M ARISA W ILKINS

8503 Redfield Drive ⚫ Port Richey FL 34668 ⚫ (619) 739-1787 ⚫ [email protected]

TECHNOLOGY SUMMARY
MS Office ⚫ Oracle R12 ⚫ Concur ⚫ NetSuite ⚫ Master Control ⚫ Arena

KEY SKILLS

• Supplier Negotiation/Supplier Management • Invoices/Expense Reports/Payment Transactions

• Corporate Credit Card Management • Cost Savings Team
• Month/Year End Processes • Collaboration on ECO review
• SOX Compliant/ECO & Compliance • Supplier & Item Record Maintenance
• Finance Processes & Management • Spreadsheets & Accounting Reports

PROFESSIONAL EXPERIENCE

BELMONT MEDICAL TECHNOLOGIES – BILLERICA MA

Buyer 5/2019 – Present

Major responsibilities include:

Performing general, direct, and indirect purchasing activities necessary to support engineering and production.
Issue purchase orders for all corporate services and supplies. Member of cost savings team consisting of CFO,
CEO, Quality, Engineering and Manufacturing leads. Plan and execute purchase orders for production according
to monthly MPS. Source and place purchase orders for non-inventory items and services. Manages transfer orders
to overseas entities. Tracking and follow up for all orders placed. Creates all suppliers in ERP with correct QA
and Financial information including 1099 reporting information. Follows ASYS QA documentation to add and
qualify suppliers to add to the ASL. Works with Engineering/QA/Marketing for ECO’s in collaboration. Review
drawings and identify parts. Create item records and BOM’s in ERP for items and assemblies. Work closely with
Marketing & QA to ensure all printed material are completed to the drawing/art files. Manage all non-inventory
purchasing including janitorial, building maintenance, office supplies, kitchen supplies for facility. Meet with
vendors to discuss volume and cost savings initiatives. Attends weekly MRB meeting: disposition items according
to QA and Engineering advise. Request RMA and process VRMA within ERP system. Scrap items that will not
be returned for credit, work with finance to ensure all transactions are categorized with proper GL. Perform
weekly audits of open PO’s and work with finance (AP) to resolve any issues. Training new employees with ERP
and training all employees on requisition process. Manage month end inventory counts with stockroom and INV
control. Submit process improvements to team on a monthly basis. Preform many other duties as requested.

Key Results:

• Streamlined procurement process by implementing the eReq feature company wide. Worked with
NetSuite consultants to test and customize eReqs for procurement. Created process documentation and
work instruction. Improved overall department PO processing time freeing up 2 Sr. Buyers to focus on
manufacturing line issues.
 • Managed inventory shortages during pandemic by sourcing supplies and raw materials from new
suppliers, updating re-order points and lead time in ERP system with new information, and working with
current suppliers to improve lead times

• Manage the EOL and PCN notices, submit suggested replacements to ENG for testing and ECO

• Reviewed and suggested changes to ECO process with QA to resolve issues while in collaboration
resulting in less ADMIN changes and ECO refiling

• Work with Israeli contract manufacturer and engineering team to identify parts and source local for
repairs. Sorted pallets of spare parts sent after acquisition into labeled bins for easy access. Built and
manage the stock room for all parts and accessories for this product line.

• Completes all tasks before deadline due to organization and time management. Work great alone or with
a team. Act as consult to all departments on workflow and purchasing issues.

Accounts Payable Supervisor 6/2018 – 5/2019 (transferred to Operations Buyer/Planner)

Major responsibilities include:

Full Cycle Accounts payable from invoice to payment. Manage all invoices, inventory PO, non-inventory PO and
2-way match. Seek approval for non-PO invoices according to Belmont LOA policy. Process weekly payments
via check and ACH and wire (CashPro). Work with CFO to determine payments for each week based on cash
flow. Manages company corporate credit card program, purchasing and T&E cards, reconciles statement each
month. Creates journal entries for all PO invoices coded to the incorrect GL/Department. Work with purchasing
to resolve issues/discrepancies with PO’s receipts and pricing, follow up until completed/resolved. Create and
maintain new suppliers in NetSuite, maintain an e-file for each supplier with forms/requests/changes. Process
yearly 1099 reporting. Post all ACH/Wire debits from our CashPro BOA account to NetSuite, dispute any
erroneous/fraudulent debits. Take on additional projects, non role related, when requested.

Back up for Accounts Receivable: Process invoices from sales orders, add appropriate tax per state tax rates. Post
cash payments (ACH, WIRE, CHECK) into NetSuite.

Key Results:
• Processing high volume payables with minimum errors. SOX compliant.
• Maintain APM, P2P, and Payment Reporting Specialist Certifications (IOFM)
• Concur, Paymode, NetSuite, AMEX, Amazon implementation, testing and deployment
• Improves processes within NetSuite and other software platforms
• Completes all assignments before deadlines, audits all processes and recommends improvements when
needed. Keeps a clean and clutter free workspace, all files are accessible and orderly.
• Audits employee expenses and disbursements for policy compliance and timely payments to employees via
ACH each week.
• Owns 1099 process from onboarding to year end 1099 issuance with very few returns and B notices
• Multi-Currency Exposure and process payments to multiple US and International Accounts.

PROFESSIONAL EXPERIENCE (CONTINUED)

 IROBOT CORPORATION – BEDFORD MA

Sr. Accounts Payable Specialist 4/2012 – 6/2018

Major responsibilities include:

Acting AP Supervisor managing 2 contract employees and all AP functions. Delegate work to each employee and
train per iRobot policies. High volume accounts payable 2 & 3-way match PO’s, expense report processing.
Manage international wire transfers sent via CashPro. Manage processing weekly ACH, AMEX, and BOA
payment batches. Manage invoice on hold report. Assist finance with accruals and re-class items and month end
reporting. Communicate with suppliers to resolve invoice/PO discrepancies. Assist with quarterly internal and
external SOX audits, manage end of year 1099 reporting. Manage all China and US contract manufacturers,
worked with logistics and buyer to resolve any issues to avoid disruption in supply chain. Solely responsible for
EMEA and Hong Kong office invoice payments in addition to other overseas suppliers and consultants. Performs
month end reporting, wire review, and month end closing procedures. Regression testing for Oracle language
implementation and global support for all new AP teams. Subject matter expert for Oracle AP and iExpense
modules. Creates IT tickets and follow through with testing in Oracle test instance for resolution of AP and
iExpense issues.

Key Results:
• Processing high volume payables with little to no errors. SOX compliant.
• Received Payables Specialist, P2P, and Payment Reporting Specialist Certifications (IOFM)
• Attends conferences, seminars/webinars to learn new processes and technology
• Worked with Corporate Purchasing to implement BOA P-Card/Shuffler program
• Worked with Operations & Logistics Teams to streamline freight/shipping invoice approvals and coding.
Was a key contact for Transanalysis who we brought on board to manage our logistics invoices.
• Worked closely with contract manufacturers, viewed documentation on Windchill provided by CM’s and
logistics to ensure invoices were legitimate and goods/services/tooling was received or completed.
• Improves AP processes within Oracle from submittal of IT ticket, testing in Oracle instance through
completion.
• Completes all assignments before deadlines, auditing all processes quarterly and recommend improvements
when needed. Keeping a clean and clutter free workspace, all files are accessible and orderly.
• Audits employee expenses and disbursements for policy compliance and timely payments to employees
• Improves practices for internal and PWC audits as well as AP processes
• Owns 1099 process from onboarding to year end 1099 issuance with very few returns and B notices
• Multi-Currency Exposure and process payments from multiple US and International Accounts.

PROFESSIONAL EXPERIENCE (CONTINUED)

 ADVANCED TEST EQUIPMENT CORP – SAN DIEGO CA

Buyer I/AP/AR - 4/2002 – 6/2009

Sourced all equipment purchases and negotiated pricing. Managed all building/service contracts for facilities and
IT. Oversaw the timely, accurate processing of purchase orders and PO follow-up. Reviewed and approved all
new supplier requests. Created and managed supplier records in operating system with detailed information.
Managed shared drive with quotes and supplier forms. Worked closely with Controller to ensure proper coding of
purchase orders to the GL. Promoted to buyer but continued to manage AP staff as well as back up for AP/AR
functions.

Key Results:
• Cost saving negotiations – negotiated discounts/service upgrades for several purchases and contracts
• Implemented next-generation technologies and process automations for continuous improvement. Trained
users and served as the primary “go-to” troubleshooter on these new systems, which propelled efficiency gains
and significant time- and cost-savings.
• Facilitated yearly internal supplier audits, reduced the number of suppliers through consolidation and price
contracts. Created supplier files for auditors to pass ISO certification.
• Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of
thousands of dollars in overpayments to suppliers.
• Re-negotiated payment terms with suppliers/vendors. Improved cash flow and helped facilitate company’s
profitability.
• Took on Buyer role and performed all purchasing functions under the supervision of the company controller
while managing accounts payable functions.
• Started Certified Purchasing Manager (CPM) course at UCSD, completed Purchasing I, II, III and interest-
based negotiations courses prior to moving back to New England.