PART B – UNIT 1 DIGITAL DOCUMENTATION(ADVANCED)

CHAPTER -1 INTRODUCTION TO STYLES

1. What do you understand by styles in LibreOffice writer document?
Ans: A style is a collection of all formatting information, which you want to save and then
apply on the document. Using Style allows you to shift your focus from appearance of the
document to the content of document.

2. Write advantages of using Style over manual formatting, for designing a document.
Ans: 1. Styles maintain consistent formatting in a document.
2. Style make major formatting changes easily replicable across all the objects that
have
the same style.
3. Style make formatting changes very fast.

4. What are the different categories of style in LibreOffice writer document?

Ans: (a) Page – all documents in Writer are based on pages, hence for formatting them,
Page Style is used. It defines basic page layout like page size,its margin, placement of
header and footer, footnote, borders and background. If a page style is not specified, Writer
uses its built-in Default page style.
(b) Paragraph: -A paragraph begins and ends by pressing Enter key. Paragraph formatting
includes tab stops, text alignment, line spacing and borders.
(c) Character – this styling is used to work on block of letters, i.e. word(s) in the paragraph
instead of the whole paragraph. By using character styles, you can change the appearance of
a part of a paragraph without affecting the other part .
(d) Frame – using frames, a document can be organised in sections, so that each section
of the page can have a different appearance. Frames are like containers, which can hold
text,
graphics and lists.
(e) List – to style lists in a document, the Writer provides a separate category. It can be used
to style lists by putting numbering or bullets of a different kind or specify numeric format.
(f) Table – Table Style category allows to format a table by adding borders, using different
text or border colour(s), aligning text inside the table, having different patterns or text
colour.

5. Write down the steps to update a style.

Ans; Step 1. Select the page/paragraph to be modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style

6. Give two examples, where instead of Style, using manual formatting will be
beneficial.
Ans: Manual formatting is called direct formatting. It is beneficial when
a) Only a small part of the document is formatted.
b) When we need to change one part of the paragraph so that other part remains
unaffected.
 7. Give one situation, in which you will prefer to use Fill Format for styling your
document.
Ans: Fill forma mode is useful in situations when you have to apply a style to multiple
scattered objects in the document. Fill Format can be used to style scattered – pages,
frames, tables, lists, paragraphs or characters.

8. Write steps to load style(s) from a template.

Follow the given steps to copy style from template or document
Step 1. In the Styles Menu, click on the Load Styles
Step 2. It will open the Load Styles dialog box as choose the category of your document.
Step 3. Find and select the desired template to copy styles from .
Step 4. From the same dialog window,
also, select the options for the types of styles to be copied.
Step 5. Click OK to copy the styles.

CHAPTER 2: Working with images

1. What is a digital image? How can you create one?
Ans: A picture can be a drawing, chart, photo, logo, graph, or single video frame. In digital
document a picture can be a graphic or image representation, which is a digital image. A
picture is a digital
image, which is representation of image in finite set of digital values 0 or 1, known as
pixels. These are stored in various types of graphics files with the file extension, such as
GIF, JPG, JPEG, PNG, BMP, etc
A Digital image can be created using an electronic camera , scanner,or other imaging
devices.

2. Write steps to insert an image from the gallery using Drag and Drop method.
Ans: Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file to be inserted.
Step 3. Drag the image into the document
Step 4. Drop it, where you want it to appear in the document.

3. How is resizing of image different from cropping it?

Ans:Resizing changes the dimensions of the image, which usually affects the file size.
Cropping always involves cutting away part of the original image and results in some of the
pixels being discarded.

4. What are the tools available in drawing toolbar? Describe any five tools.
Ans: The tools available in drawing toolbar are Rectangle, Ellipse,
Text,Curve,connectors, lines and arrows, 3D objects, Basic shapes, symbol shapes,block
arrows, Flow charts etc.
1. Rectangle: -Draws a filled rectangle or square where you drag in the current
document.
2. Ellipse: Draws a filled oval or circle where you drag in the current document
 3. Text: Draws a text box where you click or drag in the current document.
4. Curve: The Curve icon on the Drawing bar opens the Lines toolbar, where you can
add lines and shapes to the current slide.
5. Lines & Arrows: Opens the Arrows toolbar to insert lines and arrows.
5. How is linking of an image different from embedding? Give a situation in which you
would prefer to link an image.
Ans: Linking refers to inserting a reference to a file in another location, while
embedding refers to inserting the actual file in the document. I would link the chart from the
excel sheet to the writer document .

6 . Write steps to change properties for drawing objects.

Ans: Step 1. From the Drawing Toolbar, select the object you want to draw.
Step 2. From Drawing Object Properties Toolbar, click on the icon of property to
be modified.
Step 3. Change the value of parameter.
Step 4. Repeat steps 2 and 3 to change all desired Properties
Step 5. Draw the desired figure by following the steps given in the previous section.
Follow the steps for changing properties of the object after drawing it.
Step 1. Select the object whose properties are to be modified.
Step 2. Follow steps 2 to 5 of the previous process of setting Properties before
drawing an object

7. What are the benefits and drawbacks of grouping drawing objects?

Ans: LibreOffice Writer allows grouping these different shapes, to behave as a single entity
without affecting their size and position. Once grouped, all shapes belonging to that group
become its member and a change applied on one member works on all.
Disadvantage : 1) Reduced Flexibility: Once the objects are grouped editing individual
elements can be more difficult as you may need to ungroup them first .

8. Describe any two tools from Drawing Object Properties toolbar.

Ans: Line color: - allows to change the color of the line drawn.
Line thickeness: allows to change the thickness of the line drawn.

9. Write steps to insert an image .

Ans: Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Place the cursor where you want to insert an image.
Step 3. Select and click on Insert > Image from menu bar
Step 4. An Insert Image dialog box will open which will allow to choose the picture file to
be inserted.
Step 5. Select the file and click on Open button to insert an image in document.

10.Write factors controlling positioning of an image in a document.

Ans: When you add an image to a text document, you need to choose how to position it
with respect to the text and other images. Positioning is controlled by four settings:
Arrangement refers to the placement of an image on an imaginary vertical axis.
Arrangement controls how images are stacked upon each other or relative to the text.
Alignment refers to the vertical or horizontal placement of an image in relation to the
chosen anchor point.
 Anchoring refers to the reference point for the images. This point could be the page or
frame where the object is, a paragraph, or even a character. An image always has an anchor
point.
Text wrapping refers to the relation of images to the surrounding text, which may wrap
around the image on one or both sides, be overprinted behind or in front of the image, or
treat the image as a separate paragraph or character.
CHAPTER 3 : ADVANCED FEATURES OF WRITER
1. What is the need of table of contents?
Ans :The Table of contents serves 2 purposes. It gives users an overview of the documents
contents and organization . It allows readers to go directly to a specific section of a
document.
2. What will happen if the ‘Protected Against ManualChanges’ option is not selected in the
Type tab of Table of Contents, Index or Bibliography dialog box?
Ans: By default to prevent TOC from being changed accidently the Protected Against
Manual Changes option is selected. The TOC can only be changed by using the right click
menu or the dialog . If the option is not selected, the TOC can be changed directly on the
document page just like other text

3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
Ans: Type tab, Entries tab, Styles tab , Coloumns Tab, Background Tab are the tabs present
in TOC, index or Bibliography dialog box

4. What do you mean by customization of ToC?

Ans: Customization means changing the TOC according to your needs.
Like such as you may want to set the attributes of TOC, you may want to print TOC
with multiple coloumns,you may want to change level of headings in the hierarchy form the
default order etc.

5. How headings and sub-headings of a document differentiated in ToC?

Ans: Headings and sub-headings of a document can be differentiated in TOC by applying
hierarchy of headings. Higher level pertains to title and lower level pertains to the sections
and sub-headings.

6. Define a template.
Ans: A template is a preset layout that helps to create professional and/or formal documents
easily. In the previous chapters, we have learned styling of different document objects using
templates.

7. Give any one advantage of using a template for your document.

Ans: Sometimes there is a need to copy specific content including graphics, such as logo of
a company, image of a product or text, such as tag lines of a product or a company, legal
notices or even headers and footers in multiple documents. Instead of adding and then
formatting the objects in all documents, we can use templates

8. What is the difference between importing and exporting a template?

Ans: Once a template is downloaded and saved in any file or folder, it is possible to import
it so that it is visible in the list of templates in the Templates dialog box.
Export template feature allows to store the template file in the desired folder on your
computer. It is different from moving a template from one category folder to another. When
a template is exported, it is saved as a template file at any desired location.

9. Name any two categories of templates.

Ans: My Templates, Presentation Backgrounds,Presentations

10. When is exporting of templates useful? Give any one reason.

Ans: Export template feature allows to store the template file in the desired folder on your
computer. It is different from moving a template from one category folder to another. When
a template is exported, it is saved as a template file at any desired location.

11. What is the difference between Accept Track Change and Accept All Tracked Changes
buttons?
Ans: Accept/Accept All Track Changes – Once the editing is done, the original author
may accept
the change made to the document by clicking Accept All Track Changes button will
accept all the changes made to the document

12. How do we prepare a document for review?

Ans: The original author should prepare the document for review and start recording the
changes being made. For that, select Edit > Track Changes >Record option.
Alternatively, select the Record button from the Track Changes toolbar