Application of

Information and Communication

Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Lab 02: Introduction to Microsoft Word and Power Point

Objective(s):
Understanding what word processors are and learning how to prepare a broad range of
documents by using Microsoft Word.
To become familiarize with the features of Microsoft Power Point

Getting Familiar with Microsoft Word

Microsoft Word is a word processing software package. You can use it to type letters, reports,
and other documents. This tutorial teaches Microsoft Word basics. Microsoft Word is so
different from previous versions of Microsoft Word even experienced users may find it useful.

This lesson will introduce you to the Word window. You use this window to interact with Word.
To begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your
screen looks similar to the one shown here.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a
window displays depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your screen,
but the size of your text and images are larger. If you use a high resolution, more information fits
on your screen, but the size of the text and images are smaller.

The Microsoft Office Button or File menu

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document
on which you are currently working. Word names the first new document you open Document1.
As you open additional new documents, Word names them sequentially. When you save your
document, you assign the document a new name.

The Ribbon

You use commands to tell Microsoft Word what to do. In Microsoft Word, you use the Ribbon to
issue commands. The Ribbon is located near the top of the screen, below the Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related
command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional
commands via a dialog box.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

The Ruler

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible,
follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon.

The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area.
The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the
insertion point. As you type, your text displays at the cursor location. The horizontal line next to
the cursor marks the end of the document.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

forth across your document, click and drag the horizontal scroll bar back and forth. You won't
see a horizontal scroll bar if the width of your document fits on your screen.

The Status Bar

The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the
Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it.
A check mark next to an item means it is selected.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.1: Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print
Layout, Full Screen Reading, or Online Layout.

Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your
document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such
as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Reading Layout
Reading Layout view formats your screen to make reading your document more
comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without
the text. If you move a heading, the accompanying text moves with it.

You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft
view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in
a contrasting color.

Task 2.2: Start a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a new line. To start
a new paragraph, press the Enter key.

Type, Backspace, and Delete

In Microsoft Word, you create documents by typing them. For example, if you want to create a
report, you open Microsoft Word and then begin typing. You do not have to do anything when
your text reaches the end of a line and you want to move to a new line—Microsoft Word
automatically moves your text to a new line. If you want to start a new paragraph, press Enter.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Microsoft word creates a blank line to indicate the start of a new paragraph. To capitalize, hold
down the Shift key while typing the letter you want to capitalize. If you make a mistake, you can
delete what you typed and then type your correction.

You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft
Word deletes the character that precedes the insertion point. The insertion point is the point at
which your mouse pointer is located. You can also delete text by using the Delete key. First, you
select the text you want to delete; then you press the Delete key.

Task 2.3: Bold, Italicize, and Underline

When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline,
or italicize. You can bold, underline, and italicize when using Word. You also can combine
these features—in other words, you can bold, underline, and italicize a single piece of text.

When you need to perform a task in Microsoft Word, you can usually choose from several
methods. The exercises that follow show you how to bold, underline, or italicize using four
different methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the
keyboard.

Bold with the Dialog Box Launcher

 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

1. On the line that begins with Launcher, select the word "Bold." You can place the cursor
before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until
the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. Click Bold in the Font Style box.

5. Click OK to close the dialog box.

6. Click anywhere in the text area to remove the highlighting. You have bolded the word
bold.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Alternate Method—Bold with Keys

1. On the line that begins with "Keys," select the word "Bold." You can place the cursor
before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until
the entire word is highlighted.
2. Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by
pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.

Alternate Method—Italicize with Keys

1. On the line that begins with "Keys," select the word "Italicize." You can place the cursor
before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until
the entire word is highlighted.
2. Press Ctrl+i (hold down the Ctrl key while pressing i).
Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing
Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.You have italicized the word
Italicize.

Alternate Method—Underline with Keys

1. On the line that begins with "Keys," select the words "Underline these words."
2. Press Ctrl+u (hold down the Ctrl key while pressing u).
Note: To remove the underlining, press Ctrl+u again.
3. Click anywhere in the text area to remove the highlighting.

Alternate Method—All Three with the Ribbon

1. On the line that begins with "Ribbon," select the words "All three."
2. Choose the Home tab.
3. Click the Bold button in the Font group.
4. Click the Italic button in the Font group.
5. Click the Underline button in the Font group.
6. Click anywhere in the text area to remove the highlighting.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Alternate Method—All Three with Keys

1. On the line that begins with "Keys," select the words "All three."
2. Press Ctrl+b (bold).
3. Press Ctrl+i (italicize).
4. Press Ctrl+u (underline).
Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar.
5. Click anywhere in the text area to remove the highlighting.

Task 2.4: Save a File and Close Word

You must save your documents if you wish to recall them later. You can use the Save option on
the Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s.
The first time you save a document, the Save As dialog box appears. Use the Save As dialog
box to locate the folder in which you want to save your document and to give your document a
name. After you have saved your document at least once, you can save any changes you make to
your document simply by clicking the Save after you click the Microsoft Office button.

Task 2.5: Find and Replace

If you need to find a particular word or phrase in your document, you can use the Find command.
This command is especially useful when you are working with large files. If you want to search
the entire document, simply execute the Find command. If you want to limit your search to a
selected area, select that area and then execute the Find command.

After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.

Task 2.6: Open a Blank Document

To begin a new Word project, you start by opening a new document.To begin this lesson, open a
blank document in Microsoft Word.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.7: Change Line Spacing

Line spacing sets the amount of space between lines within a paragraph. The spacing for each
line is set to accommodate the largest font on that line. If the lines include smaller fonts, there
will appear to be extra space between lines where the smaller fonts are located. At 1.5, the line
spacing is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to
two times the single-space amount (double space).

Change Line Spacing

1. Place your cursor anywhere in the first paragraph of the sample text you created in
Exercise 2.
2. Choose the Home tab.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 to double-space the first paragraph.

Task 2.8: Align Paragraphs

Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with
the left margin of your document and is the default setting. Right-aligned text is flush with the
right margin of your document, centered text is centered between the left and right margins, and
Justified text is flush with both the left and right margins.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

EXAMPLE: Left-Aligned

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

EXAMPLE: Right-aligned

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

EXAMPLE: Centered

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

EXAMPLE: Justified
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

The following exercises demonstrate how to justify text.

Right-align

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Align-right button in the Paragraph group. Word right-aligns your
paragraphs.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Left-align

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Align-left button in the Paragraph group. Word left-aligns your paragraph.

Center

1. Selected the paragraphs you created.

2. Choose the Home tab.
3. Click the Center button in the Paragraph group. Word centers your paragraph.

Justify

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Justify button in the Paragraph group. Word justifies your paragraph.

Alternate Method—Right-Justify with Keys

1. Select the paragraphs you created.

2. Press Ctrl+r. The paragraph is now right-aligned.

Alternate Method—Left-Justify with Keys

1. Select the paragraphs you created.

2. Press Ctrl+l. The paragraph is now left-aligned.

Alternate Method—Center with Keys

1. Select the paragraphs you created.

2. Press Ctrl+e. The paragraph is now centered.

Alternate Method—Justify with Keys

1. Select the paragraphs you created.

2. Press Ctrl+j. The paragraph is now justified.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.9: Add Bullets and Numbers

In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting
and numbering styles are available, as shown in the examples. You can select the one you wish
to use.

Task 2.10: Undo and Redo

You can quickly reverse most commands you execute by using Undo. If you then change your
mind again, and want to reapply a command, you can use Redo.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Undo and Redo

1. Type Undo example.

2. Click the Undo button on the Quick Access menu. The typing disappears.
3. Click the Redo button on the Quick Access menu. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+b to bold. Word bolds the text.
6. Press Ctrl+i. Word italicizes the text.
7. Press Ctrl+u Word underlines the text.
8. Click the down arrow next to the Undo icon. You will see the actions you performed
listed. To undo the underline, click Underline; to undo the underline and italic, click
Underline Italic; to undo the underline, italic, and bold click Bold etc.
9. To redo, click the Redo icon several times.

Alternate Method -- Undo & Redo by Using Keys

1. Type Undo example.

2. Press Ctrl+z. The typing disappears.
3. Press Ctrl+y. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+u to underline.
6. Press Ctrl+z. The underline is removed.
7. Press Ctrl+y. The underline reappears.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.11: Set the Orientation

Before you print your document, you may want to change the orientation of your pages. There
are two orientations you can use: portrait and landscape. Paper, such as paper sized 8 1/2 by 11,
is longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper
becomes the top of the page. Portrait is the default option. If you print Landscape, the longest
edge of the paper becomes the top of the page.

Portrait

Landscape

Set the Orientation

 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

1. Choose the Page Layout tab.

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.

Task 2.12: Add Page Numbers

Page numbers help you keep your document organized and enable readers to find information
quickly. You can add page numbers to the top, bottom, or margins of your pages, and you can
choose where the numbers appear. For example, numbers can appear at the top of the page, on
the left, right, or center of the page. Word also offers several number styles from which you can
choose.

Add Page Numbers

1. Choose the Insert tab.

2. Click the Page Number button in the Header & Footer group. A menu appears.
3. Click Bottom of Page.
4. Click the right-side option.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.13: Insert Page Breaks

As you learned in Lesson 1, you can display your document in any of five views: Draft, Web
Layout, Print Layout, Full Screen Reading, or Online Layout. In Print Layout view you see your
document as it will appear when you print it. You can clearly see where each page ends and a
new page begins.

As you review your document, you may find that you want to change the point at which a new
page begins. You do this by inserting a page break. For example, if a page heading appears on
one page and the first paragraph under the heading appears on the next page, you may want to
insert a page break before the heading to keep the heading and the first paragraph together.

Change to Print View

1. Choose the View tab.

2. Click Print Layout in the Document Views group. Your document changes to the Print
Layout view.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Insert Page Breaks

1. Place your cursor before the D in "Displaced Homemakers"

2. Choose the Insert tab.
3. Click Page Break. Word places a page break in your document.

To delete a page break, you select the page break and then press the Delete key.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Lab 02 Tasks
(Microsoft WORD)
Semester 1 (Fall 2021)
 Application of
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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Exercises

Exercise 1

1. Write down the following paragraph;

Without a doubt, the Internet is one of the most important inventions of modern times. The
Internet is a global interconnected computer networks which allow each connected computer to
share and exchange information with each other. The origins of the Internet can be traced to the
creation of Advanced Research Projects Agency Network (ARPANET) as a network of
computers under the auspices of the U.S. Department of Defense in 1969.

2. Paragraph font-size and font-type must be 12 times New Roman.

3. Paragraph alignment must be justified and double line spacing.
4. Drop Cap the first letter of “Without” and it should drop 2 lines of the paragraph.
5. Highlight the “(ARPANET)” with green color.
6. Make the “Internet” keywords Bold and Italic.
7. Insert any “WordArt” and a symbol to your document.
8. Insert a clipart to your document.
9. Add following lines to your document
 CPU
 Power Supply
 Mother Board
 RAM
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Lab Engineer(s): Mr. Talha Tariq

10. Insert the following table into your document

Name Surname Age Gender Job

 Application of
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Lab Engineer(s): Mr. Talha Tariq

The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide
shows. Trainers and other presenters use slide shows to illustrate their presentations.

This lesson introduces you to the PowerPoint window. You use the window to interact with the
software. To begin, open PowerPoint. The window appears and your screen looks similar to the
one shown.

Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007,
how a window displays depends on the size of the window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your screen,
but the size of your text and images are larger. If you use a high resolution, more information fits
on your screen, but the size of the text and images are smaller. Also, settings in PowerPoint
2007, Windows Vista, and Windows XP allow you to change the color and style of your
windows.
 Application of
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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and perform
many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default, Save, Undo, and Redo
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appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action
you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays
the name of the presentation on which you are currently working. By default, PowerPoint names
presentations sequentially, starting with Presentation1. When you save your file, you can change
the name of your presentation.

The Ribbon

1 Tabs

2 Command Group

3 Command Buttons

4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the PowerPoint window, below the Quick
Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related
command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the
 Application of
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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes
additional commands available.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an
object. If the rulers do not display in your PowerPoint window:

1. Click the View tab.

2. Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes

1 Slide

2 Placeholders

3 Notes
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Lab Engineer(s): Mr. Talha Tariq

Slides appear in the center of the window. You create your presentation on slides. Placeholders
hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and more.

You can use the notes area to creates notes to yourself. You can refer to these notes as you give
your presentation.

Status Bar, Tabs, View Buttons, and More

Status Bar 6 Vertical & Horizontal

1
Splitter Bars

2 Outline Tab 7 Minimize Button

3 Slides Tab 8 Maximize/Restore Button

4 View Buttons 9 Close Button

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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

5 Zoom

Task 2.14 How to Create Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to organize the content on
each slide. PowerPoint has several slide layouts from which to choose.

Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to
your slides. You can add themes and backgrounds to your slides. After you complete your slides,
you can run your presentation.

Create a Title Slide

When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type
the title of your presentation and a subtitle on this slide. To enter text:

 Click and type the title of your presentation in the "Click to add title" area.
 Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button in the Slides group on the
Home tab.

Create a Title Slide

1. Open PowerPoint. You are presented with a title slide.

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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

2. Enter the information shown here. Type College Scholarships and Financial Aid in the
Click to Add Title text box. Type Paying for College in the Click to Add Subtitle text
box.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.15 How to Create a New Slides

After completing your title slide, you can create additional slides. To create a new slide:

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint
window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:

Right-click the slide layout. A menu appears. Click Layout and then click the layout you
want.

Choose the Home tab, click the New Slide button , and then choose the slide
layout you want.

Create New Slides

1. Choose the Home tab.

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Lab Engineer(s): Mr. Talha Tariq

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.

4. Enter the information shown here. Type Here is what to do: (including the colon) in the
Click to Add Title text box. Type the bulleted text in the Content text box.

Task 2.16 How to Create an Outline

If you need to present the information in your slide in outline form, you can easily create an
outline by using the Increase List Level button to create a hierarchy.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content layout.
 Application of
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Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever
need to decrease an indent, use the Decrease List Level button in the Paragraph group.

Task 2.17 How to Use Two-Column Text

You can also place text in two separate columns.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Two Content layout.
4. Enter the information shown here.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.18: Applying a Theme

A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for
your PowerPoint slides.

To apply a theme to all of the slides in your presentation:

1. Choose the Design tab.

2. Click the More button in the Themes group.
3. Click the design you want.

To apply a theme to selected slides:

1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a
theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background.

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want.

Apply a Theme

1. Choose the Design tab.

2. Click the More button in the Themes group.

3. Click the theme you want. PowerPoint applies the theme to all of the slides in your
presentation.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Add a Background

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want. PowerPoint applies the background to your slides.

Task 2.19: Run Your PowerPoint Slide Show

After you create your slides, you can run your slide show:

1. Do any one of the following:

o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start
Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.

Your slide show appears on your screen.

Navigating the Slide Show

Task Procedure
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Go to the next slide. Do one of the following:

 Press the Right Arrow key.

 Press the Enter key.
 Press the Page Down key.
 Left-click the slide.

Go to the previous slide. Do one of the following:

 Press the Left Arrow key.

 Press the Backspace key.
 Press the Page Up key.

End the slide show and return to Press the Esc key.
PowerPoint.

Task 2.20 Add Animations

You can animate the objects on your PowerPoint slides. After you add an animation, you can use
the Custom Animation pane to modify it by choosing an effect. Choosing an effect enables you
to define what starts the animation, its properties (such the direction from which an object moves
onto the slide), and control the speed of the animation. In addition, you can have an animation
start when you click the mouse, start along with the previous animation, or start at a specified
time after the previous animation.

If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you
with preview of your animation after you create it and each time you modify it. You can also use
the Play button on the Custom Animation pane to preview an animation.

To choose an effect:
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

1. Select the object you want to animate.

2. Choose the Animations tab.
3. Click the Custom Animation button . The Custom Animation pane
appears.
4. Click the Add Effect button . A menu appears.
5. Choose the type of effect you want. A submenu appears.
6. Click the effect you want. PowerPoint applies the effect.

To modify an effect:

1. Click the down arrow next to the Start field on the Custom Animations pane and then
select the start method you want.
2. Click the down arrow next to the Property field on the Custom Animations pane and the
select the property you want. The Property field might be labeled Direction, Size, or
some other property.
3. Click the down arrow next to the Speed field on the Custom Animations pane and then
select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations pane.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Add an Animation to a Slide

1. Click Slide 2 on the Slides tab.

2. Select "Start saving early."
3. Choose the Animations tab.
4. Click the Custom Animation button . The Custom Animation pane
appears.
5. Click the Add Effect button . A menu appears.
6. Choose Entrance. A submenu appears.
7. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked,
PowerPoint automatically provides you with a preview of the animation.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Modify the Effect

1. Click the down arrow next to the Start field and then select After Previous.
2. Click the down arrow next to the Direction field and then select From Bottom.
3. Click the down arrow next to the Speed field and then select Medium.

Task 2.21: How to Add Transitions

Transitions determine how your presentations move from one slide to the next. For example, a
slide can move up onto the screen and replace the previous slide. PowerPoint provides several
transition methods. You can add sound to a transition and you can control its speed. You can
apply a transition to selected slides or to all of the slides in your presentation.

A transition can occur when the presenter clicks the mouse or after the amount of time you
specify.

To apply a transition to selected slides:

1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to
apply the transition.
2. Choose the Animations tab.
3. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
4. Click the transition you want to apply. PowerPoint applies the transition. As you roll your
pointer over each transition, PowerPoint provides you with a live preview of the
transition.

To apply a transition to all slides:

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
3. Click the transition you want to apply. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.
4. Click the Apply to All button in the Transition to This Slide group.

To add a sound to a transition:

1. Choose the Animations tab.

2. Click the down arrow next to the Transition Sound field and then click the sound you
want. As you roll your pointer over each sound, PowerPoint plays the sound.

To set the speed of a transition:

1. Choose the Animations tab.

2. Click the down arrow next to the Transition Speed field and then click the speed you
want.

If you want the transition to occur after the presenter clicks the mouse, check the On Mouse
Click check box. If you want a transition to occur after a specified period of time, check the
Automatically After check box and then specify the amount of time you want to elapse before
the transition occurs. The On Mouse Click check box and the Automatically After check box are
both located on the Animations tab in the Transition to This Slide group.

Add Transitions

1. Choose the Animations tab.

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.

3. Click the Push Up transition. As you roll your pointer over each transition, PowerPoint
provides you with a live preview of the transition.

Task 2.22: Add Sound and Set the Speed

1. Click the down arrow next to the Transition Sound field and then click Click.
2. Click the down arrow next to the Transition Speed field and then click Slow.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.23: How to Use the Outline and Slides Tabs

By default, the Outline and Slides tabs are located on the left side of your PowerPoint window.
The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.

Use the Outline and Slides Tabs

1. Choose the Slides tab to view thumbnails of your slides.

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

2. Choose the Outline tab to view the text of your presentation as an outline.

Task 2.23: How to Use Slide Sorter View

After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate,
navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the
following:

 Choose the View tab and then click the Slide Sorter button in the Presentation Views
group.
 Click the Slide Sorter button in the bottom-right corner of the PowerPoint window.

Slide Sorter View

Task Procedure

Move to first slide. Use Ctrl+Home.

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Slide Sorter View

Task Procedure

Move to last slide. Use Ctrl+End.

Move to next slide. Use the right arrow.

Move to previous slide. Use the left arrow.

Select a slide. Single-click the slide.

Open a slide in Normal view. Double-click the slide.

Select slides. Select a single slide:

1. Click the slide you want to

select.

Select multiple slides:

1. Hold down the Ctrl key.

2. Click the slides you want to
select.

Delete a slide. 1. Select the slide or slides

you want to delete.
2. Press the Delete key.

1. Select the slide or slides

you want to delete.
2. Choose the Home tab and
then click the Delete button
.

Copy a slide. 1. Select the slide.

2. Choose the Home tab.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Slide Sorter View

Task Procedure

3. Click the Copy button

in the Clipboard group.

1. Select the slide.

2. Press Ctrl+C.

Paste a slide. 1. Select the slide after which

you want the new slide or
slides to appear.
2. Choose the Home tab.
3. Click the Paste button in
the Clipboard group.

1. Select the slide after which

you want the new slide or
slides to appear.
2. Press Ctrl+V.

Cut a slide. 1. Select the slide or slides

you want to cut.
2. Choose the Home tab.
3. Click the Cut button in
the Clipboard group.

1. Select the slide or slides

you want to cut.
2. Press Ctrl+X.

Move a slide. 1. Select the slide (or slides)

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Slide Sorter View

Task Procedure

you want to move.

2. Drag it to the new location.

Duplicate a slide. 1. Select the slide (or slides)

you want to duplicate.
2. Press Ctrl+D.

Use Slide Sorter View

 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Task 2.24: Why we use Action Buttons

In PowerPoint, you have the ability to link to a
webpage, email address, file, slide in the same
presentation, and slide in a different presentation. You
can do all of this using two tools called hyperlinks and
action buttons.

In this lesson, you will learn how to insert hyperlinks

using text and objects, as well as how to insert an action
button.

Inserting action buttons

In addition to hyperlinks, another tool you can use to connect to a webpage, file, email
address, or slide is called an action button, or action link. Action buttons are built-in
button shapes you can add to a presentation and use as hyperlinks. When someone clicks
or moves over the button, the action can occur.

Hyperlinks and action buttons are closely connected and can do many of the same things.
Action buttons are used most for self-running presentations, such as those at a trade show
booth or kiosk.

To insert an action button on all slides:

 Select the Insert tab.
 Click the Shapes command in the Illustrations group.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

 Select an action button from the bottom of the list. In this example, we will select
the Home action button.

 Insert the shape onto the slide. The Actions Setting dialog box will appear.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

o Select the Mouse Click or Mouse Over tab. Use the Mouse Click tab to set
actions to occur when you click, and use the Mouse Over tab to set actions to
occur when you move the cursor over the action button. In this example, we
will leave the Mouse Click tab selected.
o In the Action on click section, click None or Hyperlink to.
o If you click None, the shape will have no action associated with it.
o If you click Hyperlink to:, select an option from the menu. The hyperlink
options work the same for action buttons as they do for traditional
hyperlinks.
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

o Click Play Sound if you wish to play a sound when the action button is
clicked.
o Select a sound from the drop-down menu.
 Application of
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Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

 Click OK.

Action buttons do not have to be inserted on master slides. You can insert an action
button on one slide, if you wish.

s
 Application of
Information and Communication
Technology Lab
Semester 01 (Fall 2023)
Lab Engineer(s): Mr. Talha Tariq

Exercises

Exercise 2

Create a Power Point presentation on “Computer and its Types” that contains:

 Minimum five slides

 First slide must contain “Title” of your presentation topic, your name; roll number, batch
and department.
 The next slide must contain Introduction about the selected topic
 Last slide must contain “Conclusion”
 Use bullets to include text in the slides
 Your slides must have slide number.
 Try as much features as possible
 Make use of Transitions and Slide Layout
 Select a picture or shape.
 Apply an animation effect using the options in the Animation group.
 Change the speed of the effect in the Custom Animation task pane.
 Apply an animation effect to text.
 Apply two or more animation effects on one slide.
 Make use of action buttons and hyperlinks