Inventory Management System

# INTRODUCTION
The system keeps track of current inventory levels for recipes at the
ingredient level, predicts how much inventory is needed for the
upcoming week, and generates order forms that can be automatically
sent to vendors. After meeting with a cook for The Classic Cafeteria,
an on-site commercial cafeteria management company, we were easily
able to identify issues in the maintenance of resource prerequisite lists.
To keep track of their inventory levels, staff had to calculate a list of
groceries utilized during a course of time, calculate, and analyze the
requirements for the upcoming weeks, and place their next order to
multiple vendors if needed. This process takes up a lot of time and human
effort and is also inclined to human error.
It became our main goal to develop a system that can be used by
both large corporations as well as small businesses. This meant the
system had to deliver a well-organized and simple user interface that
at the same time is capable of more exact changes and inputs. The
system had to also be precise and reliable in terms of the database
design.
Since all the data and data objects are stored in a database, it was
authoritative that these requirements were met. Inventories contain
most part of the current assets of any big company. Managing these
inventories is always hectic work for the manager. For good production
and customer satisfaction, we need a good Inventory Management
system.
WHAT IS INVENTORY MANAGEMENT SYSTEM ?
An inventory management system helps organizations account for all
incoming and outgoing stock to better meet customer demand and
avoid the expense of overstock or loss of business with stock outs. The
system impacts every essential business function including accounting,
production, etc..
1.1 OBJECTIVES
The objective of the project is to deliver an efficient inventory
management system whose main functionality apart from calculating
the inventory include predicting the requirement for the next demand
and if there is a "Special Occasion" then accordingly the manager
selects the particular occasion and extra requirements are added to the
next issuing order to the vendors which needs to be approved by the
manager.
The product also aims to keep track of the shelf life of resources.
If any resource nears the end of its shelf life, it would acknowledge
to the manager (admin) the details of the quantity that is near its
expiration date.
The success criteria depend on:
■ The accuracy in keeping the inventory levels.
■ The accuracy in predicting the requirements of the next demand.
■ The accuracy in relating recipes to their respective constituents.
■ Ease of use when it comes to updating inventory levels and placing
orders to vendors.
1.2 PROPOSED SYSTEM
The Inventory Management System is a real-time inventory database
capable of connecting multiple stores. This can be used to track the
inventory of a single store or to manage the delivery of stock between
several branches of a larger franchise. However, the system merely
records sales and restocking data and provides warning of low stock at
any location through email at a specified interval.
The goal is to reduce the stress of tracking rather than to holder all
store maintenance. Further features may consist of the ability to create
reports of sales, but again the explanation is left to the management. In
addition, since theft does occasionally occur, the system provides
solutions for confirming the store inventory and for correcting stock
quantities.
Production units use an inventory management system to reduce their
transport costs. The system is used to track products and parts as they
are transported from a seller to a storeroom, between storerooms, and
finally to a retail location or directly to a customer.
The inventory management system is used for various purposes,
including:
■ Maintaining and recording the information between too much and too
little inventory in the company.
■ Keep track of inventories as it is transported between different
locations.
■ Recording product information in a warehouse or other location.
■ Having a record of Picking, packing, and selling products from a
warehouse.
■ Reduction of product obsolescence and decay.
■ Avoiding out-of-stock situations
1.3 EXISTING SYSTEM
There is a number of Inventory Management System available in the
market. After doing my research, I have come to know that most of them
are limited to few products. Some others are lacking in good UI.
Marketing points are not much focused on increasing sales.
Customer management system and Inventory Management system can’t
be linked due to different organization which leads to compromising the
client satisfaction level. Most of them are not using the cloud
computing concept but we are trying to develop such a system that is for
everyone rather than for only big companies or for a small organization.
Most of them are expensive to use and their maintenance is
generally not cheap. Our system is Pay-as-per- Use.
1.4 FEATURES
Advancements in computing, applications, databases and IT operations
created a market for modern inventory management systems. The shift
to web services, application-based development and APIs enabled
third-party application integrations that weren’t possible before. Now,
inventory management systems can manage a host of essential,
inventory-related business functions.
Consider the following modern inventory management system
features, which you can tailor to your business needs and do more
than control inventory:
■ Cloud Infrastructure: Cloud-based software is a scalable, cost-effective
solution. Cloud computing means organizations don’t need to hire
dedicated staff to manage and maintain those systems. Cloud
infrastructure also enables automated backups, secure access
and real-time collaboration across multiple locations.
■ Internet of Things (IoT) Integrations: The IoT movement brought
automated inventory controls and reporting, digital labeling, GPS
tracking and Bluetooth- and RFID-enabled tracking. The technology
has also been used to improve security against theft and loss.
■ Digital Labeling: The move to digital labeling created features like
GPS-enabled RFID tags and digital barcoding. With digital inventory
data, organizations can now network handheld devices with databases
for real-time tracking and paperless documentation.
■ Mobile Systems: Mobile applications running on wireless devices
communicate with back-office systems and central databases to speed
up multi-location inventory processes. Using mobile devices (running
iOS or Android) allows for real-time tracking and instant inventory alerts
and notifications.
• Machine Learning and Al: Al-empowered virtual agents (or chatbots)
are changing how businesses share inventory availability to
ecommerce customers. They use machine learning algorithms and
web based services to communicate out-of-stock inventory, make
recommendations based on an active shopping cart or user history
and automate backorder fulfillment. Machine learning can also report
sales data trends that are critical to optimizing online customer
engagement metrics. Other benefits of machine learning include the
ability to improve internal inventory controls and prevent shortages.
The technology can also improve forecasting with real-time
data analysis and report on inventory trends that are difficult to track and
predict manually
1.5 SCOPE
An inventory Management System (IMS) is targeted to small or medium
organization which doesn’t have many go down or warehouses i.e.
only to those organization that has single power of authority. Some of
the scope are:
• Only one person is responsible in assigning the details or records
• It is security driven.
• Go down can be added as per the requirement
1.6 MODULES
The modules that makeup inventory management systems vary by
provider and price. You can start with basic inventory management
modules (order management and administration tools) and build
systems that include advanced software features and integrations (such
as accounting and e-commerce).
The most common inventory control and management modules include
the following:
■ Ecommerce Modules: These modules are useful for selling goods
online.
■ Accounting Modules: These modules automate financial and
accounting activities like accounts payable and receivable,
procurement, and third-party payments, and they categorize revenue.
■ Data Administration Modules: These admin-like modules provide fast,
simple tools for managing inventory system data like connecting users
via passwords, updating inventory records, and exporting data.
■ Warehouse Management Modules: Warehouse modules provide must-
have inventory management functions like appointment scheduling,
order receiving, returns handling, labelling, and third-party carrier
management.
■ Order Management Modules: These modules help manage purchase
orders, parts requirement
DATA FLOW DIAGRAM
4.1 DATA FLOW

A graphical tool used to describe and analysis the movement of data

through a system is called data flow diagram. Data flow diagram is the
central basis, from which other components are developed, the
transformation of data from input to output, through process, may be
described logically and independent of the physical components
associated with the system.
The DFD is also known as a Data flow, Graph or a bubble chart.
> Types of Data Flow Diagram
1. Physical DFD
2. Logical DFD
1. Physical DFD:
Structure analysis states that current system should first understand
correctly. The physical DFD is the model of current system and is used to
ensure that system has been clearly understood. Physical DFD’s shows
actual devices, departments and people etc.
2. Logical DFD:
Logical DFD are the model of proposed system. They clearly should
show the requirement non which the new system should be built. Later
during the design activity this taken has basis for drawing the system
structure charts.

4.2 ZERO LEVEL DFD

Certificate of Completion .
This is to certify that I, ABHIJEET NANDI, have successfully completed
the project work entitled INVENTORY MANAGEMENT SYSTEM under
the subject COMPUTER SCIENCE (083). This project is aligned with the
regulations set forth by the Central Board of Secondary Education
(CBSE) for the purpose of the Practical Examination in Class XII.

The project encompasses the development of an Inventory Management

System, which is designed using Python programming language and
MySQL for database management. This system includes functionalities
such as adding, updating, and removing inventory items, as well as
generating billing and inventory reports, thereby providing a
comprehensive solution for managing inventory efficiently.
This work has been carried out under the esteemed guidance and
supervision of Miss. Rita Ma'am, ensuring adherence to the academic
standards and learning objectives outlined by the CBSE curriculum.
 The completion and submission of this project mark an important
milestone in my academic journey, demonstrating my understanding and
application of the concepts and skills learned in Computer Science
(083).

Signature of Internal Examiner Signature of

External Examiner

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Acknowledgment .
I would like to express my heartfelt gratitude to all those who
supported me throughout the journey of this project.
First and foremost, I am deeply grateful to my teacher, Miss.
Rita Ma’am, whose guidance and expertise have been
invaluable. Her unwavering support and insightful feedback
have not only enriched this work but have also inspired me to
push my boundaries.
I would also like to thank my colleagues and friends, Vishal and
Gourav, for their encouragement and camaraderie. Their
constructive critiques and enthusiasm for my work have
contributed significantly to my learning experience.
A special thanks to my family for their continuous love and
support.
Finally, I appreciate the resources and assistance provided by
L.A GARDEN HIGH SCHOOL, as well as the participants of my
study who generously shared their time and insights.

Thank you all for being an essential part of this endeavor.

Bibliography .
A)Computer Science With Python – Class XII (BY SUMITA
ARORA)
B)Github.com
C)Geek for Geek.com
D) Codeium.ai
E) Python.org/resources
F) Oracle.org/tools