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Data Analysis Spreadsheets

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Maro Halawany
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18 views5 pages

Data Analysis Spreadsheets

Uploaded by

Maro Halawany
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Data Analysis

Data Analysis (MS Excel)


• Naming a range of cells → select the cells → right click and select ‘Name a
Range’. → type the name in the option box. Ensure the range is correctly

selected.
• While printing the spreadsheet:
o check the fields required to show
o if they want it to show formulae. (To show formulas instead of values,
select Show Formulas under the Formula Auditing section of the

Formulas tab.)
• To set a cell as currency →, click on the popup box in the Number section of
the Home tab → select Currency and pick the required symbol and number
of decimal places as specified on the paper.

• To colour a range of cells that contain specific values →, under the Styles
section in the Home tab →, click on the drop-down menu under Conditional
Formatting. Choose New Rule → Format only cells that contain. → add
the rule according to the instructions on the paper from the Format tab (ego:
less than 100, format: green). You can add more than one rule to a range of
cells by repeating the same steps for the new rule.
• When you are using another file as a source file (ego for a LOOKUP function),
make sure it is open until the end, or else the spreadsheet will no longer be
able to access that data.
o To make a cell reference absolute, press F4 while highlighting it

DESCRIPTION FORMULA

Add, Subtract,
=A1+B1
Multiply, Divide

SUM = Adding a
=SUM(A1:A4)
range of numbers

AVERAGE - Find
=AVERAGE(A1:A4)
the average
DESCRIPTION FORMULA

MIN - Find the low


=MIN(A1:A4)
value

MAX - Find the


=MAX(A1:A4)
highest value

COUNT - Finding
how many
=COUNT(A1:A4)
numbers are in a
range

COUNTA -
Counting the
=COUNTA(A1:A4)
number of items
in a range

INT - Converts to
the lowest whole =INT(A1)
number

ROUND -
Rounding =ROUND(A1,2) The 2 is the number of decimal places
numbers

ROUNDUP -
Rounding =ROUNDUP(A1,2) The 2 is the number of decimal places
numbers up

ROUNDDOWN -
=ROUNDDOWN(A1,2) The 2 is the number of decimal
Rounding
places
numbers down

VLOOKUP -
=VLOOKUP(A1,$B$1:$C$8,2)A1 is the cell to
Looking up what
check$B$1:$C$8 is the array to look in2 is column 2
particular values
from $B$1:$C$8 meaning return the value in column 2 in
mean from a table
that section.
arranged vertically

HLOOKUP -
=HLOOKUP(A1,$B$1:$G$2,2)A1 is the cell to
Looking up what
check$B$1:$G$2 is the array to look in2 is row 2
particular values
DESCRIPTION FORMULA

mean from a table from $B$1:$G$2 meaning return the value in row 2 in that
arranged section.
horizontally

SUMIF – adding up =SUMIF($B$1:$C$8,A1, $D$1:$D$8)Checks if any cells


specific values in a in $B$1:$C$8 = A1 and if they do then it adds them
range together

COUNTIF - Counts
the number of =COUNTIF(A2:A4,">4") Checks that cells have a value
cells in a range greater than 4=COUNTIF(A2:A4, A1) Checks that the cells
that satisfy the are equal to the value in cell A1
given criteria

IF – Deciding what =IF($B$1:$B$8=A1,”A”)IF the value in A1 appears in the


will go into a cell range of cells then write A

=IF($B$1:$B$8=A1,”A”, IF($B$1:$B$8=A2,”B”,
IF($B$1:$B$8=A3,”C”,D)))IF the value in the range equals
Nested IF
A1 then write A, if it equals A2 write B, A3 write C and
none of them D

Average IF – it
searches for
criteria and makes =AVERAGEIF($D$4:$D$64,G3,$E$4:$E$64)$D$4:$D$64 is the
an average of the range, G3 is the criteria, $E$4:$E$64 is the average range
range according to
the criteria

SQRT – Square
=SQRT(B3)B3 is the number
root of a number

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