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Software Requir-WPS Office

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20 views4 pages

Software Requir-WPS Office

Uploaded by

makuvisemichael43
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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## Software Requirements Specification (SRS) for a Library Management System

**1. Introduction**

**1.1 System Overview**

This document outlines the requirements for a Library Management System (LMS) to be used in a library
setting. The LMS will automate core library functions, improve efficiency, and enhance the user
experience for both librarians and patrons.

**1.2 Target Audience**

This system is intended for use by librarians and library patrons.

* Librarians will use the system to manage the library's collection, add new items, handle patron
accounts, and generate reports.

* Patrons will use the system to search for library materials, check availability, place holds, renew loans,
and access their account information.

**1.3 Project Scope**

The LMS will encompass the following functionalities:

* **Catalog Management:** Manage bibliographic information for books, periodicals, and other library
materials.

* **Patron Management:** Create and manage patron accounts, track borrowing history, and handle
fines and fees.
* **Search and Browse:** Allow patrons to search for library materials by title, author, subject, or
keyword.

* **Circulation Management:** Manage borrowing and returning of library materials, including self-
service options.

* **Inventory Management:** Track the availability of library materials, generate reports on usage
statistics, and identify materials needing replacement.

* **Reporting:** Generate reports on borrowing trends, overdue materials, fines collected, and patron
usage.

**2. System Requirements**

**2.1 Functional Requirements**

* **Catalog Management:**

* Librarians can add, edit, and delete bibliographic records for library materials.

* The system should capture standard bibliographic information, including title, author, publication
date, ISBN/ISSN, genre, and subject keywords.

* The system should allow for uploading digital representations of covers and integrating with online
library catalogs.

* **Patron Management:**

* Librarians can create and edit patron accounts, including registering new patrons and updating
personal information.

* The system should track patron borrowing history, including loan periods, due dates, and overdue
notices.

* The system should manage fines and fees associated with overdue materials and lost items.

* **Search and Browse:**

* Patrons can search for library materials using a variety of criteria, including title, author, subject,
keyword, and publication date.
* The system should display search results with clear and relevant information, including availability
status.

* The system should offer browsing functionalities by genre, subject, or recently added materials.

* **Circulation Management:**

* Librarians and patrons can check out and return library materials.

* The system should automate loan periods, due date calculations, and generate overdue notices.

* The system should explore integrating with self-service kiosks for check-out and returns.

* **Inventory Management:**

* Librarians can track the availability of library materials in real-time.

* The system should generate reports on usage statistics, identify materials needing replacement, and
facilitate collection analysis.

* **Reporting:**

* The system should generate various reports for librarians, including borrowing trends by category,
overdue materials, fines collected, and patron usage statistics.

* Reports should be exportable to various formats (e.g., CSV, PDF) for further analysis.

**2.2 Non-Functional Requirements**

* **Security:**

* The system should implement user authentication and access control mechanisms.

* Sensitive patron information should be encrypted and protected according to data privacy
regulations.

* The system should have regular backups and disaster recovery procedures in place.

* **Performance:**

* The system should be responsive and provide fast search results and data retrieval.

* The system should be able to handle multiple concurrent users without performance degradation.

* **Scalability:**
* The system should be scalable to accommodate a growing library collection and user base.

* **Usability:**

* The system interface should be user-friendly and intuitive for both librarians and patrons.

* The system should offer clear instructions and guidance for all functionalities.

* The system should be accessible for users with disabilities.

**3. External Interfaces**

The LMS may need to interface with external systems such as:

* **Identity Management System:** Integrate with the library's existing user authentication system for
patron logins.

* **Online Catalogs:** Integrate with online library catalogs (e.g., WorldCat) for enhanced search
capabilities.

* **Payment Gateway:** Integrate with a secure payment gateway for processing online payments of
fines and fees.

**4. Other Requirements**

* The system should adhere to relevant industry standards and data formats for library management
systems.

* The system should be documented with user manuals and training materials for both librarians and
patrons.

**5. Conclusion**

This SRS document provides a high-level overview of the requirements for a Library Management
System. This information

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