Mansoura University

Faculty of Computers and Information

Department of Information Technology
First Semester- 2020-2021

CS Fundamental
Grade: 1 General
Microsoft PowerPoint

 Microsoft PowerPoint is widely used for making professional quality presentations in a variety of formats,
including on screen
 computer slide shows, black-and-white or color overheads, and 35mm slides. You can also use it for speaker's
notes
 and audience hand-outs. In addition, PowerPoint can be used as a drawing package for preparing pictures, forms,
posters
 and leaflets (for example, we use it to produce our Introduction to Computing Quick Guides for lectures).

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Running a Sample Presentation

To load Microsoft PowerPoint:

1. Start by opening an example file to see how a
presentation looks and what PowerPoint can do.
Click on the Start button in the bottom left corner of
the screen and choose My Programs
2. move to Microsoft office
3. Finally, click on Microsoft Office Power point 2007.
4. Go to the office button on the top left corner of
screen and click open.

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 Open Existing File

 Open existing file

1. Open file menu
2. Select open
3. Browse the file in
my computer

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The main part of the screen is divided into two
sections.
 The main section shows the current slide, while on
the left, slide miniatures appear, allowing You to see
the current slide in its context.

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Preparing the First Slide

Preparing the First Slide

 The first slide has the layout for a Title Slide (usually
you start a presentation with a title slide, though you
don't have to).
 The layout has two boxes with a dotted frame. These
boxes are called placeholders.

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Creating a New Presentation

 Creating a new presentation

You are going to create a presentation, consisting initially of 6 slides. It's best to follow the notes exactly, step by step,
though you can use your own information, if you prefer.
Tips It's important whenever you create a presentation that
1. you give full consideration to your audience.
2. In particular, don't try to crowd too much information on each slide
3. make sure that the text is big enough to be clearly readable (especially for those with poor eyesight or similar
disabilities).

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Save your Work

 Save Your work regularly

It's a good idea to save your work at regular intervals whilst you are working on it rather than wait until you have finished
the last slide. For example, you could save every 15 minutes or after completing each slide (recall we are going through a
major electricity crisis).
1. Click on the [Office Button] in the top left-hand corner and choose Save (or use the [Save] button on the Quick Access
Toolbar) – better still, use <Ctrl s> from the keyboard.
The File name: has already been set for you (PowerPoint uses the main title you entered on the first slide – ITC Lab
Session) - you can change this here if you want. PowerPoint automatically adds a .pptx extension.

2. Ensure that Save in: is set to My Documents then press <Enter> for [Save]
If you wish to save your presentation in the older 2003 format, change Save as type to PowerPoint 97-2003
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Presentation (*.ppt). This would make it easier for anyone who has an older version of PowerPoint to open and edit
the presentation.
Adding New Slides

1. Click on the [New Slide] button on the left of the

Home tab in the Slides group (click on the icon not
on the words New Slide) or simply press <Ctrl m>
2. A new slide appears in a different slide layout from
the first called Title and Content. There are several
different slide layouts available (which you can get
to if you click on the words New Slide rather than
the icon).

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Layout of Slide

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Adding a Picture from Clip Art Gallery

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Applying a Theme

Applying a theme
A theme can make your presentation look more professional. The default theme uses black text on a white background. This
is somewhat boring and simple, but good for accessibility. To see the different themes:
1. Click on the Design tab – the ribbon changes to show a number of different themes:
2. Move the mouse pointer over any of the themes – the current slide will display the chosen theme
3. For more schemes, click on the [More] button at the foot of the scroll bar on the right of the themes
4. Click on your preferred theme - both slides should now display the new theme

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Creating Further Slides

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PowerPoint Views

 It is possible to view your presentation in a number of different ways. To switch between views:
1. Either: Click on the View tab at the top and choose one of the first 4 icons on the ribbon below
2. Or: Use the buttons at the bottom right of the window (just to the left of the Zoom options)
 The table below gives a better idea of what the 3 different view buttons give you:

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Moving through the slides

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Deleting and Hiding Slides

 It's easiest to delete slides in Slide Sorter view (though you can also do so in Normal view), especially if you have
a lot of slides to deal with:
1. Click on the [Slide Sorter] button (either on the Status Bar or View tab)
2. Click on the slide to be deleted (eg slide 4, Training Topics) then press the <Delete> key
3. To reinstate the deleted slide (you were just practising), press <Ctrl z> for [Undo]

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Deleting and Hiding Slides(cont.)

You might want to hide a slide – for example, if you are giving the presentation to a different group of people for
whom
that slide is not appropriate. When a slide is hidden it remains within the PowerPoint file, but is not displayed during
the
presentation. To hide a slide:
4. Right click on the slide to be hidden (in Normal View you have to right click on the slide miniature)
5. From the shortcut menu choose Hide Slide - you’ll find that the number underneath the slide now has a line
through it indicating that it’s hidden
6. To show the slide again, just repeat steps 4 and 5
 Tip: To display a hidden slide when running a show, press the <h> key on the keyboard.
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Changing the Order of Slides

 Changing the Order of Slides

As with deleting slides, the easiest way to move slides around is within Slide Sorter view:
1. Make sure you are in Slide Sorter view
2. Point to the slide you wish to move then hold down the mouse button and drag the slide to the new position - a
vertical line indicates where it will be dropped
3. Release the mouse button when the slide is correctly positioned
Note: In Normal view you can change the order by moving (drag & drop) the slide miniatures up and down the left
panel.
In both views, you can also cut/copy and paste slides via the Clipboard.

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Creating Notes Pages

Creating Notes Pages

In Notes Page view, you can create notes that you can print out and use as a guide during your presentation. Each printed
page contains an image of the corresponding slide and its notes.
1. Select one of your slides then, on the View tab, click on the [Notes Page] icon
2. Click in the notes placeholder below the copy of the slide (where it says Click to add text)
3. To see what you are typing, click on the [Zoom] icon on the ribbon, select 100% and click [OK]
4. Type in some notes for the speaker, for example: Remember to say...
5. Close the notes page view by clicking on the [Normal] button (on the Status Bar or View tab)
6. Press <Ctrl s> to save any changes to your file
 Note: You can also add notes in Normal View (where it says Click to add notes at the bottom of the slide).

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Running the Presentation

 Running the Presentation

Once you have made the slides for a presentation, you can run it as a slide show. If you use the [Slide Show] button on
the Status Bar then the show will begin from the currently-selected slide; if you use the icon from the View tab (or press
<F5>)
then the show starts from the first slide. Note that you can also go to the Slide Show tab on the Ribbon and choose either
[From Beginning] or [From Current Slide].
 Tip: You can also run a presentation from the current slide using the key combination <Shift F5>.
1. Click on slide 1 to ensure the show starts from the very beginning
2. Click on the [Slide Show] button (or use <F5> or Slide Show from the View tab)
3. To move forward one slide, click the left mouse button

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Animating your Presentation

Animating your Presentation

 Presentations are greatly improved by adding animation. PowerPoint gives you a wide selection of built-in
animations, both
 when moving between one slide and the next and within each slide (as you introduce points in a list, for example).

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Slide Transitions

Slide Transitions
 Instead of simply moving abruptly from one slide to another during a presentation, slide transitions allow slides to
dissolve into each other, using a variety of different special effects. These can make your on-screen presentation
look even better and more professional, but don't get too carried away!
1. Check you are in Normal view and that the first slide is selected
2. Move to the Animations tab at the top to show the following ribbon:

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Tasks

 Tasks:
In this lab you are going to make your very first presentation. You have to perform the following tasks in after
making a new presentation.
a. Add a new slide in the presentation think of some topic on which the whole presentation will be
based upon.
b. Add title and sub title in the first slide.
c. Now insert the new slide at position 1 and insert the picture (of Bismillah) in the slide.
d. Insert new slides and put some data in the slides.
e. Change the styling of the text written in the slides.
f. Add some animations to the slides.
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g. Add slide transitions also.
Thank you

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