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REGISTRATION OF CONTRACTORS – 2023 (UPGRADE)

HEAD OFFICE NORTHERN REGION SOUTHERN REGION CENTRAL REGION
Plot 1612/1623 Luchengo Road, Room 213 Mukuba Pension House, Stand No. 252 Kalima Street, Plot 30741
Off Sheki Sheki Road, P.O Box 23163, Mochipapa, Off Lubansenshi Road,
Light Industrial Area Kitwe, Zambia Choma, Zambia
P.O. Box 39548 Tel: +260-213-221162 Olympia,
Tel: +260-212-220590
Lusaka, Zambia Fax: +260-212-228121 Fax: +260-213-2211 Lusaka, Zambia
Tel: +260-211-247185/240386 Email: [email protected] Tel: +260-211-293908 or
Email: [email protected]
Fax: +260-211-243115 / 247264 +260-211-293906
Email: [email protected] Email: [email protected]

Website: www.ncc.org.zm
APPLICATION FORM FOR UPGRADE REGISTRATION OF CONTRACTORS
[In terms of the National Council for Construction Act No. 10 of 2020 of the Laws of Zambia]
INSTRUCTIONS TO APPLICANTS THIS FORM SHOULD NOT BE SOLD
a) Please fill in the form completely as provided and bind with all necessary attachments. Type or print clearly using ink.
Incomplete and unbound applications will not be processed
b) All applicable fees must be paid directly to the National Council for Construction (NCC) through its Bank accounts as provided
herein.
c) All applicable fees paid to the NCC are non-refundable, non-transferable and will not be carried forward to the next registration
year. Electronic Bank transfers will only be receipted after two days of transfer and upon confirmation that the transfer has
cleared.
d) Present the original deposit slips/transmission copies to NCC for receipting
e) Attach a separate sheet where space on the form is limited for additional information.
f) A contractor applying to be upgraded to Grades 5, 4 or 3 should have completed, within the past five years, one project whose
value should not be less than fifty percent (50%) of the limit on tender value for the Grade and Category in which the contractor
is currently registered. Note that an applicant who has completed a number of projects in the last five years whose cumulative
value meets the limit stated above shall be considered.
g) A contractor applying to be upgraded to Grade 2 should have completed, within the past five years, one or more projects
whose value should not be less than fifty percent (50%) of the limit on tender value for the Grade and Category in which the
contractor is currently registered, and where one project does not meet the above limit, the contractor should also have
completed a number of projects in the last five years, whose cumulative value meets the required limit.
h) A contractor applying to be upgraded to Grade 1 should have completed, within the past five years, two projects whose value
should not be less than fifty percent (50%) of the limit on tender value for the Grade and Category in which the contractor is
currently registered.
i) Consideration for upgrading of a contractor will take into account continuous professional development and the contractor’s best
practice performance assessment. (Refer to appendix V)
j) Copies of all certificates attached must be “Certified True Copies of the original” and must be translated into English language
k) A verification exercise may be undertaken on applicants to ascertain their capacity and credibility
l) At least one of the shareholders for applicants applying for registration must have undergone formal training in a construction
related field. Training should be minimum accredited certificate. Where a company lacks sufficient experience, Shareholders
with higher qualifications and experience in a construction field may be considered.
m) Applicants applying for Grades 5, 4,3,2,1 and A must be a Limited Liability Company
n) All applicants should attach the VALID NCC Registration Certificate and those applying after 14 th January will be required to
renew their previous registration before applying for upgrade.
o) Ensure that your application for upgrade registration is approved by NCC at the regional offices before upgrade registration
fees are paid. This is upon payment of a processing fee.
COMPANY NAME:
p) Applications can be done online using the NCC online portal – https://portal.ncc.org.zm – attaching all the necessary
documents. Alternatively, submissions can be deposited at designated Regional Offices in Kitwe, Choma and Lusaka, whose
addresses are indicated above.

FOR OFFICIAL USE ONLY

Classification of Contractor:
Date Application Form Received : Date of Approval:
Approved by (Name): ………………………………………..............

Signature:…………………………………………………………..
No. of Certificates of Registration Applied For :
Grade Category Comments ( e.g.: Mining/Specialist)

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COMPANY DETAILS
1.2 PACRA Registration No.: …………………………………………………………………………………………………………………
1.3 Registered Office Address:-

Physical - Office …..………………………………………………………………………………………………………………………

Physical - Workshop/ Yard ………………………………….……………………………………………………………………………

Tel No/s: …………………………….…………………… Mobile Phone No…… ..........................................................................

Postal address …………………………………………………. E-mail: ……………………………………………………………….

1.4 Branch Office(s) Address(s) in/or outside Zambia (if different):
Physical: ………………………………………………………………………………………………………………………………….
Postal: …………………………………………………………………………………………………………………………………….
Tel No: ……………..……….……………………………………………………………………………………………………………..
Mobile Phone No: ………………………….……………………… E-mail: ……………………………………………………………
1.7 Shareholders and directors and/or partners of company/ firms.
Name Passport Status (Citizen/Non- Shareholding Academic
No./NRC No. Citizen) (%) Qualification

1.7.1 Ownership: Please tick appropriate box

MALE OWNED FEMALE OWNED EQUAL SHARES Others (e.g Corpotare

(Males holding more than 50% (females holding more (50/50) Shares)
Shares) than 50% Shares)

2.0 TECHNICAL DATA

2.1 KEY PERSONNEL-PROFESSIONAL (Refer to Appendix 1)
(Architects, Building Scientists, Engineers, Surveyors, Quantity Surveyors, Construction Management,
Accountants etc.)
(Attach separate sheet where space is not enough):
2.1.1 Name: ………………………………………………….. Position in company or firm:
………………………………………………..
NRC / Passport No: ………………………………….. Mobile phone: …………………………………..……….…………

2.1.2 Name: ………………………………………………….. Position in company or firm: ……………………………………………..

NRC / Passport No: ………………………………….. Mobile phone: …………………………………..…….…………
2.1.3 Name: ………………………………………………….. Position in company or firm: ……………………………………………..
NRC / Passport No: ………………………………….. Mobile phone: …………………………………..…….…………

2
2.2 KEY PERSONNEL-TECHNICIANS (Refer to Appendix 1)
(Construction/ Engineering based Diploma qualification)
(Attach separate sheet where space is not enough):

2.2.1 Name: ………………………………………………….. Position in company or firm: ……………………………………………..

NRC / Passport No: ………………………………….. Mobile phone: …………………….……………………..…….……………

2.2.2 Name: ………………………………………………….. Position in company or firm:

………………………………………………..
NRC / Passport No: ………………………………….. Mobile phone: ………………………..…………………..…….……………

2.2.3 Name: ………………………………………………….. Position in company or firm:

………………………………………………..
NRC / Passport No: ………………………………….. Mobile phone: ……………………………………………..…….
……………

Certificates / Documents Which MUST Be Attached:

a) Certified copies of all certificates b) Curriculum Vitae

2.3 COMPANY’S FIXED (IMMOVABLE) ASSETS (Attach a separate sheet where space is not available)

Name of Asset Value Document Owned/Rented

Attached

(Yes or No)

Certificates/Documents which MUST be attached:

Certified copies of documents proving ownership i.e. Title Deeds, Letters of Offer etc.

2.4 VEHICLES, PLANT, EQUIPMENT & TOOLS OWNED OR LEASED BY THE FIRM
(Attach separate sheet where space is not enough):

Type Make Capacity Age Condition Owned/Leased

(m/ton/Hp) (Years (Good/Fai
) r

Certificates / Documents Which MUST Be Attached:

a) Proof of ownership of all off-road vehicles, plant and equipment owned by firm (Copies of registration certificates
for all vehicles and plant owned by firm)
b) Lease or hire agreements for vehicles, plant and equipment that are not owned by the firm

2.5 CONTRACTS COMPLETED BY THE FIRM WITHIN THE PAST FIVE YEARS
(Attach separate sheet where space is not enough):
Project Name Client/Employer Consulting Value of Date

3
 Engineer/Architect Works Completed
1

Certificates / Documents Which MUST Be Attached:

a) Copies of Completion / Final Payment Certificates of each completed project or
b) Reference from the Consulting Architects /Engineers regarding each completed project or
c) Reference from the Clients / Employers with respect to each completed project

2.6 CONTRACTS ON HAND (Attach separate sheet where space is not enough):

Consulting
Contract Expected Date
Project Name Client/Employer Architect/
Value Completion
Engineer
1

Certificates / Documents Which MUST Be Attached:

a) Copies of the latest Interim Payment Certificates for each project or
b) Reference from the Consulting Architects / Engineers regarding progress on each project or
c) Reference from the Clients / Employers regarding each project

2.7 TECHNICAL REFEREES:

Name and physical address of traceable technical referees, i.e. Consulting Engineers / Architects / Quantity Surveyors, from
whom references may be sought.
Consulting Architectural/ Fax No.
Physical Telephone
Engineering/ Contact Person Email
Address No.
Quantity Surveying Firm

2.8 CLIENT REFERENCES:

Name and physical address of traceable clients, preferably established organisations, government bodies and
institutions from whom reference may be sought regarding the firms’ performance and reputation.

Client Firm Contact Physical Telephone Fax No. Email

Person Address No.

3.0 GRADE AND CATEGORY APPLIED FOR

Space below has been provided to indicate the Grade and Category being applied for.

CURRET GRADE GRADE APPLIED FOR CATEGORIES MINING SERVICES SUB-

(1,2,3,4, 5, 6 and B ) (1,2,3,4, 5 and A ) (B, C, E, R, M, ME, Sa…) CATEGORY

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 Note that each Category has to be paid for separately in case of multiple registrations. Attach current NCC
certificate(s)

4.0 DECLARATION BY THE APPLICANT

We declare that all the particulars and information provided in this application are complete, correct and true and I/we agree
that in the event that any of the said particulars and information provided is found to be untrue or fraudulent, registration as a
contractor with the National Council for Construction will be terminated.

We agree that in the event of revocation of registration any fees paid to the National Council for Construction shall be
forfeited.

We declare that in the event that the nature of my/our business changes and/or I/we no longer carry out operations in terms
of our registration as a contractor I/we will notify the National Council for Construction in which case my/our registration may
be revoked or our classification Grade and categorisation as a contractor may be revised.

We declare that the premises that I/we occupy, the plant, vehicles and equipment that we own, hire or lease and our staffing
levels are suitable to carry out construction works in the works Category and classification Grade selected by us.

We further declare that we have the necessary capability, experience, resources, equipment and facilities to undertake
construction works and that we are not insolvent, in receivership, bankrupt or in the process of being wound up and are not
the subject of legal proceedings relating to insolvency, receivership or bankruptcy.

We declare that we shall abide by the code of conduct, practice codes and guidelines, the provisions of the National Council
for Construction Act No. 10 of 2020 and all the regulations governing construction in Zambia.

Declared at……………....this ………. day of ….……………….. 20.… by the shareholder(s).

_______________________________ _______________________________ ______________________________

___ __ __
Name of Shareholder (Print) Signature Title/Designation

Witnessed by:

_______________________________ _______________________________ ______________________________

___ __ __
Name (print) Signature Title/Designation

Before me:...............................................................................................................................................................................
Commissioner for Oaths/Notary Public

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 APPENDIX I

CLASSIFICATION GRADE > 1 2 3 4 5 A

Professional Staff - Reg. Eng. / QS / Arch. (CVs to be
1 4 No. 3 No. 2 No. - - 3 No.
included)
Technical Staff - Technicians (Construction related
2 5 No. 4 No. 3 No. 2 No. 1 No. 4 No.
qualification, CVs to be included)
3 Accounting personnel (Higher qualification) 1 No. 1 No. 1 No. - - 1 No.
4 Accounting personnel (Basic qualification) 1 No. - -
5 Audited Accounts to IAS in English Yes Yes Yes - - Yes
6 Financial Statements Certified by ZICA Member - - - Yes - -
Limitation on Contract Value to be Tendered - >K55 >K25m- >K13m- >K9m- >K4m-
7
Category B m K55m K25m K13m K9m
>K13
Limitation on Contract Value to be Tendered - >K60 >K30- >K20m- >K4-
8 m-
Category C m K60m K30m K13m
K20m
>K20
Limitation on Contract Value to be Tendered - >K150 >K60m- >K30m- >K6m-
9 m-
Category R m K150m K60m K20m
K30m
>K13
Limitation on Contract Value to be Tendered – >K150 >K35m- >K20m- >K4m-
10 m-
Category M m K150m K35m K13m
K20m
>K13
Limitation on Contract Value to be Tendered - >K150 >K40m- >K20m- >K6m-
11 m-
Category E m K150m K40m K13m
K20m
>K13
Limitation on Contract Value to be Tendered - >K150 >K40m- >K20m- >K6m-
12 m-
Category ME m K150m K40m K13m
K20m
Limitation on Contract Value to be Tendered -
13 - - - - - >K10m
Category S

APPENDIX II

MINIMUM TURNOVER REQUIRED

Best annual turnover in any one year during the past 5 years (certified and/or invoiced) should be 50% of the prescribed
maximum tender value for the Grade in which the contractor is currently registered.

GRADES
CATEGORY 1 2 3 4 5 A
Category B K27.5m K12.5m K6.5m K4.5m K0.00 -
Category C K30m K15.0m K10.0m K5.0m K0.00 -
Category R K75m K30.0m K15.0m K10.0m K0.00 -
Category M K75m K17.5m K10.0m K6.5m K0.00 -
Category E K75m K20.0m K10.0m K6.5m K0.00 -
Category ME K75m K20.0m K10.0m K6.5m K0.00
Category S - - - - - K3.375m

APPENDIX III

TABLE FOR MINIMUM EQUIPMENT CLASS PER GRADE

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 CLASS A
HEAVY DUTY 3 2 1 0 0 0
MEDIUM 4 3 2 1 0 1
DUTY
LIGHT DUTY 5 4 3 1 1 2

EXAMPLES OF EQUIPMENT CLASS

Heavy Duty Equipment (above 40 tons) Medium Duty equipment (20 to 40 tons) Light Duty equipment (below
Bull dozer, Low bed, Cranes, Grader, TLB, Tipper, Light truck, 20 tons)
Excavator, Scrapper, Utility van, Concrete Mixer
Note: Mining Services Contractors should meet the minimum equipment requirement applicable to the main categories and Specialist contractors
should have equipment and tools applicable to their class

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 APPENDIX IV

RECOMMENDED CPD COURSES

The following courses under the NCC National Construction School are among the recommended trainings for consideration.

BWS – Building Works Supervision Course at NCC OSHE – Occupational Safety, Health (OSH) and
1 4
or its Equivalent Environment
RCMSC – Road Construction and Maintenance
2 5 CDC – Culvert and Drainage Course
Supervision Course
3 MCP – Management of Civil Engineering Processes
Built Environment related Training from recognized institutions shall be considered under CPD requirements for registration
with NCC

APPENDIX V
5.0 FEES

FEE STRUCTURE FOR FOREIGN CONTRACTORS

CLASSIFICATION AND GRADE GRADE 1
Application and Processing Fee K 50,000.00
Annual Registration Fee K 100,000.00
TOTAL K150, 000.00

EXPRESS REGISTRATION FEES K250,000.00

FEE STRUCTURE FOR ZAMBIAN CONTRACTORS

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 CLASS A
Application and Processing
K450.00 K 275.00 K 225.00 K 165.00 K110.00 K 165.00
Fee
Annual Registration Fee K17,050.00 K 12, 800.00 K 8,525.00 K 2,060.00 K1,040.00 K 8,535.00
TOTAL K17,500.00 K 13, 075.00 K8, 750.00 K 2, 225.00 K 1, 150.00 K8,700.00

Express Registration Fee K34,550.00 K25, 875.00 K17, 275.00 K4,285.00 K2,190.00 K17,235.00

NOTE: Only select a Grade where all criteria can be met by the company. Ensure that you meet all the requirements for the
Grade and Category that you intend to apply for before you make any payment as no refunds will be allowed should you go
ahead and pay for a Grade and Category that you do not qualify for. Any excess fees paid to NCC under any circumstances
shall not be carried forward to the next registration year.

ALL FEES MUST BE PAID DIRECTLY TO THE NATIONAL COUNCIL FOR CONSTRUCTION BANK ACCOUNTS HEREUNDER

Account Name: NATIONAL COUNCIL FOR CONSTRUCTION

Bank: ABSA Bank Zambia Bank: Atlas Mara Zambia Bank: First National Bank Bank: Zambia Industrial Bank. Zambia National
PLC Branch: Lusaka Corporate (FNB) Commercial Bank Commercial Bank
Branch: Longacres Branch: Commercial Branch: Lusaka (ZANACO)
Account
Account No:17-5121854 No:0010300544005 Account No: 0062668217998 Business Centre Branch: Acacia Park

Swift Code: Swift Code: ZFBAZMLU Swift Code: FIRNZMLX Account Account No:
BARCZMLXXXX No:1010036463174 5833688300193
Swift Code: ZICBZMLU Swift Code: ZNCOZMLU

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 APPENDIX VI

SCRUTINY CHECKLIST FOR VARIOUS GRADES FOR UPGRADE REGISTRATION (DOCUMENTS TO ATTACH)

GRADE 1 TO 4 GRADE 5
1 NCC Receipts for all Payments 1 NCC Receipts for all Payments
2 Valid ZRA tax clearance certificate 2 Valid ZRA tax clearance certificate

3 Current PACRA computer printout 3 Current PACRA computer printout

4 Shareholder Qualification (C.V & Certificates) 4 Shareholder Qualification (C.V & Certificates)

Proof of works done (Completion certificates and

5 Valid workers Compensation Registration 5
purchase orders/Proof of payments.
6 Valid NAPSA Registration 6 Proof of Asset ownership or lease.
Audited Accounts for Grades 1 to 3 and
Certificate and CV for Key Technical Staff (Refer to
7 Certified Accounts by ZICA Member for Grade 4 7
Appendix I)
(Any one year during the past 3 years)

8 Proof of works done (Completion certificates and 8 All Copies to be Certified as True copies of the original
purchase orders/Proof of payments)
Proof of Asset Ownership or lease – Declaration to be signed by the Director/Shareholder,
9 Fixed/Movable 9
the witness and Commissioner for Oaths (Page 6)
Certificates and CVs for Key Professionals (Refer
10 to 10 Valid NCC Certificate
Appendix I)
11 Certificates and CVs for Technical Staff (Refer to
Appendix I)
12 All Copies to be Certified as True copies of the
original
13 Declaration to be signed by the applicant, the
witness and Commissioner for Oaths (Page 6)
14 Valid NCC Certificate