10

TLE
Computer Operations
Quarter 2 – Module 3
Operating a Spreadsheet Application:
Creating Formulas Using Built-In
Functions
(Weeks 3 and 4)
 What I Need to Know

This module was designed and written with you in mind. It is here to help you master
the nature of Computer Operations. The scope of this module permits it to be used in
many different learning situations. The language used recognizes the diverse vocabulary
level of students. The lessons are arranged to follow the standard sequence of the
course. But the order in which you read them can be changed to correspond with the
textbook you are now using.

This module will cover:

● Lesson 2 – Creating Formulas Using Built-In Functions

After going through this module, you are expected to:

1. understand how to use built-in functions; and

2. perform calculations using the built-in functions.

What I Know

Please do not forget to write the following in your answer sheet:

Name: _______________________________________ Yr. & Section: ______________________

Yr. Level & Subject (Specialization): _______________________Module No: ____________
Name of the Activity (e.g. What I Know): ___________________Date: __________________

Multiple Choice
Directions: Choose the letter of the best answer. Write the chosen letter on a separate
sheet of paper.

1. _____________ refer to both individual cells and cell ranges and must be enclosed
within parentheses.
A. Arguments B. Cell References C. Formulas C. Functions

2. What is the range of cells for A2 to A20?

A. A2.A20 B. A2;A20 C. A2-A20 D. A2:A20

3. It is a predefined formula that performs calculations using specific values in a

particular order.
A. arguments B. formulas C. functions D. syntax

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4. How do you start to create a formula with a function? Insert a _______________
A. colon sign B. equals sign C. parenthesis sign D. quote sign

5. It is a specific sequence that must be followed in order for the function to calculate
properly.
A. arguments B. formulas C. functions D. syntax

6. Which of the following is a valid formula with function?

A. SUM(A1:A10) B. SUM(A1+A10) C. =SUM(A1:A10) D. =SUM(A1+A10)

7. How do you create the formula if you want to determine the average of the values
from cells B1 to B15?
A. =AVERAGE(B1:B15)/15 C. =AVERAGE(B1+B15)
B. =AVERAGE(B1+B15)/15 D. =AVERAGE(B1:B15)

8. If you want to count the values from a range of cells containing a different type of
data, what function should be used?
A. COUNT B. COUNTA C. COUNTIF D. COUNTIFS

9. Mrs. Tabas wants to determine the highest score from the results of the quarterly
examination in her Araling Panlipunan classes in Grade 10 which she recorded in
a spreadsheet application. What function should she use?
A. COUNT B. COUNTA C. MAX D. MIN

10. Which of the following statements is TRUE about the COUNT function?
A. It counts the empty cells in a range.
B. It counts the cells where there are numbers.
C. It counts the cells in a range that meet a single condition.
D. It counts the cells that have numbers and other types of data.

Lesson
Creating Formulas Using
2 Built-In Functions

What’s In

In the previous lesson, you have learned how to create and copy formulas. In this lesson,
you will be able to gain new knowledge and skills in electronic spreadsheet applications
by using built-in functions.

Functions and formulas are powerful tools in spreadsheets that can save you hours of
work. Functions are routines built into the electronic spreadsheet. Formulas, on the

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other hand, are defined by the user and may include built-in functions. Both functions
and formulas accomplish the same task. They tell a spreadsheet application to do some
kind of calculation for you.

What’s New

Let’s suppose that there are 8 people in an elevator. The names of the 8 individuals and
their weights are given in the figure below.

Imagine that the elevator can hold a maximum of 1,500

pounds and that a 9th person would like to get on. Would
the addition of a 9th person exceed the 1,500-pound safety
limit? To answer this question, we need to know how much
the 8 people in the elevator collectively weigh, and the
weight of the 9th person. We could add cells B2–B9 to
determine how much the 8 people on the elevator weigh. If
we entered a mathematical formula in cell B10 to compute
this, the formula reads =B2+B3+B4+B5+B6+B7+B8+B9.
The result is 1,300 pounds. The more complicated a
formula becomes, however, the more likely it is that you
will make a mistake in entering it. This is where
spreadsheet functions come into play. Instead of entering
=B2+B3+B4+B5+B6+B7+B8+B9 into cell B10, we can use the SUM spreadsheet
function and have the spreadsheet do the math for us.

What is It

Definition of a function

A function is a predefined formula that performs calculations using specific values in a

particular order. All spreadsheet programs include common functions that can be used
for quickly finding the sum, average, count, maximum value, and minimum value for a
range of cells. To use functions correctly, you'll need to understand the different parts
of a function and how to create arguments to calculate values and cell references.

= A1 + A2 + A3 +A4 + A5 + A6 + A7 + A8 Formula

= SUM(A1:A8) Function

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Parts of a Function

Similar to entering a formula, the order in which you enter a function into a cell is
important. Each function has a specific order—called syntax—that must be followed in
order for the function to calculate properly. The basic syntax to create a formula with a
function is to insert an equals sign (=), a function name (AVERAGE, for example, is the
function name for finding an average), and an argument. Arguments contain the
information you want the formula to calculate, such as a range of cell references.
Equals Sign Argument

=SUM(A1:B10)
Function name

Working with Arguments

Arguments can refer to both individual cells and cell ranges and must be enclosed within
parentheses. You can include one argument or multiple arguments, depending on the
syntax required for the function.

For example, the function =AVERAGE(B1:B9) would calculate the average of the values
in the cell range B1:B9. This function contains only one argument.

Figure 1 Example of Average Function

Multiple arguments must be separated by a comma. For example, the function

=SUM(A1:A3, C1:C2, E1) will add the values of all of the cells in the three arguments.

Figure 2 Example of Function with Multiple Arguments

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Creating a Function

1. Creating a function using the Functions button.

The functions button allows you to automatically return the results for a range of
cells. The answer will display in the cell below the range.

a. Select the range of cells you want to include in the argument. In our example,
we'll select D2:D7.

b. Click the functions button, then select the desired function from the drop-
down menu. In our example, we'll select SUM.

c. In the cell directly below the selected cells, the function appears.

d. Press the Enter key on your keyboard. The function will be calculated, and
the result will appear in the cell. In our example, the sum of D2:D7 is 2092.

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2. Creating a function manually.
If you already know the function name, you can easily type it yourself. In the example
below, which is a tally of chicharon sales, we will use the AVERAGE function to
calculate the average number of units sold by each branch.

a. Select the cell where the answer will appear. In our example, we will select
B12.

b. Type the equals sign (=), then type the desired function name. You can also
select the desired function from the list of suggested functions that appears
below the cell as you type. In our example, we'll type =AVERAGE.

c. Enter the cell range for the argument inside parentheses. In our example,
we'll type B3:B11. This formula will add the values of cells B3:B11, then divide
that value by the total number of values in the range.

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 d. Press the Enter key on your keyboard, and the answer appears.

To access the function list, click the functions button, and select More functions...
from the drop-down menu. The MS Excel function list will appear in a pop-up window
while the Google Sheets function list will appear in a new browser tab.

Here are some of the most common functions:

1. SUM
Syntax: SUM(range) Formula: =SUM(A1:B5) or =SUM(B2,B5)
The SUM function does exactly what you would expect. This function adds all of the
values of the cells in the argument. It allows you to add 2 or more numbers together.

Example 1: Result:

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 Example 2: Result:

2. AVERAGE
Syntax: AVERAGE(range) Formula: =AVERAGE(B1:B10)
The AVERAGE function determines the average of the values included in the
argument. It calculates the sum of the cells and then divides that value by the
number of cells in the argument.

Example: Result:

3. COUNT
Syntax: COUNT(range) Formula: =COUNT(A1:A10)
The COUNT function counts the number of cells in a range that have numbers in
them. This function is useful for quickly counting items in a cell range. It only counts
the cells where there are numbers.

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4. COUNTA
Syntax: COUNTA(range) Formula: =COUNTA(A1:A10)
The COUNTA function counts the number of non-empty cells in a range. It will count
cells that have numbers and/or any other characters in them. It works with all data
types.

5. COUNTIF
Syntax: =COUNTIF (range, criteria) Formula: COUNTIF(A1:A10,“>100”)
The COUNTIF function counts cells in a range that meets a single condition. It can
be used to count cells that contain dates, numbers, and text. The criteria used in
COUNTIF supports logical operators (>,<,<>,=) and wildcards (*,?) for partial
matching.

Example 1: Result:

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 Example 2: Result:

6. MAX:
Syntax: MAX(range) Formula: MAX(A1:A10)
The MAX function determines the highest cell value included in the argument.

Example: Result:

7. MIN:
Syntax: MIN(range) Formula: MIN(A1:A10)
The MIN function determines the lowest cell value included in the argument.

Example: Result:

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 What’s More

Activity 1: Follow the instructions indicated below.

For learners with computers or gadgets at home, you may do this and perform the
instructions given on the next page from numbers 1 to 5:

• Make sure you are signed in to your GSuite account at www.google.com.

Open the spreadsheet file with this link,
https://tinyurl.com/Module5Part2Lesson2Activity1. Then click File and
select Make a copy. Change the filename into Activity1_Lastname_Firstname.
(Tips: If you are using a mobile phone, set your browser into desktop mode. Click
the 3 vertical dots at the upper right of the browser, then check the Desktop site.)

For learners without a computer or gadget at home, do this:

• Copy the figure below on a separate sheet of paper and perform the tasks from
numbers 1 to 3.

1. Fix the formula in cell B12 so it finds the average number of units sold by all of the
troops.
2. In cell B13, write a function that will find the total amount of units sold by all of the
branches.
3. In cell B14, write a function that will find the largest number of units sold by a
branch.
4. When you are using Google Sheets, your file is automatically saved in your Google
Drive. When you're done, your spreadsheet should look something like this:

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5. For the learners who are using a computer or gadget for this activity, get the link of
your activity, and send it to your subject teacher. (Tips: To get the link of your activity,
click the Share button at the upper right of the Google Sheet. On the dialog box under
the Get link, set the restriction into Anyone with the link. Click the Copy link button.
Click the done button. Then paste the link to any platform to send or submit your
activity.)

Activity 2: Write the formula using built-in functions in the requirements provided in
the spreadsheet below. Write your answer on a separate sheet.

• For items 1-10 (Column J), write the formula using the function that will get the
sum of scores of the assessments 1-8.
• For items 11-20 (Column K), write the formula using the function that will
determine the average of assessments 1-8.

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 • For items 21-30 (Column L), write the formula using the function that will
determine the lowest score in assessments 1-8.
• For items 31-40 (Column M), write the formula using the function that will
determine the highest score in assessments 1-8.
• For item 41, write the formula that will count the number of learners.
• For item 42-43, write the formula that will count the number who passes and
fails the assessments. It should evaluate the average. The passing average is
greater than 22 and the failed average is less than 23.

What I Have Learned

Please do not forget to write the following in your answer sheet:

Name: _______________________________________ Yr. & Section: _____________________

Yr. Level & Subject (Specialization): _______________________Module No: ____________
Name of the Activity (e.g., What I Know): ___________________Date: _________________

Directions: Answer the following items. Choose the letter of your answer from the
provided below. Write your answer on a separate sheet of paper.

A. Argument D. COUNTA G. IF J. MAX

B. AVERAGE E. COUNTIF H. MAX K. SUM
C. COUNT F. Function I. MIN L. Syntax

________ 1. It is a predefined formula that performs calculations using specific

values in a particular order.
________ 2. This function determines the lowest cell value included in the
argument.
________ 3. This function determines the highest cell value included in the
argument.
________ 4. It refers to both individual cells and cell ranges and must be enclosed
within parentheses.
________ 5. It is a specific order that must be followed for the function to calculate
properly.
________ 6. This function computes the total of all the values of the cells in the
argument.
________ 7. This function counts cells in a range that meets a single condition.
________ 8. This function counts the number of non-empty cells in a range.
________ 9. This function counts the number of cells in a range that has numbers
in them.
________ 10. It calculates the sum of the cells and then divides that value by the
number of cells in the argument.

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 What I Can Do

Activity 3: Perform the tasks provided below. Your output will be graded based on the
Rubric provided below.

Rubric for rating:

Excellent Good Fair Poor

Criteria
(10 points) (7 points) (4 points) (1 point)
Formula Cell formulas Most of the Some of the None of the
were used numbers that numbers that numbers that
wherever needed to be needed to be needed to be
appropriate. calculated were calculated were calculated were
There were no done by done by done by
numbers typed formulas. formulas. formulas.
in to do any
calculations.
Required All data Some of the Some of the Data contained
Data contained in data contained data contained in the
the worksheet in the in the worksheet are
are accurate. worksheet are worksheets are completely
accurate. inaccurate. inaccurate.

• Survey your 10 classmates and get the following information:

a. Complete name
b. Age
c. Gender
d. Height
e. Weight

For learners with computers or gadgets at home, you may do this and perform the tasks
given below from numbers 1 to 3.

• Open the spreadsheet file for your activity with this link
https://tinyurl.com/Module5Part2Lesson2Activity3. Make sure you have logged
in to your G Suite account. Then click File and select Make a copy. Change the
filename into Activity3_Lastname_Firstname.
• Input the information you have gathered in the worksheet.

For learners without a computer or gadget at home, do this:

• Copy the figure below on a separate sheet of paper and write the information you
have gathered.
• Perform the tasks from numbers 1 to 2 and submit your output to your teacher.

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 1. Create formulas with function in the following cells:
a. In cell C13, use the COUNTIF function to count the number of males.
b. In cell C14, use the COUNTIF function to count the number of females.
c. In cell C15, use the MAX function to determine the oldest age.
d. In cell C16, use the MIN function to determine the youngest age.
e. In cell C17, use the MAX function to determine the tallest height.
f. In cell C18, use the MIN function to determine the smallest height.
g. In cell C19, use the MAX function to determine the heaviest weight.
h. In cell C20, use the MIN function to determine the lightest weight.

2. In cell G2, create a formula using the cell reference to compute the body mass
index using cell reference. Then copy the formula to cells G3 to G11.

Body Mass Index= Weight

Height2

3. Get the link of your activity and send it to your subject teacher.

Activity 4: Perform the tasks provided below. Your output will be graded based on the
Rubric provided below.

Rubric for rating:

Excellent Good Fair Poor
Criteria
(10 points) (7 points) (4 points) (1 point)
Formula Cell formulas Most of the Some of the None of the
were used numbers that numbers that numbers that
wherever needed to be needed to be needed to be
appropriate. calculated calculated calculated
There were no were done by were done by were done by
numbers formulas. formulas. formulas.
typed in to do
any
calculations.

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For learners with computers or gadgets at home, you may do this and perform the tasks
given below from numbers 1 to 3:

• Open the spreadsheet file on Cebu City COVID-19 Updates with this link
https://tinyurl.com/Module5Part2Lesson2Activity4. Make sure you have logged
in to your G Suite account. Then click File and select Make a copy. Change the
filename into Activity4_Lastname_Firstname.

For learners without a computer or gadget at home, do this:

• Copy the figure below on a separate sheet of paper

• Perform the tasks from numbers 1 to 2 and submit your output to your teacher.

1. Create formulas with function in the following cells:

a. In cell E3, determine the total number of barangay.
b. In cell E4, determine the total number of cases.
c. In cell E5, determine the highest number of cases.
d. In cell E6, determine the lowest number of cases.

2. In cell E7, determine the number of only 1 case.

3. Get the link of your activity and send it to your subject teacher.

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 Assessment

Please do not forget to write the following in your answer sheet:

Name: _______________________________________ Yr. & Section: ______________________

Yr. Level & Subject (Specialization): _______________________Module No: ____________
Name of the Activity (e.g. What I Know): ___________________Date: __________________

Directions: Choose the letter of the best answer. Write the chosen letter on a separate
sheet of paper.

1. If you have a list of numbers in cells B2 through B20 and you wanted the average
of these numbers, what would be the formula?
A. AVERAGE(B2:B20) C. =AVERAGE(B2,B20)
B. =AVERAGE(B2:B20) D. =AVERAGE(B2:B20)/2
2. Which of the following statements is TRUE about COUNT function? It counts the
___________________
A. cells in a range that meet a single condition.
B. cells that have numbers and other types of data.
C. cells where there are numbers.
D. empty cells in a range.
3. What types of calculations can you perform using the SUM function?
A. Add B. Divide C. Multiply D. Subtract

4. Mrs. Tabas wants to determine the highest score from the results of the quarterly
examination in her Araling Panlipunan classes in Grade 10 which she recorded in
a spreadsheet application. What function should she use?
A. COUNT B. COUNTA C. MAX D. MIN

5. Which function tells how many numeric entries are there?

A. AVERAGE B. COUNT C. COUNTA D. COUNTIF

6. Gerilynn wanted to find the total amount of vanilla cakes ordered. Which of the
following formulas should she use?

A. =AVERAGE(C2:C10) C. =(C3+C5+C9)

B. =SUM(C2:C10) D. =(C3+C5+C9)/3

7. If Mrs. Trinidad wants to find the highest grade in her e-classrecord, what function
should she use?
A. AVERAGE B. MAX C. MIN D. SUM

8. If you want to count the values from a range of cells containing different types of
data, what function should be used?

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 A. COUNT B. COUNTA C. COUNTIF D. COUNTIFS

9. How do you start to create a formula with a function? Insert a

A. colon sign B. equals sign C. parenthesis sign D. quote sign

10. Let’s say you’re trying to find your average grade. What’s wrong with the formula
shown in the image?

A. It should have an equals sign (=) at the

beginning.
B. It should use quotation marks instead of
parentheses.
C. It should use the COUNT function instead.
D. There is nothing wrong with the formula.

For items 11-13: Analyze the formula below.

=COUNTIF(C2:C50, “<1000”)

11. What do you call the COUNTIF?

A. argument B. function name C. range of cells D. syntax

12. In the formula, which is considered as an argument?

A. COUNTIF B. C2:C50 C. (C2:C50, “<1000”) D. “<1000”)

13. When do you use the COUNTIF function? If you want to count the ________________
A. cells in a range that meet a single condition.
B. number of cells in a range that have numbers in them.
C. number of empty cells in a range.
D. number of non-empty cells in a range.

14. Which of the following formulas is a valid formula with function?

A. =SUM(A1+A10) B. SUM(A1+A10) C. =SUM(A1:A10) D. SUM(A1:A10)

15. How do you create the formula if you want to determine the average of the values
from cells B1 to B15?
A. =AVERAGE(B1:B15)/15 C. =AVERAGE(B1+B15)
B. =AVERAGE(B1+B15)/15 D. =AVERAGE(B1:B15)

Additional Activities

Directions: To learn more with fun on electronic spreadsheet, perform online exercises
with this link, https://tinyurl.com/FunctionOnlinePractice. After you have
performed the exercises online, share your learning experiences from that
interactive website. Use a separate sheet of paper.

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 19
from https://www.lifewire.com/google-spreadsheet-functions-tutorial-4163591.
Goose, Tricia. 2020, How to Use Functions in Google Sheets, Retrieved on 10 21, 2020,
https://edu.gcfglobal.org/en/googlespreadsheets/working-with-functions/1/.
Google Sheets - Working With Functions, Retrieved 10 21, 2020, from
Functions, Retrieved 10 22, 2020, from https://www.excel-easy.com/functions.html.
Excel Exercises, Retrieved 10 29, 2020, from https://excelexercises.com/.
References:
What I Have What is More
Learned
1. F Activity 1
2. I 1. =AVERAGE(B3:B11) 2. =SUM(B3:B11) 3. =MAX(B3:11)
3. J
4. A Activity 2
1. =SUM(B3:I3) 23. =MIN(B5:I5)
5. L
2. =SUM(B4:I4) 24. =MIN(B6:I6)
6. K
3. =SUM(B5:I5) 25. =MIN(B7:I7)
7. E 4. =SUM(B6:I6) 26. =MIN(B8:I8)
8. D 5. =SUM(B7:I7) 27. =MIN(B9:I9)
9. B 6. =SUM(B8:I8) 28. =MIN(B10:I10)
10. B 7. =SUM(B9:I9) 29. =MIN(B11:I11)
8. =SUM(B10:I10) 30. =MIN(B12:I12)
9. =SUM(B11:I11) 31. =MAX(B3:I3)
10. =SUM(B12:I12) 32. =MAX(B4:I4)
11. =AVERAGE(B3:I3) 33. =MAX(B5:I5)
12. =AVERAGE (B4:I4) 34. =MAX(B6:I6)
13. =AVERAGE (B5:I5) 35. =MAX(B7:I7)
14. =AVERAGE(B6:I6) 36. =MAX(B8:I8)
15. =AVERAGE(B7:I7) 37. =MAX(B9:I9)
16. =AVERAGE(B8:I8) 38. =MAX(B10:I10)
17. =AVERAGE(B9:I9) 39. =MAX(B11:I11)
18. =AVERAGE(B10:I10) 40. =MAX(B12:I12)
19. =AVERAGE(B11:I11) 41. =COUNTA(A3:A12)
20. =AVERAGE(B12:I12) 42. =COUNTIF(K3:K12, “>22”)
21. =MIN(B3:I3) 43. =COUNTIF(K3:K12, “<23”)
22. =MIN(B4:I4)
Answer Key