 81
III 21 138-144 86
IV 22 145-151 91
V 23 152-158 96
Professor 1 24 159-164 61
II 25 165-170 66
III 26 171-176 71
Doctoral degree IV 27 177-182 76
V 28 183-188 81
VI 29 189-194 86
University Professor 30 195-200 91

* Subject to amending policies and guidelines of PASUC, DBM and other

government circulars

Section 3.1.1. Accreditation of Professors. Faculty

members who have been evaluated as full professors shall
undergo PASUC Accreditation.

a. Full Professors. Professorial positions approved by

Philippine Association of State Universities and
Colleges (PASUC) must be accredited by the Zonal
Accreditation Committee upon the recommendation of
the University President.

b. Accreditation of University Professors. Only two

(2) positions of University Professor (one Faculty and
one SUC Executive) per University shall be
authorized for every six (6) years, the total of which
shall not exceed five percent (5%) of the total number
of accredited full professors in the University
 25

concerned. Upon recommendation by the institution

Head concerned, all candidates for the rank of
University Professor shall undergo screening by an
independent body, to be organized by PASUC.

Section 3.2. Staff Salary Grade. The salary grade of University staff
employees are classified according to the Civil Service Eligibility Manual:

RANK/ SALARY
POSITION EDUCATION EXPERIENCE TRAINING ELIGIBILITY
SUB-RANK GRADE
Administrative Aide I 1 Bachelor’s degree None required None None required
required
II 2 Bachelor’s degree None required None None required
required
III 3 Bachelor’s degree 6 months relevant 8 hours Career Service
experience relevant (Sub-
training professional)
IV 4 Bachelor’s degree 6 months relevant 8 hours Career Service
experience relevant (Sub-
training professional)
V 5 Bachelor’s degree 1 year relevant 8 hours Career Service
experience relevant (Sub-
training professional)
VI 6 Bachelor’s degree 1 year relevant 8 hours Career Service
experience relevant (Sub-
training professional)
Administrative II 8 Bachelor’s degree 1 year relevant 8hours CS-Sub-
Assistant experience relevant professional
training
Secretary II 9 Bachelor’s degree 1 year relevant 8 hours CS-Sub-
experience relevant professional
training
Administrative I 10 Bachelor’s degree 1 year relevant 24 hours CS-Professional
Officer experience relevant
training
II 11 Bachelor’s degree 1 year relevant 24 hours CS-Professional
experience relevant
training
III 14 appropriate Master’s 2 years relevant 48 hours CS Professional
degree experience relevant
training
V 18 appropriate Master’s 4 years in position 48hours CS Professional
degree involving training in
management and management
supervision & supervision
School Librarian I 11 Bachelor in Library 2 years relevant 24hours RA 1080
Science/Information experience relevant
Science/BSE/Arts training
major in Library
Science
Public Health Nurse I 12 Bachelor of Science 1 year relevant 480 hours RA 1080
in Nursing experience relevant
training
Guidance Counselor III 13 Bachelor’s degree 1 year relevant 480 hours CS Professional
relevant to the job experience relevant
training
Librarian II 14 Bachelor in Library 2 years relevant 480 hours CS Professional
Science experience relevant
training
Nurse II 15 Bachelor of Science 2 years of relevant 480 hours of RA 1080
in Nursing experience relevant
training
College Librarian II 15 Bachelor in Library 1 year of relevant 480 hours of RA 1080
Science/Information experience relevant
 26

Science/BSE/Arts training
major in Library
Science
III 18 Master of Science in 2 years of relevant 480 hours of RA 1080
Library Science experience relevant
training
Dentist II 17 Doctor of Dental 2 years of relevant 480 hours of RA 1080
Medicine/Dental experience relevant
Surgery training
Vocational Instructor II 17 appropriate Master’s 2 years of relevant 480 hours of CS Professional
Supervisor degree experience relevant
training
Registrar I 11 Master’s degree/ 2 years of relevant 480 hours of CS Professional/
LL.B experience relevant Second Level
training
Registrar II 15 Master’s degree/ 2 years of relevant 480 hours of CS Professional/
LL.B experience relevant Second Level
training
Registrar III 18 Master’s degree/ 2 years of relevant 480hours of CS Professional/
LLB experience relevant Second Level
training
Accountant III 19 appropriate Master’s 2 years of relevant 480 hours of RA 1080
degree experience relevant
training
College Department 20 appropriate Master’s 3 years of relevant 480 hours of LET/CS
Head degree experience relevant Professional
training
Education III 22 appropriate Master’s 4 years of relevant 480 hours of LET/ CS
Supervisor degree experience relevant Professional
training
Chief Administrative 24 appropriate Master’s 4 years in 6 months CS Professional/
Officer (Financial degree /CPA/lawyer position/s involving training in RA 1080
Management Management & Management
Officer) Supervision & Supervision
Chief Administrative 24 appropriate Master’s 4 years in 6 months CS Professional/
Officer degree position/s involving training in RA 1080
Management and Management
Supervision and
Supervision
Board Secretary V 24 appropriate Master’s 4 years of relevant 6 months of CS Professional
degree experience relevant
training

College 25 appropriate Doctoral 5 years in 6 months LET/CS

Administrator degree position/s involving training in Professional/
Management and Management RA 1080
Supervision and
Supervision
University President III 29 appropriate Doctoral 5 years in None None required
degree position/s involving required
management and
supervision

Article 28. Employee Promotion. Promotion is the advancement of a

permanent employee from one position to another with an increase in duties,
responsibilities, and accompanied by an increase in salary as authorized by the
NORSU Merit System, policies, rules and regulations formulated and
recommended by the University President and approved by the Board of
Regents; Rule VI (Promotion) and Rule VII (Other Personnel Actions) of the
Omnibus Rules Implementing Book V of Executive Order no. 292; pertinent
circulars and other issuances of the Department of Budget and Management
(DBM), the Administrative Manual, Faculty Manual, and this University Code.
 27

Article 29. Work Load. All regular employees of the University are required to
be in their official place of assignment and to render forty (40) hours of service in
one week from Monday to Friday, except legal holidays. Normal official time is
from 8:00 A.M. to 12:00 P.M. and 1:00 to 5:00 P.M. In the exigency of the
service, the official time of employees may be modified as long as the total
number of hours in a week is forty (40).

Section 1. Faculty Work Load. Faculty work load shall consist of

instruction and a combination of research, extension and production.

Section 1.1. Regular Teaching Load. The regular teaching load of

each full-time faculty is as follows:

a. 18 lecture hours per week for faculty load with three (3) or
four (4) preparations;
b. 21 lecture hours per week for a faculty load of two (2)
preparations;
c. 24 lecture hours per week for a faculty with one (1)
preparation.

Section 1.1.1. The University President, upon the

recommendation of the Vice President for Planning,
Research, Extension, and International Linkages (PREXIL),
may reduce the teaching load to not less than three (3) units
per semester, of any faculty member who is actively
engaged in research.

Section 1.1.2. All teachers handling major courses should

have at least one (1) subject with a minimum of 30 students
in the class.

Section 1.1.3. Academic staff members, such as Vice-

Presidents, Deans and Directors are required to teach at
least one three (3)-unit subject per semester in the
undergraduate level.

The following non-teaching assignments shall be credited as

faculty workload as follows:

Adviser of the Federated Student Government 1 load

Adviser of official University Publication 1 load
President of the Accredited Faculty Union 1 load
Department Chairperson
(with at least 10 faculty members) 1 load
Assistant Director (External Campuses) 1 load
Director 3 loads
 28

Assistant Dean (with at least 500 students) 3 loads

Assistant Dean (with less than 500 students) 2 load
Dean (with at least 500 students) 4 loads
Dean (with less than 500 students) 3 loads
Campus Administrator 4 loads
Vice President 5 loads

Section 1.1.4. The following are the basis for faculty

teaching loads:

a. For regular lecture subjects: one (1) unit of lecture shall

be equivalent to one (1) contact hour;

b. For natural sciences subjects with laboratory: one (1) unit

of lecture shall be equivalent to one (1) contact hour and
one (1) unit of laboratory is equivalent to one and a half
(1.5) contact hours; and

c. For technology subjects with laboratory: one (1) unit of

lecture shall be equivalent to one (1) contact hour and
one (1) unit of laboratory is equivalent to two (2) contact
hours.

Section 1.1.5. On top of the regular load, full-time faculty

members shall arrange for five (5) hours a week of
consultation with students. The consultation period of each
teacher shall be posted in conspicuous places for students
to see. Part-time faculty members and similar others shall
likewise, allot a reasonable amount of time for the same
purpose. Consultation time is not compensable. The
consultation schedule should appear in their respective
faculty load form.

Section 1.2. Flexi-time. Flexi-time means flexible working hours.

Flexi-time may be allowed for faculty members subject to the
discretion of the College Dean, recommended by the Vice-
President for Academic Affairs and approved by the University
President. Such approved flexi-time will be the faculty members’
regular working hours. They shall not change them without the
corresponding approval of the University President.

Section 1.3. When the interest of the University so requires, the

University President may extend the daily hours of work of any or
all of the faculty and academic staff members and may require any
or all of them to do overtime work not only during working days but
also on holidays.
 29

Section 1.4. Authorized services rendered beyond regular working

hours and overtime work rendered by faculty and academic staff
members on declared non-working holidays shall be given their
equivalent service credits based on the list of faculty members and
academic staff involved, indicating their validated number of hours
served, recommended by the concerned College Dean and the
Vice-President for Academic Affairs to the University President for
approval.

Section 1.5. A daily time record of attendance shall be required

and kept in proper form and must be signed by the direct
supervising official duly authorized by the University President.

Section 1.6. Work Overload. In the exigency of the service, a

faculty member may be allowed to carry six (6) hours of overload.
The six (6) hours overload must be outside the regular eight-hour
official period. Approved work load in excess of the regular teaching
load as stipulated in Section 1 hereof shall be entitled to
honorarium in accordance with existing rules, laws and policies of
the government.

Section 2. Staff Work Load. Staff work load shall be based on the
regular official time of 8:00 A.M. to 12:00 P.M. and 1:00 to 5:00 P.M. from
Mondays to Fridays for a total of forty (40) hours per week.

Section 2.1. Flexi-time. Flexi-time may be allowed for staff

members subject to the approval of the University President. Such
approved flexi-time will be the staff members’ regular working
hours. They shall not change them without the corresponding
approval of the University President.

Section 2.2. A daily time record of attendance shall be required

and kept in proper form and must be signed by his/her direct
supervising official authorized by the University President.

Section 2.3. When interest of the University so requires, the

University President may extend the daily hours or work of any or
all the employees and may likewise, require any or all of them to do
overtime work not only during working days but also on holidays.

Section 2.4. Overtime Work of Staff Members. As a general rule,

overtime work for staff members must be authorized in writing by
the University President and recorded by the Human Resource
Management Officer (HRMO). Overtime credits can be used by the
concerned personnel for Compensatory Time-Off (CTO).
 30

Section 2.5. Teaching Load. Staff members who are given

teaching loads should hold their classes after the regular official
time. Classes held within the regular official time shall not be
compensable.

Article 30. Performance Evaluation. There shall be an established

Performance Evaluation System/s in the University designed and administered to
continuously foster improvement of employee performance and efficiency,
enhance organizational effectiveness and productivity, and provide an objective
performance rating which shall serve as basis for incentives and rewards,
promotion, training and development, personnel actions and administrative
sanctions.

Section 1. Faculty Performance Evaluation. All regular and part-time

faculty and academic staff members will go through performance
evaluation administered/conducted by the NORSU Center for Instructional
Development and Accreditation (CIDA).

Section 1.1. The teaching performance of faculty members is

evaluated annually by the superior, peers, self, and students.

Section 1.2. The part-time faculty members are evaluated on their

teaching performance once every semester by their students and
superiors.

Section 2. Staff Performance Evaluation. Performance evaluation of all

regular, casual, and contractual part-time staff members shall be done
once a year and administered by the Office of the Vice-President for
Administration. This evaluation is done by the superior, peers, self, and
clients.
 31

Chapter 4

UNIVERSITY PROFESSIONAL DEVELOPMENT AND INCENTIVE PROGRAM

(UPDIP)

Article 31. The University Professional Development and Incentive Program

(UPDIP). The UPDIP is an incentive program of Negros Oriental State University
that aims to give institutional support to its employees.

Section 1. UPDIP Committees. There shall be two (2) UPDIP

Committees in the University, one for faculty and academic staff nominees
and the other for staff nominees. They shall be composed of the following:

Staff UPDIP Committee

Chair - Vice-President for Administration

Vice-Chair - Chief Administrative Officer
Members - Head of Office Concerned/Campus Administrator
- Accredited Staff Union President
- HRMO

Faculty and Academic Staff UPDIP Committee

Chair - Vice-President for Academic Affairs

Vice-Chair - Vice-President for Planning, Research, Extension and
International Linkages (PREXIL)
Members - Campus Administrator/College Dean concerned
- President of the Accredited Faculty Union
- HRMO.

Section 2. The UPDIP Committees shall plan, formulate guidelines and

criteria, implement, monitor and evaluate the entire program.

Section 3. The UPDIP includes the following scholarships and grants:

Section 3.1. Study Leave with Pay. Qualified faculty members

may apply for scholarship grants sponsored by local, national, or
international organizations subject to the terms and conditions of
the sponsoring organization/agency.

The grantees shall be given study leave with pay by the University
within the period stipulated in the scholarship contract.

Section 3.2. Tuition Fee Waiver. To encourage professional

growth, the University extends 100% tuition fee waiver to faculty
members and academic staff pursuing higher degrees in the
NORSU Graduate School. This subsidy is valid throughout the
 32

length of their study, but should not exceed five (5) years for those
pursuing a master’s degree and seven (7) years for those pursuing
a doctoral degree.

Section 3.3. Thesis and Dissertation Grants. Thesis and

dissertation financial grants shall be given to qualified faculty
members who are on the writing stage at the NORSU Graduate
School and other accredited Graduate Schools for a period of one
(1) year based on the guidelines set by the UPDIP. Support comes
in the form of cash and leave-with-pay benefits.

Section 3.4. Textbook Writing Grant. This encourages faculty

members to write textbooks, reference, or workbooks for courses in
the undergraduate programs, whether in print or other media, in
their field of specialization. Priority is given to difficult courses
and/or courses with high enrolment.

Section 3.5. Research Publication Incentives. These incentives

shall be given to a regular faculty/staff member whose research(es)
in his/her field of specialization is/are published in any international
refereed journal. Incentive shall be in form of cash to be determined
by the appropriate UPDIP committee.

Section 3.6. Professorial Chair. A faculty member may be

awarded professorial chair for meritorious performance in teaching,
research, and creative writing. This is considered one of the
highest forms of recognition accorded to a faculty for achievement
in the academe. The holder of professorial chair delivers a public
lecture or publishes a paper in a scholarly journal within the period
of the award.

Section 3.7. Sabbatical Leave. A Sabbatical leave is a privilege

granted to an individual who has demonstrated above average
ability in instruction, scholarship, research or other creative
accomplishment as seen in one’s publication, teaching, exhibition
or performance.

Section 3.7.1. A faculty member with the rank of at least

Associate Professor who has rendered a minimum of six (6)
years of continuous service in the University is entitled to a
sabbatical leave of one full school year (2 semesters and 1
summer).

Section 3.7.2. A staff member with a master’s degree, at

least an equivalent Salary Grade of 18, and a minimum of
 33

six (6) years of continuous service in the University is

entitled to a sabbatical leave of one year.

Section 4. Manner of Selection. There shall be a periodic call for UPDIP

nominees as determined by the appropriate UPDIP Committee.

Section 4.1. Faculty UPDIP. The Deans shall submit their

nominees to the Office of the Vice-President for Academic Affairs
who in turn, shall submit the same to the Faculty UPDIP Committee
to undergo the screening process.

Section 4.2. Staff UPDIP. For staff members, the Vice President
for Administration shall submit the names of the nominees upon
recommendation by the HRMO.

Section 4.3. UPDIP Recipients. The recipient(s) of the UPDIP

scholarships/grants shall be approved by the Board of Regents as
recommended by the appropriate UPDIP Committee through the
University President.

Section 5. Any employee of NORSU, who currently enjoys

scholarship/grant given by entities other than the University, shall not
enjoy another scholarship/grant within the duration of the entire program.

Section 6. When a scholarship/grant given by the UPDIP to an employee

for a specific discipline is used in the pursuit of another, that
scholarship/grant is deemed forfeited automatically on the date of
enrollment.

Section 7. General Provisions of the UPDIP on Scholarship/Grant.

The scholarship/grant shall be made available only to the most qualified
and deserving employees as recommended by the respective UPDIP
Committee. As such, the NORSU scholar/fellow is expected:

a. To be enrolled in the Graduate School of accredited Higher

Educational Institutions.

b. To faithfully live up to the terms of the scholarship/grant;

c. To attend an institution of recognized standing in the field as may

be indicated in the Special Order issued by the President of the
University;

d. To conform to existing rules and regulations of the receiving

institution and the sponsoring agency or organization;
 34

e. To pursue diligently, conscientiously and faithfully, his/her course of

study;

f. To retain the scholarships/grant unless compelled to withdraw

therefrom for urgent reasons by the University President. Doing
other activities which jeopardize the interests of the fellowships is
strictly prohibited;

g. To reimburse the University, in case of withdrawal from the

contract, the total amount received including damages;

h. In case the contract is revoked on account of the grantee’s

behavioral problems detrimental to NORSU, the scholar/grantee
shall reimburse all incidental expenses including interests to the
University;

i. Renewal of scholarship/grant contracts shall be made on the basis

of a highly satisfactory performance only;

j. All scholars/grantees are required to submit on a regular basis, all

pertinent documents to the Vice-President for Academic Affairs (for
the faculty), the Vice-President for Administration (for the staff), and
the Human Resource Management Officer including official
transcript/certification of grades at the end of each semester duly
signed by the School Registrar of the Institution.

Section 8. The validity period for all scholarships/ grants shall be four (4)
years for a doctoral degree and two (2) years for a master’s degree.

Section 9. No employee who has just returned from a scholarship/grant

shall be awarded another grant.

Section 10. To avoid uncompromising commitments, no scholar/grantee

may apply for a scholarship/grant outside the University without the prior
knowledge of the University President.

Section 11. General Provisions of Return Service. On completion of

the scholarship/fellowship grant, the grantee shall render NORSU a return
service.

Section 11.1 For a regular local scholarship: Two (2) years return
service for every year of study;

Section 11.2 For foreign fellowship or scholarship: Three (3)

years return service for every year of study;
 35

Section 11.3 For foreign or locally funded observation tours, travel

grants, and other short term training programs not less than three
(3) months and not exceeding one (1) year: One (1) year return
service.

Section 11.4 In case the scholar/grantee fails to render return

service, he/she shall refund the University all expenses incurred
including interest and shall be considered persona non grata by the
University. Failure of the scholar/grantee to refund shall be a cause
for appropriate formal charges under the Civil Service Commission
or other laws violated.

Section 12. UPDIP Funding. The UPDIP shall establish the University
Scholarship/Grant Program which will be provided with corresponding
budgetary allocation by the University as approved by the Board of
Regents.

Article 32. Faculty and Staff Development Program. Qualified faculty and staff
members are entitled to development opportunities which shall include but not be
limited to trainings and scholarship grants. In addition, the University shall
employ various alternative strategies or approaches to improve the performance
of the faculty and staff through such things as coaching, counseling, job rotation,
on-the-job training, job enrichment, job enlargement, and others.

Section 1. The University shall include a specific budgetary allocation for

human resource development purposes.

Section 2. All other provisions related to Human Resource Development

shall be approved by the Board of Regents upon the recommendation of
the University President.

Section 3. All faculty and staff members of the University who wish to
further their studies and enroll in other courses shall get prior written
authorization from the University President. Failure to do so will subject
the personnel to disciplinary action by the University Administration.

Section 4. The faculty and staff development program shall be aligned

with the existing Collective Negotiation Agreement (CNA) between the
University and the recognized Unions of the University.
 36

Chapter 5

EMPLOYEE LEAVE PRIVILEGES

Article 33. Employee Leave Privileges. In general, the employees of the

University whether permanent, temporary or casual who render work after six
months of continuous, faithful and satisfactory service, shall be entitled to leave
privileges in accordance to Civil Service Rules and Regulations.

Section 1. Staff Leave Privileges. Staff members and Academic Staff

members except Department Chairpersons shall be entitled to the
following leave privileges:

Section 1.1. Vacation and Sick Leave. Fifteen (15) days of

vacation and fifteen (15) days of sick leave credits with full pay
exclusive of Saturdays, Sundays and other public holidays, without
limitation as to the number of vacation and sick leave credits that
they may have accumulated.

Section 1.2. Maternity Leave. Every female staff member, married

or unmarried, can avail of a 60-day maternity leave after rendering
an aggregate of two (2) or more years of service. She can avail
herself of maternity benefits even if the period of delivery occurs
during the long vacation, in which case, both the maternity benefits
and the proportional vacation pay shall be received by the faculty
concerned.

Maternity leave of those who have rendered 1 year or more but less
than 2 years of service shall be computed in proportion to their
length of service, provided that those who have served for less than
one (1) year shall be entitled to 60-day maternity leave with half
pay.

Section 1.3. Paternity Leave. A married male staff member may

go on paternity leave of seven (7) days on the condition that the
legitimate spouse has delivered or suffered a miscarriage. The
married male staff member is entitled to paternity leave for the first
four (4) deliveries of his legitimate spouse with whom he is
cohabitating.

Married male staff employees with more than one (1) legal spouse
shall be entitled to avail of paternity leave for an absolute maximum
of four deliveries regardless of whichever spouse gives birth.

The paternity leave shall be non-cumulative and strictly non-

convertible to cash. It may be enjoyed either in a continuous or in
 37

an intermittent manner by the staff member on the days

immediately before, during, and after the childbirth or miscarriage of
his legitimate spouse.

Section 1.4. Five (5)-day Forced Leave or Mandatory Leave. All

staff members with ten(10) days or more vacation leave credits
shall be required to go on vacation leave whether continuous or
intermittent for a minimum of five (5) working days annually under
the conditions set forth in CSC MC No. 41, s. 1998.

Section 1.5. Special Leave Privileges. In addition to the vacation,

sick maternity and paternity leave, officials and employees with
existing or approved CNA except teachers and those covered by
special leave laws, are granted the following special leave
privileges subject to the conditions hereunder stated:

- funeral/mourning leave
- graduation leave
- enrollment leave
- wedding/anniversary leave
- birthday leave
- hospitalization leave
- accident leave
- relocation leave
- government transaction leave
- calamity leave
- filial leave.

The granting of special leave privileges are subject to the following

conditions:

a. That the official/employee may be granted a maximum of

three (3) days within a calendar year of any or combination
of special leave privileges of his/her choice which he/she
would opt to avail;

b. That the privileges shall be non-cumulative and non-

commutative;

c. That the official/employee shall submit the application for the

said special leave at least one (1) week prior to its approval
except in emergency cases; and

d. Special leave privileges may be availed of by the

official/employee when the occasion is personal to him/her
and that of his/her immediate family.
 38

Section 1.6. Special Leave Privileges for Women. Any female

staff member who has undergone surgery caused by gynecological
disorders shall be entitled to a special leave of a maximum of two
months with full pay, provided she has rendered at least six (6)
months aggregate service in an or various government agencies for
at least twelve (12) months.

In addition, the University shall recognize other special leave

privileges for women pursuant to the provisions of the Republic Act
9710 (Act for the Magna Carta for Women).

Section 1.7. Terminal Leave. A terminal leave is applied for by an

official or an employee who intends to sever his/her connection with
his/her employer. Accordingly, the filing of application for terminal
leave requires as a condition sine qua non, the employees
resignation, retirement or separation from the service through no
fault of his/her own. It must be shown first that public employment
cease by any of the said modes of severances.

Section 1.8. In addition to the leave privileges mentioned in the

preceding sections, staff members may be granted additional
special leave privileges subject to the conditions stated in the
approved and existing CNA between the University and the
accredited Faculty Union.

Section 2. Faculty Leave Privileges. All Faculty members shall enjoy the
same leave privileges except for the following:

Section 2.1. Vacation Leave. A faculty member shall not be

entitled to the usual vacation and sick leave credits but to
proportional vacation pay (PVP) of 70 days summer vacation plus
14 days of Christmas vacation. A faculty who has rendered
continuous service in a school year without incurring absences
without pay of not more than 1 ½ days is entitled to eighty-four (84)
days of proportional vacation pay.

Section 2.2. Vacation Service Credits of Teachers. Teachers’

vacation service credits refer to the leave credits earned for
services rendered on activities during summer or Christmas
vacation, as authorized by the University President. These vacation
service credits are used to offset absences of teachers due to
illness or to offset proportional deduction in vacation salary due to
absences for reasons. The manner by which service credits may be
earned by teachers is subject to the guidelines issued by the
President.
 39

Section 2.3. Sick Leave. A faculty member unable to report for

work due to illness, may apply for sick leave with pay provided
he/she has accumulated service credits. He/she is entitled to a sick
leave of absence after presenting a medical certificate if sick for
more than five (5) consecutive days.

Section 2.4. All regular faculty members shall enjoy the same
leave privileges in Article 32, Sections 1.2, 1.3 and 1.6.

Section 2.5. Terminal Leave. A faculty member who resigns or

retires or to be terminated may apply for a terminal leave with
unspent leave service converted to cash based on existing Civil
Service rules.

Section 2.6. In addition to the leave privileges in the preceding

sections, faculty members may be granted additional special leave
privileges subject to the conditions stated in the approved and
existing CNA between the University and the accredited Faculty
Union.

Section 3. All applications for vacation leave of absence for 1 full day or
more shall be filed in advance or whenever possible five (5) days before
the expected date of such leave and shall be submitted on the prescribed
form for proper action by the University President.

Section 4. All applications for vacation leave of absence for one full day or
more shall be made on the prescribed form and submitted for the
corresponding action of the University President.

Section 5. All applications for sick leave of absence for one full day or
more shall be on the prescribed form and filed immediately upon the
employee’s return from such leave. A notice of this absence should
however, be sent to his/her immediate supervisor or to the head of office
prior to his/her absence for recording purposes. All application for sick
leave in excess of five days shall be accompanied by a proper medical
certificate.

Section 6. Computation of vacation and sick leave shall be made on the

basis of one day vacation and one sick leave for every month of actual
service.

Section 7. Sick leave shall be granted only on account of sickness or

disability on the part of the employee concerned or any member of his/her
immediate family.
 40

Section 8. Sick leave may be applied for in advance in case the official or
employee will undergo medical examination or operation or is advised to
rest in view of ill health. The application form must be supported by an
authenticated medical certificate.

Section 9. The University President may grant another sick leave to an

employee if granting is determined proper under the given circumstances.
In case of doubt, a medical certificate may be required.

Section 10. Applications for leave of absence on account of wounds or

injuries incurred in the performance of duty extending beyond the
available leave credits of the employee concerned must be made on the
prescribed form and supported by proper medical certificate and other
evidences showing that the wounds or injuries were incurred in the
performance of duty. The University President may direct that absence
during any period of disability, shall be on full pay, but not to exceed six
(6) months. He/She may, in his/her discretion, also authorize the payment
of medical attendance, necessary transportation, subsistence and hospital
fees of the injured person.

Section 11. Leave of absence for any reason than illness of an office or
employee or any of his/her immediate family members, must be
contingent upon the needs of the service. Hence, the grant of vacation
leave shall be at the discretion of the University President.

Section 12. Outright violation of the laws, rules or regulation shall be a

ground for disciplinary action.

Section 13. Pursuant to CSC Resolution No. 10-1358 dated July 6,

2010, the University follows the following guidelines on Half Day Absence:

1. Any employee who is absent in the morning is considered to be

tardy and is subject to provisions on Habitual Tardiness; and
2. Any employee who is absent in the afternoon is considered to have
incurred undertime, subject to the provisions on undertime.

Section 14. Where an employee fails to report for work on a regular day
for which a holiday is declared, he/she shall not be considered absent on
that day. An employee paid on a daily basis is not entitled to
compensation for Saturday, Sunday, or public holiday unless the service is
especially required and rendered on that day. Accordingly, Saturday,
Sunday, or public holidays occurring within the period of leave shall not be
charged against his/her vacation or sick leave.

Section 15. Accumulation of Vacation and Sick Leave. Vacation and

sick leave shall be cumulative and any part thereof which may not be
 41

taken within the calendar year in which credits were earned may be
carried over the succeeding years. Whenever any officer or employee
retiree, voluntarily resigns, or is allowed to resign, or is separated from the
service through no fault of his/her own, he/she shall be entitled to the
commutation of all accumulated vacation and/or sick leave to his/her
credit, exclusive of Saturday, Sunday, or holidays without limitation as to
the number of days of vacation and sick leave that he/she may
accumulate provided his/her leave benefits are not covered by special
laws.

a. The University President, through the Human Resource Management

Officer shall prepare a staggered schedule of mandatory annual five-
day vacation of officials and employees, provided that he/she may, in
the exigency of the service, cancel and previous leave.

b. The mandatory annual five-day vacation leave shall be forfeited if not

taken during the year. However, in cases where the scheduled leave
has been cancelled in the exigency of the service by the University
President, the scheduled leave not enjoyed shall no longer be
deducted from the total accumulated vacation leave.

Section 16. Tardiness and undertime are deducted from vacation leave
credits and shall not be charged against sick leave credits unless the
undertime is for health reasons supported by medical certificate and
application for leave.

Section 17. Any officer/employee of the University who retires, voluntarily

resigns, or is separated from the service through no fault of his/her own
and who is not otherwise, covered by special law, shall be entitled to the
commutation of all his/her leave credits exclusive of Saturdays, Sundays,
and public holidays without limitation and regardless of the period when
the credits were earned. Provided, that the unlimited leave privileges may
be availed of only by the concerned officers/employees who are in the
service since as of January 9, 1986, the date of effectivity of EO 1077 or
thereafter.

Section 18. An employee of the University who is separated from the

service for cause shall forfeit his/her leave credits.

Section 19. An officer or employee of the University who applies for

vacation or sick leave shall be granted leave with pay at the salary rate
he/she is currently receiving, provided, however, that such officer or
employee has vacation and sick leave credits to cover the leave applied
for.
 42

Section 20. Approval of Terminal Leave. Application for commutation of

vacation and sick leave shall be governed by the government pertinent
provisions on leave and is submitted to the University President for
approval.

Section 21. Cause for Disciplinary Action. Any violation of the leave
laws, rules, and regulations or any misrepresentation or deception in
connection with an application for leave, shall be a ground for disciplinary
action.

Section 22. Other leave administration shall be subject to pertinent rules

and regulations as provided for in the Omnibus Rules on Leave, Rule XVI
of the Omnibus Rules Implementing Book V of Executive Order No. 292.

Chapter 6

EMPLOYEE RETIREMENT PRIVILEGES

Article 34. Retirement Privileges for Staff Employees. Retired members of the
staff shall enjoy certain privileges which the University is in a position to grant in
accordance with law.

Section 1. Library Privileges. A retired employee may avail of library

privileges and shall receive publications from the University which are
regularly furnished to the faculty.

Section 2. Plaque of Merit. A plaque of merit shall be presented to a

retiree during special occasions such as the Founders Day Celebration,
Teachers’ Day and other similar occasions.

Section 3. Medical and Dental Clinic Services. The retiree shall be

entitled to free, lifelong medical and dental services in the University.

Section 4. Additional privileges. Upon retirement, the qualified retiree is

entitled to the benefits stipulated in the approved and existing CNA
between the University and the Accredited Staff Union.

Article 35. Retirement Privileges for Faculty Members. Retired members of

the faculty shall enjoy certain privileges which the University is in a position to
grant in accordance with law.

Section 1. The retirement privileges for faculty members are the same
with Article 34, Sections 1 to 3.
 43

Section 2. A retired faculty may be conferred a Professor Emeritus

Award, provided he/she has rendered at least fifteen (15) years of active
and dedicated service to the University and the community. This award is
given to a retired faculty or academic staff member who holds the rank of
at least Full Professor at the University upon his or her retirement and is
given the title in recognition of exceptional competence in his/her field of
specialization. He/she is likewise invited to render instructional or research
services.

A special committee created by the President shall be responsible for

evaluating deserving candidates and shall submit its recommendations to
the Board of Regents through the University President for confirmation.

Section 3. Additional privileges. Upon retirement, the qualified retiree is

entitled to the benefits stipulated in the approved and existing CNA
between the University and the Accredited Faculty Union.

Chapter 7

PERSONNEL MECHANISM

Article 36. Channels of Communication. All personnel of the University shall

course all official communications addressed to the University President or the
Board of Regents or any of its members, respective Head of Office, Department
Chairperson, Dean or Administrator and Vice President concerned. The principle
of “exhaustion of administrative remedies” shall be strictly observed by all
personnel of the University. Any act of violation to this rule shall be considered
insubordination and a ground for disciplinary action.

Article 37. Types of Communication Channels. Faculty and academic staff

members are encouraged to raise issues through the following channel:

Section 1. Administrative Channel. If the issue is administrative in

nature, it may be most appropriate to utilize the administrative structure,
including but not limited to the respective Head of Office, Department
Chairperson, Dean or Administrator.

Section 2. Committee Channel. If the issue is within the province of a

committee, it may be appropriate to communicate directly with members of
the committee or through the committee chairperson.

Section 3. Other Channels. In other cases, the issue may be brought to

the officers of the accredited employee Union concerned.
All communications requiring Board of Regent action should be passed
through the appropriate channels.
 44

Article 38. Flow of Communication. In line with the University structure, the
official flow of communications for all employees shall be coursed as follows:

a. For Faculty communications

1. The Department Chairperson
2. The Dean
3. The Vice President for Academic Affairs
4. The University President.

b. For Faculty communications based at the academic centers/units

1. The Director of the Center
2. The Vice-President concerned
3. The University President

c. For Staff communications

1. The Head of Office
2. The Vice President for Administration
3. The University President

Article 39. Courtesy and Diplomacy. Courtesy and diplomacy should be

observed in all official employee communications. All official letters and
documents should always be addressed to the Head of the Office concerned.
Except in emergency cases, official communications, no matter to whom it is
addressed, should be sent through official channels, that is, through the office
next higher or lower in rank than the originating or transmitting office.

Article 40. Prompt Response to Correspondence. Requests for action,

information or reports must be attended to with the least possible delay. All
employees shall, within fifteen (15) working days from receipt thereof, respond to
letters, or other means of official communications sent by the public. The reply
must contain the action taken on the request.

Section 1. In like manner, communications received from any member of

the Head of Office of the University shall be answered or acted upon
within fifteen (15) working days from receipt thereof.

Section 2. If it is necessary to delay action on correspondence, a letter or

explanation should be sent to the interested or concerned party.

Section 3. Communications which can be acted upon without the need of

research or consultations with other persons or offices should be
answered within 48 hours after receipt thereof.

Article 41. Employee Discipline. Disciplinary and non-disciplinary proceedings

in administrative cases are governed by the provisions of this University Code.
 45

Section 1. No employee shall be suspended, removed from the service,

nor meted penalty except for cause and after due process in accordance
with the provisions of the applicable government laws, rules, and
regulations.

Section 2. Supervision/Removal. The Board of Regents, upon

recommendation of the University President, may suspend or remove after
due process, an employee, if found guilty of an offense.

Article 42. Grievance Committee. A Grievance Committee shall be created by

the University President, subject to the approval of the Board of Regents to hear
complaints filed against any officer, faculty and staff, pursuant to the provisions of
law, rules and regulations.

Only permanent employees shall be appointed or elected as members of the

Grievance Committee.

Section 1. Composition of Grievance Committee. There shall be two

Grievance Committees in the University created by the University
President. The composition of each committee is as follows:

Section 1.1. The Staff Grievance Committee of the University

shall be composed of the following:

Chair - Vice-President for Administration

Vice-Chair - Vice-President for Academic Affairs
Secretary - Administrative Officer V/ HRMO
Members - Resident Ombudsman
- Head of Office/Campus Administrator
- Accredited Staff Union President.

Section 1.2. The Faculty Grievance Committee of the University

shall be composed of the following:

Chairman - Vice-President for Academic Affairs

Vice-Chair - Vice-President for Administration and Special
Concerns
Members - Resident Ombudsman
- CARE Director
- HRMO
- Accredited Faculty Union President
- Campus Administrator/Dean/Immediate
Supervisor/s of aggrieved party.

Section 2. Staff Complaints and Grievances. The following instances

shall be acted upon through the Staff Grievance Committee:
 46

a. Non-implementation of policies, practices and procedures on

economic and financial issues and other terms and conditions of
employment fixed by law, the University Code and the
Administrative Manual, including salaries, incentives, working
hours, leave benefits, unreasonable withholding of salaries and
inaction on application for leave;

b. Non-implementation of policies, practices and procedures which

affect employee from recruitment to promotion, detail, transfer,
retirement, termination, lay-off, and other related issues that
affect them;

c. Inadequate physical working conditions such as lack of proper

ventilation in the workplaces, and insufficient and equipment
necessary for the safety and protection of employees whose
nature and place of work are classified as high or hazardous;

d. For interpersonal relationships and linkages such as

unreasonable refusal to give official information by one
employee to another;

e. Protest on appointments; and

f. All other job related matters giving rise to employee

dissatisfaction and discontentment other than those cases
enumerated above.

Section 2.1. The following cases shall not be acted upon through
the staff grievance machinery:

a. Disciplinary cases which shall be resolved pursuant to the

Administrative Manual and the University Code;

b. Sexual harassment cases as provided for in RA 7877; and

c. Union-related issues and concerns.

Section 2.2. No staff member shall publish or discuss publicly,

charges or complaints against any officer, faculty, or employee
concerning his/her official duties, private life or conduct. Complaint
or charges shall be addressed to the proper authorities of the
University for action before resorting to any other remedy outside of
the University. The principle of exhaustion of administrative
remedies shall be strictly observed.
 47

Section 2.3. The support staff in the Office of the Vice-President for
Administration of the University shall extend secretariat services to
the Grievance Committee.

Section 3. Faculty Complaints and Grievances. Faculty Complaints are

the faculty member’s expressed (written or spoken) feelings of
dissatisfaction with some aspects of his/her working conditions,
relationships or status which are outside his/her control. This does not
include those involving disciplinary actions which are governed by
separate rules.

Grievance refers to a complaint in writing which has, in the first instance

and in the faculty member’s opinion, been ignored, overridden or dropped
without due consideration.

Section 3.1. All erring faculty members are subject to disciplinary

action in accordance with the provisions of the Uniform Rules of
Administrative Cases as provided for in the CSC Omnibus Rules
Implementing Book V of EO No. 292 and CHED Manual of
Operations for SUCs.

Section 3.2. Faculty members who commit any of the following

non-exclusive offenses may be disciplined in accordance with the
established sanctions of the University without prejudice to the
provisions of the Labor Code and the related laws/regulations:

1. Non-performance of any one of the prescribed functions set

in this University Code.

2. Non-compliance of obligations stipulated in the contract

between the University and the faculty member.

3. Tardiness/absences without justification, apart from

sickness, beyond 10% of the class meetings of the faculty
during the semester.

4. Repeated and unjustified failure to submit grades and other

required documents according to deadlines.

5. Non-attendance in University/Department meetings and

other official activities without justification.

6. Absence for at least a week without previous notice or

arrangement with and approval by the Department
Chairperson and/or /Dean or /Executive /Director except for
emergencies.
 48

7. Inflicting bodily injury on another faculty member or

administrative personnel or a student within the University.

8. For part-timers, teaching in another school and/or working

full-time in other institution without permission.

9. Making malicious, obscene or libelous statements about the

person of any member of the academic community.

10. Disorderly behavior or promoting or participating in gambling

and/or drinking during class/office hours.

11. Misuse of University name, property or equipment for

personal and/or commercial purposes.

12. Grave public scandal.

13. Unauthorized and unjustified possession of final examination

questions.

14. Plagiarism and falsification of any document and other forms

of dishonesty.

15. Illegal possession of drugs or deadly weapons on campus.

16. Discrediting the University’s name in public.

17. For full-timers, teaching in other schools and/or working full-

time in other institutions without permission.

18. Tampering with official or faculty grading records.

19. Changing of a grade of a student in consideration of some

remuneration or favor.

20. Final conviction by a court of law of a crime involving moral

turpitude.

21. Sexual harassment.

22. Willful failure to pay just debts.

Section 3.3. No member of the faculty shall publish or discuss

publicly, charges or complaints against any officer, faculty, or
employee concerning his/her official duties, private life or conduct.
 49

Any complaint or charge of said nature shall be addressed to the

proper authorities of the University for action before resorting to any
other remedy outside of the University. The principle of exhaustion
of administrative remedies shall be strictly observed.

Section 3.4. Reprimand, Suspension or Removal. The Board of

Regents, upon recommendation by the Disciplinary Committee to
the University President, may reprimand, suspend or remove, after
due process, a member of the faculty if found guilty of an offense.

Section 4. Responsibilities and procedures of the University Grievance

Committee shall be in accordance with the CSC-approved University
Guidelines in the Implementation of Grievance Machinery. (see CVPC
Memorandum Order No. 13, s. 2003)

Article 43. Program on Awards and Incentives. Awards and incentives of all
University personnel shall be governed by existing laws, rules and regulations
and shall the provisions of Memorandum Order No. 14, s. 2003 on the Guidelines
in the Implementation of Programs on Awards and Incentives for Service
Excellence (PRAISE).

Chapter 8

GENERAL RESTRICTIONS AND OTHER REGULATIONS

Article 44. Publication/Public Discussion. No employee of the University shall

publish or discuss publicly, any classified information concerning a particular
office, department, or college not released for publication, without the written
permission of his/her concerned Head of Office, Department Chairperson, Dean,
Director, Campus Administrator, Vice President and the approval of the
University President.

Article 45. Monetary and Proprietary Transactions. No employee shall enter

into secret deals with anyone involving money, property, or other valuable
considerations which might influence the scholastic standing of the student
concerned.

Article 46. Use of Official Time. Insofar as it is consistent with their regular
duties, employees of the University may use official time in attending relevant
meetings and other development activities called and authorized by the
University President.

Article 47. Invitation and Acceptance of a Speaking Engagement. Members

of the faculty and academic staff are encouraged to accept invitation to speak or
 50

serve as resource persons in graduation exercises, special convocations,

seminars, workshops, trainings, conferences, professional association meetings
and similar activities for professional growth and community service, provided
such acceptance will not jeopardize his/her basic duties and responsibilities in
the University. The time spent in going to and returning from the venue shall be
considered official and pertinent travel expenses may be paid for by the
University unless otherwise arranged.

Article 48. Inviting a Resource Person. Any employee with the permission from
the University President or his/her duly authorized representative may invite a
person not officially connected with the University to be a resource person, a
demonstrator of new technology or a lecturer on special topics before a class or
a larger group of students.

Article 49. Undertaking Research. Any employee may undertake research

work under the auspices of an organization outside of the University provided
such participation does not jeopardize his basic duties and responsibilities in the
University. The publication of such research shall be credited to the University
side by side the outside organization

Article 50. The University Instructional Materials Committee. The University

Instructional Materials Committee (UIMCom) shall be created by the University
President and to be composed of the following:

Chairperson - Vice-President for Academic Affairs

Assistant Chair - Director, Center for Instructional Development and
Accreditation
Members: - Department Chairperson
- One (1) Internal Expert
- One (1) External Expert
- One (1) English Critic.

The faculty presenter/s or author/s shall defend the proposed instructional

material/s to be used.

Article 51. Utilization of Printed/Duplicated Textbooks. All textbooks,

sourcebooks, workbooks or other similar learning materials, whether original or
duplicated, used in any class shall undergo careful review by the University
Instructional Materials Committee which shall in turn recommend its utilization to
the Dean concerned and approved by both the Vice-President for Planning,
Research, Extension and International Linkages and the Vice-President for
Academic Affairs.
 51

PROPERTY AND FINANCIAL ADMINISTRATION

Title Three
Chapter 9

ADMINISTRATION OF STATE UNIVERSITY PROPERTY

Article 52. Buildings and Grounds Supervisor. The University shall be under
the immediate supervision of the Buildings and Grounds Supervisor or in his/her
absence, the equivalent official duly designated by the University President.
He/She shall be responsible for the supervision and control of all personnel
assigned for the repair, cleanliness and maintenance of the aesthetic value of the
buildings and their surroundings.

Article 53. Use of Buildings, Premises and Facilities. The primary use of the
University buildings and its facilities and grounds are for instruction, research and
extension and therefore, care must be taken to ensure they serve the purpose for
which they were acquired.

Section 1. Except when specially provided by law, the priority use of the
University building and facilities, grounds and other properties is for
instruction.

Section 2. The use of buildings, facilities, and premises by any faculty,

staff, students, private individuals or organizations for other purposes
other than instruction, research shall be approved by the University
President in accordance with existing laws and rules promulgated by the
Board of Regents.

Article 54. Responsibility for Movable Property. In addition to the Supply

Officer of the Main Campus, other Supply Officers shall be appointed/designated
for each external campus to take custody and responsibility of movable
properties of the University. The Supply Officers shall be properly bonded in
Fidelity Fund in accordance with existing laws and regulations.

No property of the University shall be taken or used without prior written approval
of the University President or by his duly authorized representative.

Article 55. Use and Operation of Government Motor Vehicles. In general, all
motor vehicles owned and operated by the University shall be pooled under the
supervision of the University President or his authorized representative.

The use and operation of motor vehicles owned by the University shall be in
accordance with the rules and regulations of the University and the pertinent
provisions of existing laws, government rules and regulations.
 52

Article 56. Sale and Disposal of University Property. The sale or disposal of
equipment or any property of the University shall be in accordance with existing
government laws, rules and regulations.

Article 57. Solicitation within the University. No solicitation of funds,

canvassing for the sale of merchandise, subscription, sale of tickets, and other
promotional or charity schemes shall be conducted in the University buildings or
grounds without the approval of the University President or his duly authorized
representative.

Streamers, placards, poster and similar materials used to announce, advertise or

publicize events, products, or the like shall be posted or placed in any building or
grounds of the University without a written permission from the University
President or his/her duly authorized representative.

Article 58. Procurement System. The provisions of the Implementing Rules and
Regulations (IRR-A) of Republic Act 9184, the Government Procurement
Reform Act shall govern the procurement of infrastructure projects, goods and
consulting services through public bidding, except as otherwise provided in
said implementing guidelines.

Section 1. There shall be a Bids and Awards Committee (BAC) to

undertake a streamlined procurement process and ensure an effective
implementation of procurement contracts. The composition and
qualification of the BAC shall be the following:

a. Regular Members. The regular members of the BAC are:

1. Chairperson, who is at least a third ranking permanent official of the
University
2. Vice Chairperson, who can either be:
An officer, who is at least a fifth ranking permanent official with
knowledge, experience and/or expertise in procurement, and
represents the legal or administrative area of the University, or;

An officer, who is at least a fifth ranking permanent official, with

knowledge, experience and/or expertise in procurement, and represents
the finance area of the University.

b. Provisional Members. The provisional members of the BAC are:

1. An officer who has technical expertise relevant to the procurement
at hand and has knowledge, experience and/or expertise in
procurement;

2. A representative from the end user unit who has knowledge of

procurement laws and procedures.
 53

Chapter 10

FINANCIAL ADMINISTRATION

Article 59. The Budget of the University. The annual general appropriations,
special budgets and fund releases for the University are within the performance
monitoring and evaluative function of the Department of Budget and
Management. The University shall be responsible for the sound and efficient use
of its resources for its operations and accomplishment of its operational targets.
Section 1. Pending the approval of the annual budget for the current year,
the University shall operate beginning January 1 of a given year by using
the budget of the previous calendar year. The funds of the University shall
be made available for expenditure based on its Programs of Receipt and
Expenditures (PRE) approved by the Board of Regents.

Section 2. Income of the University from school charges, land grants,

business enterprises and other operations as may be imposed and/or
regulated by the Board of Regents, shall constitute the special trust fund
of the University and may be expended in accordance with the Board
approved Program of Receipts and Expenditures (PRE).

Section 3. The Board of Regents shall formulate and implement its own
budget policy guidelines, provided they are reflective and supportive of the
needs of high-priority programs, projects, activities and areas of
expenditures set by the Board in accordance with the DBM directives and
issuances.

Article 60. Accounting System of the University. In line with the thrust on
good governance, the University adopts the Electronic New Government
Accounting System (e-NGAS) pursuant to COA Circular No. 2004-007 to
enhance uniformity in the application of government accounting rules and
facilitate the consolidation of financial reports.

Section 1. All vouchers and warrants shall be submitted for approval to

the University President or his duly authorized representatives.

Section 2. Periodic and relevant financial reports shall be prepared by the

Accounting Office as basis for monitoring financial management
performance of the University and compliance with COA accounting and
auditing rules and regulations.

Section 3. Expenses for Travel. Local and domestic travel expenses

shall be subject to existing laws, rules, and regulations:

Section 3.1. The President may, in his/her discretion, authorize any

of the University satellite or external campuses to charge from its
 54

appropriation for traveling expenses of personnel, such amount as

may be necessary for travel within the country, to attend seminars,
workshops and other trainings, observation or study tours and
similar activities, subject to usual government accounting and
auditing rules and regulations.

Section 3.2. Expenditures incidental to foreign travel of University

personnel shall be governed by existing laws, rules and guidelines
for foreign travel.

Article 61. Internal Audit Services. The program of internal audit shall be an
integral part of the university management in order to achieve efficient and
effective fiscal administration and performance of the University affairs and
functions as embodied in Republic Act No. 3456 (Internal Auditing Act of 1962),
as amended by RA No. 4177. Specifically, the Internal Audit Services shall cover
management systems review and review of internal control systems for
safeguarding money and property to ascertain weakness and deficiencies that
need to be corrected. Its functions shall be of great assistance in the extent of
compliance with the audit requirements of the Commission on Audit (COA) which
responsibility is to examine, audit, settle all accounts pertaining to revenue and
receipts of, and expenditures and uses of funds and properties of the institution
and on a post-audit basis.

Article 62. Income Generating Projects. The Board of Regents upon the
recommendation of the University President shall create an Income Generating
Project (IGP) Management Board. This Management Board shall take
responsibility for all income generating concerns of the University and the
creation of various committees to supervise the different IGPs.

Section 1. Compensation. All personnel involved in the operation of the

IGPs must be properly remunerated as stipulated in the University IGP
Manual.

Section 2. Income earned from investments in IGP shall be used to

develop and strengthen the instructional, research and extension
programs of the University subject to the usual government accounting
and auditing rules and regulations.

Section 3. Administration of Related Business Enterprise. The

operation of business enterprises and other income generating projects of
the University including the profitable use of its lands and other assets
shall be administered in accordance with the rules and regulations
recommended by the University President to the Board of Regents for
approval.
 55

Article 63. Investment in Government Securities. Pursuant to pertinent

provisions of the University Charter, the University may set aside funds to be
invested in government securities and financial institutions. To maintain cash
liquidity, however, the investments shall be rolled over for as long as the funds
are not needed, without prejudice to the requirements of the University such as
adequate instructional facilities, research and extension centers and other
services to promote the development of the University. The investment shall be
authorized by the University President within the limits prescribed by the Board of
Regents. All interests earned from these investments shall form part of the
special trust funds for the use of the University.

Title Four
ACADEMIC AFFAIRS

Chapter 11

CURRICULUM, ACADEMIC CALENDAR, ADMISSION REQUIREMENTS

Article 64. Curriculum. All curricular offerings in the University shall be based
on CHED’s Policies and Standards. However, the University shall enrich its
offerings to reflect its uniqueness and autonomy.

Article 65. Curriculum Revision. Curriculum revisions may be done every four
(4) to five (5) years depending on research results, assessment results, and
CHED issuances. Curriculum revisions shall be subject to the recommendation of
the University Academic Council, endorsed by the University President, and
approved by the Board of Regents.

Section 1. Coverage of Revised Curriculum. There shall be no

retroactive implementation of any revised curricula. The implementation of
a revised curriculum shall cover only the first year students of the
succeeding school year where the Revised Curriculum was approved by
the Board of Regents.

Section 2. Adoption of a Revised Curriculum. If the student had

stopped schooling for at least 3 years and there is already a revised
curriculum implemented, the student shall adopt the new curriculum.

Article 66. New Curricular Offering. New curricular offerings or degrees shall
undergo the required processes stipulated in the CHED guidelines, policies and
issuances and subject to the approval of the Board of Regents.

Article 67. Temporary “Freezing” of Programs. Existing degrees or non-

degree programs which do not have feasible number of student enrolment for a
 56

period of 3 years may be recommended for temporary “freezing” until demand for
the program has significantly improved.

Article 68. Academic Calendar. The University Academic Calendar shall be

based on the CHED Memorandum Circular and prepared by the University
Registrar in consultation with the Vice President for Academic Affairs and
approved by the University President.

Section 1. The University shall adopt a semestral system.

Section 2. Each semester shall consist of at least 18 weeks of class work

in accordance with the CHED Memorandum Circular on academic
calendar.

Section 3. A summer session shall consist of 6 weeks of class work

equivalent to one semester of classes in accordance with the CHED
Memorandum Circular on academic calendar.

Article 69. Entrance and Admission Requirements. As a general rule, no

college student shall be denied admission to the University by reason of belief,
race, sexual orientation, socio-economic status, religious or political affiliation,
conviction or ideology. However, some entrance requirements such as those
prescribed in this University Code and Student Handbook approved by the
Academic Council and the Board of Regents, must be complied with.

Section 1. The University adopts an open admission and selective

retention policy. Pursuant to this, all students must meet the high
academic standards of performance required in all its programs.

Section 2. All applicants for admission shall meet all entrance

requirements prescribed by the University and the college/unit where
admission is desired.

Section 3. All applicants must pass a thorough physical, medical, and

other necessary examinations as a requisite for admission.

Section 4. Entrance and admission requirements for the College of Law

are stipulated in the Admission Policies of the College of Law and the
Student Handbook.

Section 5. Entrance and admission requirements for the Graduate School

are stipulated in the Admission Policies of the Graduate School and the
Student Handbook.

Section 6. Foreign students who meet the University entrance

requirements maybe admitted provided that they comply with the policies
 57

and guidelines of the Bureau of Immigration Rules on student visa. Other

entrance and admission requirements for foreign students are stipulated in
the Admission Policies of the Student Handbook.

Chapter 12

CLASSIFICATION OF STUDENTS

Article 70. Definition. Students refer to persons who are officially enrolled in
any program offered by the University. A student may be classified as full time,
part time, transferee, or “cross-enrollee,” or “exchange student.”

Section 1. A full-time student is one who is registered for formal credits

and carries a regular semester load for a specific baccalaureate program
enrolled.

Section 1.1. A freshman student is a student who has not finished

the prescribed subjects stipulated in the first year program
curriculum, or has finished an equivalent of at least 25 percent
(25%) of the total number of units required in the program.

Section 1.2. A sophomore student is a student who has

satisfactorily completed the prescribed subjects stipulated in the first
year program curriculum, or has finished an equivalent of more than
25 percent (25%) but not more than 50 percent (50%) of the total
number of units required in the program.

Section 1.3. A junior student is a student who has satisfactorily

completed the prescribed subjects stipulated in the first two (2)
years of the program curriculum, or has finished an equivalent of
more than 50 percent (50%) but not more than 75 percent (75%) of
the total number of units required in the program.

Section 1.4. A senior student is one who has satisfactorily

completed the prescribed subjects stipulated in the first, second, and
third years of the program curriculum or has finished an equivalent
of more than 75 percent (75%) of the total number of units required
in the entire course.

Section 2. A part-time student is a student who is registered for formal

credits but carries less than the full regular load.

Section 3. A transferee is a student who comes from another

government-recognized higher educational institution admitted to any
program of the University.
 58

Section 4. A working student is a student who is working part time and

studying part time.

Section 5. A “cross-enrollee” is a student who cross-registers in a subject

at NORSU from another school.

Section 6. A student returnee is one who stopped from studying but did
not enroll in another College or University thereafter and decided to
continue his/her college degree in the University.

Chapter 13

REGISTRATION

Article 71. Registration. Students seeking enrollment in the University must

register within the prescribed enrolment period. As a general rule, no student
shall be admitted after the last day of the scheduled registration period. Other
registration policies are stipulated in the Student Handbook.

Article 72. Cross Registration. Cross registration is defined as enrolling in a

subject in another school or a student from NORSU enrolling in a subject to
another school. Cross registration is allowed subject to the following conditions:

Section 1. No student shall be allowed to cross enroll without the

authorization of the University Registrar.

Section 2. Students shall submit a formal letter of request for cross

registration recommended by the Dean approved by the University
Registrar. The letter should indicate the subject(s) to be enrolled, its
corresponding credit units, and the educational institution where the
student will cross enroll.

Section 3. Transfer credits shall be given to courses taken by a

student in an educational institution accredited by one of the
recognized accrediting agencies in the Philippines.

Section 4. The total number of units or credits for which the student
may register in another educational institution shall not exceed 6 units
or the equivalent of two subjects only.

Section 5. Upon approval, the student will be given a Special Permit to

Study by the University Registrar. The Special Permit to Study bears
the name of the school to which the student requested to cross enroll
and the subject(s) with its corresponding descriptive title and credit
 59

unit(s). The student should submit the Special Permit to Study to the
Registrar of the school wherein he/she will cross enroll.

Section 6. Major subjects are not allowed for cross enrollment,

therefore only General Education subjects will be allowed.

Article 73. Registration of Student Transferees. The registration of student

transferees is subject to their scholastic standing from the previous school,
college or university.

Section 1. A student coming from other schools, colleges or universities

may be allowed to enroll in the University provided he/she:

a. meets the minimum weighted average grade required by the

concerned college or department where admission is sought.

b. has not completed more than 50 percent of the academic unit

requirements of his/her course in the college or university where
he/she came from.

c. satisfies other requirements for admission to the college

concerned.

Section 2. Accreditation of Subjects. For a transferee to earn credits in

the course or subject taken in his/her the previous school, the description
and the credit units of the course or subject should be the same as those
of the University and that the subject grade must be at least 80 or its
equivalent.

Section 3. Accreditation Period. Accreditation should be done within the

period of three semesters from the date of admission to the University;
otherwise, the subjects taken will no longer be given academic credits.

Section 4. Submission of Accreditation Form. Subjects credited should

be stated in the Accreditation Form duly signed by the authorized
signatories and filed at the University Registrar’s Office.

Chapter 14

ACADEMIC RETENTION POLICY

Article 74. Pre-requisites. Students are required to follow the subjects specified
in their respective course curriculum. In no way should a student be allowed to
take higher-level subjects unless the student has already taken and passed the
 60

required pre-requisites. Subjects taken without the necessary pre-requisite

subjects will not be credited.

Students may request for Simultaneous Enrollment if they qualify with the
guidelines stipulated under the Rules on Simultaneous Enrollment in the Student
Handbook.

Article 75. Incomplete Marks. The mark of “INC” is given to a student whose
class standing is passing, but fails to take the final examination or fails to
complete other requirements for the course. An “INC” can be removed provided
the student concerned completes all the requirements within one semester;
otherwise, the mark of “INC” will automatically become a “5.0” (Failure).

The procedure for removal of INC is stipulated in the Student Handbook.

Article 76. Shifting to another Program. Any student may be allowed to shift to
another program provided he/she satisfies the minimum Grade Point Average
(GPA),if applicable, and other requirements set by the college/department where
he/she wants to transfer to.

Article 77. Students under Academic Probation. Students who receive failing
grades in three (3) or more subjects taken in a semester shall be placed on
academic probation under the following conditions:

a. Students placed under Academic Probation are not allowed to take more than
15 units in the succeeding semester.

b. The Academic Probation shall be lifted if his/her performance improves in the

succeeding semester.

c. Students who fail in a major subject are considered under Academic

Probation and are allowed to retake the subject only once. Those who fail to
meet this provision are required to shift to another course/program.

Chapter 15

CURRICULAR CHANGES

Article 78. Cancellation of Enrollment. A student may be allowed to withdraw

enrollment anytime except in the last two weeks prior to the Midterm Examination
provided that the student has a written consent from his/her parent or guardian
stating the reason for the cancellation. Official cancellation of enrollment will be
reflected in the student’s Transcript of Records with the mark of “W”.
 61

Failure to produce the written consent approved by the Dean and submitted to
the University Registrar will invalidate the official cancellation of enrollment;
consequently, the student will have a mark of “DRP” in the Official Transcript of
Records. There will be no refund for dropping, withdrawal or cancellation of
enrollment.

Article 79. Withdrawal of Enrollment. Withdrawal of enrollment may be allowed

within two weeks after classes have officially started provided that the student
has not attended any classes. The written letter to withdraw must be noted by the
Dean concerned and forwarded to the Registrar’s Office for approval.

Failure to observe this rule, a student may be given a grade of “5.0” or Failure in
all subjects not officially withdrawn.

Article 80. Withdrawal of Subject(s). Withdrawal of a subject(s) by a student is

allowed not later than one week before the Midterm Period or as specified in the
University Calendar of each School Year.

The procedure for the withdrawal of subjects is stipulated in the Student

Handbook. Non-compliance of the procedure invalidates the student’s official
withdrawal of the subject(s) which will result in a grade of 5.0 or Failure.

Article 81. Change of Major/Area of Specialization. Changing a major may be

allowed within one week from the formal opening of classes, upon the
recommendation of the Department Chairperson and subject to the approval of
the Dean concerned. A copy of the request for the change of major shall be
forwarded to the School Registrar for updating.

Article 82. Changing or Adding of Subject(s). The changing or adding of

subject(s) may be allowed within one week after the formal opening of classes
provided the change is justifiable upon the recommendation of the Department
Chairperson and approved by the Dean concerned. The request for the
Changing of Subject must be filed at the Office of the Registrar in order for it to
be official.

Chapter 16

ACADEMIC LOAD AND ATTENDANCE

Article 83. Academic Load. Students are required to follow the approved
normal academic load in a given semester stipulated in the course curriculum.
The academic load shall include the proper sequencing of prescribed subjects to
be taken for the whole duration of the program.
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Section 1. Overload Units. Only bonafide graduating students are

allowed to overload. The guidelines on the overload units are specified in
the Student Handbook.

Section 2. Practicum and internship are required in certain degree and

non-degree programs. However, they should not be taken simultaneously
with other subjects when such act will jeopardize one or the other. In
exceptional cases as determined by the Dean in coordination with the
Registrar, practicum and internship subjects may be taken with regular
subjects based on the following:
a. The student is a bonafide graduating student;
b. The overload units shall be taken during the last semester of the
last school year when the student is enrolled;
c. The remaining subjects does not exceed (6) units; and
d. The total units remaining do not exceed 30 units.

Section 3. During a summer term, students are not allowed to carry more
than the maximum load of nine (9) units.

Section 4. A request for overload duly recommended by the Department

Chairperson and the Dean concerned shall be filed at the Office of the
Registrar for approval. Only officially approved overload units shall be
given credit.

Section 5. The Dean has the authority to limit the academic load of
students with deficiencies as well as those of working students.

Article 84. Substitution. Substitution is the replacement of subjects taken by the

student from another college or educational institution with related descriptive
title, scope, and content. Substitution of subjects may be allowed upon the
recommendation of the Dean and the approval of the University Registrar.

Article 85. Attendance. Attendance in classes shall be governed by all

applicable provisions under the Student Handbook and the University Academic
Manual.

Chapter 17

CLASSES

Article 86. Size of Classes. A lecture class size shall not exceed fifty (50)
students unless the University President, upon the recommendation of the Dean
or Campus Director through the Vice-President for Academic Affairs, authorizes
in writing, any deviation from these sizes.
 63

Section 1. A technology/laboratory class size shall not exceed forty (40)

students unless the University President, upon the recommendation of the
Dean or Campus Director through the Vice-President for Academic Affairs,
authorizes in writing, any deviation from these sizes.

Section 2. Classes with less than 15 students shall be dissolved except for
regular major subjects. Otherwise, it can only be offered upon the request
of the student(s) duly endorsed by the Dean and recommended by the Vice
President for Academic Affairs to the University President for approval.
This case requires payment of prescribed fees as determined by the
Accounting Office.

Section 3. Off-semester subjects may be offered upon the request of the

students duly endorsed by the Dean and recommended by the Vice
President for Academic Affairs to the University President for approval.
Payment of prescribed fees as determined by the Accounting Office is
required for the offering of off-semester subjects.

Article 87. Schedule of Classes. The schedule of classes shall be prepared by

the Chairperson of the discipline, consolidated by the concerned Dean in
coordination with the Registrar and the VPAA and approved by the University
President. The final schedule of classes shall be submitted by the Dean to the
Registrar at least two (2) weeks before the enrollment period of each semester.

Article 88. Suspension of Classes. The power to suspend classes is vested

solely in the University President. However, in the absence of the University
President, the Vice-President for Academic Affairs can order the suspension of
classes. Unless otherwise specified, the faculty and non-teaching personnel may
continue their work.

Chapter 18

FEES

Article 89. Schedule of Fees. Tuition, registration, laboratory, and other

miscellaneous fees shall be determined by the University President in
consultation with the Federated University Parent Teacher Association (FUPTA)
and the Federated Student Government (FSG), subject to the approval of the
Board of Regents.

Article 90. Full Payment of Fees. All fees shall be paid in full upon enrollment.
However, in some meritorious cases, payments on installment basis may be
allowed subject to the approval of the University President.
 64

Article 91. Refund. Refund of fees is subject to the approval of the University
President.

Chapter 19

EXAMINATIONS AND GRADES

Article 92. Examinations. Examinations are integral components of instruction

and must be administered by the instructors/professors concerned, subject to all
applicable university policies, rules and guidelines.

Article 93. Quiet Week. The “Quiet Week” Policy before Mid-Term and Final
Examinations shall be strictly implemented. No field trips, cultural shows, and
other extra-curricular activities shall be allowed during the said weeks.

Article 94. Evaluation of Academic Performance of Students. The academic

performance of students shall be evaluated and graded at the end of each
semester. The evaluation should be objective based on the criteria set by the
instructor or professor at the start of the classes. Evaluation may be written, oral,
or both and other assessment tools.

Article 95. Authority of Instructors/Professors on Grades. The instructor or

professor has the sole authority to determine the grade of a student in the
subject.

Article 96. Report of Grades. It is mandatory for all faculty members to submit
grade reports not later than ten working (10) days after the last day of the
examination period every semester. Corresponding sanctions shall be imposed
to violators.

Article 97. Grading System. The University shall adopt a uniform grading
system using number grades from a highest of “1.0” to a lowest of “5.0” or
Failure. The lowest passing grade is “3.0” in the undergraduate programs and
“2.0” for master’s degree programs and “1.7” for the doctoral degree programs.
Details of the grading system used by the University are provided in the
respective Student Handbook.

GRADE PERCENTAGE
1.00 95 and above
1.10 94
1.20 93
1.30 92
1.40 91
1.50 90
1.60 89
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1.70 88
1.80 87
1.90 86
2.00 85
2.10 84
2.20 83
2.30 82
2.40 81
2.50 80
2.60 79
2.70 78
2.80 77
2.90 76
3.00 75
5.00 Below 75
W Withdrawn
DRP Dropped
NC No Credit
INC Incomplete

Article 98. Changing of Grades. As a general rule, a report of grades

submitted to the Office of the Registrar is official and assumed to be free from
clerical and computational errors. However, in some exceptional cases, such as
when a clerical error has been committed, the instructor is required to submit the
Correction of Grade Entry Form noted by the concerned Department Chairperson
and the Dean. The Form shall be forwarded to the Office of the Registrar to
rectify the error. However, in no case shall a grade be changed after a lapse of
one(1) year from the date the grade report was filed, nor shall any change be
done to the prejudice of the student.

Article 99. Academic Honors for Non-graduating Students. The existing rules
and regulations and the type of awards governing Academic Honors for non-
graduating students shall be in effect unless otherwise amended by the
Academic Council.

Chapter 20

GRADUATION

Article 100. Requirements for Graduation. Students shall be recommended for

graduation only when he/she has satisfied all academic and other relevant
requirements prescribed by course/program. The following rules shall be
observed:
 66

Section 1. Within the first three (3) weeks following the opening of classes
in each semester, the Dean shall submit to the Registrar, a duly certified
list of candidates for graduation for the given semester. The Registrar
shall examine the academic record of each candidate to determine
whether all requirements for graduation are satisfied and shall publish a
list of duly qualified candidates for graduation for that semester. An
original copy of the list must be submitted to the Academic Council.

Section 2. The Academic Council shall deliberate and recommend to the

University President for the approval of the candidates for graduation to
the Board of Regents.

Section 3. Each candidate for graduation is required to remove all his

academic and non-academic deficiencies not later than two (2) weeks
before the end of the last semester in the University.

Section 4. Clearance from all financial and other responsibilities to the

University and all its subsidiary units shall be a requirement for the
issuance of diploma, certificate, transcript of records and honorable
dismissal. The University Clearance should be accomplished before any
document could be released to the graduates of the University. The
University Clearance should be submitted to the Registrar for filing.

Section 5. Residency Requirements. The residency requirements of the

candidates for graduation of the University are as follows:

a. A student shall be allowed to graduate from the University upon

compliance with the residency requirements of at least two (2) years
for a degree program and one year for a non-degree program.

b. The residency requirements for a graduate program are the following:

twelve (12) units in the master’s degree program and at least twenty-
four (24) units in the doctoral program, excluding the units for thesis or
dissertation. Graduate students are given five years to complete their
master’s degree and seven years to complete their doctoral degree.

Article 101. Awarding of Academic Honors. The Academic Council shall

promulgate policies, rules and guidelines governing confirmation of honors to
graduating students.

Section 1. The rules and regulations promulgated by the Academic

Council for graduating students shall include provisions for awarding Latin
honors, namely: Summa Cum Laude, Magna Cum Laude, and Cum
Laude for the baccalaureate degrees and Benemeritus and Emeritus for
the graduate degrees. Other awards under the graduate degrees include:
Outstanding Thesis/Dissertation and Outstanding Thesis/Dissertation
Defense.
 67

Section 2. All other issuances regarding the confirmation of other titles

and distinctions in recognition of the exemplary performance of graduates
of the University shall become part and parcel of this University Code.

Article 102. Graduation Exercises and Academic Attire. The wearing of

appropriate academic regalia is required in all baccalaureate services and
commencement exercises of the University.

Section 1. The faculty, academic staff and the guest of honor and speaker
shall wear academic gowns appropriate to the highest degree earned.

Section 2. All faculty and academic staff are required to be present during
the Baccalaureate Services and Commencement Exercises.

Section3. All candidates for graduation shall wear the academic gown
prescribed for their respective courses.

Section 4. Anyone found violating these rules is guilty of breach of

discipline and will be dealt with accordingly.

Title Five

STUDENT AFFAIRS

Chapter 21

STUDENT SCHOLARSHIPS

Article 103. Meaning of University Scholarships. University Scholarship

means basically free tuition, either full or partial. This is awarded to students to
encourage excellence in academic, sports and athletic, cultural and work
performance. A grant refers to the financial assistance given to qualified
students.

Section 1. Scholarship in this University shall be classified as: (1)

academic; (2) sports and athletic; (3) cultural and (4) work.

Section 1.1. Academic Scholarship shall be granted to entering

Valedictorians and Salutatorians from recognized public/private
high schools and vocational schools and those who are able to
maintain an average grade of 1.50 and above in the last semester.

Section 1.2. Sports and Athletic Scholarship shall be granted to

deserving students who show excellent performance in sports and
 68

athletics. Recipients are determined by a Committee on Athletic

Affairs and recommended by the Scholarship Committee to the
President for approval.

Section 1.3. Cultural Scholarship shall be granted to deserving

students who excel in cultural activities to be determined by a
Cultural Committee and recommended by the Scholarship
Committee to the President for approval.

Section 1.4. Work Scholarship is a financial assistance granted to

poor but deserving students. Recipients will be identified and
recommended by the Scholarship Committee to the President for
approval.

Section 1.5. Scholarship Grants shall be awarded to qualified

students based on a set of criteria and guidelines set by the
sponsors of the grant.

Section 1.6. No student should enjoy two or more scholarships at

the same time. The recipient should waive the lesser to a higher
grant.

Section 2. In addition to the general average grade requirement to be

eligible for a university scholarship, the student should meet the following
conditions:

Section 2.1. Must have carried during the previous semester,

fifteen (15) units or more of the academic credit of the normal
academic load prescribed in the curriculum; in the case of the
Graduate School, the student must be enrolled in not less than 9
units during the semester or summer term.

Section 2.2. Must have no grade below 2.0 for the undergraduate
level and 1.5 for the graduate level.

Article 104. Scholarship Delinquency. Subject to the approval of the Board of

Regents, the University Academic Council shall formulate and implement rules
and regulations governing scholarship delinquency.

The rules and regulations promulgated by the Academic Council shall form part
and parcel of this University Code.
 69

Chapter 22

STUDENT RIGHTS, DUTIES, RESPONSIBILITIES AND PRIVILEGES

Article 105. Rights of Students. Subject to certain limitations prescribed by law

and governed by school policies and regulations, the University recognizes the
following rights of every bonafide student of the University.

Section 1. Every student has the right to receive relevant and quality
education, full physical, moral, and intellectual development, and humane
and healthful conditions of learning.

Section 2. Every student is entitled to proper guidance and counseling

services to enable him/her to know oneself, to make good decisions and
to select from alternatives, his/her future career or vocation.

Section 3. Every student shall, in the exercise of his/her freedom of

speech and press, have the right to express and pursue his/her opinions
on any subject provided that the expression and dissemination of such
views do not disrupt the work and discipline of the school.

Section 4. Every student shall have the right to participate in the

formulation and development of school policies through proper
representation in the appropriate body/bodies to be determined by the
governing board.

Section 5. Every student shall have the right to form or join organizations
and societies and to actively participate in their activities not contrary to
law.

Section 6. Every student shall have the right to receive reasonable

protection from physical harm while in the University premises or while
doing school related activities outside the University premises.

Section 7. Every student shall have the right to be informed of the

University rules and regulations affecting him/her.

Section 8. Every student shall have the right to participate in curricular

and co-curricular activities of the University.

Section 9. Every student is entitled to respect as a person with human

dignity. No student shall be subjected to exploitation, involuntary servitude
or cruel and unusual punishment.

Section 10. Every student of the University shall enjoy academic freedom.
 70

Section 11. Every student shall have the right to redress of grievances
against any act of injustice committed against him/her.

Section 12. No student shall be subjected to any disciplinary action

without due process.

Section 13. Every student shall have the right of access to his instructor’s
class records for the purpose of determining his/her class standing.

Section 14. Every student has the right to pursue his/her course of study
and graduate provided he/she has attained the minimum course
requirements prescribed by CHED and the University’s Policies and
Standards.

Section 15. Every student is entitled to expeditious issuance of

certificates, diploma, transcript of records, grades and transfer credentials.

Article 106. Duties and Responsibilities of Students. Every student,

regardless of his/her birth, sex, religion, social status, and other circumstances is
expected to:

Section 1. Strive to lead an upright, virtuous and useful life as a student

and later, as an alumnus.

Section 2. Love, respect and obey his/her parents/guardians to keep the

family harmonious and united.

Section 3. Exert utmost effort to develop his/her best potentials and hone
his/her abilities to become an asset to oneself and the larger society.

Section 4. Respect the customs and traditions of the people, the duly
constituted authorities, laws of the land and principles of democracy.

Section 5. Participate actively in civic and environmental affairs for the

promotion of general welfare.

Section 6. Help in the observance and exercise of individual and social

rights, the strengthening of freedom, the fostering of cooperation among
nations in the pursuit of progress, prosperity and world peace.

Section 7.Respect and cooperate with teachers, fellow students and

school authorities in the attainment and preservation of order in the school
and in the society.

Section 8. Exercise his/her rights responsibly, with utmost regard for the
right of others.
 71

Article 107. Observing Laws, Rules and Regulations. All students are
expected to strictly observe the laws of the land, the rules and regulations of the
University, and the standards of a good society.

Article 108. Keeping Order and Decorum. In order to ensure order and
decorum in the classes, all instructors are empowered to exclude a student or a
group of students from his class for an ungentlemanly conduct and to
immediately thereafter, report the incident to the College Dean concerned for fast
and appropriate action.

Article 109. Noise and Disturbance. Any student who deliberately makes
unnecessary noise that disrupts classes or disturbs the serenity of the University
shall be subject to disciplinary action in accordance with the pertinent provisions
in the Student Handbook.

Article 110. Smoke Free Campus. Absolutely no smoking is allowed in the

classrooms, laboratories, libraries, canteens, conference rooms, theatres, halls,
hallways, wards, shops, grounds. This includes the outside perimeters of the
University within one hundred (100) meters.

Article 111. Ordinary Indebtedness. The University shall not take any action on
complaints regarding ordinary indebtedness of its faculty, staff or students to
private parties or individuals with whom the University does not have any control.

Article 112. Rules and Regulations on Conduct and Discipline. The following
rules and regulations on conduct and discipline of students taken from the
Student Handbook are re-stated as follows for the guidance of all concerned:

Section 1. Students shall, at all times, observe the laws of the land and
the rules and regulations of the University.

Section 2. No disciplinary proceedings shall be instituted except for

conducts prohibited by law or the rules and regulations promulgated by
duly constituted authorities of the University.

Section 3. A student shall be subjected to disciplinary action only for

deliberately committing any of the following offenses:

a. Any act of dishonesty against the University officials, faculty and

staff, including all forms of cheating during examinations.

b. Carrying within the University premises at anytime of the day

firearms, knives with a blade longer than 2 ½ inches and other
dangerous or deadly weapons, except when the same is used in
 72

connection with his/her studies and is permitted by authority to

carry such weapon;

c. Drinking alcoholic beverages and/or manifesting drunken

behavior within the premises of the University;

d. Unauthorized possession or use of dangerous drugs or

chemicals, such as LSD, marijuana, heroin and other toxic
substances;

e. Gambling within the institution’s premises;

f. Gross and deliberate discourtesy; and

g. Creating disorder, tumult, breach of peace and other serious

disturbances.

Article 113. University Board of Discipline. The University Board of

Discipline(BOD) shall be composed of the following:

1. Director of Student Services;

2. Dean or his/her duly authorized representative of the College where the
student belongs;
3. Department Chairperson where the student belongs;
4. One Student Representative preferably the Chief Justice of the Federation
of Student Governments or the President of the College Student
Government where the student belongs;
5. One Faculty member preferably the adviser of the College Student
Government where the student belongs;
6. One Student Affairs Office staff, a non-voting member to act as secretary;
7. Director of the CARE Center his/her duly authorized representative, non-
voting member

Article 114. Disciplinary Procedures. While it is generally acknowledged that

disciplinary proceedings in institutions of higher learning need not observe the
same requirements of due process in courts of law, NORSU ensures that the
rudimentary requirements of due process are followed in all disciplinary cases.

Section 1. Any member of NORSU and the community or the university

itself may file a complaint or charge against a student. The complaint
should be in writing before it can be acted upon by the University.

Section 2. The written complaint may be submitted to the following

offices:
a) Director for Student Affairs
b) Dean of College
 73

c) Department Chairperson
d) Student Government

Section 2.1. In cases where the penalty is not suspension,

dismissal or expulsion, the aforementioned offices may initiate
possible settlement or dispute resolution. The Director for Student
Affairs must be furnished a written information on all resolutions for
record purpose.

Section 2.2. If the penalty for the nature of the violation is

suspension, dismissal, or expulsion, the case must be heard by the
Board of Discipline (BOD).

Section 3. If the complaint or charge is submitted to the Office of the

Student Affairs, the following procedure shall be followed:

Section 3.1. The Director of Student Affairs or his/her authorized

representative shall inform the student concerned of the nature of
the complaint against him or her and the possible resulting
penalties.

Section 3.2. The student charged shall answer the complaint in

writing within 10 calendar days from the time he/she receives the
written notice of the complaint. Failure to answer may cause a
declaration of default against the student in which case the
complaint shall be decided by the BOD on the basis of the evidence
presented by the complaint.

Section 3.3. Within five (5) calendar days upon receipt of the
answer, the Director for Student Affairs or his/her representative
shall summon the complainant and the respondent to appear
before him/her. The purpose of the meeting is to determine of
reasonable grounds exist to support the charge and/or if the charge
can be disposed of administratively by agreement of the parties and
the Director for Student Affairs.

Section 4. The Board of Discipline will conduct the hearing of the case.

Section 5. On the basis of the clear and strong evidence presented, the
BOD shall determine the merits of the complaint charged.

Section 5.1. Decisions of the BOD shall be automatically reviewed by the

Vice-President for Academic Affairs (VPAA) within seven (7) calendar
days from receipt of the decision. If there is no action, the decision of the
matter is deemed final and executory.
 74

Section 5.2. The University President shall review the decision of the
BOD within seven (7) calendar days from receipt of the decision if it
involves dismissal and expulsion. If there is no action, the decision of the
matter is deemed final and executory.

Section 5.3. An appeal for review can be made by the respondent based
on the following grounds:
a. Severity of the penalty
b. Procedural error
c. New evidence

Article 115. Effecting Decision. Final decision(s) shall take effect immediately
as provided in these rules; however, penalties involving suspension or dismissal
rendered within thirty (30) days prior to a final examination, shall take effect only
in the semester immediately following; provided that when the respondent is
graduating, the penalty must take effect immediately and the student’s
graduation shall be withheld.

Article 116. Rights of Respondents. Every student shall enjoy the following
rights:

Section 1. To be subjected to any disciplinary penalty only after due

process;

Section 2. To be declared guilty on the basis of substantial evidence, the

burden of proof being with the person filing the charge;

Section 3. To defend himself/herself personally or by counsel, or by a

representative of his/her own choice. If the respondent so desires, he/she
shall request the tribunal to designate a counsel for him/her from among
the members of the University; and

Section 4. To enjoy, pending final decision on the charges, all his/her

rights and privileges as a student, subject to the power of the tribunal to
order preventive suspension for not more than fifteen (15) days when such
suspension is necessary to maintain the security of the University.

Article 117. Records. All proceedings of cases heard before the tribunal shall be
recorded in writing by a competent person. The original copy of the records shall
be placed under the custody of the University President and declared
confidential. No person shall have access to the same unless officially involved
therein and he/she has been legally authorized. Any official or employee of the
University who shall violate the confidential nature of such records shall be
subject to disciplinary action.
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Section 1. Disciplinary Action may take the form of expulsion, dismissal,

suspension, withholding of graduation, exclusion from classes, reprimand,
warning or public apology.

Section 2. Any disciplinary action taken against a student shall be

reported immediately to his/her parents or guardians.

Section 3. Any student who deliberately refuses to submit to the

jurisdiction of the University on charges filed against him/her or pending in
court, shall prejudice his/her future enrolment in any unit of the University.

Article 118. Residence Halls. Whenever economically feasible, the University

shall maintain co-educational residence halls for single men and women faculty
and students.

Section 1. Each residence hall will be for men and women who are single
or live alone away from their families.

Section 2. Each faculty residence shall be operated as an Income

Generating Project (IGP) of the University and therefore, must have a full-
time House Manager, responsible for the maintenance and business
operation of the hall.

Section 3. The House Manager is directly responsible to the IGP

Management Board.

Section 4. Incomes and expenditures from the operation of residence

halls shall be subject to Commission on Audit (COA) rules and
regulations.

Section 5. The order and discipline of the residents are the responsibility
of the House Manager and his/her staff who shall serve in accordance
with such rules and regulations as may be prescribed by the President of
the University to whom all breaches of discipline and misconduct shall be
reported.

Section 6. Each Residence Hall shall have a staff needed for

housekeeping and custodial responsibilities. The financial operation and
administrative direction of the residence hall shall be under the
supervision of the Chief Administrative Officer/ Financial Management
Officer to whom all budgetary requests, appointments and housekeeping
matters shall be coursed through.

Article 119. Financial Aid. Scholarship grants, assistantships, and other forms
of financial aids to students shall be awarded in accordance with the following
pertinent rules and regulations:
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Section 1. The University President, upon the recommendation of the

Dean concerned, the Director of Student Affairs and the Director of
Counseling, Assessment, Resources, Enhancement (CARE) may appoint
a student to various units of the University, as Student Assistant with a
reasonable compensation in accordance with applicable government laws.

Section 2. The Federated Student Government, upon the

recommendation of the requesting head of office, may also appoint a
student to various units of the University as a Student Assistant with
reasonable compensation from the Student Government funds.

Section 3. There shall be created a Student Loan Board (SLB) from which
a student may avail of a financial grant. The SLB shall be under the
supervision of the Director of the Student Affairs office.

Section 4. All policies, rules and regulations pertinent to the operation and
management of the SLB shall be promulgated by the Board itself in
consultation with the Student Government.

Article 120. Rental of Textbooks. Whenever economically feasible, the

University shall make available for sale or rental, textbooks and other
instructional and learning materials as an IGP of the University, subject to
existing rules and regulations of the University.

Article 121. Curricular Consultation Service (CCS). It should be a matter of

policy for the University to provide consultation and guidance services to its
students particularly on matters related to their programs of study.

Article 122. Foreign Students. Whenever necessary, a foreign student’s

advisorship program under the Office of the Vice-President for Academic Affairs
shall be created to look after the welfare and well-being of foreign students while
enrolled in the University.

Article 123. Co-curricular Activities. Students are free to participate in all co-
curricular activities of the University and to express views and opinions on issues
of public interest subject to limitations provided by all applicable laws of the
government.

Section 1. Their participation in the activities shall be their own personal

responsibility. However, a written permission from concerned faculty shall
be sought so that their absence in class may be excused.

Section 2. Their views and opinions are solely their own and are not
necessarily shared by the University faculty and administration.
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Article 124. Student Government. There shall be established a Student

Government (SG) of the University, the composition of which shall be in
accordance with the rules promulgated by duly constituted authorities. The
student government shall be under the jurisdiction of the Director of Student
Affairs.

Section 1. The main campus and its satellite campuses shall have one
separate SG which shall organize among themselves a federation.

Section 2. No institution-wide student government organization shall be

allowed to function without a duly ratified constitution endorsed by the
Director of Student Affairs and duly approved by the University President.

Chapter 23

AUXILIARY CONCERNS

Article 125. Athletics. There shall be created a University-wide Athletic

Association. All students enrolled in any program of the University, shall, upon
payment of the athletic fee, become a member of the Athletic Association
provided that membership in the association is not compulsory. The governance
of the association shall be vested in a Board of Athletic Affairs which shall be
constituted by the President. The Board shall be composed of the following:

a. Director of the Physical Education

b. Director of Athletics and Sports
c. Deans and Campus Administrators
d. President of the Alumni Association
e. President of the Federated University Parents Teachers Association
f. President of the Federated Student Government.

Section 1. The Board of Athletic Affairs shall lay down the broad athletic
policies of the University. The Chairperson of the Board shall be elected
from among themselves and he/she shall have a term of one year subject
to one re-election.

Section 2. All actions of the Board of Athletic Affairs including the broad
athletic policies it formulates are subject to the approval of the Board of
Regents.
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Chapter 24

CONVOCATIONS

Article 126. All-University Convocations. All-University convocations are

organized by the administration.

Section 1. All faculty members and academic staff members are required
to be present in All-University convocations.

Section 2. Academic regalia shall be worn by the faculty and academic

staff during the first All-University convocation of the school year.

Article 127. College Convocations. College convocations are organized by the

respective colleges or disciplines. For posterity measures, colleges are
encouraged to schedule their college convocation collectively.

Article 128. Speaker in a Convocation. Any person from within or outside the
University may be invited to speak during convocations or other academic
programs of the University, provided permission of the University President or
his/her duly authorized representative has been sought and granted prior to the
event.

Title Six

RESEARCH AND EXTENSION

Chapter 25

RESEARCH

Article 129. The Research Function. Pursuant to the provisions of the Republic
Act 9299, Republic Act 8439 (Magna Carta for Scientists, Engineers,
Researchers and other Science And Technology Personnel in Government) and
the approved University Research Manual, all qualified University personnel are
mandated to engage in research and development in the arts, science,
technology and education, including related training and services activities. The
University shall primarily support indigenous, appropriate, and self-reliant
scientific and technological capabilities, and their application to the country’s
productive systems and national life.

Section 1. The University encourages quality research content, delivery

system and products in the priority areas of the following disciplines:
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sciences, mathematics, engineering, architecture, maritime, humanities,

social sciences, communication, information technology, teacher
education, industry, environment, energy, arts, culture, sports, law, and
others.

Section 2. Faculty members with academic ranks are required to

participate actively in the conduct of at least one research per year in their
areas of specialization and to publish the same in national or international
journals as bases for promotion.

Section 3. Qualified personnel actively involved in research are entitled to

rewards and reasonable fiscal incentives in the amount determined in
accordance with all applicable government laws, policies and guidelines
as well as those provisions approved by the University Board of Regents.

Section 4. All research project proposals shall be subject to review by a

panel of experts through the Office of Planning, Research, Extension and
International Linkages, who shall assess the basic information, technical
description, and budget of the project and to recommend to the President
for its approval, revision or outright disapproval.

Section 5. A University Research and Development Advisory Council

(URDAC) shall be created to conduct a periodic review, evaluation and
assessment of the University’s research initiatives and to make relevant
reports and recommendations to the Board. This committee shall be
reasonably remunerated.

Section 6. Before implementation of any approved research or research-

related project, the proponent must enter into a Memorandum of
Agreement (MOA) with the University President or his duly authorized
representative stipulating the terms of reference, specific duties and
responsibilities of the parties involved.

Article 130. Research Honoraria/Incentives. Pursuant to the provisions of

Republic Act 8439 (Magna Carta for Scientists, Engineers, Researchers and
other Science And Technology Personnel in Government) and the approved
University Research Manual, honoraria or incentives shall be given to personnel
in appreciation of their efficient performance rendered beyond their regular
workload in research under the following instances:

Section 1. NORSU employees requested to speak, lecture, or act as

resource persons in seminars, in-service training courses, or classroom
sessions.
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Section 2. NORSU officials or employees paid by another office wherein

they are on detail or special assignment provided that if they are already
collecting similar compensation or allowance for the same service period
for which payment is being claimed, they may choose to collect whichever
is higher but in no case shall be receive both.

Section 3. Those paid to a NORSU official or employee for his

membership in committees or special projects.

Section 4. Those paid to a NORSU officials or employees who are

involved in the conceptualization of projects/programs, implementation of
research and development activities, coordination of R&D activities, or
rendition of advisory, administrative, and/or management functions in the
implementation of R&D activities.

Section 5. University officials and employees who are on assignment on

more than one special project may be allowed to enjoy honoraria of all
projects provided that the total honoraria received shall in no case exceed
50% of their annual salary (NCC No. 75). Conversely, those who have
several honoraria pertaining to one assignment, only that which is more
advantageous to them shall be allowed.

Article 131. Limitations to Payment of Honorarium/Incentives. Payments of

research honoraria are limited to the following instances:

Section 1. Regardless of the source of funds, no honoraria shall be paid

to any NORSU personnel without the prior approval of the President (LO
No. 565, as implemented by COA Circular No. 78-77, Feb. 28, 1978 and
May 16, 1988).

Section 2. No overtime pay, meal allowance, transportation and other

allowances shall be allowed from the same project for the period that
honoraria are granted.

Section 3. Research and technical personnel in programs and projects

granted extension beyond the approved duration shall not be entitled to
honoraria except under mitigating circumstances approved by concerned
authorities.

Section 4. No individual may be entitled to receive honoraria in more than

one project/activity within each program or project. In case the individual
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is assigned or designated in more than one project or activity within a

project or program, he shall receive only the higher honorarium.

Section 5. Payment of honorarium to personnel of other agencies shall be

subject to verification if the allowable limit has not been exceeded.

Section 6. Claims for honoraria shall be supported by a) a copy of

appointments or special order or their equivalent containing the amount of
honorarium that he is authorized to receive, b) certification that service
has been rendered, if applicable and c) Certification from the Chief
Accountant that the total honoraria in lieu of overtime pay.

Article 132. Other Research Entitlements. Subject to all applicable rules,

guidelines and other issuances of the government, personnel involved in
Research and Development whether on permanent or emergency basis may
also be given the following: Clothing or uniform allowance (Sec. 305, GAAM,
Meal allowance (Sec. 293, GAAM), Transportation allowance (CPG No. 80-4),
Quarters allowance (Sec. 301 and 302, GAAM), Hazard pay (Sec. 152-153,
AAMRO) Insurance, Medication allowance, Legal counsel allowance (Sec. 45,
Art. 16, RA 8250).

Article 133. Program/Project Designations. For a particular research and

development project, designations or appointments to the following may be done
in accordance with all applicable laws, any qualified and capable personnel of the
University may be designated for the position:
a. Program Leader
b. Project Leader
c. Project Staff
d. Research Coordinator
e. Research Support Staff
f. Research Development Consultant
g. Member of a Technical Panel/Community Team
h. Member of an Inter-Agency Committee (IAC)
i. IAC Support Staff

All other provisions found in the University Research Manual that are not
inconsistent, form, part of the Code.
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Chapter 26

EXTENSION

Article 134. The Extension Function. Pursuant to RA 9299, all qualified

personnel of the University are mandated to engage in extension projects and
outreach activities in priority communities of the province, the country, and the
global community. The University encourages relevant, socially responsive
extension projects and outreach activities that will improve the economic, social,
spiritual and physical well-being of the people.

Section 1. The University shall encourage its qualified personnel to

establish a working relationship with extension workers from other
institutions, the local government units, the public school system and
industry for the potential value and promise of a consortium-form of
extension and outreach activities.

Section 2. Faculty and staff members should participate in the conduct of

at least one extension and development project per year. Students who
have special skills and expertise may be tapped for extension works under
the supervision of the faculty concerned to be reasonably compensated by
the University.

Section 3. An extension project may involve industries in the development

of trade skills standardization, resource person services, resource
exchange, funding or financial assistance, placement and referrals, and
use of innovative and non-traditional instructional delivery modes or
systems, provision of adult citizens with vocational efficiency and other
applicable skills.

Section 4. All extension projects shall facilitate transfer of technology,

foster leadership and promote self-reliance among the less privileged
communities.

Section 5. Whenever applicable, an extension works must be in the area

of specialization of the implementer and should utilize the results of
research in order to strengthen the impact of the project and provide a link
between knowledge and technology transfer.

Section 6. All extension project proposals shall be subject to review by

experts through the Vice President for Planning, Research, Extension and
International Linkages, who shall assess the basic information, technical
description, and budget of the project and to recommend to the University
President for approval.
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Section 7. Before the implementation of any approved extension project,

a Memorandum of Agreement (MOA) stipulating the terms of reference,
specific duties and responsibilities of the parties involved must be signed
first by the proponent and the University President or his duly authorized
representative.

Section 8. No extension-related activities shall be conducted unless the

same is approved by the University President or his duly authorized
representative.

Section 9. Qualified personnel engaged in extension activities are entitled

to rewards and reasonable fiscal incentives in the amount determined in
accordance with all applicable government laws, policies and guidelines
as well as those provisions approved by the University Board of Regents.

Section 10. The marketing of all products and services derived from
extension projects shall be channeled through the Income Generating
Project (IGP) Unit of the University.

Section 11. There shall be created a team or committee to be reasonably

remunerated which will conduct a periodic review, monitoring, evaluation
and assessment of the completed extension projects and make relevant
reports of its findings and recommendations to the Board.

Section 12. Terminal Report (in three original copies) of a completed

extension and development project is required for submission to the
President, immediately after the completion of the project. The option to
publish the report in the Catalyst or other journals shall be decided by the
PREXIL Center.
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Title Seven
CONCLUDING PROVISIONS

Chapter 27

AMENDMENT AND EFFECTIVITY

Article 135. Amendments. Any amendments of this University Code shall be

recommended by the Administrative and Academic Councils, through the
University President, and approved by the Board Regents.

Article 136. Repealing Clause. The provisions of the Central Visayas

Polytechnic College (CVPC) College Code which are contrary to or inconsistent
with the provisions of this University Code are hereby superseded and repealed.

Article 137. Effectivity. This Code shall take effect immediately upon its
approval by the Board of Regents.
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ANNEXES

Annex A – Members of the University Code Committee (2005)

Chairperson:
Dr. Ponciano O. Julom, Vice President for Development and
Special Concerns
Vice Chairpersons:
Dr. Cecilia A. Abringe, Vice President for Administration
Dr. Peter T. Dayot, Vice President for Planning, Research,
Extension and International Linkages
Members:
Engr. Oliver Hermosa, FASA President
Mrs. Corazon Addily Utzurrum, NAAPA President
Mr. Dominic de los Santos, FSG President
Engr. Antonio A. Dinoy, Dean, CEA and Director Main Campus II
Dr. WInhelda N. Baquilta, Guihulngan Campus Director
Dr. Bernardina E. Duenas, Bais CityI Campus Director
Dr. Arsenia A. Albito, Bayawan City-Sta. Catalina Campus Director
Mr. Benjamin S. Canete, Baic City II Campus Director
Dr. Juanita Solis, SIaton Campus Director

Annex B – Members of the University Code Committee (2007)

Chairperson:
Dr. Peter T. Dayot, Vice President for Planning, Research,
Extension and International Linkages
Vice Chairpersons:
Dr. Cecilia A. Abringe, Vice President for Administration
Members:
Mr. Gregory Joseph Alsula, FSG President
Dr. Jose S. Baquilta, Guihulngan Campus Director
Dr. Bernardina O. Tan, Bayawan City-Sta. Catalina Campus
Director
Ms. Ester Salas, HRMO Designate

Annex C – Members of the University Code Committee (2008)

Chairperson:
Dr. Victoria P. Dinopol, Vice President for Academic Affairs
Vice Chairpersons:
Dr. Maria Elsa Ilona A. Bulado, Vice President for Administration
and Special Concerns
Dr. Peter T. Dayot, Vice President for Research, Extension, and
International Linkages
Members:
Mrs. Corazon Addily B. Utzurrum, University Secretary
Dr. Ester Salas, HRMO Designate
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Engr. Eduardo Iso, NORSUFFA President

Mr. Reymil T. Cadapan, NAPU President
Dr. Pedrina Patron, Editor
Atty. Pearl Estacion, Legal Consultant

Annex D - References

1. Central Visayas Polytechnic College (CVPC) College Code

2. Republic Act 9299 - An Act Converting the Central Visayas Polytechnic
College (CVPC) into a State University
3. NORSU Student Handbook
4. CHED Memorandum Order No. 2, series of 2001
5. Electronic New Government Accounting System (e-NGAS) pursuant to
COA Circular No. 2004-007
6. Memorandum Circular No. 40
7. Memorandum Order No. 13, s. 2003, Guideline in the Implementation
of Grievance Machinery
8. Memorandum Order No. 14, s. 2003, Guideline in the Implementation
of Program on Awards and Incentives for Service Excellence (PRAISE)
9. Memorandum Order No. 15, s. 2003. Merit Selection Plan
10. Merit System for Faculty and Academic Staff
11. National Compensation Circular (NCC) 33
12. National Budget Circular (NBC) 461
13. Omnibus Rules Implementing Book V of Executive Order No. 292
14. Republic Act 8292
15. Republic Act 3465 (Internal Auditing Act of 1962) as amended by RA
4177
16. Uniform Rules on Administrative Cases in Civil Service
17. Revised Omnibus Rules on Appointments and other Personnel Actions
18. Uniform Rules on Administrative Cases in the Civil Service
19. Omnibus Rules on Leave
20. Qualification Standards Manual
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